Canon IR 2420 Easy Operation Manual

Easy Operation Guide Preface How the Manuals Are Divided.....................................1 What You Can Do with This Machine...........................3 Control Panel.................................................................5 Copying Function Making a Copy...............................................................7 Basic Copying Functions..............................................9 Optional Copying Functions..................................... 13 Useful Functions and Settings Useful Functions and Settings.................................. 19 Printing from a Computer......................................... 15 Specifying Print Settings........................................... 17 Printing Function Other Useful Functions Operating the Machine from a Computer (Remote UI)...... 33 Scanning from a Computer (Remote Scan).............. 35 Troubleshooting Troubleshooting........................................................ 37

2 Network Guide Read this manual to learn how to connect the machine to a network. Using the Machine in a TCP/IP Network Troubleshooting ● ● Remote UI Guide Read this manual to learn how to access the machine from a computer to operate and confi rm jobs and edit the various settings of the machine. Confi rming the Status of the Machine Operating Jobs Making the Settings of the Machine ● ● ● UFR II Printer Guide Read this manual to learn how to edit the settings in order to use the machine as a printer. Changing the Printer Settings to Suit Your Needs Troubleshooting ● ● Connecting the Machine to a Network or Computer Operating the Machine from a Computer Using the Machine as a Printer Using the Machine as a Scanner Network ScanGear Guide (for Windows only) Read this manual to learn how to use the driver which enables you to use the machine as a scanner to scan documents to your computer. Using the Printer Driver Windows Printer Driver Guide Mac Printer Driver Guide Read this manual to learn how to use the printer driver for Windows or Macintosh, such as printing from a computer and editing the printer settings. How the Manuals Are Divided The manuals for the machine are divided as follows. Please read them as necessary to make full use of the machine. Manuals included with optional equipment are included in the list below. The manuals you are provided vary according to the products purchased and the system confi gurations. Read this manual to learn basic information about the machine’s operations, capabilities and functions. Keep it next to the machine for future reference. Control Panel Copying Functions Printing Functions ● ● ● Useful Functions and Settings Other Useful Functions ● ● Read this manual to learn how to copy documents and how to use the various copying features. Basic Copying Procedure Advanced Copying Operations Changing the Settings to Suit Your Needs ● ● ● Read this manual to overview the features and operations of the machine. Safety Instructions Basic Operations Routine Maintenance Troubleshooting ● ● ● ● Copying Guide User’s Guide Easy Operation Guide How to Use the Machine and Function Overview Handling and Operating the Machine Read this manual to learn about the precautions when using the machine, basic operations, optional equipment, machine maintenance and paper jam removal procedures. Before Using the Machine Operating the LCD Display Using Optional Equipment Additional Functions ● ● ● ● System Manager Settings Loading Paper Replacing the Toner Cartridge Clearing a Paper Jam ● ● ● ● Reference Guide

4 What You Can Do with This Machine Optional Network Connections Scan with PC Remote UI Find the useful features that meet your needs. Other Useful Functions This chapter outlines the optional functions. When the machine is equipped with the optional Network Kit, the scanning function and Remote UI are available. Useful Functions and Settings This chapter outlines the settings of the machine. You can customize the machine settings to match your needs and preferences. This chapter outlines the copying function from the basic operation fl ow to the advanced operations using the optional components. Copying Function Printing Function This chapter outlines the printing function from the basic operation fl ow to the printer driver settings on your PC. The imageRUNNER 2422/2420 incorporates a rich array of input and output features that can greatly enhance your effi ciency. Equipped with features that meet the needs of document work in a digitized offi ce, the imageRUNNER 2422/2420 represents the ultimate in digital multitasking machines. The imageRUNNER 2422/2420 brings you all the elements you will ever need in a digital multitasking machine. Making a Copy .................................................................................. P. 7 Basic Copying Functions ............................................................... P. 9 Adjust the Copy Density ......................................................... P. 9 Select Image Quality ................................................................ P. 9 Enlarge/Reduce an Image to Copy to a Diff erent Size Paper ....P. 10 Copy onto Irregular Sized Paper.........................................P. 10 Copy Facing Pages in a Book ...............................................P. 10 Copy Two or Four Originals onto One Sheet of Paper .....P. 11 Sort Copies by Set ...................................................................P. 11 Erase Shadows and Lines ......................................................P. 12 Optional Copying Functions .....................................................P. 13 Off set/Staple Copies ...............................................................P. 13 Copy Diff erent Size Originals Together ............................P. 13 Make 2-Sided Copies ..............................................................P. 14 Printing from a Computer ..........................................................P. 15 Specifying Print Settings.............................................................P. 17 Page Setup .................................................................................P. 17 Finishing ......................................................................................P. 17 Paper Source ..............................................................................P. 18 Quality .........................................................................................P. 18 Useful Functions and Settings ..................................................P. 19 Audible Tones ............................................................................P. 19 Common Settings ....................................................................P. 20 Copy Settings ............................................................................P. 24 Printer Settings .........................................................................P. 25 Timer Settings ...........................................................................P. 27 Adjustment/Cleaning .............................................................P. 28 Report Settings .........................................................................P. 30 System Settings ........................................................................P. 31 Troubleshooting ............................................................................P. 37 Operating the Machine from a Computer (Remote UI) ........P. 33 Operating the Machine from Your Desk ..........................P. 33 Checking the Status of Paper in the Machine ...............P. 34 Making the Machine Settings from a Computer ..........P. 34 Scanning from a Computer (Remote Scan) .........................P. 35 Troubleshooting This chapter gives you reference information when you need help in using the machine.

