Ricoh GX 3000S Quick Installation Manual

1/4 Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information before using the machine. This manual describes how to use the GX 3000S, GX 3000SF, and GX 3050SFN models. ( Illustrations and screen shots are based on the GX 3000SF model. ) Check the power source. The power requirements of this machine are as fol- lows: GX 3000S: 220-240 V, 50/60 Hz, 0.7 A or more. GX 3000SF: 220-240 V, 50/60 Hz, 0.8 A or more. GX 3050SFN: 220-240 V, 50/60 Hz, 0.8 A or more. Warning • Keep the machine away from humidity and dust. Oth- erwise a fire or an electric shock might occur. • Place the machine on a strong and level surface. Otherwise, the machine might fall and cause per- sonal injury. • If you use the machine in a confined space, confirm that there is a continuous flow of air. Warning • Only connect the machine to the power source de- scribed on this sheet. • Avoid multi-wiring. • Connect the power cord directly into a wall outlet and never use an extension cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire. Warning • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur. Warning • Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Checking the Computer to be Con- nected. To use this machine, computers must meet the follow- ing specifications: • PC/AT-compatible computer with USB or network interface • Operating system: Windows 98/Me/2000/XP, Windows Server 2003, Windows NT 4.0 or later • GX 3000S: 240 MB (minimum) available hard disk space GX 3000SF: 295 MB (minimum) available hard disk space GX 3050SFN: 300 MB (minimum) available hard disk space ❒For Windows NT 4.0, IE 4.0 or later is required. ❒Windows NT 4.0 does not support USB connection. Connect your printer via a network in this case. ❒USB connection is supported by Windows 98/Me/ 2000/XP and Windows Server 2003. ❒USB connection speed under Windows 98/Me is USB 1.1 equivalent. ❒To print at the highest quality, the following memory requirements must be met: • Windows NT 4.0: 64 MB*1 • Windows 98/Me: at least 64 MB • Windows 2000/XP: at least 128 MB • Windows Server 2003: at least 256 MB *1 We recommend at least 128 MB of memory for high quality printing on glossy paper. ❒The machine does not support Windows XP 64-Bit Edition or Windows Server 2003 64-Bit Edition. Check the network interface board's ori- entation, and then install the network interface board gently. AQR223S ❒Be sure to push the network interface board fully into the machine. ❒If the network interface board is not installed prop- erly, repeat the entire installation procedure. If you cannot install it properly even after attempting rein- stallation, contact your sales or service representa- tive. Attaching the Multi Bypass Tray Type BY1000 Check that the power cord of the ma- chine is not plugged in. Take the multi bypass tray out of its box. Remove the orange tape from the multi bypass tray. Fully insert the multi bypass tray. AQR196S When using the multi bypass tray, pull out its extension and adjust the side guides according to the size of the loaded paper. J0128600A Checking the Computer and Installation Area The area where the machine is to be placed. Choose a flat, stable area to install the machine. • The surface should be level within two degrees, left to right and front to back. • To prevent condensation, install the machine in an area where temperature and humidity conditions do not exceed those indicated in the diagram below. • The machine may cease to print if these limitations are exceeded. ZDJX006J TS4K031E • White area: Permissible Range • Gray area: Recommended Range • The diagram below shows the ideal clearance for loading paper, replacing print cartridges, and removing jammed paper AQR023S 1. At least 12 cm (4.8 inches) If you attach the multi bypass tray (option), provide additional clearance of 23 cm (9.1 inches). 2. GX 3000S: At least 5 cm (2 inches) GX 3000SF, GX 3050SFN: At least 7.5 cm (3 inches) 3. At least 19 cm (7.5 inches) 4. At least 5 cm (2 inches) To avoid malfunctions, position the machine away from the following: • direct sunlight • flow of air from air conditioners or heaters • radios, televisions, or other electronic devices • areas of high/low temperature and high/low mois- ture • humidifying appliances • oil stoves and ammonia-emitting appliances (such as diazo copiers) Remove the orange tape from the tray. Place the cover on the tray. AQR190S Align the connecting parts of the ma- chine and paper feed unit, and then place the machine on top of the paper feed unit. Always lift and carry the machine with another per- son. Grip the indented area near the machine's base (shown in the illustration). Lift and carry the machine slowly and carefully. AQR189S ❒Align