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The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.  ❒Manuals provided are specific to machine type. ❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒Two CD-ROMs are provided: • CD-ROM 1 “Operating Instructions for Printer / Scanner” • CD-ROM 2 “Scanner Driver & Document Management Utilities” ❖ ❖❖ ❖       Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting. ❖ ❖❖ ❖     !
" Describes procedures for configuring the machine and computers in a net- work environment. ❖ ❖❖ ❖ # ! Describes operations, functions, and troubleshooting for the machine's copier function. ❖ ❖❖ ❖ ! " Describes system settings and operations for the machine's printer function. ❖ ❖❖ ❖ ! $   !
" Describes operations, functions, and troubleshooting for the machine's print- er function. ❖ ❖❖ ❖ !   !
" Describes operations, functions, and troubleshooting for the machine's scan- ner function. ❖ ❖❖ ❖   %& '$ ( DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail. This guide can be displayed from the ) * dia- log box when DeskTopBinder V2 Lite is installed. • DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the )* menu when DeskTop- Binder V2 Lite is installed.

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the )* menu when DeskTopBinder V2 Lite is installed. ❖ ❖❖ ❖   !  '$ ( ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for Scan- Router V2 Lite in detail. This guide can be displayed from the ) * dia- log box when ScanRouter V2 Lite is installed. • ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the )* menu when ScanRouter V2 Lite is installed. ❖ ❖❖ ❖
 )  • PS3 Supplement (PDF file - CD-ROM1) • Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

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Copying the following items is normally prohibited by local law: Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. This machine is equipped with a function that prevents making counterfeit bank bills. Due to this, images similar to bank bills may not be copied properly.

%) Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare and NDS are registered trademarks of Novell, Inc. PostScript® is a registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and may be trademarks of their respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows: • The product name of Windows® 95 is Microsoft® Windows 95. • The product name of Windows® 98 is Microsoft® Windows 98. • The product name of Windows® Me is Microsoft® Windows Millennium Edi- tion (Windows Me). • The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional Microsoft® Windows® XP Home Edition • The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server Microsoft® Windows® 2000 Professional • The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Server 4.0 • Microsoft® Windows NT® Workstation 4.0 ) *    + • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.net/

Cooper. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the “Software”), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, sub- ject to the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU- THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG- ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT- WARE. ,  ) ( All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project. • This product includes software developed by the NetBSD Foundation, Inc. and its contributors. • This product includes software developed by Manuel Bouyer. • This product includes software developed by Charles Hannum. • This product includes software developed by Charles M. Hannum. • This product includes software developed by Christopher G. Demetriou. • This product includes software developed by TooLs GmbH. • This product includes software developed by Terrence R. Lambert. • This product includes software developed by Adam Glass and Charles Han- num. • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project. • This product includes software developed by Paul Kranenburg. • This product includes software developed by Adam Glass. • This product includes software developed by Jonathan Stone. • This product includes software developed by Jonathan Stone for the NetBSD Project. • This product includes software developed by Winning Strategies, Inc. • This product includes software developed by Frank van der Linden for the NetBSD Project. • This product includes software developed for the NetBSD Project by Frank van der Linden. • This product includes software developed for the NetBSD Project by Jason R. Thorpe. • The software was developed by the University of California, Berkeley. • This product includes software developed by Chris Provenzano, the Univer- sity of California, Berkeley, and contributors.

#)* In this manual, the following symbols are used: R
 This symbol indicates a potentially hazardous situation that might result in death or serious injury if you use the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. R   This symbol indicates a potentially hazardous situation that may result in minor or moderate injury or damage; not injury if you use the machine without follow- ing the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section. * The statements above are notes for your safety.  If this instruction is not followed, paper might misfeed, originals damaged, or data lost. Be sure to read this.  This symbol indicates prior knowledge or preparation is required before opera- tion.  This symbol indicates precautions for operation, or actions to take after misop- eration. 3 This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. % This symbol indicates a reference. - . Keys that appear on the machine's display panel. { } Keys built into the machine's control panel.  • The image of the display panel may differ depending on installed options.

lowed. # 
 In this manual, the following important symbols are used: R
 R
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R R R RWARNING and R R R RCAUTION This machine has labels and markings for RWARNING,RCAUTION at the po- sitions shown below. For safety, please follow the instructions and handle the machine as indicated. Finisher 3000B(Staple Cartridge) ZJBH470E

• Low Power Mode This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you want to make copies press the {{{{/ # 0}}}} key first. % For details about how to change the default interval, see p.66 “Energy Sav- er Timer”. • Off Mode (Copier only) To conserve energy, this product automatically turns off 90 minutes (Type 2: 120 minutes) after completing the last copy or print job. Printing is still possi- ble in Off Mode, but if you want to make copies, press the operation switch first. % For details about how to change the default interval, see p.66 “Auto Off Timer”. • Sleep Mode (Printer, Scanner installed) If the printer features are installed, this product automatically lowers its pow- er consumption even further 90 minutes (Type 2: 120 minutes) after complet- ing the last copy or print job. Printing is still possible in Sleep Mode, but if you want to make copies press the operation switch first. % For details about how to change the default interval, see p.66 “Auto Off Timer”. As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equip- ment by means of energy-saving features, such as Low-power mode.

The ENERGY STAR Program recommends use of the Duplex function. By conserving paper, this function has environmental benefits. For applicable machines, duplex function (one-sided original → two-sided copies) is select- ed when the operation switch or the main power switch is turned on, the {{{{/  # 0}}}} key is pressed, or when the machine resets automatically. % To change the settings of the Duplex Priority mode, see “Duplex Mode Pri- ority”, Copy Reference.  ❖ ❖❖ ❖!#  In accordance with the ENERGY STAR Program, we recommend use of envi- ronmentally friendly recycled paper. Contact your sales representative for recommended paper. Copying function only Multiple function printer with copying, printing, scan- ning functions Type 1 Type 2 Type 1 Type 2 Low Power Mode Power con- sumption 340 W 350 W 345 W 355 W Default inter- val 15 minutes 15 minutes Recovery Time 40 sec. 40 sec. Off Mode Power con- sumption 6 W -- Default inter- val 90 minutes 120 minutes -- Recovery Time 360 sec. or less -- Sleep Mode Power con- sumption -- 50 W Default inter- val -- 90 minutes 120 minutes Recovery Time -- 360 sec. or less Duplex Priority 1 Sided → 2 Sided

which model you have, see the machine's inside front cover. Type 1 Type 2 Copy speed 90 copies/minute (A4K, 81/2" × 11"K) 105 copies/minute (A4K, 81/2" × 11"K)

Machine Available Functions You can use this machine as a copier, printer, or scanner. This machine also has a Document Server function which has File Merge, Insert Printing and On De- mand Printing functions.   In copier mode you can make basic copies and also copy using more sophisticat- ed techniques, such as reduction/enlargement or combining several originals onto one copy. You can install several options for using sort, staple, and saddle stitch functions.   You can print documents under various environments.   You can use this machine as a network scanner. It is also possible to e-mail the scanned image as an attached file via the LAN, or Internet. GXMFPZ2E

Documents can be printed later, or the machine can be controlled from the com- puter. Scanned, copied, or printed documents can be stored on the hard disk, or you can view the document's thumbnails on the computer. The documents can also be downloaded to the computer. *1 *1 The stored documents can be viewed, printed, or downloaded using the Web brows- er. These functions are also available when DeskTopBinder V2 Professional/Lite is installed in the computer. The machine shown below is equipped with options.  ❒You can save the following: • Data from documents scanned using the Auto Document Feeder (ADF), and the exposure glass • Data sent from a computer  ❒Do not turn off the main power switch when the On indicator is lit or blink- ing. If you turn it off during an operation, the memory or hard disk might be damaged. ❒The machine should not be subjected to strong impacts. Strong shocks dam- age the hard disk or delete stored files. GXDOCU3E

time using print settings such as duplex and stapling. ❖ ❖❖ ❖  You can merge and print documents stored in the Document Sever, sent from a computer, or scanned. ❖ ❖❖ ❖
 ) )  If you install DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite on the computer, you can check the contents of stored documents, print copies for confirmation and perform other operations. These operations are also possible using the Web browser. You can also perform operations on data stored in the Document Server from the computer, rather than from the machine. % For more detailed information, see the DeskTopBinder V2 Profession- al/Lite manuals. For more information about the Web browser, see p.52 “Viewing Stored Documents on the Web Browser” and Network Guide.