following is an explanation of the keys used in this manual. For more information, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide. LCD Display Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings. ● Key Switches the Standby mode to COPY mode. Key Switches the Standby mode to SCAN mode. ● ● (Density) Key Press to adjust copy density. (Image Quality) Key Press to select image quality for a copy. (Copy Ratio) Key Press to enlarge or reduce copy ratio. (Paper Select) Key Press to select paper (drawers or stack bypass). ● ● ● ● (2-Sided) Key Press to set the 2-Sided mode. (Image Combination) Key Press to set the Image Combination mode. (Diff erent Size Originals) Key Press to set the Diff erent Size Originals mode. (Finishing) Key Press to set the Finishing mode. ● ● ● ● (2-Page Separation) Key Press to set the 2-Page Separation mode. (Frame Erase) Key Press to set the Frame Erase mode. ● ● Numeric Keys Use to enter alphanumeric characters. (Clear) Key Press to clear entered alphanumeric characters. (ID) Key Press when setting or enabling Department ID Management. ● ● ● Control Panel Power Switch (Sub Power Supply) Press to turn the control panel ON or OFF. When turned OFF, the machine is in the Sleep mode. (Additional Functions) Key Press to select or cancel modes in Additional Functions. (Start) Key Press to start copying or scanning. (Stop) Key Press to stop copying or scanning. (Reset) Key Press to return the machine to the Standby display. ● ● ● ● ● or , or Keys Press to decrease or increase the value for various settings. Also press to view the previous or next item in the menu. [OK] Key Press to accept a set function or mode. (Back) Key Press to go back one menu level. (View Settings) Key Press to confi rm settings. (System Monitor) Key Press to cancel a job or check the status of printing, copying, scanning, or report output. ● ● ● ● ● ❶ Processing/Data Indicator Flashes when the machine is in operation. Lights when the machine has waiting jobs. ❷ Error Indicator Flashes or lights when an error has occurred. ❸ Main Power Indicator Lights when main power is ON. ❶ ❷ ❸

8 Printing Function Preface Copying Function Useful Functions and Settings Other Useful Functions Start Copying Press (Start). When a message appears on the LCD display, press or to select the size press (Start) again. ● A4 A4R A3 A5 Original Size When copying is complete, remove your originals. ● Making a Copy The following is the basic procedure for copying a document. For more information, see the references to other guides. To cancel copying Use or to select press [OK] use or to select press [OK]. Done Cancel SheetXCopy: 0X 0/ 5 Copy Ratio: 100% Scanning and Printing Specify the Number of Copies Enter the desired number of copies (1 to 99) with the numeric keys. To change the value you have entered, press (Clear) enter the correct value. ● The number of copies you specify is displayed on the upper right side of the LCD display. Density: Auto ImgQual.: Text 2-Sided: Off 100% Auto Start to copy 5 Place Your Originals Place in the feeder Place on the platen glass Place your originals. Close the feeder/platen cover after placing your originals on the platen glass. ● For more information on the basic copying functions, see p. 9 to p. 12. For more information on the optional copying functions, see p. 13 and p. 14. You can also place paper in the stack bypass to copy. (For more information, see Chapter 1, “Basic Operations,” in the Copying Guide.) ● For details about the size and type of paper, see Chapter 2, “Basic Operations,” in the Reference Guide. Prepare Density: Auto ImgQual.: Text 2-Sided: Off 100%　Auto Start to copy 1 Copy Standby Display If the machine is in the Sleep mode, press (Power). If the message appears, enter the Department ID and password. ● ● Dept. ID/Pass Input Password:******* ID Key after Input When done press ID key Dept. ID:0000001 If the message appears, enter the User ID and password. ● ID Key after Input When done press ID key User ID:User01 Password:****** Enter User ID/Pass For more information, see Chapter 2, “Basic Operations,” in the Reference Guide. Yes No Cancel? Press (Stop) use or to select press [OK].* or * For more details about canceling jobs, see Chapter 2, “Basic Operations,” in the Reference Guide.