the paper feed unit and machine using their corners. ❒When the machine is placed on top of the paper feed unit, the two devices are attached. ❒Do not tilt the machine. ❒Be careful not to trap your fingers. Attaching the Network Interface Board GX4 ❒Make sure the network interface board is not knocked, dropped, or stressed. Check the product and its supplied com- ponents. Check that the power cord of the ma- chine is not plugged in. Lift the connector cover. AQR415S Checking the Supplied Items and Unpacking the Machine Open the box and take out all supplied items. Check that all the following items are present: Power Cord Starter cartridge - Cyan Starter cartridge - Magenta Starter cartridge - Yellow Starter cartridge - Black Quick Installation Guide (this manual) Safety information “Drivers, Manual & Utilities” CD-ROM User Guide is included on this. ❒Do not turn the machine on until you have read how to do so. AQR191S Take off the protective covering. Remove the plastic bag. Lift the machine and move it to the place where you want to install it. Always lift and carry the machine with another per- son. Grip the indented area near the machine's base (shown in the illustration). Lift and carry the machine slowly and carefully. AQR187S Remove the orange tape from the ma- chine body. Pull the scanner unit release lever, and then lift the scanner unit. AQR367S Remove the orange tape from the scanner unit release lever. Release the shipping lock. AQR200S Lower the scanner unit. ❒We recommend you keep the box , so you can use it again when relocating the machine. ❒Remove all the orange tape, except the tape around the power cord. ❒USB and LAN cables are not supplied. Attaching the Options Attaching the Paper Feed Unit TK1020 Caution • This machine weighs approximately ; GX 3000S: 20 kg (44 lb.) GX 3000SF: 23 kg (50.7 lb.) GX 3050SFN: 23.5 kg (51.8 lb.) • Always lift and carry the machine with another per- son. Grip the indented area near the machine's base. Lift and carry the machine slowly and carefully. The machine will break or cause injury if dropped. Check that the power cord of the ma- chine is not plugged in. Take the paper feed unit out of its box. Position the paper feed unit close to the machine.

Quick Installation Guide 2/4 Next Sheet 2/4 Installing the Print Cartridges Caution • If ink comes into contact with your eyes, rinse im- mediately in running water. For other symptoms, consult a doctor. • If ink is ingested, induce vomiting by drinking a strong saline solution. Consult a doctor immediately. • If your skin comes into contact with ink, wash the affected area thoroughly with soap and water. • Keep the ink or ink container out of reach of chil- dren. Print cartridges and supplies comply with the manufacturer's safety specifications. To ensure safety and reliability, use genuine print cartridges and sup- plies. Remove the packaging from the print cartridges. Take care not to touch the cartridge chip. Open the right front cover. AQR368S Check the orientation of each cartridge, and then install them gently. AQR198S Install in the following order from the left: black, cyan, magenta, and yellow. Push in each cartridge by pressing on the PUSH area. Close the right front cover. AQR199S Loading Paper Loading Paper into Tray 1 A4/Letter size paper is loaded here. Lift the output tray. AQR192S Hold the tray 1 grip, pull the tray half- way out, lift it slightly, and then pull it out further. AQR041S Pull tray 1 completely out. Take care not to drop it. Squeeze the paper guide on the right side, and then position it according to the paper size. AKS011S Beforehand, make sure to squeeze the front end paper guide, and then expand the guide. Load paper print side down and not over the limit mark. AKS012S Load paper according to the capacity of the tray. Squeeze the front end paper guide, and then slide it to meet the edge of the pa- per. AKS013S Hold both sides of tray 1, and push it gently in until it stops. AQR194S Lower the output tray. AQR195S Plugging in the Power Cord and Turning the Power On Warning • Only connect the machine to the power source de- scribed on this sheet. • Avoid multi-wiring. • Connect the power cord directly into a wall outlet and never use an extension cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire. Warning • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur. Remove the orange tape from around the power cord. Plug the power cord fully into the wall outlet. ACW049S Press the [Power] key. AQR266S The machine starts feeding ink into its print-heads (tak- ing approximately 6 minutes). Make sure the “ STD 100%” message is displayed on the control panel. Do not switch off the power of the machine during this period. Make sure