InfoTronics IDpunch 7 Operation & User’s Manual

for Attendance on Demand (Latest update: http://www.attendanceondemand.com/IDpunch7_fingerreader_userguide.pdf )

All Rights Reserved Attendance on Demand is a registered trademark of Attendance on Demand, Inc. All other company and product names are registered trademarks or trademarks of their respective holders. Information in this document is subject to change without notice.

3 Document Revision History Date Notes 10/27/11 The following information is updated: The clock menu structure. See Appendix A: IDpunch 7 Finger Reader Menu Structure on page 18. Employee Menu is updated. See Appendix D: Employee Menu on page 32.

4 Introduction ............................................................................................................................... 6 IDpunch 7 Finger Reader Features ......................................................................................................... 6 Meet the IDpunch 7 Finger Reader ........................................................................................................ 7 Clock Face ....................................................................................................................................... 7 Clock Bottom ................................................................................................................................... 8 Maintenance of the IDpunch 7 Finger Reader ........................................................................................ 8 IDpunch 7 Finger Reader Lifecycle .......................................................................................... 9 Customer Steps ....................................................................................................................................... 9 If using card reader … ..................................................................................................................... 9 If using a biometric reader … ........................................................................................................ 10 Using the IDpunch 7 Finger Reader ....................................................................................... 11 QuickStart Guide for Using IDpunch 7 Finger Reader ........................................................................ 11 Working with the Biometric Reader ....................................................................................... 12 Understanding Biometric Technology and Enrollment ........................................................................ 12 Enrolling Employees ............................................................................................................................ 13 Punching In or Out ............................................................................................................................... 14 Working with Proximity Badges............................................................................................. 15 Understanding Proximity Technology ................................................................................................. 15 Punching In or Out ............................................................................................................................... 15 Preparing Badges for Use ..................................................................................................................... 15 Registering Badges in the System .................................................................................................. 15 Issuing Badges to Employees ........................................................................................................ 16 Printing Badge Labels .................................................................................................................... 16 Changing Badge Assignments .............................................................................................................. 16 When an Employee Leaves Work .................................................................................................. 16 When an Employee Loses a Badge ................................................................................................ 17 When an Employee Damages a Badge Label ................................. 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Appendix A: IDpunch 7 Finger Reader Menu Structure ....................................................... 18 Appendix B: IDpunch 7 Finger Reader Station Properties in Attendance on Demand ...... 23 Attendance on Demand Professional Edition 1.0 ................................................................................. 23 Basic Tab ....................................................................................................................................... 23 Recent Activity Tab ....................................................................................................................... 24 Attendance on Demand Professional Edition 1.1 ................................................................................. 25 Station Activities ............................................................................................................................ 27 Appendix C: Supervisor Menu ............................................................................................... 28 Add Punch ............................................................................................................................................ 29 Credit Hours ......................................................................................................................................... 29 Credit Dollars ....................................................................................................................................... 30

5 Add Schedule ....................................................................................................................................... 30 Lift Restriction ..................................................................................................................................... 30 Lift Badge Restriction .......................................................................................................................... 31 Appendix D: Employee Menu ................................................................................................. 32 Employee Review ................................................................................................................................. 32 Enter Tips ............................................................................................................................................. 32 Simple Workgroup Entry ..................................................................................................................... 32 Callback Transaction ............................................................................................................................ 33 Lift Next Restriction ............................................................................................................................. 33 Lift Next Restriction for Employee ...................................................................................................... 33 Appendix E: Printing Badge Labels in Attendance on Demand .......................................... 36 Configuring Badge Label Printing ....................................................................................................... 36 Printing Badge Labels Using a Template ............................................................................................. 38 Appendix F: Issuing a Badge to a Single Employee in Attendance on Demand ................ 39

6 Introduction The IDpunch 7 Finger Reader is a simple, low-cost way to gather employee In and Out punches and perform many comprehensive functions using a badge, PIN entry or finger. This manual covers daily use of IDpunch 7 Finger Readers, as well as maintenance. IDpunch 7 Finger Reader Features The IDpunch 7 Finger Reader has a capacity of approximately 250 employees. Additionally, the IDpunch 7 Finger Reader stores 5000 transactions. The IDpunch 7 Finger Reader provides the following key features: Two reader modules. Both the biometric reader and the proximity card reader are supported. Ease of use. Once the IDpunch 7 Finger Reader is installed, plugged into the power outlet and Ethernet port, and configured, it can communicate with the hosted system immediately. Comprehensive function key operations. Employees can review worked hours, check benefits, enter tips, and so on. See Appendix A: IDpunch 7 Finger Reader Menu Structure on page 18 for details. The supervisor menu is used to perform transactions on behalf of employees. See Appendix C: Supervisor Menu on page 28 for details. Employee punch time restriction. Using punch restrictions prevents employees from punching In or Out on the IDpunch 7 Finger Reader at unauthorized times. Highly secured. IDpunch 7 Finger Reader authority levels help you to control the access to MENU items or function keys. Automatic central time synchronization and daylight savings adjustments.