10 Printing Function Preface Copying Function Useful Functions and Settings Other Useful Functions Basic Copying Functions Enlarge/Reduce an Image to Copy to a Diff erent Size Paper Copying Guide Chapter 1 Useful when enlarging or reducing an original of one standard paper size to another, such as enlarging an A4 original to A3 size or reducing A4 to A5 size. Simply select the desired paper size from the displayed keys to automatically set the optimum zoom ratio. You can also set the copy ratio from 25% to 400% in 1% increments by selecting in the Copy Ratio menu. The following is the basic features often used when copying a document. For more information, see the references to other guides. Press or to select a copy ratio: 400%, 200%, 141%, 100%, 70%, 50%, and 25%. (Copy Ratio) Copy Facing Pages in a Book Copying Guide Chapter 2 It is common for the paper size to become too large when copying an opened book. Use this mode to copy facing pages in a book or bound original. (2-Page Separation) Press [OK]. Press (Start). When appears on the LCD display, press or to select the size, and press [OK]. Zoom 400% MAX. 200% A5->A3 141% A4->A3 Copy Ratio Off On 2-Page Separation 1 1 Copy Original Original Copy Original Copy You can adjust image quality to the level best suited to the quality of your text or photo original. Copying Guide Chapter 1 Select Image Quality Use or to select a Image Quality mode. (Image Quality) Text Text/Photo Photo Image Quality Text Photo Text/Photo Press [OK]. Press or to select the stack bypass.** To copy onto non-standard size paper, special type paper, load the paper into the stack bypass. Copy onto Irregular Sized Paper Copying Guide Chapter 1 Adjust the Copy Density Copying Guide Chapter 1 This mode enables you to adjust the copy density to the most appropriate level for the original either automatically or manually. Adjusting automatically: Use or to select . Adjusting manually: Use or to select use or to set the desired density. (Density) Auto Density Auto Density Manual Density Density Press [OK]. Manual Density Auto Density Manual Density Density Press [OK]. Press [OK]. Specify the paper size and type on the LCD display.* Set the paper on the stack bypass. * You can also set a default paper size and type setting for ordinary use by using . See p. 21. Auto Custom A4 A4R Paper Select ** If the Paper Select menu does not appear, press (Paper Select) to display the menu.

12 Printing Function Preface Copying Function Useful Functions and Settings Other Useful Functions Basic Copying Functions Copy Two or Four Originals onto One Sheet of Paper Copying Guide Chapter 2 Press [OK]. (Image Combination) This mode enables you to automatically reduce two or four originals to fi t onto one side of a selected paper size. This is useful for arranging a variety of originals on one sheet of paper for easy viewing and for saving paper and space when storing printouts. Off 2 On 1 4 On 1 ID Card Copy Image Combination Use or to select the original size. A4 A4R A3 A5 Original Size 2 1 2 1 Original Copy 2 on 1 Press [OK]. Stack Bypass A4 A4R A3 Output Size Use or to select the output size If the Collate mode is set, the copies are automatically collated into sets arranged in page order. If the copies are of the same size and the Rotate mode is set, the sheets are output in alternating directions. Sort Copies by Set Copying Guide Chapter 2 If the Collate mode is set, the copies are automatically collated into sets arranged in page order. If the copies are of the same size and the Rotate mode is set, the sheets are output in alternating directions. Use or to select a Finishing mode you want to use. (Finishing) * The Rotate mode is not available if the optional Funisher-U2 is attached. Original Copy 1 Copy 2 Copy 3 4 3 2 1 4 3 2 1 4 3 2 1 4 3 2 1 Collate 3 Original Copies Rotate Use or to select the paper size. Use or to select a Image Combination mode you want to use. Press [OK]. Erase Shadows and Lines Copying Guide Chapter 2 This mode enables you to erase shadows and lines that appear when copying various types of originals. The following three Frame Erase modes are available: Original Frame Erase, Book Frame Erase, and Binding Erase. Press [OK]. Press [OK]. Set the erase width Press [OK]. (Frame Erase) Off Org. Frame Erase Book Frame Erase Binding Erase Frame Erase 4 mm (1-50) Erase Width A4 A4R A3 A5 Original Size Book Frame Erase mode not selected Book Frame Erase mode selected Copy Original Copy Copy (A4) Original (A3) Original Frame Erase mode not selected Original Frame Erase mode selected Copy (A4) Binding Erase mode not selected Binding Erase mode selected Copy Original Copy * The procedure shown here is for the Original Frame Erase mode. Group Collate Rotate+Group Rotate+Collate Finishing Stack Bypass A4 A4R A3 Paper Select Press [OK]. Press [OK]. Use or to select a Frame Erase mode you want to use. Use or to select the original size.