codes. You can limit the user of the key operator tools to the key operator only. See p.69 “Key Operator Code”. 1  1  The user is requested to enter a registered user code to operate the machine. You can check machine use by each user. ❖ ❖❖ ❖  ) • You can set the functions permitted to each user, as shown below. • You can output list of usage amounts for each user. The functions you can restrict are as follows: *1 When you print the documents by pressing the {{{{
 }}}} key, the copy counter shows the number of copies for the documents stored in copy and Document Server mode, and the print counter shows the number of documents stored in printer mode. % p.69 “User Code Management” and p.75 “User Codes”  #  The security functions protect the documents from being copied without per- mission or unauthorized access through the network. See p.149 “Security”. ❖ ❖❖ ❖ #  • Protecting stored documents (setting passwords) • Protecting data remaining in memory • Authenticating administrator (setting the key operator code). See p.69 “Key Operator Code”. ❖ ❖❖ ❖/+  #  By setting a password, documents will be protected from illegitimate access- es. See p.74 “Extended Security”. Function Limitation Usage amount management Copy ❍ ❍ Printer ❍ ❍/Auto program Scanner ❍ ❍(manages the number of scannes) Document Server ❍ (depending on the mode to store the document) *1

Guide to Components 1. Exposure glass Place single-page originals here face down for copying. 2. Auto Document Feeder (ADF) The ADF automatically feeds a stack of originals one by one. 3. Control panel See p.20 “Control Panel”. 4. On indicator This indicator lights when you press the operation switch. 5. Operation switch Press when you want to use the machine. The On indicator lights when this switch is pressed. See p.24 “Turning On the Power”. 6. Front cover Open to remove misfed paper. 7. Paper tray Place copy paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out. 8. Main power switch Press to turn the main power on or off. We recommend you only turn this switch off when the machine is not going to be used for an extended period of time (e.g. over a vacation). See p.24 “Turning On the Power”. 9. Toner cover Open to change the toner bottle. 10. Suspend/Resume switch Press to momentarily stop copying. Pressing again resumes the stopped op- eration. ZJBH030N

Prevents overheating. Do not obstruct the ventilation hole by placing or leaning an object near it. If the machine over- heats, a fault might occur. ZJBH040E

Sorts, stacks, staples, and punches copies. The saddle stitch function is also availa- ble. *1: Finisher upper tray *2: Finisher shift tray 1 *3: Finisher shift tray 2 2. Finisher 3000B (100-sheet staples) Sorts, stacks, staples, and punches copies (optional punch unit required) *4: Finisher upper tray *5: Finisher shift tray 3. Interposer Inserts cover or slip sheets between cop- ies. 4. A3/11" ×××× 17" tray unit Holds A3/11" × 17" size paper.  ❒If you install the A3/11" × 17" tray unit on your machine, you cannot use it as a tandem tray. 5. Multi bypass tray (Tray 7) This tray can be used the same way as others. 6. Large Capacity Tray (LCT) Holds 4,550 sheets of paper. Other options: • Punch Unit • Output Jogger 4 2 1 3 5 6 *5 *4 *1 *2 *3

Machine status is described by this indi- cator. By default, this indicator is turned off. You can select the status indicator lit or not. See p.63 “Status Indicator”.  ❒If the status indicator is blinking red, paper jam has occurred in the current copy job. Bring up the current job screen. 2. {{{{ }}}} knob Adjusts display panel brightness. 3. {{{{(   }}}} key Press to change the language of the dis- play. 4. {{{{  }}}} key Press to check settings. 5. {{{{ }}}} key Press to make interrupt copies during a copy run. See “Interrupt Copy”, Copy Ref- erence. 6. {{{{/ # 0}}}} key Switch to and from Energy Saver mode. See p.28 “Saving Energy”. ZJAS060N Off The main power switch is turned off or ready to make copies. Flashing green Scanning originals Lit green Copying (ready to scan originals) Flashing red Toner has nearly run out. Lit red Paper jam or other malfunction

}}}} key Press to clear previously entered copy job settings. 8. {{{{ )}}}} key Press to register or recall a program. See “Program”, Copy Reference. 9. {{{{}}}} key Press to stop a job in progress such as scanning originals, or printing. 10. {{{{}}}} key Press to start copying, scanning, or print- ing documents. 11. {{{{) #}}}} key Press to make a single set of copies or prints before starting a long copy run. By checking a sample set and making neces- sary changes to image quality settings be- fore starting a multiple copy run, you can save time and paper. See p.46 “Sample copy”. 12. {{{{ }}}} key Press to delete a number entered. 13. {{{{2}}}} key Press to enter a value or confirm a setting. 14. Number keys Use to enter the number of copies. 15. Function keys Press the appropriate key to select one of the functions. • Copier • Document Server • Printer • Scanner 16. Function status indicators These show the status of the functions. • Green: active. • Red: interrupted. Press the function key to change the display, and then follow the displayed instructions. 17. {{{{3* (}}}} key Shows the job list for a copy job or jobs stored in the Document Server. 18. {{{{ 3*}}}} key Use this key to set up the next copy job while a copy job or storing data in the Document Server is in progress. 19. Indicators Show errors and machine status. B: Data In indicator. See p.32 “Multi-Ac- cess”. L: Service Call indicator x: Misfeed indicator. See p.113 “x Clearing Misfeeds”. M: Open Cover indicator d: Add Staple indicator. See p.127 “d Adding Staples”. D: Add Toner indicator. See p.111 “D Adding Toner”. 20. {{{{  }}}} key Press to see the total number of copies made. See p.148 “Counter”. 21. {{{{1 %}}}} key Press to access the User Tools menu where you can customize default set- tings. See p.57 “User Tools (System Set- tings)”. 22. {{{{%#   }}}} key Specify the paper tray settings for deliv- ery. See p.93 “Paper Tray Settings”. 23. Display panel Shows operation status, error messages, and function menus. See p.23 “Display Panel”.

 ❒A force or impact of more than 30 N (about 3 kgf) will damage the display panel. The default is to display the screen for copying when you first turn the power on. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like this: . Keys appearing as cannot be used. ❖ ❖❖ ❖ # # 1. Original mode, Image Density and Special Original mode. 2. Operational messages. 3. Operational status. 4. The number of originals, copies, and printed pages. 5. You can register up to two fre- quently used reduce/enlarge ratios other than the fixed reduce/enlarge ratios. 6. Sort, Stack, Staple or Punch mode. 7. Functions you can select. Press an item to bring up its function menu e.g. press )! 4/ * to bring up the Reduce/Enlarge menu. 8. This indicator shows when toner has nearly run out. 1 2 3 4 5 6 7 8

This machine has two power switches. ❖ ❖❖ ❖
        +   Press to activate the machine. Once the machine has warmed up, you can make copies. ❖ ❖❖ ❖       ) When the machine will not be used for an extended period of time, turn off the main power switch.  ❒This machine automatically goes into Low Power mode, or turns itself off if you do not use it for a specified period of time. See p.66 “Auto Off Timer” and p.66 “Energy Saver Timer”. % 
    AAAA Make sure the power cord is firmly plugged into the wall outlet. BBBB Turn on the main power switch. Make sure that the main powr indicator lights up.  ❒Do not turn off the main power immediately after switching it on. Doing so may result in damage to the hard disk or memory, leading to malfunc- tion.

 ❒If the power is not turned on when the operation switch is pressed, check the main power switch is on. If off, turn it on. % 
  AAAA Press the operation switch to make the On indicator go out.  ❒Even if you press the operation switch, the indicator remains lit and blinks in the following cases: • When communication with external equipment is in progress. • When the hard disk is active. % 
    ❒Do not turn off the main power switch when the On indicator is lit or blink- ing. Doing so may result in damage to the hard disk or memory, leading to malfunction. ❒Pull out the power cord after turning off the main power switch. Not doing so may result in damage to the hard disk or memory, leading to malfunction. AAAA Make sure the On indicator is unlit. BBBB Turn off the main power switch. Make sure that the main power indicator goes out.