7 Meet the IDpunch 7 Finger Reader The IDpunch 7 Finger Reader is a time recorder with streamlined technology that is easy to use and easy to configure. Let’s review the basic parts of the time recorder. Clock Face Display. It displays time, information, and instructions for the user. Finger reader. Place the finger on the platen to punch. ESC. It is used to indicate lack of acceptance, halt a process, or go back a menu. Up & Down arrows. They are used to browse configuration menus in the time recorder, switch between Yes and No in the menus, and scroll down to view long messages on the screen. OK. It is used to indicate acceptance or move processes forward. F1 to F4 function keys. They are used to perform comprehensive employee functions or supervisor functions. MENU. Press MENU to access configuration options or navigate among options (OK, Cancel, and an edit field). Synchronization button. It is used to perform full synchronization operation and other operations, such as navigate among options (OK, Cancel, and an edit field), or erase numbers entered using the keypad.

8 Clock Bottom Power port. Plug in the 5V power supply. Ethernet port. Plug in the Ethernet cord. RS232, half-duplex RS485 port. It is not used. Maintenance of the IDpunch 7 Finger Reader The IDpunch 7 Finger Reader works well in any temperature-controlled environment. The keypad and LCD screen should maintain their new appearance with proper use. We recommend using a small amount of hexane or 90% alcohol on a piece of cotton to clean the LCD or keypad, if necessary.

9 IDpunch 7 Finger Reader Lifecycle Several steps are required to use the IDpunch 7 Finger Reader. Understanding the steps helps you to have a great experience with the clock. Customer Steps You must complete some steps before supervisors and employees can use the clock. Several videos and this end user manual are provided to assist you. If using card reader …

10 If using a biometric reader … Customer enrolls finger at the clock Press MENU Enter the administrator PIN if the menu is locked Select Employee Enrollment in the Enrollment Menu Place the finger firmly on the platen twice. Press the synchronization button to synchronize the clock and the hosted system Supervisors/Employees perform their own functions: Employee punches In/Out Employee uses Function Keys Supervisor uses Function Keys

11 Using the IDpunch 7 Finger Reader A few procedures are required for customers to begin using the IDpunch 7 Finger Reader. The QuickStart Guide lists the overall procedure. The remaining sections describe the steps in detail. Become familiar with these steps in order to guide customers in the installation and use of the IDpunch 7 Finger Reader. QuickStart Guide for Using IDpunch 7 Finger Reader To use IDpunch 7 Finger Readers in HTTP mode with the hosted system, a few steps are required. This section gives an overview of the process. 1. Based on your reader type, you can: Scan employee badges at the clock. See Registering Badges in the System on page 15. Enroll employee fingers at the clock. See Enrolling Employees on page 13. 2. (Optional) Print the badge labels if necessary. See Printing Badge Labels on page 16. 3. (Optional) If the card reader is used, issue badges to employees. See Issuing Badges to Employees on page 16. 4. Employees punch In and Out as usual. See Punching In or Out on page 15 to use badges to punch. See Punching In or Out on page 14 to use fingers. 5. Supervisors and employees use their own function keys to perform transactions. For supervisor function keys, see Appendix C: Supervisor Menu on page 28. For employee function keys, see Appendix D: Employee Menu on page 32. 6. (Optional) If the card reader is used, learn what to do when badge events occur. See Changing Badge Assignments on page 16. 7. (Optional) Administrators use menu commands for system management. See Appendix A: IDpunch 7 Finger Reader Menu Structure on page 18. 8. (Optional) See Recent Activity Tab on page 24 to check clock activities in Attendance on Demand Professional Edition 1.0. See Station Activities on page 27 to check clock activities in Attendance on Demand Professional Edition 1.1. 9. (Optional) Modify the IDpunch 7 Finger Reader station properties, such as modifying the synchronization interval, or adding a user with the supervisor authority level in Attendance on Demand Professional Edition 1.0 or Attendance on Demand Professional Edition 1.1. See Appendix B: IDpunch 7 Finger Reader Station Properties in Attendance on Demand on page 23.

