Philips Magic 5 Operation & User’s Manual

PHILIPS product. Your machine satisfies the full range of requirements for private use or in everyday office and busi- ness environments. Your machine is sold with a free ink film inserted for a few test pages. You do not require a Plug’n’Print card for this ink film (= chip card with information on the ink film ca- pacity). Telephone Book In the telephone book of your machine, you can save en- tries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the en- tries. Short Dial You can assign short dial numbers to frequently dialled tel- ephone numbers. You can load these numbers quickly with the short dial button and the number buttons. You can send fax messages in various resolutions to one or more recipients or a group. You can also poll faxes and of- fer documents for polling. Fax Templates Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for ex- ample, a short fax note or an invitation. Select the resolution for text and photo in order to copy documents with your machine. You can also create multi- ple copies. If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your machine and its many functions! About this User Manual With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed de- scriptions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety in- structions in order to ensure proper operation of your ma- chine. The manufacturer accepts no liability if these in- structions are not followed. Symbols Used Dangers Tips Warns about dangers for people, damage to the ma- chine or other objects as well as possible loss of data. Injuries or damage can result from improper han- dling. This symbol designates tips that will help you to use your machine more effectively and easily.

‚ Machine ƒ Telephone handset „ Spiral cable for telephone handset … Paper tray † Power cable with plug (country-specific) ‡ Telephone cable with plug (country-specific) User Manual User manual with installation guide (not depicted) Package Contents Missing Package Contents Attaching the Paper Tray Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism. Attaching the Paper Tray Inserting Paper Paper Format Before you can receive or copy documents, you must insert paper. Please use only suitable paper in the standard format A4 (210 × 297 millimetre · preferably 80 g/m2). Observe the information in the technical data. Paper Preparing Paper Inserting Paper 1 Pull the lever on the right next to the paper feed mech- anism forward. 2 Insert the paper into the paper feed mechanism. You can insert a maximum of 50 pages (A4 · 80 g/m2). 3 Push the lever on the right next to the paper feed mech- anism back to lock the paper. Inserting Paper Connecting the Handset Connecting the Handset Plug one end of the spiral cable into the socket on the tel- ephone handset. Insert the other end into the socket desig- nated with the ) symbol. Connecting the Handset If one of the parts is missing or damaged, please con- tact your retailer or our customer service. Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Connecting the Telephone Cable Connect the telephone cord to the device by inserting it in the socket designated with C (RJ-11-Connector). In- sert the telephone plug into your telephone connection socket. Connecting the Telephone Cable Extension Connecting the Power Cable Power Type at Setup Location Connecting the Power Cable Insert the power cable into the connection located on the rear side of the machine. Connect the power cable to the electrical socket. Connecting the Power Cable Initial Installation Starting the Initial Installation After you connect your device to the mains, the initial in- stallation commences. Press i. Your device prints a help page. Selecting the Language 1 Use / to select the desired display language. 2 Confirm with _. Selecting the Country Setting the Country Correctly Setting the Country 1 Use / to select the country in which you are operat- ing the machine. 2 Confirm with _. After this input, the machine prints another help page and checks the telephone line. Entering Your Number Header Your number and name are printed in the top margin of every page (= header) together with the date, time and page number. Entering Your Number 1 Enter your telephone number. You can enter a plus sign with # or *. 2 Confirm with _. Entering Your Name Entering Your Name 1 Enter your name. Letters are entered with the number buttons (see labels). Enter special characters with 0. Press the respective button repeatedly until the desired letter or special character appears on the display. 2 Confirm with _. After the input, the machine prints an overview of the functions. Entering the Time and Date Entering Time/Date 1 Enter the time, for example 14 00 for 2 o'clock p.m. 2 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 3 Confirm with _. Help 2 · Initial Installation Process If you connect your device as extension to a tele- phone system, you must set it for working as an ex- tension (also see Chapter "Telephone connections and additional devices, page 20). Check whether the power type of your machine (in- dicated on the type plate) matches the power type available at the setup location. Always set the country in which you are operating the machine. Otherwise, your machine is not adapt- ed to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. You can move the cursor with /. You can delete individual characters with V. You can restart the initial installation process any time. Press i and 2.

The following functions are available on your device. There are two ways in which you can call functions: Menu Navigation Navigating in the menu: Press _ or one of the two arrow keys / to open the function menu. Page through / menu entries. Use _ to select a function. Press V to return to the previous menu level. Press H to close the menu and return to the starting mode. Direct Loading Calling functions directly: You can call a menu func- tion directly using the function number. Press _ and en- ter the appropriate function number using the numeric keypad. Confirm using _. You will find the function number in the following list. Help 6 · Function List 1 Telephone Book Searching for an Entry 11 Looking up an entry ..................................page 10 New Entry 12 New entry..................................................page 10 Creating Groups 13 Creating groups.........................................page 11 Short Dial 14 Short dialling.............................................page 11 Changing Entries 15 Modifying an entry....................................page 10 Deleting Entries 16 Deleting entries .........................................page 11 Printing Entries 17 Printing entries..........................................page 11 2 Calls 21 Received calls.............................................page 10 22 Outgoing calls ...........................................page 10 Printing Entries 23 Printing entries..........................................page 19 3 Fax 31 Polled reception.........................................page 14 32 Polling send...............................................page 14 33 Transmission with delay ............................page 14 34 Sending to multiple recipients (= broadcast) .page 13 35 Fax journal ................................................page 18 36 Transmission report...................................page 18 37 Print reduced in size ..................................page 17 38 Transmission speed....................................page 17 4 Miscellaneous 41 Call log......................................................page 18 42 Call Waiting..............................................page 12 43 Fax templates.............................................page 14 44 Contrast ....................................................page 17 Service 45 Service code...............................................page 25 46 Ink film stock ............................................page 23 47 Firmware version .......................................page 19 Sudoku 48 Sudoku......................................................page 16 5 Fax Switch 51 Day........................................................... page 18 52 Night........................................................ page 18 53 Timer ....................................................... page 18 54 Easylink .................................................... page 20 55 Ringer Tone.............................................. page 17 9 Settings 91 Time/Date................................................ page 17 92 Language selection .................................... page 17 93 Country selection...................................... page 17 94 Your Number ........................................... page 17 95 Your name ................................................ page 17 96 Connection type ...................................... page 20 Press i and 6 to print a list of all functions and set- tings of your device.