the plug is not removed from the wall outlet. You might hear a clicking sound while the print heads are filling. This is not a malfunction. It will stop after a while. Print the configuration page. Press the [Menu] key. AQR267S Press the [ ] or [ ] key to display [En- gine Settings], and then press the [Yes] key. Press the [ ] or [ ] key to display [List/ Test Print], and then press the [Yes] key. Press the [Yes] key. The configuration page is printed. The engine settings menu screen returns on comple- tion of printing. Press the [No] key. The initial screen appears. To switch the power off, hold the [Power] key down until the machine shuts down. If you are connecting the machine to a computer via USB, proceed to step 7. If you are connecting the machine to a network, pro- ceed to step 9. Before Installing the Software (USB) Connecting the Machine via USB Make sure the machine is off. Do not turn the machine on until you have read how to do so. AQR191S Turn on the power of the computer, and start Windows. Lift the connector cover. AQR415S Remove the seal on the USB slot located on the rear of the machine, and then in- sert the USB cable's hexagonal (type B) plug firmly into the slot. AQR225S Insert the USB cable's rectangular (type A) plug firmly into the computer's USB slot. ❒Insert the USB cable’s plug with the USB mark facing up. ❒Make sure that the USB cable is fully inserted. ❒Make sure the USB cable is connected properly, especially when the multi bypass tray is attached to the machine, because the tray makes connecting the cable difficult. Quick Install for USB Follow the procedure below to install the printer driver, TWAIN driver, LAN-Fax driver, Device Setting Util- ity, and User Guide. Only the GX 3000SF and GX 3050SFN models sup- port the LAN-Fax driver and Device Setting Utility. The following explanation uses Windows XP as an example. Procedures under other operating systems may differ. Screens vary according to the operating environment. ❒Do not turn the machine on until you have read how to do so. AQR191S ❒To install under Windows 2000/XP or Windows Server 2003, you must log on as a user with admin- istrator rights. ❒If your operating system is Windows NT, you can- not use LAN-Fax functions.

Quick Installation Guide 3/4 3/4 Notes on the Installation If the message “Digital Signature Not Found” or the [Software Installation] or [Hardware Installation] dia- log box appears: 1. Click [Yes] or [Continue Anyway] to continue the installation. If the [Found New Hardware Wizard] dialog box ap- pears: 1. Click [Install from a list or specific location (Ad- vanced)], and then click [Next >]. 2. Click [Include this location in the search], and then click [Browse]. 3. Browse to “DRIVERS” on the CD-ROM, and then click [OK]. Select the folder appropriate for your operating system. Be sure to clear the [Search remove media (floppy, CD- ROM...)] check box. For details about the files stored on the CD-ROM la- belled “Drivers, Manual & Utilities”, see “Software on the CD-ROM”, User Guide. Start Windows, and insert the provided “Drivers, Manual & Utilities” CD- ROM into the CD-ROM drive. Quit all applications currently running. When you start Windows, the “Add New Hardware Wizard” may appear. If this happens, click [Cancel]. Check again that the power is off. Select a language for the interface, and then click [OK]. The following languages are available: Dansk (Danish), Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Norsk (Norwegian), Portugues (Portuguese), Svenska (Swedish) The default interface language is English. Click [Quick Install for USB]. Read the license agreement, click [I ac- cept the agreement.], and then click [Next >]. Check that the power of the machine is off, and then click [Next >]. Check again that the power of the ma- chine is off, and then click [Next >]. Check that the dialog box below appears. If the [Software Installation] dialog box appears, see “Notes on the Installation”. Make sure that the computer and ma- chine are properly connected, and then press the [Power] key. AQR266S Installation starts. If the connection to the computer was not confirmed, make the port settings again after installation is com- plete. If the message “Digital Signature Not Found” or the [Found New Hardware Wizard] or [Hardware Instal- lation] dialog box appears, see “Notes on the Installa- tion”. Select whether or not to open the ma- chine status monitor automatically, and then click [Next >]. Check the installation result, and then click [Next>]. Install User Guide. Click [Next>]. Confirm the location in which you want to install Device Setting Utility, and then click [Next>]. To change the installation location, click [Browse....] Press the [Power] key. AQR266S