12 Working with the Biometric Reader Employees can use a finger to punch In/Out on the time clock. This section describes biometric technology, how to enroll a finger correctly, and how to punch In/Out. Understanding Biometric Technology and Enrollment All fingers contain a number of unique physical characteristics called minutiae which include certain visible aspects of fingerprints such as ridges, ridge endings, and bifurcation (forking) of ridges. Most of the minutiae are found in the core point of fingerprints. A core point is the topmost point on the innermost upward ridge line. The quality of finger image is relative to the number of minutiae points captured. Please note: The IDpunch 7 Finger Reader does not store or read finger prints. It uses the physical characteristics of the finger to create a unique template to store and compare when an employee punches. To ensure a smooth finger enrollment process, consider the factors influencing finger enrollment and follow the rules listed here. Finger selection. Use index, middle or ring fingers with good core points. Avoid using thumb and little fingers since they are awkward to consistently position on the sensor. Good core points are found near the center of the finger on the fleshy pad. Good core point Bad core point Finger position. Always place the finger in the center of the sensor reader to ensure consistent finger positioning. If the scanned minutiae remain consistent whenever an individual punches, the finger image is successfully matched to the pre-existing template. Placing the finger far from the center of the sensor reader increases the rejection rate. Finger area. Maximize the surface area of the finger to capture the most minutiae. Correct placement

13 Avoid the following most common mistakes made during the initial phase of enrollment. Incorrect placement Finger rotation. Avoid or minimize finger rotation during enrollment and verification. Finger condition. Avoid using a finger that is too wet or dry. Excessive or lacking moisture can result in poor-quality finger images, characterized by smudged, faded or distorted areas on the finger. Poor quality finger images Finger Pressure. Apply moderate pressure when making contact with the sensor reader. If too much pressure is applied, the ridges adhere to each other, which is similar to the wet finger image. On the other hand, if too little pressure is applied, the resulting image is similar to the dry finger. A little practice is needed for employees to get the feel of it. Enrolling Employees Before employees can be enrolled at a time recorder, those employees must have badge numbers and belong to a clock group that is assigned to the time clock. Then employee finger enrollment can be performed at the time clock. To enroll an employee, you can use the time clock configuration menu or set up a function key for enrolling employees. To enroll an employee using the time clock configuration menu: 1. Press MENU on the time clock. 2. Enter the administrator’s PIN to access the IDpunch 7 Finger Reader menu if the menu is locked. The Enrollment Menu is highlighted. 3. Press OK. Employee Enrollment is highlighted. 4. Present the employee badge or enter the employee’s badge number. 5. Press OK. Follow the following instructions on the display to place or remove the finger on or from the platen. First, a notification message, such as “Preparing to enroll 1 of 1 finger(s)” is displayed. Place the finger on the platen after the message “Place Your Finger Firmly” is displayed. Remove the finger from the platen after the message “Remove your Finger” is displayed. Place the finger on the platen again when the message “Place Your Finger” is displayed.

14 It is important that the finger is placed on the platen in the same manner every time. See Understanding Biometric Technology and Enrollment on page 12 to ensure enrollment is successful. During the enrollment process, if the finger is not placed on the platen within 10-15 seconds after the message “Place Your Finger Firmly” or “Place Your Finger” is displayed, the message “Operation was Not Successful. Please Try Again Later” followed by “Enrollment Failed” is displayed. 6. Once the enrollment is successful, the message “Completed. Thank you!” is displayed. Otherwise, the message “About to Try Again.” is displayed. 7. Depending on the configuration, enroll other fingers or other employees or press ESC to exit the menu. 8. The finger can be tested immediately after the enrollment. Place enrolled finger on the platen. If the finger is read successfully, the employee’s badge number and the message “Transaction Accepted” is displayed on the screen. If the finger read is not successful, error message “Unable to Identify” is displayed with the score number. 9. Once the enrollment is successful, the employee badge number is displayed with the score number on the screen. The score reflects how accurately your hand is placed on the platen and should average above 80. To enroll employee use the designated function key: 1. Press the function key to access the Enrollment Menu. Enroll Employee is highlighted. 2. Press OK. 3. Follow the instructions on how to enroll an employee using the time clock configuration menu in Enrolling Employees on page 13. Punching In or Out After employee fingers are enrolled in the system, they can punch. 1. (For Verify mode) Enter the employee badge number in this step or in step 3. 2. (For Verify mode or Identify mode) Place enrolled finger on the platen. It is important that the finger is placed on the platen in the same manner every time. 3. (For Verify mode) Enter the employee badge number in this step or in step. 4. If the finger is read successfully, Employee name and “Transaction Accepted” are displayed on the screen. If the finger read is not successful, error messages are displayed, such as “Access Denied”. Customized messages can be displayed for different situations, such as “Double Punch”, or “Not a member of this unit”. Make sure the employee is enrolled using the correct badge.