Operations Changing Modes  ❒You cannot switch modes when accessing user tools or during interrupt cop- ying. ❒The default display is the screen for copying, which appears when you turn the power on. You can change this setting. For details about such settings, see p.62 “Function Priority”. ZJBH490N

If you do not operate the machine for a specified period of time after an opera- tion, or when you press the {{{{/ # 0}}}} key, the display disappears and the machine goes into Low Power mode. When you press the {{{{/ # 0}}}} key again, the machine returns to the “Ready” status. In Low Power mode, the ma- chine uses less electricity.  ❒You can change the Panel Off Timer. See p.67 “Panel Off Timer”. - - - -System Reset The machine automatically returns to its initial condition when a job is finished, after a specified period of time. This function is called “System Reset”.  ❒You can change the System Reset Timer. See p.67 “System Auto Reset Timer”. - - - -Auto Off The machine automatically turns itself off after a job is finished, after a specified period of time. This function is called “Auto Off”.  ❒You can change the Auto Off Timer. See p.66 “Auto Off Timer”. ❒Auto Off Timer will not operate in the following cases: • When a warning message appears • When the service call message appears • When paper is jammed • When the cover is open • When the “Adding Toner” message appears • When toner is being added • When the User Tools or Counter screen is displayed • When fixed warm-up is in progress • When printer or other functions are operating

• When the Data In indicator is on or blinking • When the sample print or confidential print screen is displayed 3* ( In the Job List, you can check and delete the contents of jobs in the print queue and jobs currently printing.  ❒In the Job List, jobs reserved using copy mode and Document Server mode are displayed. When ) #* in System Settings is set to )3*
*, jobs reserved using copy mode, printer mode, Document Server mode, Web browser, DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite are displayed. ❒You can set the length of interval between the end of a job and the start of a new job with the User Tools. See p.65 “Time Interval between Printing Jobs”. Even if you have set the interval, you can start printing a job before the set time has elapsed by pressing )  *. % For setting the time interval, see p.65 “Time Interval between Printing Jobs”. For setting Web browser, see Web browser's Help menu, and for setting DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite, see the manuals.    AAAA Press the {{{{3* (}}}} key. The job list appears.

The icons below show the operation mode of stored documents.  ❒If more than ten jobs are registered, press )UUUU0 * or )TTTT+* to scroll the screen. CCCC Press )*. DDDD Check the contents of the list. EEEE Press )
6*. The display returns to the job list menu.      7* AAAA Press the {{{{3* (}}}} key. BBBB Select the number of the job you want to change the order.  ❒You can change the order of jobs only in standby mode. CCCC Press )  
*. DDDD Change the order using )UUUU0 * or )TTTT+*. EEEE Press )
6*. Job printed us- ing copy mode. Job printed us- ing printer mode. Job printed us- ing Document Server mode. Job printed us- ing DeskTop- Binder V2 Profession- al/Lite Job printed us- ing Web brows- er.

(}}}} key. The job list appears. BBBB Select the number of the job to be deleted.  ❒You can delete a job during printing. CCCC Press ) 3**. DDDD Press )8*. The display returns to the job list menu.

being performed. Performing multiple functions simultaneously like this is called “Multi-Access”. This allows you to handle jobs efficiently, regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Serv- er. • While printing documents saved in the Document Server, the machine can re- ceive print data. • While printing print data, you can set coppying operations.  ❒You can set the priority of functions, see p.63 “Print Priority”. As default, the “Display Mode” is set to first priority. - - - -Sample operations The tables on the following pages show sample operations for when “Print Pri- ority” is set to “Interleave”. See p.63 “Print Priority”. |: Simultaneous operations are available. $: Operation is enabled when the relevant function key is pressed and remote switching (of the scanner) is done. ❍: Operation is enabled when the {{{{ }}}} key is pressed to interrupt the cur- rent operation. →: Operation is performed automatically once the current operation ends. ×: The operation must be started once the current operation ends. (Simultaneous operations are not available.)

Copy Interrupt Copying Printer Scanner Document Server DeskTopBinder V2 Professional/Lite Data reception Print Mode before you select Operations for copying Stapling Sort Operations for copying Copying Printing Stapling Operations for scanning Scanning Operations for document Server Scanning a document to Store in Document Server Printing from Document Server Printing from Document Server Copy Operations for copying × × × ❍ ❍| | | $ $ $ $ $ | Stapling | *1 → *1 → *1 ❍ ❍ *4 | | →$ $ *2 $ $ *2 | *3 | *3 Sort | *1 → *1 → *1 ❍ ❍| | | $ $ *2 $ $ *2 | | Interrupt Copying Operations for copying ❍ ❍ ❍ × × | | | × × × × × | Copying ❍ ❍ ❍ × × | →→× × × × × → Printer Data reception | | | | | →→→| | | | | | Print Sort print | | | ❍ ❍| →→| | | | | | Stapling | →| ❍ ❍ *4 | →→| | | | | *3 | *3 Scanner Operations for scanning $ $ $ ❍ ❍| | | × × $ $ $ | Scanning × × × × × | | | × × × × × | Document Server Operations for Document Server $ $ $ ❍ ❍| | | $ $ × × × | Scanning a document to store in Document Server $ × × ❍ ❍| | | $ × × × × | Printing from Document Server $ | *3 | ❍ ❍| | | | | | *5 | *5 | *5 |

scanned and ) 3** appears. *2 You can scan a document after the preceding job documents are all scanned. *3 During stapling, printing automatically starts after the current job. *4 Stapling is not available. *5 Simultaneous operations are possible when you press ) 3**.  ❒Stapling cannot be used at the same time for multiple functions. DeskTopBinder V2 Professional/Lite Printing from Document Server | | *3 | | | | | | | | | | | × Web Browser Printing from Document Server | | *3 | | | | | | | | | | | × Mode after you select Copy Interrupt Copying Printer Scanner Document Server DeskTopBinder V2 Professional/Lite Data reception Print Mode before you select Operations for copying Stapling Sort Operations for copying Copying Printing Stapling Operations for scanning Scanning Operations for document Server Scanning a document to Store in Document Server Printing from Document Server Printing from Document Server

Relationship between Document Server and Other Functions The following table describes the relationship between the Document Server and other machine functions. *1 You can also display stored documents from a Web browser. See p.52 “Viewing Stored Documents on the Web Browser”. *2 You can print stored documents from a Web browser. See p.44 “Printing Stored Doc- uments”. If DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite is installed on your computer, all the stored documents can also be printed from your computer. *3 You can display stored documents from scanner mode. See “Viewing a List of Stored Files”, Scanner Reference. *4 You can e-mail stored documents from scanner mode. See “Using E-mail with the Document Server”, Scanner Reference. Function name From where documents are stored Displaying a list *1 Printing stored documents *2 Sending document Copier Copier/Docu- ment Server Enabled Enabled Disabled Printer Personal compu- ter Enabled Enabled Disabled Scanner Scanner Disabled *3 Disabled Enabled *4

2. The title of the currently selected screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The stored operation mode. 6. Icons to show the operation mode. is appeared when setting the password. 7. Pressing )
* displays the doc- uments in the selected order. 8. Press a desired key, and the docu- ments are sorted in the order of the pressed key. The icons below show the operation mode when documents stored in the Document Server. ZJBS100N 1 8 6 5 2 4 3 7 Function Copier Printer Scanner Icon --

  ❖ ❖❖ ❖ ) Saved documents will automatically be named “COPY0001”, “COPY0002”. You can change assigned file names. ❖ ❖❖ ❖1 ) You can register user names to distinguish the person or department that saved the documents. To assign a user name, you can register it using the name assigned to the user code or entering the name. % For more information about user codes, see p.75 “User Codes”. ❖ ❖❖ ❖ You can set a password for saved documents, and use it to prevent others printing them. When a password is set for the documents, appears against the document name. % To store documents in a mode other than Document Server mode, see Refer- ences for the respective functions.  ❒Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage that might result from loss of data. For long-term storage of data, we recommend use of DeskTop- Binder V2 Lite or DeskTopBinder V2 Professional (optional). For more infor- mation, contact your local manufacture.  ❒Data stored in the Document Server is set to be deleted after 3 days (72 hours) by the factory default setting. You can specify the period after which the stored data is deleted automatically. See p.73 “Auto Delete File” .