‚ Handset ƒ Paper tray „ Document feeder (printed part up) … Panel with display † Telephone handset socket – connection socket for the telephone handset ‡ B-Socket – connection socket for additional devices ˆ C-Socket – connection socket for telephone cord PPF 63x, PPF 67x Internal Description ‚ Scanner ƒ Rollers of the automatic document feeder „ Rests of the intake rollers … Document guide / scanner film † Cover for scanner and automatic document feeder ‡ Toothed wheel for tightening the ink film ˆ Ink film roll in the rear ink film compartment ‰ Ink film roll in the front ink film compartment Š Slot for the Plug’n’Print card ‹ Locks for the cover of the scanner and automatic doc- ument feeder Numbered Internal View

the new messages with submenus / blinks in the case of de- vice error (for example no ink film) Short Dial Button Ý—Press briefly: Recalling short dial numbers. Select- ing the entries with the / or numeric keys / press and hold: Assigning short dial entry Telephone Book Button a—Press briefly: Calling up the telephone book en- tries. Selecting the entries with the / / press and hold: saving new entries Timer / Fax Switch Button U/S/M—Setting the timer and the fax reception modes (= fax switch). Modes set on the display ™ (day), ˜ (night). Activated timer also with › Stop Button H—Function abort / return to the output mode / documents eject C Button V—Return to the previous menu level / press briefly: de- leting individual characters / press and hold: deleting com- plete input Arrow Buttons /—Calling the menu functions / navigation within the menu / selecting options / moving the curser / adjusting the volume level OK Button _—Calling the menu functions/ confirming input Start Button G—Press briefly: Starting transmission of messages / press and hold: Starting fax polling Help Button i—Press briefly: Printing help pages and setting lists / press and hold: Starting initial installation process Copy Button j—Press briefly: creating a copy / press and hold: creating multiple copies Resolution Button ã—Setting higher resolution for faxes and copying (RESOL.: STANDARD, RESOL.: FINE, RESOL.: PHOTO) Number Buttons Numeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers Redial Button L—Press briefly: List of the last ten numbers dialled (= redialling list) / press and hold: List of last ten callers (caller list) Speaker Button ß—Dialling with the handset replaced R Button R—Switching between calls (= call hold) / inserting dial- ling pause / outside line access code PPF 620 · 63x

mation Your machine has been tested in conformity with stand- ards EN 60950-1 and IEC 60950-1 and should only be operated with telephone networks and power systems that meet these standards. The machine was built exclusively for use in the indicated sales region. Do not make any changes or settings that are not described in this user manual. Setting Up the Machine The machine should rest securely on a stabile, flat surface. If the machine should fall, it can be damaged or cause in- jury to people, especially small children. The distance be- tween the machine and other devices or objects must be at least 15 centimetres; this also applies to the use of addition- al cordless telephones. Do not place the machine in the vi- cinity of radios or televisions. Position all cables in such a way that no one will stumble on them, thus avoiding pos- sible injuries to persons or damage to the machine itself. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine. Protect the machine against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the machine in the vicinity of heaters or air conditioners. Ob- serve the information on temperature and humidity in the technical data. The machine must have sufficient ventilation and may not be covered. Do not put your machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the machine can overheat and catch on fire. In the event that the machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your machine examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the machine. Do not plug in the machine in moist rooms. Never touch the power plug, power connection or the telephone socket with wet hands. Do not allow liquids to enter into the machine. Discon- nect the machine from the power socket if liquids or for- eign objects have entered the machine and have your ma- chine examined by trained professionals at a technical serv- ice location. Do not allow children to handle the machine without su- pervision. The packing materials should be kept out of the hands of children. Caution, metallic objects may be retained if placed near or on the handset receiver. Power Supply Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Use only the power and telephones cables supplied. Set up your machine so that the power socket is easily ac- cessible. The machine does not have an on/off button. In an emergency, disconnect your machine from the power supply by pulling the power plug. Never touch the power or telephone cable if the insulation is damaged. Disconnect your machine from the power and telephone networks during an electrical storm. If this is not possible, do not use the machine during an electrical storm. Before cleaning the surface of your machine, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all con- tact with your skin and eyes. In the event of a power failure, your machine will not func- tion; saved data is retained. Repairs Should disruptions occur, follow the instructions on the display and on the error report. Do not make any repairs to the machine yourself. Improp- er maintenance can result in injuries or damage to the ma- chine. Only have your device repaired by an authorised service centre. Do not remove the type plate from your machine; this would void the warranty. Consumable Materials Use only original consumable materials. These are availa- ble from a specialised retailer or through our order service. Other consumable materials could damage the machine or shorten its service life. Dispose of old consumable materials according to the waste regulations of your country.