15 Working with Proximity Badges The IDpunch 7 Finger Reader reads proximity badges to punch employees In and Out and perform transactions. This section describes how to prepare and use badges with the IDpunch 7 Finger Reader. Understanding Proximity Technology The proximity technology used in IDpunch 7 Finger Readers is simple and effective. Proximity badges store a small amount of information, a series of digits, using an encoding that the proximity reader can scan and process. Instead of having to remember a PIN, employees simply wave their badges in front of the proximity reader to punch. Punching In or Out After badges are assigned to employees, they can punch In/Out. 1. Wave a proximity badge 3¼ inches away from the reader (or closer) or type the employee’s badge number at the clock. 2. If the badge is read successfully, no messages are displayed on the IDpunch 7 Finger Reader screen. If the badge read is not successful, error messages are displayed, such as “Access Denied”. Customized messages can be displayed for different situations, such as “Double Punch”, or “Not a member of this unit”. Make sure the employee is enrolled using the correct badge. Preparing Badges for Use Before proximity badges are ready to use, some preparation is required. Scan the badges at the clock to register them with the system. See Registering Badges in the System on page 15. Issue badge numbers to employees, print badge labels, and give badges to employees. See Issuing Badges to Employees on page 16. Registering Badges in the System Badges must be registered in the system so employees can easily be assigned an appropriate badge number. This operation is performed at the IDpunch 7 Finger Reader. 1. Press MENU on the IDpunch 7 Finger Reader. If needed, identify an administrator at the clock with a PIN. 2. Use the arrow keys to navigate to Settings and press OK. 3. Use the arrow keys to navigate to Allocate Badges and press OK. The IDpunch 7 Finger Reader displays Register RFID’s. 4. Pass each proximity badge over the sensor, one after the other, to register the badges.

16 5. Press ESC to exit the menu. The clock performs a synchronization automatically to upload badges to the system. Issuing Badges to Employees Before badges can be used they must be issued to employees (with or without labels). This procedure is different depending on whether you are issuing badges to all employees (typical when a clock is first being installed) or to just one employee (typical when a new employee is hired). Issuing Badges to All Employees Use the Comprehensive Employee Import or the Simple Employee Import to import employees with their badge numbers in Attendance on Demand. Issuing Badges to One Employee Use Add New Employee Wizard to issue a badge to a new employee when he/she is added in Attendance on Demand. Printing Badge Labels To print labels from Attendance on Demand, see Appendix E: Printing Badge Labels on page 36. Changing Badge Assignments Badge assignments must occasionally be changed when an employee leaves the company, no longer punches, or loses or damages a badge. When an Employee Leaves Work If an employee leaves the company or no longer punches, ask the employee to return his or her badge. If the badge is returned, a label can be reprinted and the badge number reused.

17 When an employee leaves, it is a best practice to release the employee’s badge number in the employee Personal Information page of the software by clicking Release next to the Badge field on the Basic tab. When an Employee Loses a Badge When an employee loses a badge, a new badge number must be assigned in the employee Personal Information in Attendance on Demand. See Appendix F: Issuing a Badge to an Employee on page 39. When a Badge Label Becomes Damaged If a badge label becomes damaged, see Appendix E: Printing Badge Labels on page 36 on how to print a badge label.

