Ednet 84290 Quick Installation Manual

  clergy   and   parishes   should   communicate   with   the   Diocesan   Office   through the Canon for Communications, Carrie Graves, as well as the Diocesan Disaster Relief Chair and ERD Coordinator, The Rev. Tim Ervolina.   Should   communications   be   down   or   the   Diocesan   Office   relocated, disaster   response   information   will   be   communicated   in   the   best   way   possible   depending   on   the circumstances. Advantages  of  the  church's  response  to  a  disaster  or  crisis � Faith  leaders  and  laypersons  have  established  relationships  with  congregation  members.  They have   frequently   cared   for   individuals   and   families   through   normal   developmental   crises   and periods  of  stress. � Faith  leaders  and  laypersons  have  the  advantage  of  immediacy  and  access. � Faith  leaders  and  laypersons  have  credibility  and  access  to  other  resources  such  as  community agencies  and  organizations. � Houses  of  worship  can  draw  from  a  team  of  members  to  support  survivors. � Houses  of  worship  have  space.  Many  houses  of  worship  have  large  buildings,  kitchens,  meeting spaces,  gyms,  day  care  centers,  pre-­‐schools,  and  sanctuaries  that  meet  critical  needs  in  a  crisis  or disaster. � Many  houses  of  worship  have  access  to  trained  volunteers  and  youth  workers  who  can  provide pastoral  care,  feeding  units,  and  other  practical  help  in  an  emergency. � Trained  faith  and  lay  leaders  can  help  meet  the  spiritual  and  religious  needs  of  victims  in  the aftermath  of  crisis,  and  can  assist  in  response  to  spiritual  questioning  and  exploration  as  well  as reconciliation  of  beliefs Pre-incident  planning 1. Collaborate  and  partner  with  other  houses  of  worship,  members  of  the  faith  community  and trained  volunteers. a. Develop  a  list  of  resources  (include  churches)  that  can  support  or  provide  basic  needs  to affected  individuals  and  families  with  such  actions  as  helping  with  emergency  shelter,  food, information,  home  repair,  communication  and  prayer. b. Identify  resources  that  would  be  available  to  assist  especially  vulnerable  populations  such as:

2 EDUSC  Quick  Tip  Disaster  Guide/8.2017 Elderly,  non-English  speaking  populations,  individuals  with  disabilities,  culturally  diverse populations,  undocumented  people,  and  children. 2. Have  a  Weather  Radio  available  for  your  parish  that  offers  a  public  alert  during  an emergency.  According  to  Consumer  search.com  the  Midland  WRT 300  weather  radio  is  the overwhelming  top  choice  of  experts  (Est.  $30).  If  you  want  a  crank  radio  the  Eton  FR160  is very  good  in  an  emergency  (about  $30).  There  are  also  excellent  Midland  (battery  operated) radios  available  at  Publix.  Make  sure  that  the  radio  has  NOAA  Weather  Alert! 3. Back  up  your  computers.  In  regard  to  electronic  vaulting  (computer  backups),  it  is  critical that  files  be  backed  up  daily  and  that  file  copies  be  maintained  off-site. 4. Get  supplies  together.  A  supply  of  4  mil.  plastic  sheeting,  duct  tape,  bubble  wrap  and  cable ties  needs  to  be  purchased  and  ready  at  all  times,  because  these  supplies  will  quickly  be exhausted  in  the  local  stores.  It  is  wise  to  identify  equipment  that  needs  to  be  wrapped  (e.g. organ,  computers,  copy  machines,  electrical  connectors,  telephones,  etc.)  and  kept  dry,  and to  precut  plastic  to  fit  in  order  to  expedite  protection  of  valuable  equipment  and  facilities. Strong  and  portable  mount-out  containers  should  be  kept  ready  for  packing  items  that   would be  moved  following  a  decision  to  evacuate  the  Church  premises,  and  each  container   should have  an  inventory  sheet  of  exactly  what  goes  in  the  container  and  who  takes  charge  of   it. 5. Critical  Records.  Secure  adequate  fire  &  water  resistant  storage  cabinets  and/or  safes  for  all current  and  critical  Parish  records,  as  appropriate,  to  include  but  not  be  limited  to:  (originals and/or  required  historic  records  and  documents  should  be  stored  off-site  through  a commercial  document  storage  service  or  storage  facility). � All  computer  back-­‐up  files � The  Parish  Register  books  for  baptisms,  weddings,  funerals,  church  services,  and communicants. � Memorial  Garden  internment  and  pre-­‐pay  records  (if  appropriate) � Articles  of  Incorporation  and  property  deeds � By-­‐Laws  and  Policy  Manuals  and  Ministry  Manuals � Computer  passwords,  communication  system  passwords,  and  safe  combinations � Emergency  Contact  Numbers  and  emergency  telephone  notification  trees. � Membership  and  participant  rosters. � Financial  Records,  including  pledge  and  payment  records,  not  otherwise  backed  up. � Meeting  Minutes  (Suggest  scan  or  digitize  original  documents) � Historical  documents. � Confidential  personnel  files  and/or  pastoral  records,  not  otherwise  backed  up. � Have  available  emergency  phone  numbers  (police,  fire,  ambulance,  church  association office,  support  and  counseling  programs  and  networks). � Create  a  comprehensive  contact  list  of  all  key  church  staff  and  support  staff  including janitorial  and  maintenance  crews. �  Check  insurance  policy  coverage  for  natural  disaster  coverage,  National  Flood  Insurance Programs,  acts  of  violence,  vandalism,  etc.  Insurance  agencies  can  direct  you  to  a customer  service  specialist  for  information.