Dear Customer, ......................................................... 2 About this User Manual ............................................ 2 Installation Guide ................................... 3 Package Contents ...................................................... 3 Attaching the Paper Tray ........................................... 3 Inserting Paper .......................................................... 3 Connecting the Handset ............................................ 3 Connecting the Telephone Cable .............................. 4 Connecting the Power Cable ..................................... 4 Initial Installation ...................................................... 4 Overview ................................................. 5 Overview of the Menu Functions .............................. 5 Machine Overview ..................................................... 6 Panel ......................................................................... 7 General Safety Information................... 8 1 Telephone Functions....................... 10 Making Telephone Calls on the Machine ................ 10 Chain Dialling ......................................................... 10 Inserting a Dialling Pause ........................................ 10 Telephone Book of the Machine .............................. 10 Groups .................................................................... 11 Short Dial ................................................................ 11 Printing the Telephone Book ................................... 11 Caller Line Identification Presentation (CLIP) ........ 12 Missed Calls ............................................................ 12 Switching Call Waiting On and Off ........................ 12 2 Fax..................................................... 13 Sending a Fax .......................................................... 13 Manually Sending a Fax ........................................... 13 Broadcasting ............................................................ 13 Delayed Fax Transmission ....................................... 14 Receiving Faxes ........................................................ 14 Polling Faxes ............................................................ 14 Using Fax Templates ............................................... 14 3 Copier ............................................... 15 Inserting Documents ............................................... 15 Creating a Copy ...................................................... 15 Creating Multiple Copies ........................................ 15 4 Fun and Games ................................ 16 Sudoku .................................................................... 16 5 Settings ............................................. 17 Entering the Time and Date .................................... 17 Selecting the Language ............................................ 17 Selecting the Country .............................................. 17 Entering Your Number ............................................ 17 Entering Your Name ............................................... 17 Setting the Contrast ................................................. 17 Lowering the Transmission Speed ........................... 17 Switching Page Adjustment On and Off .................. 17 Setting Ring Tones .................................................. 17 Configuring the Fax Switch ..................................... 18 Printing Lists and Help Pages .................................. 18 Starting the Initial Installation ................................. 19 Checking the Firmware Version ............................... 19 6 Telephone Lines and Additional Devices .................................................. 20 Configuring Telephone Lines and Services ............... 20 Connecting Additional Devices ................................ 20 Using Additional Telephones (Easylink) .................. 20 7 Service .............................................. 22 Changing the ink film .............................................. 22 Checking the Ink Film Reserve ................................ 23 Fixing a Paper Jam ................................................... 23 Fixing a Document Jam ........................................... 24 Cleaning .................................................................. 24 Using Service Codes ................................................. 25 Power Cycling .......................................................... 25 8 Appendix .......................................... 27 Technical Data ........................................................ 27 Guarantee ................................................................ 27 Declaration of Conformity (DoC) ........................... 28 Customer Information ............................................. 32

tions Help 3 · Telephone Functions Connecting Additional Telephones How to connect additional telephones and what functions are available to you can be found in the section on tele- phone lines and additional devices, page 20. Making Telephone Calls on the Machine Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset. Dialling Directly Manual dialling: Dial the desired telephone number with the number pad. Telephone book: 1 Press a 2 Use / to select an entry. Enter the initial letters with the number buttons to navigate more quickly in the tel- ephone book. Short dial: Press Ý. Select the desired entry with / or the number button. Loading a Short Dial Entry Redial list: Press L. Use / to select an entry from the list of dialled numbers. Outgoing Calls Caller list: Hold L pressed (for at least two seconds). Use the / to select an entry from the list of callers. Calls Received CLIP Prerequisite Chain Dialling You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an in- expensive telephone service provider (call-by-call) as a tel- ephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry. Inserting a Dialling Pause It can be necessary to insert a dialling pause into the tele- phone number, for instance for the outside line access code, for an extension or sub-address or in a long distance number. Press R. The second part of the number is only dialled once the connection with the main number has been established. Telephone Book of the Machine Telephone Book In the telephone book of your machine, you can save en- tries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the en- tries. Observe the information in the technical data. Cursor navigation 1 Saving Entries 1 Press and hold a (at least two seconds). 2 Enter the name. You can enter characters using the nu- meric keys (see button labels) Press 0 to enter special characters. Press the respective key several times until the desired character or special character appears on the display. 3 Confirm using _. 4 Using /, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGO- RY: WORK, CATEGORY: MOBILE or CATEGO- RY: FAX. 5 Confirm using _. 6 Enter the telephone number. 7 Confirm using _. 8 You can assign a ring tone to the number. Using the numeric keys from 0 to 9, select a ringer tone. Using / you can set the volume. 9 Confirm using _. The entry is saved. Editing an Entry 1 Press _, 15 and _. 2 Using / select the entry which you would like to edit. 3 Confirm using _ 4 Edit the name. 5 Confirm using _. 6 Using / select the number you would like to enter. 7 Confirm using _. Press i and 3 to print an overview of the tele- phone book functions. You can also lift up the receiver first, then dial a number. The dialling process starts immediately. You can also load telephone book entries by pressing _, 11 and _. You can save an entry multiple times with the same name but in a different category. In the tel- ephone book, the first letter of the category ap- pears after the entry. You can also load short dial entries by holding the re- spective number button pressed (for at least two sec- onds). You can also load the redial list by pressing _, 22 and _. You can also load the caller list by pressing _, 21 and _. For this function to work, the caller line identifica- tion (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller sup- presses his number. You can move the cursor using /. Use V to delete individual digits. Press H to close the menu and to return to the starting mode.

9 Confirm using _. 10 You can assign a ring tone to the number. Using the numeric keys 0 to 9 select a ring tone. Using /, set the volume. 11 Confirm using _ Deleting an Entry 1 Press _, 16 and _. 2 Use / to select the entry you would like to delete. 3 Confirm with _. 4 Confirm DELETE: YES with _. Groups Groups You can combine several telephone book entries into a group. A message is sent to all members of this group in succession. Adding Group Entries 1 Press _, 13 and _. 2 Use / to select the group you would like to create. 3 Confirm with _. You can add entries to the group, display the members of the group, delete the group or send a fax to the group. 4 Use / to select ADD MEMBER?. 5 Use / to select the entry you would like to add to the group. 6 Confirm with _. 7 Repeat steps 4 to 6 to add additional entries to the group. 8 Press H to end the input. Displaying Group Entries 1 Press _, 13 and _. 2 Use / to select the group you would like to display. 3 Confirm with _. 4 Use / to select VIEW MEMBERS?. 5 Confirm with _. 6 Page through the entries of the group with /. 7 Press H twice to return to the starting mode. Deleting Individual or All Group Entries Deleting an Individual Entry 1 Press _, 13 and _. 2 Using / select the group from which you would like to delete entries. 3 Confirm with _. 4 Select using / DELETE MEMBER?. 5 Confirm with _. 6 Using / select the entry which you would like to de- lete. 7 Confirm with _. 8 Select using / DELETE: YES. 9 Confirm with _. The entry is deleted. Deleting a Group 1 Press _, 13 and _. 2 Use / to select the group you would like to delete. 3 Confirm with _. 4 Use / to select DELETE MEMBER?. 5 Confirm twice with _. 6 Use / to select DELETE: ALL. 7 Confirm with _. All entries in the group are deleted. Short Dial Short Dial You can assign short dial numbers to frequently dialled tel- ephone numbers. You can load these numbers quickly with the short dial button and the number buttons. Assigning or Changing a Short Dial Entry 1 Hold Ý pressed (for at least two seconds). 2 Use / or the respective number button to select the short dial number you would like to assign or change. 3 Confirm with _. 4 Use / to select the telephone book entry you would like to assign as a short dial entry. 5 Confirm with _. Deleting a Short Dial Entry Deleting a Short Dial Entry 1 Press Ý. 2 Use / or the respective number button to select the entry you would like to delete. 3 Press V. 4 Confirm the deletion with _. Printing the Telephone Book Press _, 17 and _. The machine prints a list with the telephone book entries and saved assignments. You can also load the function by pressing _, 14 and _. If you select a short dial number that is already as- signed, the entry is overwritten. This function not only deletes the short dial entry, it also deletes the entire entry from the telephone book. Overwrite the short dial entry if you would like to change the assignment. You can also load the function by pressing _, 14 and _.