) 0}}}} key. BBBB Press )
 * when the list appears. CCCC Enter a file name, user name, or password if necessary.  ❒If you do not register a file name, one is automatically assigned. % p.39 “To register or change a user name” p.40 “To change a file name” p.41 “To set or change a password” DDDD Place originals. % For more information about types of originals that can be placed and how to place them, see Copy Reference. ZJAS343N

% For setting of scanning that you can use, see p.53 “Functions Available in Document Server Mode”. For settings of scanning, see Copy Reference. FFFF Press the {{{{}}}} key. The document is saved in the Document Server.  ❒To stop scanning, press the {{{{}}}} key. To resume a paused scanning job, press )* in the confirmation dialog box. To delete saved images and can- cel the job, press )8*. ❒When a password has been set for the document, enter it, and then press )
6*. ❒Saved documents appear on the “Select Files to Print” display. If it is not displayed, press ) *. %        ) AAAA Display the “Stored File” display. BBBB Press )1 )*. If user names have already been registered, the “Change User Name” display appears. To use an unregistered user name, press ) )) )*. % p.75 “User Codes”

To change your user name to an unregistered user name, proceed to the next step. % p.75 “Registering a New User Code” D&



 

 A Enter the new user name, and then press )
6*. B Enter the user name, and then press )
6*.  ❒You can type up to 20 characters for user name. % p.91 “Entering Text” D&

 



 A Press ) )) )*. B Enter the new user name, and then press )
6*. % p.91 “Entering Text” %     ) AAAA Bring up the “Stored File” display. BBBB Press ) )*. The “Change File Name” display appears. CCCC Press ) ,* to delete the previous file name.  ❒You can also use )&* to delete unnecessary characters.

 ❒A string of up to 20 characters can be entered as a file name. Note that only 16 characters of each file name will appear in the document list. % p.91 “Entering Text” %       AAAA Bring up the “Stored File” display. BBBB Press )*. CCCC Enter the password using the number keys (four-digits), and then press )
6* or the {{{{2}}}} key.     ): 1 ):   AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document for which the user name, file name, or password is to be changed.  ❒If a password has already been set for the document, enter it, and then press )
6*.

*. DDDD Press )    )*, )   1 )*, or )   *. EEEE Enter the new file name, user name, or password using the letter keys or number keys, and then press )
6*. % p.39 “To register or change a user name” p.40 “To change a file name” p.41 “To set or change a password” FFFF Press )
6*. %      ) AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document for which you want to display detailed information.  ❒If a password has been set for the document, enter it, and then press )
6*. CCCC Press )*. Detailed information about the document is displayed.  ❒If you have selected several documents, use )UUUU* and )TTTT* to view the details of each. ❒Press )
6*. The “Select Files” display appears.

*# 1 )* or ) *#  )* to search for doc- uments stored on the Document Server. You can also list stored documents in the order you prefer.  ❒If you install DeskTopBinder V2 Professional (optional) or DeskTopBinder V2 Lite on the computer, you can search and rearrange documents from the computer. % For more detailed information, see the DeskTopBinder V2 Professional/Lite manuals. %  *#  ) AAAA Press the {{{{ ) 0}}}} key. BBBB Press )*. CCCC Press ) *# 1 )*.  ❒If you also press ) *#  )*, you can enter the file name simulta- neously. DDDD To specify a registered user name, select the user name from the displayed list, and then press )
6*.  ❒To specify an unregistered user name, follow the procedures below. EEEE To specify an unregistered user name, press ) )) )*, enter the name, and then press )
6*. % p.91 “Entering Text” FFFF Press )
6*. Only files beginning with the name entered appear in the “Select Files to Print” display.  ❒To display all files saved in the Document Server, press ) (*.

) 0}}}} key. BBBB Press )*. CCCC Press ) *#  )*.  ❒If you also press ) *# 1 )*, you can enter the user name simul- taneously. DDDD Enter the file name, and then press )
6*. EEEE Press )
6*. Only files beginning with the name entered appear in the “Select Files” dis- play. % p.91 “Entering Text”  ❒To display all files saved in the Document Server, press ) (*.    ) You can print documents stored in the Document Server with the procedures be- low.  ❒You can print stored documents from a network computer with the Web browser. For details about how to start the Web browser, see Network Guide.  )   AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document to be printed.

press )
6*. ❒You can select up to 30 documents. ❒If sizes, resolutions or quality of selected documents are not the same, the documents may not be printed. ❒If you want to change the order of printing, cancel the selection, and select documents in the desired order. ❒If you press ) *, selection of all documents will be canceled. ❒When multiple documents are printed at the same time, print settings made for the document printed first are applied to all other documents. CCCC Enter the required number of copies using the number key.  ❒Up to 9999 can be entered. DDDD Press the {{{{}}}} key.        AAAA Select the document to be printed. BBBB Press )  *. The “Print Settings” display appears. User names, file names, and print order of documents appear.  ❒The print settings made for printing in copier or printer mode are stored by pressing )0   *, and applied to the next printing. ❒When multiple documents are printed at the same time, print settings made for the document printed first are applied to all other documents. ❒When you press )0   *, the changed print settings and the number of print are stored. ❒If you print more than one set using the sort function, you can check the print result by printing out only the first set. See p.46 “Sample copy”. ❒If you select multiple files, you can confirm file names or print order you selected in step A by scrolling through the list with )TTTT* and )UUUU*. ❒Press ) (* to return to the “File List” display. CCCC Enter the required number of copies using the number keys.  ❒Up to 9999 can be entered.

The machine starts printing.   AAAA Press the {{{{}}}} key. BBBB Press )*.     )*       ❒The number of copies can only be changed when the sort function is selected in print settings. AAAA Press the {{{{}}}} key. BBBB Press )   ; #*. CCCC Use the number keys to enter a new number of copies. DDDD Press the {{{{2}}}} key. EEEE Press )  *. Printing restarts.  # You can set the next job while printing a document stored in the Document Serv- er. % For details about settings, see “Preset Job”, Copy Reference. ) # If you print multiple sets using the sort function, you can check the print order or print settings are correct by printing out only the first set using the {{{{) #}}}} key.  ❒This function can be used only when the sort function is selected.

 ❒If a password has been set for the document, enter it, and then press )
6*. ❒You can search for a document using ) *# 1 )* or ) *#  )*. See p.43 “Searching for Stored Documents”. ❒You can sort document names in the list by user name, file name, or date. To sort the documents, press )1 )*, ) )*, or )4%)*. ❒To cancel a document selection, press the highlighted document again. BBBB Check the print settings. CCCC Press the {{{{) #}}}} key. The first set is printed. DDDD Press )*. Printing restarts.  ❒Press ) * to cancel printing and return to the Print Settings menu where you can change the settings.

lect Files to Print display to check content. AAAA Select the document to be printed.  ❒If a password has been set for the document, enter it, and then press )
6*. ❒You can search for a document using ) *# 1 )* or ) *#  )*. See p.43 “Searching for Stored Documents”. ❒You can sort document names in the list by user name, file name, or date. To sort documents, press )1 )*, ) )*, or )4%)*. ❒To cancel a document selection, press the highlighted document again. BBBB Press )   *. #  

& 
 You can print only the first page of the selected document to check content. If two or more documents are selected, the first page of each is printed. A Press )"  
#*. #  

 & 
 You can print specified pages of the selected document to check content. 3 ❒You cannot print specified pages if two or more documents are selected. A Press )#  *. B Enter the first page number to be printed using the number keys. C Press )    *. D Enter the last page number to be printed using the number keys. CCCC Press the {{{{}}}} key.

Follow the procedure below to combine files.  ❒You cannot recover the original files from the new file. ❒You cannot combine files if they are currently being used by another function. ❒You can combine up to 30 files. AAAA Press the {{{{ ) 0}}}} key. BBBB Select documents you want to combine.  ❒If the password has been set for the document, enter it, and then press )
6*. ❒The files are combined in the order of being selected. ❒The print settings for the file selected first are stored. CCCC Press )/ *. DDDD Press ) )* *. EEEE Enter the new file name.  ❒For setting the file name, see p.40 “To change a file name”. ❒If you do not set the file name, the name of the file selected first will be the name of the combined file. FFFF Press )
6*.