18 Appendix A: IDpunch 7 Finger Reader Menu Structure This appendix describes the IDpunch 7 Finger Reader menu structure, menu items and operations. Note: The Enrollment Menu is available only if the biometric reader is installed and Suprema is selected in the Biometric Type menu. Menu Key o Audio o Restrictions o Polling o Device o Volume o Hourly Chime o Minute Tick o Restrict Employees o Restrict Transactions o DHCP o IP Address o IP Network o IP Gateway o IP DNS Address o Telnet Server o Terminal ID o Menu Timeout o Message Timeout o Editor Timeout o Communication Timeout o HTTP Timeout o Firmware o Application o By Badge o By Name o Number of Employees o Number of Transactions o AOD Locator o Query Round Trip o Full Sync o Communications o Timeouts o Biometric Type o Software Update o Revert to Factory Defaults o Device Info o View Employees o o o View Statistics o o o o Operations o Firmware Version o Application Version Settings Database Version o Polling Type o Polling Server o Device Type o IP Configuration o MCU Version o Firmware Version o Serial Number o Clear Transactions o Clear Employees o Revert to Defaults o Allocate Badges o Communications o Restart Application o Restart Terminal Operations Enrollment o Enroll o View Templates o Template Usage o Remove Templates o Remove All Templates o Calibrate Reader

19 Operation Description Enrollment menu Enroll Enroll employee finger into the device. Employees must present badge numbers before enrolling their fingers. View Templates Displays how many finger templates are available in the clock for a specific employee. Template Usage Displays the finger templates usage information in the clock. Remove Templates Remove a specific employee’s finger templates in the clock. Remove All Templates Remove all employees’ finger templates in the clock. Recalibrate Reader Under development. Settings menu Volume Enter the volume of voice prompts, from 0 – 99: 99 is loud, 0 is silent. Press OK to confirm. Press ESC to cancel. Hourly Chime Specify whether or not play the sound of an hourly chime upon the hour. Press OK to confirm. Press ESC to cancel. Minute Tick Specify whether or not play the sound of a clock ticking every minute. Press OK to confirm. Press ESC to cancel. Restrict Employees Displays the message “Restrict employees not assigned to this clock”. Press the Up or Down arrows to choose from the following options: Yes. Employees not assigned to this clock cannot punch using this clock. No. Employees not assigned to this clock can punch using this clock. Press OK to confirm. Press ESC to cancel. Restrict Transactions Displays the message “Restrict transactions based on the employee’s restriction class”. Press the Up or Down arrows to choose from the following options: Yes. Employee transactions are restricted based on the restriction class configured in the software. No. Employee transactions are not restricted. Press OK to confirm. Press ESC to cancel. Polling Type Press the Up or Down arrows to choose from the following type of polling used by this clock: Polled. Not used. Push (AoD). The push technology is used for Attendance on Demand and the clock. Push (Local). Not used. Press OK to confirm. Press ESC to cancel.

20 Operation Description Polling Server If Polled is selected, specify the IP address of performing the poll operation. For example, the IP address of the computer running Attendance Enterprise. Each of four numbers separated by periods must be entered as 3-digit format. For example, the number 010 is entered to represent 10. Press OK to confirm. Press ESC to cancel. DHCP Configures whether DHCP is used or not. Press the Up or Down arrows to choose from the following options: Yes. If DHCP is used, select Yes. No. If a static IP is used, select No. Press OK to confirm. Press ESC to cancel. IP Address Enter the IP address of the clock if static IP is used. Each of four numbers separated by periods must be entered as 3-digit format. For example, the number 010 is entered to represent 10. Press OK to confirm. Press ESC to cancel. IP Network Enter the IP Mask of the clock if static IP is used. Each of four numbers separated by periods must be entered as 3-digit format. For example, the number 010 is entered to represent 10. Press OK to confirm. Press ESC to cancel. IP Gateway Enter the IP Gateway of the clock if static IP is used. Each of four numbers separated by periods must be entered as 3-digit format. For example, the number 010 is entered to represent 10. Press OK to confirm. Press ESC to cancel. IP DNS Address Enter the DNS IP address of the clock if static IP is used. Each of four numbers separated by periods must be entered as 3-digit format. For example, the number 010 is entered to represent 10. Press OK to confirm. Press ESC to cancel. Telnet Server Configures whether you allow the clock to be accessed remotely. Through Telnet, specific application and data can be loaded on the clock for maintenance and troubleshooting. Press the Up or Down arrows to select Yes or No. Press OK to confirm. Press ESC to cancel. Terminal ID Enter a number with a range of 1 to 999. This number combined with host name (idpunch7) is used to differentiate multiple terminals on the same network. For example, an IDpunch 7 with a terminal id of "86" has a host name of "idpunch7-86". Menu Timeout Enter the number of seconds after which the menu display times out. Press OK to confirm. Press ESC to cancel. Message Timeout Enter the number of seconds after which the displayed message times out. Press OK to confirm. Press ESC to cancel. Editor Timeout Enter the number of seconds after which the display for entering information times out. Press OK to confirm. Press ESC to cancel.