tation (CLIP) Country- and Network-Specific (country and network dependent) CLIP Definition The number of an incoming call appears on the display. For this function to work, the caller line identification (CLIP – Caller Line Identification Presentation) must be activated for your telephone connection. Enquire with your telephone company. Caller identification may be as- sociated with a fee. Setting the Country Missed Calls Missed Calls If you received a call while away, the ä - button flashes. 1 Press ä. 2 Using /, you can page through the list of missed calls. 3 To call back, pick up the handset. Displaying Telephone Book Names Switching Call Waiting On and Off Call Waiting During a call, you can be informed about another call by a notification tone (= call waiting) Contact your telephone company to inquire about whether or not this additional function is available for your line. CLIP Prerequisite 1 Press _, 42 and _. 2 Use /, to select whether you would like to turn the call waiting on or off. 3 Confirm using _. If the caller line identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter "Settings", Page 17) If you have received additional messages, first se- lect the missed calls using / and confirm with _. Your machine displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller sup- presses his number. For this function to work, the caller line identifica- tion (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller sup- presses his number. You can switch between the calls (= call toggling) with R).

Loading Documents 10 Documents · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m2 weight. You can insert up to 10 documents at a time. Cancel Transmission Press H to eject the documents without sending them. Sending a Fax 1 Insert the documents face down into the document feeder. The top most document will be fed in first. 2 Then configure the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution ap- pears on the display. Press ã again to change the reso- lution. 3 Dial the desired telephone number. There are multiple ways to do this. 4 Press G. Busy Number Manual dialling: Dial the desired telephone number with the number pad. Telephone book: 1 Press a 2 Use / to select an entry. Enter the initial letters with the number buttons to navigate more quickly in the tel- ephone book. Short dial: Press Ý. Select the desired entry with / or the number button. Loading a Short Dial Entry Redial list: Press L. Use / to select an entry from the list of dialled numbers. Outgoing Calls Caller list: Hold L pressed (for at least two seconds). Use the / to select an entry from the list of callers. Calls Received CLIP Prerequisite Manually Sending a Fax 1 Insert the document. 2 Press ß. 3 Enter the desired telephone number with the number pad or select a saved entry. 4 Press G. Broadcasting Broadcasting You can send one fax to multiple recipients in succession. Entering Recipients Individually 1 Insert the document. 2 Press _, 34 and _. The document is scanned. 3 Enter the desired telephone number with the number pad or select a saved entry. 4 Confirm with _. Press i and 4 to print the instructions for sending faxes and for fax switch settings. Do not insert any documents into the machine that ... ... are wet, have been edited with correction fluid, are soiled or have a coated surface. ... are written on with a soft pencil, with paint, chalk or charcoal. ... originate from newspapers or magazines (printing ink). ... are held together with office or notebook staples or with tape or glue. ... are pasted with note papers. ... are creased, crumpled or torn. You can adjust the default contrast (see also sec- tion Settings, page 17). If the subscriber is busy, the device dials the number again after some time. Press H, in order to can- cel the transmission process. After the transmission, the machine prints out a transmission report depend- ing on the settings. You can also load telephone book entries by pressing _, 11 and _. You can save an entry multiple times with the same name but in a different category. In the tel- ephone book, the first letter of the category ap- pears after the entry. You can also load short dial entries by holding the re- spective number button pressed (for at least two sec- onds). You can also load the redial list by pressing _, 22 and _. You can also load the caller list by pressing _, 21 and _. For this function to work, the caller line identifica- tion (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller sup- presses his number.

6 Confirm with _. You can enter up to 25 recipients. 7 Press G. The machine sends the fax message to all recipients in succession. Sending a Fax to a Group 1 Insert the document. 2 Press _, 13 and _. 3 Use / to select the group to which you would like to send a fax. 4 Confirm with _. 5 Use / to select SEND FAX?. 6 Confirm with _. Transmission to Multiple Recipients Delayed Fax Transmission Delayed Fax Transmission If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time on- ly, you can send the fax at a later time – within 24 hours. 1 Insert the document. 2 Press _, 33 and _. 3 Enter the time, at which the document should be trans- mitted, e.g. 14 00 for 2 pm. 4 Confirm using _. 5 Enter the desired telephone number with the number pad or select a saved entry. 6 Selecting a saved entry: Confirm the selected en- try using _. 7 Press G. The device goes into standby mode and transmits the fax at the entered time. You can continue to place calls and receive faxes. Cancel Standby Mode Press H to eject the document. This interrupts the standby mode. Receiving Faxes Fax Reception If you have not changed the factory settings, received faxes will be printed out immediately. If no paper or no ink film is inserted, the machine saves the incoming faxes. The ä button blinks. Once paper or a new ink film is in- serted, the saved faxes are printed out. Paper Error Full Message Memory If the message memory is full, no additional messages can be received. A warning appears on the display. Observe the information in the technical data. Delete Fax Memory Service Code Polling Faxes Fax Polling With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others. Polling Faxes Directly 1 Enter the desired telephone number with the number pad or select a saved entry. 2 Hold G pressed (for at least two seconds). Polling Secure Faxes Secure Fax Polling With this function, you can poll faxes that are protected with a code. 1 Press _, 31 and _. 2 Enter the code. 3 Confirm with _. 4 Enter the desired telephone number with the number pad or select a saved entry. 5 Press G. Sending Faxes via Polling Secure Fax Polling Secure Fax Polling A caller who knows the code can poll the fax from your machine. You can continue to make telephone calls and re- ceive faxes. 1 Insert the document. 2 Press _, 32 and _. 3 Enter a code (max. 20 characters). 4 Confirm with _. Cancel Standby Mode Press H to eject the document. This interrupts the standby mode. Using Fax Templates Fax Templates Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for ex- ample, a short fax note or an invitation. 1 Press _, 43 and _. 2 Using / select the template you would like to print. 3 Confirm using _. The device prints the template. 4 Fill the template and send it to the desired recipient per fax. If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the ma- chine has called all recipients, it once again dials the numbers that previously could not be reached. Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the pa- per feed mechanism must be pushed back. If there are problems with printing out saved fax messages, a service code is available (see also section Service, page 25). If you would like to poll fax messages from an ex- tension number or a sub-address, add this after the telephone number. After entry, press the number R then enter the extension number or sub-address. The second part of the number is only dialled once the connection with the main number has been established. Protect your document against unauthorised access with a code.