14 Printing Function Preface Copying Function Useful Functions and Settings Other Useful Functions Optional Copying Functions Off set/Staple Copies Copying Guide Chapter 2 If the Off set + Collate mode is set, the copies are automatically collated into sets arranged in page order and shifted to the front and back alternately. If the Staple mode is set, the copies are automatically collated into sets arranged in page order and stapled. The following is the features with the optional equipment attached to the machine. For more information, see the references to other guides. Copy Diff erent Size Originals Together Copying Guide Chapter 2 This mode enables you to copy diff erent size originals together. Press [OK]. (Diff erent Size Originals) (Finishing) * The optional Feeder (DADF-P2) is required to use this mode. * The Off set + Collate mode and Staple mode can be set only if the optional Finisher-U2 is attached. A3 Original A4 Original Direction for loading paper Off On Differ. Size Originals 1 4 3 2 1 4 3 2 1 4 3 2 1 4 3 2 1 1 1 Off set + Collate Original Copy 1 Copy 2 Copy 3 Staple 4 3 2 1 1 1 1 1 1 1 Original Copy 1 Copy 2 Copy 3 Use or to select a Diff erent Size Originals mode you want to use. Make 2-Sided Copies Copying Guide Chapter 2 This mode enables you to make two-sided copies from one-sided or two- sided originals, or make one-sided copies from two-sided originals. If the 1 to 2-Sided mode is used when the <2 on 1> mode in the Image Combination mode is set to ‘On’ for copying four pages originals, two pages of the original are printed on one side of the paper, and the other two pages are printed on the other side. Press [OK]. Use or to select a 2-Sided mode you want to use . (2-Sided) * To make 2-Sided copies, either the optional Duplex Unit-A1, the Feeder (DADF-P2), or both are required. Off 1->2-Sided 2->2-Sided 2->1-Sided 2-Sided Original 1 > 2-Sided Copy Book > 2-Sided (Front/Back 2-Sided) Original Copy Book > 2-Sided (Left/Right 2-Sided) Original Copy 2 > 2-Sided Original Copy Collate Staple Offset+Group Offset+Collate Finishing Press [OK]. Use or to select a fi nishing mode you want to use. 2 > 1-Sided Copy Original

Printing Function Preface Useful Functions and Settings Other Useful Functions Copying Function Start Printing Click [OK] or [Print]*. * The name of the button to start printing may vary depending on the application you are using. Printing from a Computer The following is the basic procedure for printing a document from a computer. For more information, see the Windows Printer Driver Guide or Mac Printer Driver Guide. Specify the Print Settings On the [Print] dialog box, specify the print settings that suit your preferences. Select your printer from [Name]. Specify the number of copies, pages, etc. To specify other print settings, click [Properties]* select the settings on the Page Settings, Finishing, Paper Source, and Quality sheets. ● ● ● For more information on the print settings, see p. 17 and p. 18. * The name of the button to display the printer setting sheet may vary depending on the application you are using. Open the [Print] Dialog Box In the application, click the [File] menu select [Print]*. ● * The procedure for displaying the [Print] dialog box may vary depending on the application you are using. For help, see the documentation that comes with your application. Open the Document On the computer desktop, open the document to print from the application. Press (System Monitor) use or to select press [OK]. To cancel printing Status Log Print Status/Log Device Copy Print Network Information Check System Status Use or to select press [OK]. Yes No Cancel? Cancel Status: Waiting Dept. ID: 0000001 Type: Printer Job Status Details Use or to select press [OK]. Use or to select press [OK]. Use or to select the job you want to cancel press [OK]. Copy Printing Printer Waiting Report Waiting Copy Waiting Status Press (Reset) to return to the Standby display. * The printer driver screens shown below may diff er from the ones displayed on your computer, depending on the machine and optional equipment, version of printer driver, or operating system you are using. * For instructions on how to print from a Macintosh computer, see the Mac Printer Driver Guide.

Printing Function Preface Useful Functions and Settings Other Useful Functions Copying Function Specifying Print Settings For more information, see the Windows Printer Driver Guide, Mac Printer Driver Guide, or the help on the printer driver. Page Setup Finishing Output Size Enables you to select the size of the paper to print on. Page Layout Enables you to print multiple pages onto one sheet of paper, or one page onto multiple sheets of paper. Page Size Enables you to select the size of a document you have created in an application. Profi le Enables you to set the printer driver simply by selecting an item from the list. Printer driver settings for diff erent purposes are registered. Page Options Enables you to add page frames, the date, a user name, and page numbers. Manual Scaling Enables you to print each page of the document on one sheet of paper, using manual zooming. Print with Mixed Paper Sizes/Orientations Enables you to print a document with a combination of paper sizes and orientation. Binding Location Enables you to select long edge (left) or short edge (top) binding for prints, when you have selected 1-sided Printing or 2-sided Printing for the Print Style. Finishing Enables you to specify detailed fi nishing settings. Print Style Enables you to set 1-sided printing, 2-sided printing, or booklet mode. Select by Enables you to select [Paper Source] or [Paper Type] for the selection method. Paper Selection Enables you to set the same paper type for all pages or a diff erent paper type for specifi ed pages. This is useful when you want to add a cover, etc. Paper Source Enables you to select a desired paper source when making prints. Objective Enables you to print a document with the ideal print settings according to its content. When you select an item, a comment is displayed below the list. To specify more detailed settings, click the [Advanced Settings] button. Paper Source Quality Manual Grayscale Settings Enables you to manually specify the settings such as brightness, contrast, etc. for your grayscale prints. * The printer driver screens shown below may diff er from the ones displayed on your computer, depending on the machine and optional equipment, version of printer driver, or operating system you are using. * For instructions on how to confi gure the settings on the printer driver on a Macintosh computer, see the Mac Printer Driver Guide or the help on the printer driver.