Press the [Menu] key. AQR267S The Menu screen appears on the display. Press the [ ] or [ ] key to display the [Network Settings] menu, and then press the [Yes] key. Press the [ ] or [ ] key to display [Machn. IP Adress], and then press the [Yes] key. Press the [ ] or [ ] key to select [Specify], and then press [Yes] key. Use the number keys to enter the IP ad- dress, and then press [Yes] key. To get an IP address for the machine, contact your net- work administrator. When using IP address, specify “Subnet Mask” and “Gateway Address” in the same way as when specifying the IP ad- dress. If necessary, specify “DNS Settings” and “Ethernet Speed” . Confirm the program folder in which you want to install Device Setting Util- ity, and then click [Next>]. Installation starts. When installation is complete, click [Fin- ish]. Click [Finish]. The printer driver, TWAIN driver, LAN-Fax driver, Device Setting Utility, and User Guide are now in- stalled. If the message “Digital Signature Not Found” or the [Found New Hardware Wizard] or [Hardware Instal- lation] dialog box appears, see “Notes on the Installa- tion”. ❒After inserting the CD-ROM, the [Drivers, Manual & Utilities] dialog box appears. If it does not, double- click the CD-ROM drive icon under [My Computer] or [Explorer], and then double-click [Setup.exe]. ❒When installation is complete, the User Guide icon appears on your desktop. ❒If a message prompting you to restart the computer appears, restart the computer. ❒Confirm the printer driver is correctly installed by checking the machine's [Power] key is lit, and then performing a test print. Before Installing the Software (Network Interface Board) Connecting the Machine via the Network Be sure to install all necessary network equipment, such as hubs, etc. before connecting the Ethernet cable to the machine. You can connect a 10BASE-T or 100BASE-TX cable to the machine. ❒Ethernet cables are not supplied with this machine. Select your cable according to the network environ- ment. Lift the connector cover on the rear of the machine, and then plug the Ethernet cable into the Ethernet port. AQR224S Connect the other end of the cable to the machine's network, such as to a hub. AQR229S Check the LEDs on the Ethernet port 1. The green LED lights if the machine is properly con- nected to the network. 2. The orange LED lights when the machine is send- ing or receiving data via the network. Specifying Settings on the Control Panel Make the following network settings according to the network interface you are using. If you have connected the machine to a network, make the required network environment settings. The following table shows the control panel settings and their default values. These items appear in the [Net- work Settings] menu. Setting Name Value 1. Machn. IP Adress Auto 2. Subnet Mask 0.0.0.0 3. Gateway Address 0.0.0.0 4. DNS Settings Inactive 5. Ethernet Speed Auto Select 6. Reset Ethernt Bd The following example explains making settings for TCP/IP.

Quick Installation Guide 4/4 4/4 Copyright © 2006, 2007 Printed in France GB GB J012-8600A Click [Quick Install for Network]. Read the license agreement, click [I ac- cept the agreement.], and then click [Next >]. The search for the network printer starts. If the selection dialog box ap- pears, select the model of printer you want to use, and then click [Install]. Installation starts. If the [Software Installation] dialog box appears, see “Notes on the Installation”. If the machine cannot be found and only “Printer Port” appears in the printer selection dialog box, either the machine’s IP address has not been specified or the com- puter and machine are not on the same network seg- ment. Before installing the software, check the machine’s IP address and the network topology. Oth- erwise, select “Printer Port” in the dialog box, and then install the printer driver. If you do this, SmartDeviceMonitor for Client will not be simulta- neously installed, so install it afterwards, and then con- figure the port. If the message “Digital Signature Not Found” or [Hard- ware Installation] dialog box appears, see “Notes on the Installation”. Click [Finish]. The printer driver, User Guide, and DeskTopBinder - SmartDeviceMonitor for Client are now installed. Click [TWAIN Driver for Network]. Read the license agreement, click [I ac- cept the agreement.], and then click [Next >]. Input the IP address. See step 6, “9 Be- fore Installing the Software (Network Interface Board)”. Click [Exit]. Install the LAN FAX Driver using the same procedure as for the TWAIN Driver. ❒After inserting the CD-ROM, the [Drivers, Manual & Utilities] dialog box appears. If it does not, double- click the CD-ROM drive icon under [My Computer] or [Explorer], and then double-click [Setup.exe]. ❒When installation is complete, the User Guide icon appears on your desktop. ❒If a message prompting you to restart the computer appears, restart the computer. ❒Confirm the printer driver is correctly installed by checking the machine's [Power] key is lit, and then performing a test print. ❒For details about installing only the printer driver, see “Getting Started”, User Guide. ❒For details about using the printer as a shared net- work printer, see “Sharing the Printer”, User Guide. With this setup is completed. Scan to E-mail AQR294S You can attach scan files to e-mails and send them via LAN and the Internet. ❒To use this function, the network interface board must be installed. ❒For details about connecting the machine, and speci- fying network settings, see “Managing this ma- chine”, User Guide. Scan to FTP AQR295S Using the Scan to FTP function, you can send scan files over the network to an FTP server. ❒To use this function, the network interface board must be installed. ❒For details about connecting the machine, and speci- fying network settings, see “Managing this ma- chine”, User Guide. Facsimile functions You can send originals by fax or e-mail, and receive faxes from other parties. The settings for fax transmission are automatically configured according to the [Country] setting, so be sure to specify the country first. For details, see “Se- lecting the Country” in the User Guide. ❒To use facsimile functions, a telephone line must be connected to the machine. ❒For details about connecting the machine and speci- fying facsimile transmission and reception settings, see “Managing this machine”, User Guide. Internet Fax AQR291S This machine can convert scanned document images to e-mail format and transmit this data over the Internet. ❒To use this function, the network interface board must be installed. ❒For details about connecting the machine, and speci- fying network settings, see “Managing this ma- chine”, User Guide. LAN FAX AQR292S This function allows you to send Windows application files from a computer connected to this machine to a fax machine. ❒If your operating system is Windows NT, you can- not use LAN-Fax functions. ❒For details about connecting the machine, install- ing the driver, and specifying network settings, see “Managing this machine”, User Guide. After you have made all the settings, press the [No] key. Turn the power off, wait a few seconds, and then turn it back on. The specified settings are set . Quick Install for Network Follow the procedure below to install the printer driver, User Guide, and DeskTopBinder - SmartDeviceMonitor for Client. The following explanation uses Windows XP as an example. Procedures under other operating systems may differ. Screens vary according to the operating environment. ❒To install under Windows 2000/XP, Windows Server 2003, Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator. ❒If your operating system is Windows NT, you can- not use LAN-Fax functions. Notes on the Installation If the message “Digital Signature Not Found” or the [Software Installation] or [Hardware Installation] dia- log box appears: 1. Click [Yes] or [Continue Anyway] to continue the installation. Start Windows, and insert the provided “Drivers, Manual & Utilities” CD-ROM into the CD-ROM drive. Quit all other applications currently running. Select a language for the interface, and then click [OK]. The following languages are available: Dansk (Danish), Deutsch (German), English (English), Espanol (Spanish), Francais (French), Italiano (Italian), Nederlands (Dutch), Norsk (Norwegian), Portugues (Portuguese), Svenska (Swedish) The default interface language is English. What You Can Do with This Machine This section introduces the functions of this machine and the manual that contains detailed information about them. Printer, Copier, Scanner, and Facsimile Func- tions AQR296S This machine provides printer, copier, scanner and fac- simile functions. Only the GX 3000SF and GX 3050SFN models sup- port the fax function. Printer functions Printer functions such as Sort and Combining Multiple Pages are possible when this machine is connected to a computer via USB or network. Copier Functions Functions such as colour copy, duplex copy, and poster copy allow you to make copies of originals. ❒For details about the various copier functions, see “Managing this machine”, User Guide. TWAIN Scanner AQR293S You can use this machine to scan originals into a com- puter. To use the TWAIN scanner, a TWAIN-compliant ap- plication must be installed on the computer. ❒For details about connecting the machine, install- ing the driver, and specifying the network settings, see “Managing this machine”, User Guide.