10 Documents · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m2 weight. You can insert up to 10 documents at a time. Inserting Documents 1 Insert the documents face down into the document feeder. The top most document will be fed in first. 2 Then configure the desired resolution. You can choose between RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution ap- pears on the display. Press ã again to change the reso- lution. Creating a Copy Press j briefly. The copy is created. Creating Multiple Copies 1 Hold j pressed (for at least two seconds). 2 Enter the number of times you would like to copy the document (maximum of 15 copies). 3 Press j. 4 Use / to select whether the document should be mag- nified or reduced in size when copied. You can magnify up to 200 percent or reduce to as small as 50 percent of the original size. 5 Confirm with _. The copy is created. Press H to eject the documents without copying them. Press i and 5 to print help for copying. You can adjust the default contrast (see also sec- tion Settings, page 17).

Help 7 Games and Fun Sudoku Sudoku Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the diffi- culty level, lesser or more digits are already given at the be- ginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution. Last Solution Only Printing a Game 1 Press _, 48 and _. 2 Dial using / SUDOKU:NEW. 3 Confirm using _. 4 Using / select the difficulty level. 5 Confirm using _. 6 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). 7 Confirm using _. 8 Using / select if you would like to print the solution. 9 Confirm using _. Printing the Last Game Again 1 Press _, 48 and _. 2 Dial using / SUDOKU:LAST. 3 Confirm using _. 4 Enter, how many copies of the Sudoku you would like to print (maximum 9 copies). 5 Confirm using _. 6 Using / select if you would like to print the solution. 7 Confirm using _. Printing the Solution 1 Press _, 48 and _. 2 Dial using / SUDOKU:SOLUTION. 3 Confirm using _. Press i and 7 to print the instructions for the Games and Fun functions of your device. The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Entering the Time and Date 1 Press _, 91 and _. 2 Enter the time, for example 14 00 for 2 o'clock p.m. 3 Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 4 Confirm with _. Time After Power Failure Selecting the Language 1 Press _, 92 and _. 2 Use / to select the desired display language. 3 Confirm with _. Selecting the Country Setting the Country Correctly Reset When Setting the Country 1 Press _, 93 and _. 2 Use / to select the country in which you are operat- ing the machine. 3 Confirm with _. 4 Use / to select SURE: YES. 5 Confirm with _. Entering Your Number Header Your number and name are printed in the top margin of every page (= header) together with the date, time and page number. 1 Press _, 94 and _. 2 Enter your telephone number. You can enter a plus sign with # or *. 3 Confirm with _. Entering Your Name 1 Press _, 95 and _. 2 Enter your name. You can enter characters using the numeric keys (see button labels) Enter special charac- ters using 0. Press the respective key several times un- til the desired character or special character appears on the display. 3 Confirm using _. Setting the Contrast Setting the Contrast Various contrast levels are available to you for copying and printing of faxes. 1 Press _, 44 and _. 2 Use / to select the desired contrast: CONTR.:LIGHT—For lighter printing CONTR.:NEUTRAL—For all types of documents (in- cluding white text on a black background) CONTR.:OPTIMISED (factory default)—Optimised adjustment for text and photo printing CONTR.:DARK—For darker printing 3 Confirm with _. Lowering the Transmission Speed Lowering the Transmission Speed The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality. 1 Press _, 38 and _. 2 Use / to set whether you would like to use a lower transmission speed. 3 Confirm with _. Switching Page Adjustment On and Off Page Adjustment In order that no information is lost, received faxes are re- duced in size when printed. 1 Press _, 37 and _. 2 Use / to select whether you would like to switch size reduction on or off. 3 Confirm with _. Setting Ring Tones Selecting the Ring Tone Ring Tones You can select from among ten different ring tones. 1 Press _, 55 and _. 2 Use the number buttons 0 to 9 to select a ring tone. Use / to adjust the volume. 3 Confirm with _. You can move the cursor using /. Use V to delete individual digits. Press H to close the menu and to return to the starting mode. After a brief power failure, you must check the time and date. Confirm with _. Always set the country in which you are operating the machine. Otherwise, your machine is not adapt- ed to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. When you select a new country, all settings are reset to the factory defaults for that country. Saved data is retained. Check the number entered for the header.