21 Operation Description Communication Timeout Enter the number of seconds after which the communication between the system and the clock times out. Press OK to confirm. Press ESC to cancel. HTTP Timeout Enter the number of seconds after which the HTTP requests time out. It can be configured from 30 seconds to 3000 seconds. The default value is 120 seconds. Press OK to confirm. Press ESC to cancel. Biometric Type Press the Up or Down arrows to select the biometric type: None or Suprema. Select Suprema if the biometric reader is used. Press OK to confirm. Press ESC to cancel. Power down the clock after this configuration, then power up the clock again to save the settings. Software Update/Firmware Upgrade the firmware version first. Once the firmware version is selected, the clock is updated and reboots. The latest Firmware version is 1.0.1.0.28. Software Update/Application Upgrade the application version after upgrading the firmware version. Once the application version is selected, the clock is updated and reboots. The latest Application version is 1.38. Revert to Factory Defaults Returns the clock to original factory settings. Device Type Displays the clock type, for example, zem500-S200. IP Configuration Displays the clock IP address, Mask, Gateway, DNS and Mac address. MCU Version Displays the Micro Controller Unit (MCU) version. The latest MCU version is 23. Firmware Version Displays the clock flash version. The latest Firmware version is 1.0.1.0.28. Serial Number Displays the clock serial number. Database menu View Employees/ By Badge Displays employee name, badge number, and last punch time sorted by badge number. Browse to the last or next employee using the Up and Down keys. View Employees/ By Name Displays employee name, badge number, and last punch time sorted by employee name. Browse to the last or next employee using the Up and Down keys. View Statistics/Number of Employees Displays the number of employees that registered in the clock. The maximum number of employees is approximately 250. View Statistics/Number of Transactions Displays the number of transactions in the clock. The maximum number of transactions is approximately 3,000. Clear Transactions Removes employee transactions from the clock.

22 Operation Description Clear Employees Removes employees from the clock. Revert to Defaults Clear all existing application settings (for example, function keys, employees, transactions, templates and so on) and returns the clock to original application defaults. This operation does not impact the IP Configuration that in the Settings, Device, then Device Info menu. When the clock communicates next time, application settings from the software are restored to the clock. Operations menu Allocate Badges Enrolls a proximity badge into the device. If the employee is not assigned the badge number in the software, this operation results in a mismatched badge. Once a badge is enrolled, the badge can be immediately used for punching. After all badges are registered in the clock, press ESC to exit the menu. The clock performs synchronization automatically to upload badges to the system. AoD Locator Displays the Attendance on Demand database URL. Query Round Trip Displays the MSS2 database URL Full Sync Perform full synchronization operation to share employee data, transactions and settings between the clock and the hosted system. Restart Application Select Yes to reload the application. Restart Terminal Select Yes to restart the terminal after exists the menu or the menu times out. Select No to not restart the terminal. If any clock settings are modified, select Yes to ensure changes are saved correctly and take effect after the terminal is restarted. Otherwise, select No. Version menu Firmware Version Displays the clock Flash version. Application Version Displays the clock Application version.

23 Appendix B: IDpunch 7 Finger Reader Station Properties in Attendance on Demand This appendix describes the clock settings in the IDpunch 7 Finger Reader properties in the following scenarios: If you use Attendance on Demand Professional Edition 1.0, see Attendance on Demand Professional Edition 1.0 on page 23. If you use Attendance on Demand Professional Edition 1.1, see Attendance on Demand Professional Edition 1.1 on page 25. Attendance on Demand Professional Edition 1.0 If you use Attendance on Demand Professional Edition 1.0: 1. Click System Maintenance in the left-hand menu. 2. Click Time Clock Stations. 3. Click the IDpunch 7 Finger Reader station. See the following tabs to help them define the clock properties and view station activities. Basic Tab Property Description Name A friendly name given to this station.