20 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Reference Guide Chapter 3 Audible Tones 1 Useful Functions and Settings Press (Additional Functions) on the control panel to display the Additional Functions menu. The Additional Functions menu enables you to customize the various settings of the machine. Enables you to set whether or not to sound audible tones. ● Audible Tones Common Settings Copy Settings Printer Settings Additional Functions Enables you to specify the settings that are common to the Copy and Printer functions. ● Audible Tones Common Settings Copy Settings Printer Settings Additional Functions Reference Guide Chapter 3 Common Settings 2 Initial Function ● Initial Function Contrast Invert Screen Colors Auto Clear Setting Common Settings You can specify the screen that is displayed when you turn ON the main power, or after the Auto Clear mode initiates. Contrast ● Initial Function Contrast Invert Screen Colors Auto Clear Setting Common Settings You can set the contrast of the LCD display. Invert Screen Colors ● Initial Function Contrast Invert Screen Colors Auto Clear Setting Common Settings You can reverse the light and dark areas on the LCD display. Auto Clear Setting ● Initial Function Contrast Invert Screen Colors Auto Clear Setting Common Settings You can set whether the screen specifi ed as the Initial Function is displayed after the Auto Clear mode initiates. Entry Tone ● Entry Tone Error Tone Scan Done Tone Print Done Tone Audible Tones Entry Tone sounds when the keys on the control panel are pressed. Error Tone ● Entry Tone Error Tone Scan Done Tone Print Done Tone Audible Tones Error Tone sounds when a malfunction occurs (e.g. paper jam or operational error). Scan Done Tone ● Entry Tone Error Tone Scan Done Tone Print Done Tone Audible Tones Scan Done Tone sounds when scanning is complete. Print Done Tone ● Entry Tone Error Tone Scan Done Tone Print Done Tone Audible Tones Print Done Tone sounds when printing is complete. Use or to select the setting item you want to change press [OK]. You can change the settings below. Use or to select press [OK]. Press (Additional Functions). When you have fi nished making the settings, press (Reset). 1 2 3 4 Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4

22 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Toner Save Mode ● Contrast Invert Screen Colors Auto Clear Setting Toner Save Mode Common Settings You can select the toner consumption level for printing. Printer Density ● Invert Screen Colors Auto Clear Setting Toner Save Mode Printer Density Common Settings You can adjust the density scale if you fi nd diff erences between the image on the original and the print. Auto Drawer Selection ● Auto Clear Setting Toner Save Mode Printer Density Auto Drawer Select Common Settings You can set the paper drawers to be used for Automatic Paper Selection and Automatic Drawer Switching. This setting can be made separately for Copying and Printing. Register Paper Type ● Toner Save Mode Printer Density Auto Drawer Select Register Paper Type Common Settings You can set the paper type loaded in each paper drawer. Tray Designation* ● Printer Density Auto Drawer Select Register Paper Type Tray Designation Common Settings You can specify the machine’s output trays to be used for specifi c functions. The output trays are indicated by Tray A and Tray B. Standard Stack Bypass ● Auto Drawer Select Register Paper Type Tray Designation Stand. Stack Bypass Common Settings You can set the paper size and type that the stack bypass uses beforehand. This setting is useful if you always load the same paper size and type into the stack bypass. * Displayed only if the optional Inner 2 Way Tray-E2 or Finisher-U2 is attached. Paper Feed Switch* ● Register Paper Type Tray Designation Stand. Stack Bypass Paper Feed Switch Common Settings You can switch the paper feed method for paper loaded in the machine. This is useful when you want to make one-sided or two-sided prints on preprinted paper (paper which has logos or patterns already printed on it) without changing the orientation of the paper loaded in paper source. Language Switch ● Tray Designation Stand. Stack Bypass Paper Feed Switch Language Switch Common Settings You can select the language displayed on the LCD display. Dirty Feeder Error** ● Stand. Stack Bypass Paper Feed Switch Language Switch Dirty Feeder Error Common Settings You can use this mode to prompt you to clean the scanning area when the machine detects streaks or stains. Remote Scan Data Compression ● Paper Feed Switch Language Switch Dirty Feeder Error Remote Scan Compress Common Settings You can set the compression ratio for network scanning. Remote Scan Gamma ● Language Switch Dirty Feeder Error Remote Scan Compress Remote Scan Gamma Common Settings You can set the gamma value that is used for scanning color documents into your computer through the Network Scan function. Inch/Millimeter ● Dirty Feeder Error Remote Scan Compress Remote Scan Gamma Inch/Millimeter Common Settings You can set the unit of measurement of the frame erase width for Frame Erase function and other settings you need enter the value in inch or millimeter. * Displayed only if the optional Duplex Unit-A1 is attached. ** Displayed only if the optional Feeder (DADF-P2) is attached. Useful Functions and Settings