Setting the Ring Tone Volume You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone. You can save dif- ferent volumes for the ™ (day) and ˜ (night) modes, (also see Chapter Fax Switch). Setting the Volume on the Machine Using / you can set adjust the volume when the device is ringing. Configuring the Fax Switch Fax Switch The built-in fax switch of your machine distinguishes be- tween fax messages and telephone calls. Faxes are automat- ically received, telephone calls can be received—even on additionally connected devices. While the machine is checking the call, it continues to ring. Day and Night Mode You can set how often the machine should ring before picking up separately for the modes ™ (day) and ˜ (night). This makes it possible to receive faxes silently at night, so as not to disturb you. Press U/S/M to switch between day and night mode. With the activated timer ›, the machine switches between the modes ™ (day) and ˜ (night) at the configured times. Configuring Day Mode 1 Press _, 51 and _. 2 Use / to select the total number of rings. After this number of rings, the machine stops playing rings and picks up a call or a silent fax transmission. 3 Confirm with _. 4 Using / select the number of rings for the fax switch. After these many rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring. 5 Confirm using _. 6 Using /, set the volume. 7 Confirm using _. Configuring Night Mode 1 Press _, 52 and _. 2 Configure the same settings as for the day mode (see steps 2 to 7). Setting the Timer Timer The timer switches between the modes ™ (day) and ˜ (night) at the configured times. 1 Press _, 53 and _. 2 Enter the time at which the machine should switch to ™ (day) mode, for example 06 00 for 6 o'clock a.m. 3 Confirm with _. 4 Enter the time at which the machine should switch to ˜ (night) mode, for example 22 00 for 10 o'clock p.m. 5 Confirm with _. Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to 0. Switching Off All Rings All Rings Off If you don't want to be disturbed, e.g. in the night, by any incoming calls, you can set the number of rings to 0. The device switches immediately to silent fax reception. Manually Receiving Faxes Select manual reception under number of rings of the fax switch. The device will not receive faxes on its own. You can start fax reception manually, by pressing G. This setting is useful, when you want to receive faxes via a modem connected to a computer. Printing Lists and Help Pages Printing the Call List Call List The call list contains the last 50 numbers dialled. 1 Press _, 41 and _. 2 Use / to select whether you would like to switch the printing on or off. 3 Confirm with _. 4 Switch on printing: Use / to select whether the call list should be printed immediately or after every 50 calls. 5 Confirm with _. Printing a Transmission Report Printing a Transmission Report After every transmission, the machine prints out a trans- mission report. If a transmission error occurs, an error re- port is printed out. You can switch off printing of the transmission report. 1 Press _, 36 and _. 2 Use / to select whether you would like to switch the printing on or off. 3 Confirm with _. Printing the Fax Journal Fax Journal The fax journal is a list of the last ten faxes sent and re- ceived. 1 Press _, 35 and _. 2 Use / to select whether you would like to switch the printing on or off. 3 Confirm with _. 4 Switch on printing: Use / to select whether the fax journal should be printed immediately or after every ten transmissions. 5 Confirm with _.

List of Numbers The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups. Press _, 23 and _. The list is printed. Printing Help Pages Help 1 · Overview Press i and 1 to print an overview of the help pages. Help 3 · Telephone Book Press i and 3 to print an overview of the telephone book. Help 4 · Fax Transmission Press i and 4 to print instructions for sending fax mes- sages and for configuring the fax switch. Help 5 · Copier Press i and 5 to print the help for copying. Help 6 · Function List Press i and 6 to print a list of all functions and settings of your machine. Help 7 · Games and Fun Press i and 7 to print the instructions for the Games and Fun functions of your device. Starting the Initial Installation 1 Press i and 2. 2 The machine prints out a help page and starts the initial installation process. Checking the Firmware Version 1 Press _, 47 and _. 2 The model designation and the configured country ap- pear on the display. 3 Confirm with _. 4 The information on the firmware version of the ma- chine is displayed. 5 Confirm with _.

and Additional Devices Configuring Telephone Lines and Services Private Branch Exchanges Private Branch Exchanges Private branch exchanges (PABX) are typical in many of- fices and private households. You must dial an outside line access code in order to establish a connection with the pub- lic telephone network (PSTN) from an extension. External Device Not Extension 1 Press _, 96 and _. 2 In many countries, you can set either pulse dialling or tone dialling (DTMF tones). Use / to select the de- sired dialling method. 3 Confirm with _. 4 Use / to set whether you operate your machine on an extension. 5 Confirm with _. 6 Configuring an extension: Enter the outside line access code with which you reach the public telephone network. This is usually 0. 7 When finished, the machine tests the telephone line. Confirm with _. 8 Your machine checks whether it can establish a connec- tion with the public telephone network. If it cannot es- tablish the connection, you are once again asked for in- put. Outside Line Access Code Error DSL Connection In the event that you use a DSL modem: Connect the ma- chine after the modem. For additional information, please consult the operating manual of your DSL system. ISDN Connection Details for ISDN connections can be found in the instruc- tions provided with the terminal adapter or the dial-up router. Voice Mailbox You cannot simultaneously use the answering machine fa- cility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box func- tion for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device (also see Chapter Setting the Fax Switch, Page 18). When the fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your tele- phone company. Connecting Additional Devices Additional Devices You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters. Connection to the Machine Connection to the Machine You can connect additional devices directly to your ma- chine. Plug the telephone cable of the additional device into the B socket (RJ-11 connection) of your machine. Connecting Additional Devices Connecting in Serial Connection to the Telephone Line Order of Connections In order for the fax switch to function, the machine must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order. Multiple Telephone Sockets Using Additional Telephones (Ea- sylink) Easylink With the Easylink function, you can control your machine with additional telephones. To use this function, addition- al telephones must be set to tone dialling (DTMF tones); see here the user manual of your additional telephone. Starting Fax Reception If you pick up on an additional device and hear that you are receiving a fax message (whistle or silence), you can start the fax reception by pressing *5 on the additional telephone or the G button on the machine. An additional telephone connected to the machine on a telephone socket is not considered an extension. Only use pulse dialling if tone dialling is not yet activated for your telephone line. In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press R to enter this outside line access code. Should a connection to the public telephone network not be possible, contact the provider of your telephone system. We recommend direct connection to the machine because this allows the fax switch to function opti- mally and to control the additional devices. If you have multiple telephone sockets for the same telephone line, the machine must be connected to the first telephone socket.

If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax, you can dis- connect the machine from the line. Press ** on the ad- ditional telephone. Changing Codes Easylink Codes 1 Press _, 54 and _. 2 Enter the new code for starting fax reception. 3 Confirm with _. 4 Enter the new code for taking over the line on an addi- tional device. 5 Confirm with _. Using an External Answering Machine For the best operation, the answering machine must be connected to the B socket of the device. The numbers of rings set for the external answering machine should be less than the one set under FAX RINGS by at least two. Example of the setting: Number of rings of the external answering machine ......1 FAX RINGS .............................................................. 3 TOTAL RINGS ......................................................... 5 (also see Chapter Setting the Fax Switch, Page 18) External Answering Machine If the external answering machine has a “conserving func- tion” (i.e. a function that changes the number of rings as soon as new messages have been recorded), switch it off. If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine Only change the codes if it is absolutely necessary. The codes must begin with * or # and must be different. The outgoing message should be shorter than ten seconds. Avoid music in the outgoing message.