Follow the procedure below to insert a file.  ❒You cannot recover the original file from the new file. ❒You cannot insert files into a file that is currently being used by another func- tion. AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document to be inserted in.  ❒If a password has been set for the document, enter it, and then press )
6*. CCCC Press )/ *. DDDD Press ) *. EEEE Select the document you want to insert into. FFFF Enter the page number to insert the file using the number keys. GGGG Press )&   * or ),   *. HHHH Press )
6*.    Follow the procedure below to delete pages from a file stored on the Document Server.  To check the page numbers, print the file. See p.44 “Printing Stored Docu- ments”. AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document containing the pages you want to delete.  ❒If a password has been set for the document, enter it, and then press )
6*. CCCC Press )/ *. DDDD Press )  *. EEEE Enter the number of the page you want to delete using the number keys.

  *, and then enter the number of the last page you want to delete.  ❒If you want to delete only one page, proceed to step G. ❒If you enter the last page number, the whole file will be deleted. GGGG Press )
6*. HHHH Press )8* in the confirmation dialog box.    )  ❒You can store up to 3,000 documents in the Document Server. No more doc- uments can be stored when there are 3,000 documents in the Document Serv- er. You should delete unnecessary documents.  ❒You can delete all stored documents at once with User Tools. See p.73 “Delete All Files”. ❒You can delete stored documents from a network computer using the Web browser. For details about how to start the Web browser, see Network Guide. AAAA Press the {{{{ ) 0}}}} key. BBBB Select the document to be deleted.  ❒If a password has been set for the document, enter it, and then press )
6*. ❒You can delete multiple documents at once. See p.73 “Delete All Files”. ❒You can search for a document by user name or file name, using ) *# 1 )* or ) *#  )* respectively. See p.43 “Searching for Stored Documents”. ❒You can sort document names in the list by the user name, file name, or date. To sort documents, press )1 )*, ) )*, or )4%)*. ❒If you cannot find the document using its name, you can print the first page of a document to check its contents. See p.48 “Print Selected Pages”. ❒Press the selected line again to cancel the print job. CCCC Press ) *. DDDD Press )8* to delete the document.

Browser, see Help menu. AAAA Start the Web browser. BBBB Enter “http:// (the IP address of this machine) /” in the [Address] box. The top page appears on the Web browser. CCCC Click ) ) 0*. The Document Server File List appears.  ❒ The Document Server File List can be displayed without showing thumb- nails. Click )*. DDDD Click the Properties icon of the document you want to check. The information of that document appears. EEEE Confirm the content of the document.  ❒To enlarge the preview of the document, click )0*.    )  ❒An option is required to download documents stored in copier or printer mode. AAAA Start the Web browser. BBBB Enter “http:// (the IP address of this machine) /” in the [Address] box. The top page appears on the Web browser. CCCC Click ) ) 0*. The Document Server File List appears. DDDD Click the Properties icon of the document you want to download.  ❒ The Document Server File List can be displayed as thumbnails. Click )% )**. EEEE Select PDF, JPEG, or Multi-pageTIFF as the file format by clicking one of the icons.

Mode Functions that you can use during scanning or printing documents in Document Server mode are as shown below. Function Key Display Web Browser Scanning Printing Batch Mode ❍ × — Mixed Sizes ❍ × — Custom Size Originals ❍ × — SADF Mode ❍ × — Thin Mode ❍ × — Face Up ❍ × — Auto Image Density ❍ × — Dark Background ❍ × — Manual Image Density ❍ × — Original Type Setting ❍ × — Number of Sets × ❍ ❍ Program × × — Auto Paper Select ❍ ❍ ❍ Manual Paper Select ❍ ❍ ❍ Reduce/Enlarge ❍ × — Create Margin ❍ × — Zoom ❍ × — Auto Reduce/Enlarge ❍ × — Size Magnification ❍ × — Directional Magnification (%) ❍ × — Directional Size Magnification (inch) ❍ × — Sort × ❍ ❍ Stack × ❍ ❍ Staple × ❍ ❍ Punch × ❍ ❍ 1 Sided → 2 Sided/2 Sided → 2 Sided ❍ × — 1 Sided Combine ❍ × — 2 Sided Combine ❍ × —

× ❍ ❍ Book → 2 Sided × ❍ ❍ 2 Sided → 1 Sided × ❍ ❍ 1 Sided → Booklet 2 Sided → Booklet × ❍ ❍ 1 Sided → Magazine 2 Sided → Magazine × ❍ ❍ Mix 1 & 2 Sided × × — Specify Pages to Print in Duplex × ❍ ❍ Repeat × × — Double Copy × ❍ ❍ Centering ❍ ❍ ❍ Cornering × ❍ ❍ Scanning Position ❍ × — Border Erase ❍ × — Center Erase ❍ × — Center/Border Erase ❍ × — 3 Edges Full Bleed × ❍ ❍ Inside Erase ❍ × — Outside Erase ❍ × — Margin Adjustment × ❍ ❍ Background Numbering × ❍ ❍ Preset Stamp × ❍ ❍ User Stamp × ❍ ❍ Date Stamp × ❍ ❍ Stamp Text × ❍ ❍ Page Numbering × ❍ ❍ Covers × ❍ ❍ Designate × ❍ ❍ Chapter × ❍ ❍ Designation Sheet Copy × ❍ ❍ Blank Slip Sheets × ❍ ❍ Slip Sheets × ❍ ❍ Function Key Display Web Browser Scanning Printing

ument Server mode. ❒You can select the printing position from eight types using “Cornering” when you print a document stored in the Document Server. ❒You can print the specified pages of documents stored in the Document Serv- er using “Specify Pages to Print in Duplex”.

❖ ❖❖ ❖ 4 ) 0    =>$ ?  @:
  = ❖ ❖❖ ❖#)   =>$ ?  @: =>> ?%)  @:  =>A ?6#
 %@= Items Default General Features Function: Scanning -- Function: Printing -- Items Default General Features Warm Up Notice ON Copy Count Display Up Output: Document Server OFF Paper Tray Priority: Copier Tray 1 Timer Setting Copier/Document Server Auto Reset Timer 60 seconds Key Operator Tools Auto Delete File After 3 days Delete All Files -- Password Management for Stored Files Do not Unlock

User Tools Menu (System Settings) $ These items must be set to use the function. Be sure to set them before using the corresponding function. ❍ These items must be set if required. ❖ ❖❖ ❖    =>$ ?  @= Default Copier/ Document Server Printer Scanner Panel Tone Medium ❍ ❍ ❍ Warm Up Notice ON ❍ Copy Count Display Up ❍ Function Priority Copier ❍ ❍ ❍ Print Priority Display Mode ❍ ❍ Function Reset Timer 3 seconds ❍ ❍ Interleave Print 10 sheet(s) Status Indicator ON Screen Color Setting B&G Output Tray Setting According to Function Setting ❍ Output: Copier *Not Registered ❍ Output: Document Server *Not Registered Output: Printer *Not Registered ❍ Paper Tray Priority: Copier Tray1 Paper Tray Priority: Printer Tray1 Job List Display Time 15 seconds ❍ Time Interval between Printing Jobs 3 seconds

Set ❍ ADF Feed Speed Normal Optimum for Thick Paper Off Size Setting 81/2 × 13 Default Copier Printer Scanner Auto Off Timer 90 minutes (Type 2: 120 minutes) ❍ Energy Saver Timer 15 minutes ❍ Panel Off Timer 1 minute ❍ ❍ ❍ System Auto Reset Timer 60 seconds ❍ ❍ ❍ Copier/ Document Server Auto Reset Timer 60 seconds ❍ Scanner Auto Reset Timer 60 seconds ❍ Set Date -- $ ❍ Set Time -- $ ❍ Weekly Timer Code Off ❍ Weekly Timer: Monday – Sunday -- ❍ ❍ ❍ Default Copier/ Document Server Printer Scanner

agement OFF ( ),   )* for printer mode only) ❍ ❍ ❍ Key Counter Management OFF ❍ ❍ ❍ External change Unit Management -- Key Operator Code OFF ❍ ❍ ❍ Display User Code Do not Display Display/Print Counter -- ❍ ❍ ❍ Display/Clear/ Print Counter per User Code -- ❍ ❍ Print Address Book -- Address Book Management -- ❍ ❍ ❍ Address Book: Program/Change/ Delete Group -- ❍ Address Book: Change Order -- ❍ Address Book: Edit Title -- ❍ ❍ ❍ Select Title Title 1 ❍ ❍ ❍ Auto Delete File After 3 days ❍ ❍ ❍ Delete All Files -- ❍ ❍ ❍ Password Man- agement for Stored Files Do not Unlock ❍ ❍ ❍ Key Operator's E-mail Address -- ❍ Machine E-mail Address -- AOF (Always ON) ON Extended Security Off