24 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Image Orientation ● Image Orientation Auto Orientation Standard Settings Sharpness Copy Settings You can set the standard direction priority. Auto Orientation ● Image Orientation Auto Orientation Standard Settings Sharpness Copy Settings If is set to ‘On’, the machine uses information, such as the size of the original and the zoom ratio, to determine the most suitable orientation for the specifi ed paper size and automatically rotates the image, if necessary. Standard Settings ● Image Orientation Auto Orientation Standard Settings Sharpness Copy Settings You can set the standard settings for copying: <2-Sided> <2-Page Separation> Sharpness ● Image Orientation Auto Orientation Standard Settings Sharpness Copy Settings You can set the sharpness of the copied image. If you want to copy text and lines clearly, increase the sharpness level. If you want to copy a halftone original such as a picture, decrease the sharpness level. Initialize Copy Settings ● Auto Orientation Standard Settings Sharpness Initialize Copy Set. Copy Settings Modes that have been changed in Copy Settings (from the Additional Functions menu) can be restored to their default settings. Paper Size Group ● Remote Scan Compress Remote Scan Gamma Inch/Millimeter Paper Size Group Common Settings You can select a paper size group for your machine. Initialize Common ● Remote Scan Gamma Inch/Millimeter Paper Size Group Initialize Common Common Settings You can restore all the Common Settings to their defaults (initial settings). Enables you to edit the settings for the Copy function. ● Audible Tones Common Settings Copy Settings Printer Settings Additional Functions Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4 Copying Guide Chapter 3 Copy Settings 3 Useful Functions and Settings

26 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Audible Tones Common Settings Copy Settings Printer Settings Additional Functions UFR II Printer Guide Chapter 1 Printer Settings 4 Default Paper Size ● Default Paper Size Default Paper Type 2-Sided Print Quality Printer Settings You can set the default paper size. Default Paper Type ● Default Paper Size Default Paper Type 2-Sided Print Quality Printer Settings You can set the default paper type. 2-Sided* ● Default Paper Size Default Paper Type 2-Sided Print Quality Printer Settings You can make the default 2-Sided mode settings. Print Quality ● Default Paper Size Default Paper Type 2-Sided Print Quality Printer Settings You can make the following settings: * Displayed only if the optional Duplex Unit-A1 is attached. Page Layout ● Default Paper Type 2-Sided Print Quality Page Layout Printer Settings You can make the following settings: Finishing ● 2-Sided Print Quality Page Layout Finishing Printer Settings You can make the following settings: If the Finisher-U2 is not attached: If the Finisher-U2 is attached: – – Error Time Out ● Print Quality Page Layout Finishing Error Time Out Printer Settings You can make the Error Time Out setting. Auto Size Detection ● Page Layout Finishing Error Time Out Auto Size Detection Printer Settings Enables the machine to automatically select a substitute paper size as A4 to LTR, or LTR to A4, when the paper size set on the printer driver is not available. Initialize Printer ● Finishing Error Time Out Auto Size Detection Initialize Printer Printer Settings You can initialize the printer settings. Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4 Useful Functions and Settings Enables you to specify the printer settings. ●