Original Consumable Materials Instructions on the Packaging Introduction to plug'n'print card For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity). For every next film that you insert, you must load the capacity mem- ory with the included Plug’n’Print card. 1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it down. 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll. 4 Remove both the rolls from the device. The used ink film cannot be reused. 5 Pull the used Plug’n’Print card out of the plug socket on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused. 6 Carefully remove the rubber bands from the new ink film. Make sure that the film is not damaged! 7 Place the larger roll with the ink film in the rear ink film tray. The blue gear wheel must be on the right hand side. Should disruptions occur, follow the instructions on the display and on the error report. Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials can cause damage to the machine. Follow the instructions on the packaging of the con- sumable materials. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine. The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.

blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side. 9 Break the chip card from the Plug’n’Print card. Insert the chip card in the plug socket on the left hand side next to the ink film tray. 10 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 11 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Checking the Ink Film Reserve 1 Press _, 46 and _. 2 The number of pages that can still be printed with the ink film is shown on the display. 3 Press H to return to the starting mode. If the ink film used up or if there is no ink film in the ma- chine, a message appears on the display. Fixing a Paper Jam 1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it down. 3 Carefully pull the paper out. 4 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 5 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it down. 3 Open the scanner cover and the cover of the automatic document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below. 4 Carefully pull the document to the front or to the back out of the device. 5 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place. 6 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 7 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Cleaning Cleaning Fax Cleaning Sheets 1 Remove the paper from the paper feeder and take the paper tray out of the device. 2 Open the device by lifting the panel using grip in the centre and folding it down. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine. Unplug the machine from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liq- uid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the machine. Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the document feeder. Press H; the page is ejected. Repeat this process at a few times. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below. 4 Lightly wipe the upper side of the scanner glass (A) and the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth. 5 Clean the feed roller (A) and the underside of the sup- port pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Rotate the feed roller; You must clean the entire roller. 6 Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place. 7 Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases. 8 Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again. Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than ex- pected. Using the Service Code 1 Press _, 45 and _. 2 Enter a service code: 7117—Deletes all changed settings and saved data. The device is reset to factory settings and the initial instal- lation process is started. 7140—Deletes all changed settings. Saved data and telephone book entries remain intact. 7227—Deletes saved faxes, when there are prob- lems with printing. 3 Confirm using _. 4 Dial using / SURE: YES. 5 Confirm using _. Power Cycling If a problem occurs that cannot be corrected with the in- structions in this user manual (see also the help below), fol- low the steps given here. 1 Pull out the power plug. 2 Wait at least ten seconds, then plug the power plug back into the socket. 3 If the error occurs again, please contact our technical customer service or your retailer. Follow the instruc- tions on the display and on the error report. Only use the service code if this is absolutely neces- sary. Many service codes also delete saved messages and telephone book entries. If you have entered the incorrect code, you can cancel the entry with SURE: NO.

You must check the time and date after a short power fail- ure. Confirm using _. Problems when faxing or printing Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to RESOL.: FINE or RESOL.: PHOTO. Change the contrast. Clean the scanner and the document feed slot. Test the device by making a copy of the document. If the device is in order, the fax machine of the recipient is defec- tive. The device produces black lines when sending or printing. Clean the scanner and the document feed slot. Copy is blank. Insert the documents face down into the document feeder. Printing is interrupted. Paper or document jam, no paper or ink film. Follow the instructions on the display and in the error report. There could be a small pause after printing several pages. The device continues printing automatically. No printing Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards. Documents are not properly fed. Clean the scanner and the document feed slot. Problems with the connection The device rings once, remains silent for a short while and starts ringing again. This is absolutely normal. The fax switch checks the call af- ter the first ring. If it is a voice call, the device continues to ring. No dial tone Check the installation of the device. Connect the telephone cable to the socket marked C. Insert the telephone plug into your telephone connection socket. Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone. Press G. It is possible that the recipient's machine is not ready to re- ceive. You hear a whistling tone or silence in the handset. The call is a fax: Press G on the device In addition, press *5 on the telephone. Hang up. No fax reception or a short fax audio signal as message on the answering machine Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page 18). You cannot simultaneously use the answering machine fa- cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 20).

WeightWeight ..................................................................1.9 kg Power Supply Power supply .........................220 – 240 V~/ 50 – 60 Hz Power Consumption Power consumption ....................Stand-by mode: < 1.5 W (without Dect) ......................... Stand-by mode: < 2.5 W (with Dect) ............................................Transmission: < 20 Watt Ambient Conditions Recommended Ambient Temperature........... 18 – 28 ºC ......... Relative humidity 20 – 80 % (non-condensing) Standards Safety............................................................EN60950-1 Emissions ............................................EN55022 Class B Immunity to electrical noise ............................ EN55024 Paper Capacity ............................................................50 sheets Size...................................................A4 · 210 × 297 mm Thickness .............................................. 0.07 – 0.11 mm Weight .......................................................60 – 90 g/m2 Document Feeder Capacity ............................................................10 sheets Breadth.................................................... 148 – 212 mm Length..................................................... 100 – 600 mm Thickness .............................................. 0.06 – 0.15 mm Telephone Connection Type Type of connection................................... PSTN · PABX Dialling mode.Tone / pulse dialling (country dependent) Telephone book ...............................................50 entries Fax Fax in General Type.................................................................. Group 3 Compatibility .............................................. ITU-T T.30 Data compression............................................MH · MR Modulation ................................... V.29 · V.27ter · V.21 Transmission speed.......................................... 9,600 bps Scanner Scan width......................................................... 212 mm Horizontal resolution......................................8 dots/mm Vertical resolution .................. Standard : 3.85 lines/mm ..................................................... Fine: 7.7 lines/mm Message Memory Fax messages............. up to 15 pages (standard test letter) Technical specifications subject to change without notice. Guarantee (UK Terms and Conditions) At the beginning of April 2002, SAGEM SA bought the PHILIPS fax business unit. SAGEM SA is now the Euro- pean Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multi- functional terminals and servers covering the needs of all its customers—from home-users to multinational organi- sations. In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should mal- functioning arise, the dealer will advise you what to do. If you bought your equipment from SAGEM directly, the following shall apply: A SAGEM undertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equip- ment during a period of twelve (12) months from the date of original delivery of the Equipment, where those defects are a result of faulty workmanship. During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however first contact the SAGEM After Sales Department, the phone number of which can be found on the delivery slip or in the user manual. Unless the customer has concluded with SAGEM a maintenance contract in respect of the equip- ment which specifically provides for repairs to be carried out at the customer’s premises, the repairs will not be car- ried out on the equipment at the customer’s premises. The following sentence applies to purchases of equipment for the customer’s trade, business or profession. Except as oth- erwise expressly provided in this Document and to the ex- tent permitted by law, SAGEM makes no representations or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded. This guarantee does not affect the Customer’s statutory rights. B Exclusions From Guarantee SAGEM shall have no liability under the guarantee in re- spect of: • damage, defects breakdown or malfunction due to: - failure to properly follow the installation process and in- structions for use; or - an external cause to the equipment (including but not limited to, lightening, fire, shock or water damage of any nature); or - modifications made without the written approval of SAGEM SA; or - a failure or neglect to maintain the equipment or inap- propriate maintenance; or - unsuitable operating conditions, particularly of tempera- ture and humidity; or - repair or maintenance of the equipment by persons not authorised by SAGEM; or • wear and tear from normal daily use of the equipment and its accessories • damage due to insufficient or bad packaging of equip- ment when returned to SAGEM