This section is for key operators in charge of this machine. You can change or set default settings.  ❒Setting operations with the user tools are done in a completely different mode from that of ordinary operations. Be sure to return to the normal operating mode when you finish making settings. See p.61 “Exiting User Tools”. ❒Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {{{{  }}}} key is pressed.       ❒When the key operator code has been set, the key operator code input screen appears when you attempt to change the initial settings. Enter the registered key operator code. For details about key operator codes, see p.69 “Key Oper- ator Tools”. AAAA Press the {{{{1 %}}}} key. User Tools Main Menu is displayed. BBBB Press )#)  *. The System Settings screen is displayed. ZJBS050N

% p.57 “User Tools Menu (System Settings)” DDDD Change the default following the instructions on the display, and then press )
6*. /+ 1 % AAAA After changing User Tools settings, press )/+* on the User Tools Main Menu. User Tool changes are complete, and the machine is ready to copy.  ❒You can also exit User Tools by pressing the {{{{1 %}}}} key.

% To access User Tools, see p.60 “Accessing User Tools (System Settings)”.    ❖ ❖❖ ❖ % The beeper (key tone) sounds when a key is pressed.  ❒Default: Medium ❖ ❖❖ ❖<) 1   4 ) 0 Specify whether or not the beeper sounds when the machine becomes ready for copying after Low Power mode is deactivated, or the power is turned on.  ❒Default: ON ❒If the “Panel Tone” setting is “OFF”, the beeper does not sound, whatever the “Warm Up Notice” setting. ❖ ❖❖ ❖ #   #  4 ) 0 The copy counter can be set to show the number of copies made (count up) or the number of copies remaining (count down).  ❒Default: Up (count up) ❖ ❖❖ ❖  # You can specify the mode to be displayed immediately after the operation switch or System Reset mode is turned on.  ❒Default: Copier

% p.32 “Multi-Access”  ❒Default: Display mode ❒When the optional booklet finisher, or Finisher 3000B (100-Sheet Staples) is installed, you can specify an output tray to which documents are deliv- ered. For more information about how to specify an output tray for each function, see the following descriptions: • p.64 “Output: Copier” • p.65 “Output: Document Server” • p.65 “Output: Printer” ❖ ❖❖ ❖  ! %) You can set the length of time the machine waits before changing modes when using the multi-access function (see p.32 “Multi-Access”). This is useful if you make many copies and you have to change the settings for each copy. If you set a large value, you can prevent jobs from other functions interrupt- ing the copy job.  ❒Default: 3 seconds ❒The Function Reset Timer setting is ignored if “Interleave” is set for “Print Priority” (see p.63 “Print Priority”). ❒When you select “Set Time”, enter the time (3–30 seconds in 1 second in- crements) using the number keys. ❖ ❖❖ ❖0  You can set the timing for functions to switch when ) #* has been set to )0*.  ❒Default: 10 sheets ❒Depending on printing time, set values may change. ❒The timing for functions can be set from 1 to 20 sheets. ❖ ❖❖ ❖  You can specify whether the statue indicator shows the machine status or not.  ❒Default: ON

Blue & Purple Type, Green Type, or Gray Type.  ❒Default: Blue & Green Type ❖ ❖❖ ❖
  %#  You can set the way or timing for switching the output tray. • Output Tray You can set the way for switching the output tray from According to Func- tion Setting or Auto Change.  ❒Default: According to Function Setting ❒Auto Change can be used when Print Priority is set to Job Order. See p.63 “Print Priority”. • Change Output Tray You can set the timing for switching the output tray, when the Output Tray has been set to Auto Change, from When Tray is Full or Per Job.  ❒Default: When Tray is Full ❖ ❖❖ ❖
 C  You can specify a tray to which documents are delivered.  ❒Default: Not Registered ❒The default settings of the tray set as output tray may vary depending on the installed optional finisher.

 ❒Default: Not Registered ❒For details about output trays, see p.64 “Output: Copier”. ❒The default of the output tray may vary depending on the installed option- al finisher. ❖ ❖❖ ❖
 C  You can specify a tray to which documents are delivered.  ❒Default: Not Registered ❒The output trays set on the printer driver have priority over the output tray specified above. ❒The default of the output tray may vary depending on the installed option- al finisher. ❖ ❖❖ ❖ %# #C   4 ) 0 You can specify the paper tray for delivery.  ❒Default: Tray 1 ❖ ❖❖ ❖ %# #C  You can specify the paper tray for delivery.  ❒Default: Tray 1 ❖ ❖❖ ❖3* ( # %) You can set the length of time the job list screen is displayed before automat- ically returning to the default screen.  ❒Default: 15 seconds ❒When you select “On”, enter the time from 10 to 999 seconds in 1 second increments using the number keys. ❖ ❖❖ ❖%) 0 *  3* You can set the length of interval between the end of a job and the start of a new job.  ❒Default: 3 seconds ❒If you select “Set Time”, enter the time, 0 - 999 seconds (in 1 second incre- ments), using the number keys.

 ❒Default: When original is set ❖ ❖❖ ❖,   When you use thick paper, you can slow down the printing speed to avoid fusing the image by selecting )*.  ❒Default: Normal ❖ ❖❖ ❖
) )  %  You can set the optimum for thick paper to On or Off. ❖ ❖❖ ❖D49E F  You can specify the paper size for F/F4.  ❒Default: 81/2 × 13 %)  ❖ ❖❖ ❖, 
%) The machine turns off automatically to conserve energy after a specified amount of time has passed following job completion. This function is called “Auto Off”. The machine status after Auto Off operation is called “Off mode” or “Sleep mode”. For Auto Off Timer, specify the time to elapse before Auto Off is activated.  ❒Default: 90 minutes (Type 2: 120 minutes) ❒Auto Off Timer function will not operate if an error message appears. ❒The time can be set from 10 seconds to 240 minutes using the number keys. ❖ ❖❖ ❖/ # 0 %) Set the amount of time the machine waits before switching to Low Power mode after copying has finished or the last operation is performed.  ❒Default: 15 minutes ❒The time can be set from 10 seconds to 240 minutes using the number keys.

copying has finished or the last operation is performed.  ❒Default: 1 minute ❒The warm up time for making a copy from standby mode is 5 seconds. ❒The interval time can be set from 10 seconds to 240 minutes using the number keys. ❖ ❖❖ ❖#) ,  ! %) The System Auto Reset Timer setting automatically switches to the screen of the function set in Function Priority. This happens if no operations are per- formed or when an interrupted job is cleared. This setting sets the system re- set interval. See p.62 “Function Priority”.  ❒Default: 60 seconds ❒The time can be set from 10 to 999 seconds in 1 second increments using the number keys. ❖ ❖❖ ❖ 4 ) 0 ,  ! %)  4 ) 0 Specifies the time to elapse before copier and Document Server functions are reset.  ❒Default: 60 seconds ❒If “OFF” is selected, the machine will not automatically switch to the user code entry screen, and you will not be able to restrict who uses the ma- chine. ❒The time can be set from 10 to 999 seconds in 1 second increments using the number keys. ❖ ❖❖ ❖ ,  ! %)  Specifies the time to elapse before the scanner function is reset.  ❒Default: 60 seconds ❒If “OFF” is selected, the machine will not automatically switch to the user code entry screen, and you will not be able to limit who uses the machine. ❒The time can be set from 10 to 999 seconds in 1 second increments using the number keys.