28 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Enables you to make various timer related settings for the machine, such as the time it takes for the machine to enter the Sleep mode. ● Common Settings Copy Settings Printer Settings Timer Settings Additional Functions Reference Guide Chapter 3 Timer Settings 5 Enables you to make adjustments for printing or perform cleaning for the machine. ● Copy Settings Printer Settings Timer Settings Adjustment/Cleaning Additional Functions Reference Guide Chapter 3 Adjustment/Cleaning 6 Auto Sleep Time ● Timer Settings Auto Sleep Time Auto Clear Time Auto Shutdown Time If the machine remains idle for a certain period of time (after the last print job or a key operation is performed), the machine enters the Sleep mode. You can specify the time it takes for the machine to enter the Sleep mode (from 3 to 30 minutes). You can also set Auto Sleep Time to ‘Off ’. Auto Clear Time ● Timer Settings Auto Sleep Time Auto Clear Time Auto Shutdown Time If the machine remains idle for a certain period of time (after the last print job or a key operation is performed), the display returns to the Standby mode or the screen of the selected function. The Auto Clear Time mode can be set from 1 to 9 minutes in one-minute increments, and can also be set to ‘Off ’. Auto Shutdown Time ● Timer Settings Auto Sleep Time Auto Clear Time Auto Shutdown Time You can set the machine to automatically shut down. The machine automatically turns OFF the main power switch after the specifi ed period of idle time has elapsed since entering the Sleep mode. Auto Shutdown Time can be set from 1 to 8 hours in one-hour increments, and can also be set to ‘Off ’. Clean Transcription Roller ● Clean Trans. Roller Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Adjustment/Cleaning Enables you to clean the transcription roller in the main unit when the backside of the printed paper is smudged. Drum Cleaning ● Clean Trans. Roller Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Adjustment/Cleaning Enables you to clean the drum in the main unit when print quality decreases. Fixing Unit Cleaning ● Clean Trans. Roller Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Adjustment/Cleaning Enables you to clean the fi xing unit in the main unit when black streaks appear on the printed page or when you replace the toner cartridge. Feeder Cleaning* ● Clean Trans. Roller Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Adjustment/Cleaning Enables you to clean the rollers of the feeder by repeatedly feeding blank sheets of paper through it. Bond Special Processing ● Drum Cleaning Fixing Unit Cleaning Feeder Cleaning Bond Sp. Processing Adjustment/Cleaning Select this setting when you copy or print on bond paper. * Displayed only if the optional Feeder (DADF-P2) is attached to the machine. Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4 Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4 Useful Functions and Settings

30 Useful Functions and Settings Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Special Mode M ● Fixing Unit Cleaning Feeder Cleaning Bond Sp. Processing Special Mode M Adjustment/Cleaning Enables you to improve the print quality or irregular print density. Special Mode N ● Feeder Cleaning Bond Sp. Processing Special Mode M Special Mode N Adjustment/Cleaning Enables you to prevent paper from curling or jamming if the machine is used in a high-humidity environment. Special Mode O ● Bond Sp. Processing Special Mode M Special Mode N Special Mode O Adjustment/Cleaning Enables you to prevent paper jams when printing on the back of a printed paper. Special Mode P ● Special Mode M Special Mode N Special Mode O Special Mode P Adjustment/Cleaning Enables you to prevent curling when using paper such as lightweight paper or recycled paper, which curls easily regardless of humidity. Special Mode S ● Special Mode N Special Mode O Special Mode P Special Mode S Adjustment/Cleaning Enables you to reduce the time to wait for the next job. Rotate Collate Adjustment* ● Special Mode O Special Mode P Special Mode S Rotate Collate Adj. Adjustment/Cleaning Enables you to select whether to give priority to the speed or image quality when you print with the Rotate + Collate mode. Dirty Feeder Adjustment** ● Special Mode P Special Mode S Rotate Collate Adj. Dirty Feeder Adj. Adjustment/Cleaning Enables you to clean the scanning area when the machine detects streaks or stains. * Displayed only if the optional Finisher-U2 is not attached to the machine. ** Displayed only if the optional Feeder (DADF-P2) is attached to the machine. Useful Functions and Settings Enables you to print the User’s Data List. ● Printer Settings Timer Settings Adjustment/Cleaning Report Settings Additional Functions Reference Guide Chapter 3 Report Settings 7 Press (Additional Functions). Use or to select press [OK]. Press [OK] on the selected . Use or to select . The machine starts printing the User’s Data List. 1 2 3 4 User’s Data List ● User's Data List Print List User’s Data List enables you to check the current setting of the machine.

32 Preface Useful Functions and Settings Other Useful Functions Copying Function Printing Function Useful Functions and Settings Enables you to set System Manager Information, Department ID Management, Network Settings, and other system settings. ● Timer Settings Adjustment/Cleaning Report Settings System Settings Additional Functions Reference Guide and Network Guide System Settings 8 System Manager Settings ● System Manager Set. Device Info Settings Dept. ID Management User ID Management System Settings You can set an ID and a password for the system manager. Once the System Manager ID and System Password are set, only the system manager can access and change the System Settings. Device Info Settings ● System Manager Set. Device Info Settings Dept. ID Management User ID Management System Settings You can set a unit name and location for the machine. Department ID Management ● System Manager Set. Device Info Settings Dept. ID Management User ID Management System Settings Department ID Management enables you to manage the machine by limiting its use to only those who enter the correct Department ID and password. Department IDs and passwords for up to 100 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department. User ID Management ● System Manager Set. Device Info Settings Dept. ID Management User ID Management System Settings You can set whether or not to use User ID Management. Network Settings* ● Device Info Settings Dept. ID Management User ID Management Network Settings System Settings You can specify the machine’s network settings, such as interface and protocol settings, for communication between the machine and computers on your network. Remote UI On/Off * ● Dept. ID Management User ID Management Network Settings Remote UI On/Off System Settings You can set whether or not to use the Remote UI of the machine. The Remote UI enables you to operate the machine and perform settings from your computer on the network. Job Log Display ● User ID Management Network Settings Remote UI On/Off Job Log Display System Settings You can specify whether or not to display the log using (System Monitor). Use USB Device ● Network Settings Remote UI On/Off Job Log Display Use USB Device System Settings You can set whether or not to accept jobs through the USB interface. Update Firmware ● Remote UI On/Off Job Log Display Use USB Device Update Firmware System Settings This function is only used when the fi rmware needs to be updated. * Displayed only if the optional Network Kit is attached. Press (Additional Functions). Use or to select press [OK]. Use or to select the setting item you want to change press [OK]. You can change the settings below. When you have fi nished making the settings, press (Reset). 1 2 3 4 Useful Functions and Settings