• work on any equipment or software modified or added without the prior written consent of SAGEM • malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment • communication problems related to an unsuitable envi- ronment, including: - problems related to access and/or connection to the In- ternet such as interruptions by access networks or malfunc- tion of the line used by the subscriber or his correspondent - transmission faults (for example poor geographical cover- age by radio transmitters, interference or poor line quality) - the local network fault (wiring, servers, workstations) or the failure of the transmission network • the normal servicing (as defined in the user guide sup- plied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer. C In the cases set forth in § B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM for an estimate, and he/she must accept the esti- mate and agree to pay the charges mentioned in it before returning the equipment to SAGEM. The repair and de- livery costs will be invoiced to the customer. The foregoing shall apply unless otherwise agreed in writ- ing with the customer and only for the UK. If any provi- sion of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such in- validity or illegality shall not impair or affect the remaining provisions or parts of this guarantee. The CE symbol confirms conformity with the EU direc- tives that apply to the device. Declaration of Conformity (DoC) Hereby, Sagem Communication Austria GmbH declares that this PPF 631, PPF 632 is in compliance with the essential requirements and other relevant provi- sions of Directive 1999/5/EC. You can find the complete Declaration of Conformity on our website www.sagem.com As an Energy Star Program Participant, SAGEM Commu- nication Austria GmbH has determined that this product meets the Energy Star guidelines for energy efficiency. Environment: Respect of environment is a key objective of SAGEM SA. The SAGEM Group uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full life- cycle of its products including manufacturing, product use and end of life. Packaging: To facilitate packaging recycling, please con- form to your local selective recycling rules. Batteries: Old batteries have to be deposited in designat- ed collection areas. Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip- ment covered by special disposal regulations. To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the envi- ronment and human health, European regulations requires that you selectively collect waste equipment using one of the following options : • Your retailer will take your equipment back if you are buying a replacement product. • Waste equipment can also be deposited in designated col- lection areas.

without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submit- ted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country. Trademarks: The references mentioned in this manual are trademarks of the respective companies. The lack of the symbols ® and ™ does not justify the assumption that these dedicated terms are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem SA disclaims any and all rights in those marks. The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be com- plete, it only offers a general overview. In case of doubt, consult your legal advisor. · Passports (personal identification) · Entrance and exit visa papers (immigration papers) · Military service documents · Bank notes, travel checks, payment orders · Postage stamps, tax stamps (stamped or unstamped) · Loan papers, certificates of deposit, bonds · Documents protected by copyright Follow the statutory regulations of your country with re- gard to the legal validity of fax transmissions – particularly in connection with the validity of signatures, meeting de- livery deadlines or disadvantages resulting from the loss of quality in the transmission, etc. Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy. This product is intended for use on an analogue public tel- ecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can re- sult in faulty functioning. For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first. Neither Sagem SA nor its affiliates shall be liable to the purchaser of this product or third parties for damages, loss- es, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this prod- uct or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem SA operating and maintenance instructions. Sagem SA shall not be liable for any damages or problems arising from the use of any options or any consumable ma- terials other than those designated as original Sagem prod- ucts or Sagem approved products. Sagem SA shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products. All rights reserved. No part of this publication may be re- produced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopy- ing, recording, or otherwise, without the prior written per- mission of Sagem SA The information contained herein is designed only for use with this product. Sagem is not re- sponsible, if this information is applied to other devices. This user manual is a document that does not represent a contract. Errors, printing errors and changes are reserved. Copyright © 2006 Sagem Communication Austria GmbH

Broadband Business Group Printing Terminals Headquarters : Le Ponant de Paris 27, rue Leblanc · 75015 Paris · FRANCE Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 50 · www.sagem.com Limited company · Capital 300.272.000 Euros · 480 108 158 RCS PARIS Sagem is a registered brand of SAFRAN Group PPF 631 · 632 GB · INT 252356788-B Customer Information Hotline Introduction We constantly strive to develop our products according to the highest quality standards and with the greatest possible user-friendliness. In your user manual you will find all the information required to use your machine. If you nevertheless require assistance in addition to the user manual, our call centre is available. Our employees are trained ex- perts who would be happy to answer your questions. We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type plate. United Kingdom Telephone: 09 05 - 693 02 40 (0.15 £/minute) Fax: 08 70 - 124 02 02 Use only PHILIPS accessories. The warrantee does not cover damages to the device resulting from other consumables. In United Kingdom, you can order PHILIPS accessories on telephone using our toll-free number. United Kingdom Telephone: 08 00 - 358 08 07 E-Mail: [email protected] Internet: www.sagem.com We hope that you will have lots of joy using your new product.