 ❒To change between year, month, and day, press )← ← ← ←* and )→ → → →*. ❒Enter the year, month, and day using the number keys. ❖ ❖❖ ❖ %) Set the time for the copier's internal clock.  ❒Enter the time in 24-hour system (in 1 second increments). ❒To change between hours, minutes, and seconds, press )← ← ← ←* and )→ → → →*. ❒Enter the hours, minutes, and seconds using the number keys. ❖ ❖❖ ❖<# %)  Set an eight-digit code to turn the main power on and off at the time set in “Weekly Timer”.  ❒Default: OFF ❒If “ON” is selected, enter the Weekly Time Code with number keys. Not doing so may result in the machine being disabled, even if the power is turned on. ❖ ❖❖ ❖<# %)C # # Set the power on and off timer using the number keys.  ❒Enter the time in 24-hour system (in 1 second increments). ❒Enter the hour and minute using the number keys.

contact the key operator. Recommended to use Key Operator Code. See p.69 “Key Operator Code”. ❖ ❖❖ ❖1   ) Allows you to restrict who uses the machine by setting codes for users. User codes must be registered for user code management. See p.75 “User Codes”.  ❒Default: Copier/OFF, Document Server/OFF, Printer/Auto Program, Scan- ner/OFF ❒By using “Auto Program” for the printer, you can keep a print log for each user code entered from the driver. ❖ ❖❖ ❖6#    ) Use the key counter to specify whether users are restricted or not.  ❒Default: Copier/OFF, Document Server/OFF, Printer/OFF, Scanner/OFF ❖ ❖❖ ❖/+   1  ) You can set whether to use the key operator code.  ❒Default: Copier/Off, Document Server/Off, Scanner/Off, Printer/Off ❖ ❖❖ ❖6#
  If you want to use the key operator code, register the code.  ❒Default: OFF ❒If you select ON, enter the key operator code (max. eight-digits) using the number keys, and then select Part of Initial Settings, All Initial Settings or All Functions to set the access limit. • If you selected Part of Initial Settings A key operator code is only required for the Timer Setting, Key Opera- tor Tools initial settings. MENU PROTECT will be set for CHANGE/CONTROL in the printer initial settings. If you set MENU PROTECT, you can set the key operator code in a part of the printer in- itial settings. See “Printer Features Parameters”, Printer Reference 2. • If you selected All Initial Settings A key operator code will be required to access all the items in the System Settings, Copier/Document Server functions, Printer functions, and Scanner functions.

A key operator code is required for all functions. When you turn the power on, you have to enter the key operator code to use the machine. ❒If you set the key operator code, you will need to enter it to access the Key Operator Code screen. ❖ ❖❖ ❖# 1  You can have entered user codes displayed.  ❒Default: Do not display ❒When Do not display is selected, the entered user code will not appear but “p” appears instead. ❒When Display is selected, the entered user code will appear. In copy mode, user codes appear on the Job List screen. ❖ ❖❖ ❖#4   Allows you to view and print the various counters. • Display/Print Counter Displays counters for each functions (Total, Copier, Printer, A3/DLT, Du- plex, Staple, GPC, GPC Printer). • Print Counter List Prints out a list of counters for each functions. • To print the counter list A Press the {{{{1 %}}}} key. B Press )#)  *. C Press )6#
 %*. D Press )#4  *. E Press )   (*. F Press the {{{{}}}} key. G Press )/+*. ❖ ❖❖ ❖#4 4    1  Allows you to view and print the various counters accessed with user codes and to set the values to 0.  ❒Press )UUUU0 * and )TTTT+* to show all counters. • Print Counter for All User Codes Prints the counter values for all user codes. • Clear Counter for All User Codes Sets the counter value for all user codes to 0. • Print Counter per User Code Prints the counter values for each user code. • Clear Counter per User Code Sets the counter value for each user code to 0.

Counter for Each User Code”. ❖ ❖❖ ❖ , & Allows you to print the address book. You can select an item to print Print in Title 1 Order, Print in Title 2 Order, Print in Title 3 Order, or Print Group Dial List. ❖ ❖❖ ❖, &  ) Adds, changes, or deletes user codes (max. eight-digits). For details about op- erations, see p.75 “User Codes”.  ❒You can register up to 2,000 user names. ❒You can register up to 500 user codes. ❒You can also register user codes from SmartNetMonitor for Admin. ❒Even if you change the user codes, the counter values are not cleared. ❒If you clear a user code, the counter values associated with it are also auto- matically cleared. • ) )4  * This registers new user codes. You can register and change user codes and user names. • )1 )* User (destination) name, key display, registration number, title selec- tion • )1 * User code, available functions • )/) ,* E-mail address, register as a sender, sender's password, enter password • ) * Switch title, registration number • )* Deletes a user. ❖ ❖❖ ❖, &C  )4  4   You can register multiple e-mail addresses in a group. Then you can easily control the registered e-mail address for each group. For details about registering e-mail destinations, see p.86 “Registering E-mail Destinations to a Group”. • ) )4  * This registers new groups, or changes a group name, key display, title se- lection, programmed user, or registration number. • )* Deletes a group.

 ❒You can rearrange the order of items on the same page, but you cannot move the items to another page. For example, you cannot move an item from “PLANNING” ()
;*) to “DAILY” () *). A Press the {{{{1 %}}}} key. B Press )#)  *. C Press )6#
 %*. D Press ), &C  
*. E Press the user (destination) key to be moved.  ❒You can select a user using the number keys. F Press the user (destination) key in the place you want to move it to. The user (destination) selected in step E moves to the place selected in step F, and the keys for all other users will shift too.  ❒You can select a user with the number keys. ❖ ❖❖ ❖, &C / % You can edit the title to search for a desired user easily. A Press the {{{{1 %}}}} key. B Press )#)  *. C Press )6#
 %*. D Press ), &C / %*. E Press the title key to be changed. F Enter the new name, and then press )
6*. G Press )
6*. ❖ ❖❖ ❖ % Specifies the title to select a user.  ❒Default: Title 1

not after a specified period of time.  ❒Default: Yes After 3 day (s) ❒If you select “On”, documents stored after this setting will be deleted. ❒If you select “Off”, documents will not be deleted automatically. A mes- sage “Are you sure you want to delete all stored files?” appears. ❒If you select “On”, enter a number of days in the range of 1 - 180. ❒The default is 3 days, which means documents will be deleted three days (72 hours) after they are stored. ❖ ❖❖ ❖ ,  All documents stored in the Document Server will be deleted.  ❒Even if a password has been set, all documents will be deleted. ❒A confirmation dialog box will appear. To delete all documents, select )8*. ❖ ❖❖ ❖  )    • Unlocking a locked document When a document is locked due to entering a wrong password, this func- tion unlocks the document to allow access. • Temporarily disabling document security Documents having a password can temporarily be accessed without enter- ing the password.  ❒Default : Do not Unlock ❒Only when you forget the password, select “Unlock”. After you access the document, be sure to select “Do not Unlock”. % p.150 “Unlocking a Locked Document”, p.151 “Temporarily Disabling Document Security” ❖ ❖❖ ❖6#
G /) , By registering the operator's e-mail address, you can send an e-mail in case of difficulty. Specify whether or not to use this function.  ❒Default: blank

 ❒Default: blank ❖ ❖❖ ❖,
,#
 Specify whether or not to use Auto Off.  ❒Default: ON ❖ ❖❖ ❖/+  # Specify whether or not to use security function.  ❒Default : Off ❒You have to set the six-digit key operator code to set Extended Security. See p.69 “Key Operator Code”. ❒When the Extended Security function is On, a security mark appears at the lower right of the display panel. % For details about security, see p.149 “Security”.

check their use of each function. • Copier • Document Server • Scanner • Printer  ❒The number of copies scanned in scanner mode is counted for each user code. So you can check each user's usage. ❒To register the user code of the printer driver automatically, select Auto Pro- gram for the printer in User Code Management. If you use the user code set in User Tools, select )
*. Set the user codes registered in User Tools for the printer driver. See p.69 “User Code Management”. % For details about setting the user codes for the printer driver, see Printer Ref- erence or the printer driver Help menu.  ❒The functions associated with each user code are the same. If you change or delete user codes, management data and restrictions related to that code will become invalid. !    1  AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. EEEE Press )  )*.  ❒To assign a user code to a registered user, press the user key whose user code is to be registered, or enter the number using the number keys.

 ❒To register a user code to a registered user, proceed to step G. 
 