3 EDUSC  Quick  Tip  Disaster  Guide/8.2017 6. Accessibility  and  Communication. � Have  available  a  map  of  your  facilities  and  extra  keys.  They  may  need  to  be  utilized  by police  or  firefighters. �  Identify  those  who  can  provide  the  parish  with  extra  clerical  support,  answer  phones, update  website,  and  receive  donations.  Identify  contractors  ahead  of  time  who  can respond  for  emergency  repairs. �  Develop  an  evacuation  plan  for  your  church,  daycare  and  for  the  entire  facility.  Determine a  safe  place  to  meet  as  well  as  other  alternatives. �  Determine  a  way  to  contact  parents,  co-­‐workers,  families  of  staff  and  employees. �  Network  with  other  houses  of  worship,  synagogues,  the  County  Emergency  Management Office,  police  and  fire  departments  to  identify  capabilities  and  additional  resources  that may  be  shared  in  an  emergency. �  Plan  ahead  to  determine  who  can  assist  with  an  800  number,  website,  cell  phones,  radios, or  other  means  of  communications  that  might  be  necessary  in  a  community  crisis. �  Determine  methods  of  receiving,  managing  and  being  accountable  for  donations  of  cash  and other  resources  made  available  to  assist  victims. 7. Disaster  response  guidelines  for  people  who  want  to  help  from  a  distance � It  is  almost  NEVER  helpful  to  send  used  clothing,  canned  goods,  diapers,  bottled  water,  and furniture  to  the  affected  site  unless  there  is  a  specific  request  from  an  established  response organization. � Do  not  go  into  a  disaster  area  unless  you  are  invited  and  have  a  specific  mission  to accomplish  that  is  requested  by  the  local  host. � If  you  do  go  on  site,  make  sure  that  you  can  be  self-sufficient  on  site  so  as  not  to compromise  the  resources  of  the  local  victims  and  volunteers. � Be  willing  to  work  as  a  member  of  a  team  and  are  willing  to  follow  directions. � Be  respectful  of  victims  and  survivors.  Do  not  make  public  comments  or  share  information that  you  do  not  have  specific  permission  to  share. � Make  sure  you  are  in  good  health  emotionally  and  physically  and  that  your  inoculations  are up  to  date. � Connect  with  your  local  community  disaster  response  organizations  and  learn  new  disaster response  skills  so  that  you  can  become  a  member  of  a  local  team  and  help  in   future disasters. 8. Survival  strategies  for  the  caregiver � Encourage  colleagues  engaged  response  to  stay   mentally,  spiritually  and  physically healthy. � Pray  (for  yourself  and  others).  Never  force  prayer  upon  a  person.  Although  it  is  important that  the  caregiver  pray  regularly  for  guidance  and  for  the  person  who  is  suffering,  ask  for the  support  of  others  to  help  you  in  your  efforts.  Prayer  certainly  is  a  source  of  comfort, inspiration,   strength   and   hope,   but   it   should   be   offered   not   imposed.   (If   tempted,   ask �����������Whose  need  am  I  meeting?") � Only  bring  up  prayer  when  it  is  appropriate.  Remember  that  the  person  in  crisis  needs  to feel  safe  and  secure  during  a  time  of  crisis. � Eat  nutritious  foods  and  good  balanced  meals.  Avoid  caffeine,  sugar,  pastries,  fast  foods high  in  salt  and  fat.