Preface Other Useful Functions Copying Function Printing Function Useful Functions and Settings 34 Operating the Machine from a Computer (Remote UI) Operating the Machine from a Computer (Remote UI) For more information, see the Remote UI Guide. * This function is available if the optional Network Kit is attached. Operating the Machine from Your Desk The Remote UI enables you to control functions, such as confi rming the status of the machine and job operations, from your PC’s web browser. For more information, see the Remote UI Guide. Enter the IP address of the machine into the Web browser on your computer to access the Remote UI. * The IP address in the above screen shot is for illustrative purposes only. Ask your system administrator for the IP address of your machine. You can perform various functions from the Remote UI, such as changing the machine settings. Checking the Status of Paper in the Machine The Remote UI enables you to check the paper status in the machine: paper amount, size, and type for each paper source. Click [Device] in the Remote UI. Check the paper status. Device Information Management Settings Preferences Network 1 2 Making the Machine Settings from a Computer The Remote UI enables you to make settings that you can do on the Control Panel. Click [Add.Func.] Click [Settings]. Click a setting item you want to set/change its setting.

Preface Other Useful Functions Copying Function Printing Function Useful Functions and Settings 36 Start Scanning Specify the scan settings that suit your preferences, and click [Scan]. On the Color Network ScanGear Main Window, specify the settings such as the Color Mode, Resolution, etc. Click [Scan] to acquire the image. When scanning is complete, remove your originals. ● ● ● For more information, see the Network ScanGear Guide. Scanning from a Computer (Remote Scan) The following is the basic procedure for remotely scanning originals and loading the scan to a computer. For more information, see the references to other guides. Open the Color Network ScanGear Main Window Open a TWAIN-compliant application on your computer desktop, and start the scanning operation. Make sure that the Color Network ScanGear is selected as the scanner to be used. Select the command to start scanning operation (such as [Scan New] or [Acquire]). ● ● The Color Network ScanGear Main Window appears. For more information, see the documentation that comes with your TWAIN-compliant application. Place Your Originals Place in the feeder Place on the platen glass Place your originals. Close the feeder/platen cover after placing your originals on the platen glass. To set the scan settings such as data compression or gamma values, press (Additional Functions) and select or . ● ● For more information, see Chapter 3, “Useful Functions and Settings,” in the Reference Guide. Prepare Ready to scan. (Online) Scan Scan Standby Display Press to switch to the Scan mode. If the machine is in the Sleep mode, press (Power). If the message appears, enter the Department ID and password. ● ● Dept. ID/Pass Input Password:******* ID Key after Input When done press ID key Dept. ID:0000001 If the message appears, enter the User ID and password. ● ID Key after Input When done press ID key User ID:User01 Password:****** Enter User ID/Pass For more information, see Chapter 2, “Basic Operations,” in the Reference Guide. To cancel remote scanning Scanning from a Computer (Remote Scan) Press (Stop) use or to select press [OK]. Yes No Cancel? * The screen shots shown below may diff er from the ones displayed on your computer, depending on the machine and optional equipment, version of Color Network ScanGear, or operating system you are using. * If you want to use the machine as a network scanner, it must be connected to a computer over an IPv4 network. * The Color Network ScanGear driver is compatible only with the Windows operating systems. * The Remote Scan function is available only if the optional Network Kit is attached.

using the machine, see the following references to the other guides. When an error message other than those above is displayed, see Chapter 7, “Troubleshooting,” in the Reference Guide. Problem Guide Chapter Title Paper When paper has run out Reference 6 Loading Paper When there are paper jams Reference 7 Clearing Paper Jams When there are frequent paper jams Reference 7 When paper jams occur frequently Toner When toner has run out Reference 6 Replacing the Toner Staples When there is a staple jam Reference 7 Clearing Staple Jams When staples have run out Reference 6 Replacing the Staple Cartridge Scanning trouble When originals scanned with the platen glass/feeder become dirty Reference 6 Routine Cleaning When memory becomes full during scanning Reference 7 List of Error Messages Printing trouble When the density of a copy or print is diff erent from the original Reference 3 Adjusting the Print Density When a print is dirty Reference 6 Routine Cleaning Other problems When the power does not turn ON Reference 1 Main Power and Control Panel Power When an Error code message is displayed. Reference 7 Service Call Message

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