 
%!
 ! A Press )  * on the right of the user name or key display. The user name or key name entry screen appears. B Enter the user name or key display, and then press )
6*.  ❒You can use the user name as the user name assigned to the documents in Document Server mode. In this case, entry of the user code is not re- quired. See p.35 “Document Server”. % p.91 “Entering Text” 


  A Press the key for the classification you want to use from “Select Title”.  ❒The keys you can select are as follows. • )H=*… Added to the page that is displayed first. • ),&*,) *,)/*,)I*,)36*,)(*,)
;*,)!%*,)1'<*,)J8K*… Added to the list of items in the title selected. ❒You can only select one page for “Select Title”. GGGG Press )1 *. HHHH Enter the user code using the number keys, and then press [#] or the {{{{2}}}} key.  ❒If you make a mistake, press ) * or the {{{{ }}}} key, and then enter the user code again.

tions”. JJJJ To continue registering user codes, press )     )*, and then re- peat the procedure from step FFFF. KKKK Press )
6*. LLLL Press )/+*. MMMM Press the {{{{1 %}}}} key.    1  AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. EEEE Select the registered user code you want to change, or enter the registered number using the number keys. FFFF Enter the new information for the item you want to change.   


   "


%!
 ! A Press )  * to the right of the user (destination) name or key display. B Enter the user (destination) name, and then press )
6*. % p.91 “Entering Text”   

  A Press the key for the classification you want to use from “Select Title”.   


 A Press )1 *. B Press )  *, and then enter the new user code using the number keys. C Press the {{{{2}}}} key.

*. B Press the key to select the functions to be enabled.  ❒Press the key making it highlighted, then the key is enabled. GGGG Press )
6*. HHHH Press )/+*. IIII Press the {{{{1 %}}}} key.   1   ❒This operation also deletes user codes registered for multiple functions. User control with the deleted user code will be disabled. AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. 



   " A Press )*. B Select the user (destination) you want to delete. Press the user (destination) key, or enter the registered number using the number keys. C Press )8* in the confirmation screen. 



 A Select a user (destination) whose user code is to be deleted. Press the user (destination) key to be deleted, or enter the registered number using the number keys. B Press )1 *. C Press ) * to delete the user code, and then press )2*. D Press )
6*.

FFFF Press the {{{{1 %}}}} key. #     / 1  You can check the counter for each function's user code. AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press )#4 4    1 *.      / 1  You can print out the counter for each user code using )  * or )  *. Also, you can print out using both together. AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press )#4 4    1 *. 
 


&
 
 "
&


 A Select a user code from the left side of the display.  ❒Press ),  %  * if you want to select all user codes on the page. B Press )   (* of “Per User Code”.  ❒Enter the user code, and then press )2* if the user code is registered.

  (* of “All User Codes”.  ❒Enter the user code, and then press )2* if the user code is registered. EEEE Press )  * or )  *. FFFF Press )*.     AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#  %*. DDDD Press )#4 4    1 *. EEEE Select the user code to clear. 



&
 
 "
&


 A Select a user code from the left side of the display.  ❒Press ),  %  * if you want to select all user codes on the page. B Press ) * for “Per User Code”. 



&
 
 "
&


 A Press ) * for “All User Codes”. FFFF Press )  * or )  *. GGGG Press )
6*.

mail. • It is easy to select an e-mail destination if you register “User (destination) name” and “Key name” for the e-mail destination. • You can register an e-mail destination as a group. • You can use the e-mail destination as the Sender's address. In this case, you can set a password in order to prevent use by unauthorized people. % E-mail destination can also be registered using SmartNetMonitor for Admin (printer/scanner option required). See Network Guide. !   /) , AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. EEEE Press )  )*.  ❒To register an e-mail destination to a registered user, press the user key you want to register, or enter the registered number using the number keys. FFFF Set the user's information.  ❒To register an e-mail destination to a registered user, proceed to step G. 
 


   "

 
%!
 A Press )  * on the right of “User (Destination) Name” or “Key Dis- play”. The user (destination) name or key name entry dialog box appears. ZJBS050N

 ❒You can use the user name when selecting an address to send e-mail to. ❒You can register the user code following the user name. For more de- tails, see p.75 “User Codes”. % p.91 “Entering Text” 


  A To associate a user with a title, press the title key from “Select Title”.  ❒The keys you can select are as follows. • )H=*… Added to the page that is displayed first. • ),&*,) *,)/*,)I*,)36*,)(*,)
;*,)!%*,)1'<*,)J8K*… Added to the list of items in the title selected. ❒You can only select one page for “Select Title”. GGGG Press )/) ,*. HHHH Enter the items you want to change.   

5 
 A Press )  * on the right of the “E-mail Address”. The e-mail address entry dialog box appears. B Enter the e-mail address.  ❒You can use the e-mail address as the Sender's address. In this case, you can set a password in order to prevent use by other people.

 


  You can use the entered e-mail address as a sender's address. A Press )
* on the right of the “Register as Sender”.  

 If you set Sender's Password to On, set the password. A Press )
* on the right of “Sender's Password”. B Press )  * on the right of the “Enter Password”. C Enter the password using the number keys, and then press [#] or the {{{{2}}}} key. IIII Press )
6*.  ❒When a group is registered, other e-mail destinations can be added to the group. See p.87 “Registering E-mail Destinations to a Group”.    !  /)  AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. The registered user list appears. EEEE Select the user of the registered e-mail address you want to change. Press the user key you want to change, or enter the registered number using the number keys. FFFF Press )/) ,*.


 

5 
 A Press )  * on the right of the e-mail address. B Enter the e-mail address, and then press )
6*. % p.91 “Entering Text” 
 

 A Press )  * on the right of “Enter Password”. B Enter the new password using the number keys, and then press [#] or the {{{{2}}}} key. HHHH Press )
6*.  ❒To change the user name, see p.77 “Changing a user (destination) name or key display”.   !  /) , AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. 

 !

5 
 A Select the user whose e-mail address you want to delete. Press the user key you want to delete or enter the registered number using the number keys. B Press )/) ,*. C Press )  * on the right of the “E-mail Address”. D Press ) ,*. E Press )
6*. F Press )/+*.

B Select the user you want to delete. Press the user key you want to delete, or enter the registered number using the number keys. C Press )8*. EEEE Press )/+*.

Registering groups has the following benefits: • You can easily control the registered e-mail destinations for each group. • You can send the same messages to multiple addresses in a group in bulk. To divide e-mail destinations into groups, the groups must be registered before- hand. % E-mail destination can also be registered into groups using SmartNetMonitor for Admin (printer/scanner option required). See Network Guide. !      AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &C  )4  4  *. EEEE Press )  )*. FFFF Press )  * on the right of the “Group (Destination) Name”. GGGG Enter the group (destination) name, and then press )
6*. HHHH When you want to change the key display, press )  * on the right of the key display. Enter the key display name, and then press )
6*.  ❒For entering the group name, the key display name is automatically set. IIII Press the appropriate button in Select Title to sort the group. Proceed to step JJJJ if sorting is unnecessary. JJJJ Press )
6*. ZJBS050N

 ❒When registering a new e-mail destination, you can register groups at the same time. AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. EEEE Select the user (destination) key that you want to register in a group. FFFF Press ) *. GGGG Select a group to which you want to register the e-mail destinations. HHHH Press )
6*.

%}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &  )*. EEEE Select the user (destination) key to delete from a group. Press the user (destination) key that you want to delete, or enter the registered number using the number keys. FFFF Press ) *. GGGG Press the group key you want to delete. The user is deleted. HHHH Press )
6*.

AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), *C  )4  4  *. EEEE Select a group where the data you want to confirm is registered. FFFF Press ) ) 1*. All user names (e-mail destinations) are displayed. GGGG Press )
6*.

%}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &C  )4  4  *. EEEE Press the group key you want to change. FFFF Enter the item you want to change. 
 





%!
 ! A Press )  * in “Group (Destination) Name” or “Key Display”. B Enter the group name or key display, and then press )
6*. 
 

  A Press the title key in “Select Title” of the group you want to sort. 
 

  
 A Press )  * in “Registration No.”. B Enter the registration number using the number keys. C Press [#] or the {{{{2}}}} key. GGGG Press )
6*.     AAAA Press the {{{{1 %}}}} key. BBBB Press )#)  *. CCCC Press )6#
 %*. DDDD Press ), &C  )4  4  *. EEEE Press )*. FFFF Press the group key you want to delete. GGGG Press )8*.