4 EDUSC  Quick  Tip  Disaster  Guide/Draft  8.2017 � Eat  regularly  4  to  5  times  in  small  amounts. � Eat  high-­‐energy  non-­‐perishable  foods:  dried  fruit;  granola  bars;  nuts;  trail  mix;  fruit;  water; mineral  water;  milk;  decaffeinated  coffee/tea;  juice;  electrolyte  supplements. � Eat  with  a  friend.  Don't  isolate  yourself! � For  those  able  to,  taking  calcium  supplements  can  counteract  high  level  of  lactic  acid produced  by  tension  and  taking  Vitamin  C  may  maintain  alertness.  (Always  check  with  your doctor  to  make  sure  you  can  tolerate  these  supplements.) � Develop  realistic  expectations  about  the  rewards  as  well  as  the  limitations  of  helping.  Set boundaries  for  yourself.  Ask  for  and  accept  help  from  other  professionals. � Find   opportunities   to   acknowledge,   express   and   work   through   your   experience   in   a supportive  environment.  Debrief  yourself  regularly  and  build  healthy  support  groups. � Seek   assistance   from   other   colleagues   and   caregivers   who   have   had   experience   with trauma   and   have   remained   healthy   and   hopeful   or   have   learned   from   their   experience. Take  their  advice. 9. Count-­‐down  Procedure  for  Weather  Related  Disasters Establish  a  count-­‐down  sequence  to  make  timely  decisions  and  complete  work  not  later  than  the ��������������������������������������������������������������������������������������������� benefits  is  in  not  needing  to  make  additional  decisions,  procure  additional  supplies,  or  figure  out how  to  do  things.  Planned  operational  movements  should  proceed  directly  from  scheduled decisions  to  designated  actions. 96  hours: Declare  and  Activate  the  Plan. Notify  Committee  Members  of  activation. Start  the  countdown  and  observe  the  clock. Communicate  to  the  whole  parish  that  preparations  are  underway. 48  hours: Back-­‐up  all  computers  with  several  copies. Send  a  copy  by  express  mail  to  a  safe  off-­‐site  location  out  of  the  area. Place  copies  to  travel  off-­‐site  with  the  Rector  and  Wardens. Bring  all  outside  equipment  (as  possible)  into  buildings. 24  hours: Rector  or  designated  alternate  makes  the  firm  decision  to  evacuate  or  remain. Communicate  the  evacuation  decision  to  the  Diocesan  Office. Notify  leaders  of  event  cancellations;  communicate  cancellations  to  media. Set  thermostats  on  refrigerators  and  freezers  as  cold  as  possible. Put  up  shutters  and  wrap  all  vulnerable  equipment  in  plastic. Place  special  notices  on  the  telephone  voicemail  and  website  home  page. If  evacuating,  pack  essential  and  valuable  items  in  designated  mount-­‐out  containers. If  evacuating,  remove  reserve  sacrament  materials. 18  hours: Disconnect  all  utilities  and  thoroughly  shut  down  buildings. 12  hours: If  evacuating,  leave  by  now. All  readiness  plans  should  be  complete.

5 EDUSC  Quick  Tip  Disaster  Guide/Draft  8.2017 10. Inventory  for  Rapid  Deployment  Mount-­‐Out  Box  (This  is  dependent  upon  what  is  already stored  off-­‐site) � Administrative  office  relocation  kit,  prepackaged � Copies  of  all  computer  back-­‐up  media � Parish  record  books  and  service  attendance  records,  all  volumes � Church  Roster � The  most  essential  parish  files � Vestry  and  Annual  Meeting  minutes  for  recent  years � Financial  records,  contracts,  leases,  monthly  bills  and  assessment  statements,  discretionary fund  checkbook � Archival  materials  about  the  church � Stewardship  files  and  pledge  cards � Communion  set  of  equipment � Home  Communion  kit  (Church  in  a  Box) � Minimal  vestments  for  the  current  and  upcoming  liturgical  season � The  most  essential  of  th������������������������ � Complete  set  of  keys � Church  consecration  certificate 11. Protection  Checklists Church  Sanctuary ____  Remove  all  unattached  sanctuary  equipment  and  store  it  in  enclosed  rooms. ____  Disconnect  electric  organs;  bag  connectors  in  protective  bubble  wrap. ____  Cover  the  Organ  in  plastic  wrap. ____  Cover  the  Altar  in  plastic  wrap. ____  Wrap  audio  equipment  and  control  room  equipment  in  plastic  wrap. ____  Wrap  projection  equipment  in  plastic  and  stow  equipment  that  is  not  tied  down. ____  Remove  sacramental  reserve  elements. Kitchens  and  Parish  Halls ____  Set  refrigerators  and  freezers  at  coldest  settings. ____  Move  all  loose  items  into  cabinets  or  drawers. Sacristy ____  Altar  Guild  moves  all  vestments  and  loose  items  into  closed  cabinets  or  closets. ____  Altar  Guild  locks  up  particularly  valuable  sanctuary  equipment. ____  In  case  of  evacuation,  Altar  Guild  packs  valuable  sanctuary  equipment  for  transportation. ____  Altar  Guild  prepares  a  transportable  kit  of  minimum  equipment  and  vestments  to  support potential  temporary  relocation  of  worship  to  another  site. ____  Stow  or  pack  for  transport  the  Church  Services  register  book. Church  Office ____  Prepare  back-­‐up  media  for  transport  off-­‐site  and  send  a  copy  to  a  responsible  party outside  of  the  area  for  additional  safety. ____  Disconnect  all  computer  equipment;  bag  all  connectors  in  protective  bubble  wrap. ____  Disconnect  all  electronic  equipment;  wrap  in  protective  plastic  wrap. ____  Place  all  critical  parish  records  in  the  safe  unless  they  are  being  packed  to  evacuate.

Help individuals (victims, families, eyewitnesses and others) with safety and security needs by: 1. Contacting family members; locating phone numbers 2. Providing locations for meetings; offering transportation and victim mobilization assistance. 3. Assure and manage privacy from the media and other intrusions. 4. Assisting with logistical and organizational planning and services for families. 5. Helping identify "compassion centers" or safe and comfortable meeting places where survivors, families, and friends may congregate. (If the church is the scene of the traumatic event, that place may not feel safe for awhile or ever). 6. Provide pastoral care, prayer, crisis intervention or other opportunities to provide a "ministry of presence".