24 Property Description Number The time recorder’s internal station number. This number can not be changed. It can be re-issued if a station is removed and re-added. Type The type of station. L-App 1.0 is selected for the IDpunch 7 Finger Reader. Serial No. The serial number of the time recorder. Sync Mode The default mode allows the time recorder to initiate communications with the hosted system at a frequency defined by the Sync Interval and Sync Offset values. Sync Interval The number of minutes between clock-initiated synchronization operations. Sync Offset Determines when the synchronization operation should start. For example, if the Sync Offset is 21, the first synchronization is initiated at 21 minutes past the hour. The Sync Offset balances the hosted system load, preventing all synchronizations from occurring simultaneously. Log Transactions When enabled, each transaction is logged in the Station Activity Log. Log Incorrect Value Rejections When enabled, records when the time recorder rejects an attempt to assign an employee to an IDpunch 7 Finger Reader station. Time Zone Offset Determines the amount of time offset from the corporate time zone. For example, if the corporate headquarters is in EST and this company is in CST, then choose One Hour Earlier. Choose any time up to 5 hours earlier or 5 hours later than corporate. Skip Daylight Savings When enabled, daylight savings time is not observed. Recent Activity Tab The Recent Activity tab shows the Station Activity Log. The Station Activity Log records activity between the IDpunch 7 Finger Reader and the hosted system.

25 Attendance on Demand Professional Edition 1.1 If you use Attendance on Demand Professional Edition 1.1: 1. Click System Maintenance in the left-hand menu. 2. Click HTTP Clocks tab. 3. See the following instructions to help them define the clock properties in the IDpunch 7 Finger Reader station area. The Basic area. Click the Change link to modify the following properties in the table. Property Description Station Name A friendly name given to this station. Station Type The type of station. L-Application v1.0 is selected for the IDpunch 7 Finger Reader. Synchronization Interval The number of minutes between clock-initiated synchronization operations. The default value is 60. Synchronization Offset Determines when the synchronization operation should start. For example, if the Sync Offset is 21, the first synchronization is initiated at 21 minutes past the hour. The Sync Offset balances the hosted system load, preventing all synchronizations from occurring simultaneously.

26 The Time area. Click the Change link to modify the following properties in the table. Property Description Time Zone Offset Determines the amount of time offset from the corporate time zone. For example, if the corporate headquarters is in EST and this company is in CST, then choose One Hour Earlier. Choose any time up to 5 hours earlier or 5 hours later than corporate. Date and Time Synchronized with Host The date and time are synchronized and adjusted with the central hosted server time. The Logging area. Click the Change link to modify the following properties in the table. Property Description Log Transactions Received When enabled, each transaction is logged in the Station Activity Log. Log Loading Rejections When enabled, records when the time recorder rejects an attempt to assign an employee to an IDpunch 7 Finger Reader station. The Supervisor area. This area presents a list of employees that have the authority to access the MENU items or function keys. Using higher authority level helps control the access to MENU items or function keys. There are five authority levels for the IDpunch 7 Finger Reader. Authority Level Description None The users can access function keys with the None authority level without any limitation. Home Employee Not used. Enroller The user with the Enroller authority can enroll biometric templates of other people. Supervisor The user with the Supervisor authority can access function keys, but can’t access MENU items. Administrator The user with the Administrator authority can access MENU items and function keys. Property Description Supervisor ID Supervisor unique identification number. Authority Authority levels. PIN Number Personal identification number to access the MENU items or function keys. High Authority Low Authority

27 Station Activities To view the communication activities between the IDpunch 7 Finger Reader and the hosted system: 1. Click Station Logs in the left-hand menu. 2. Select IDpunch 7 Finger Reader station name from the Station drop down menu. 3. Select options from the Activity drop down menu and Periods drop menu.

28 Appendix C: Supervisor Menu Use the following steps to access the supervisor menu and perform supervisor edits for employees. 1. Press a function key to access the supervisor menu. 2. Type the supervisor’s PIN. 3. Select operation. The following supervisor operations are available: Operation Description Adjustments Menu Add Punch The Add Punch operation allows the supervisor to add a punch for an employee. See Add Punch on page 29 for detailed process. Credit Hours The Credit Hours operation allows the supervisor to credit hours for an employee. See Credit Hours on page 29 for detailed process. Credit Dollars The Credit Dollars operation allows the supervisor to credit dollars for an employee. See Credit Dollars on page 30 for detailed process. Add Schedule The Add Schedule operation allows the supervisor to add a standard schedule for an employee. The new schedule replaces any previous schedules the employee had on the selected date. See Add Schedule on page 30. Overrides Menu

29 Operation Description Lift Restriction The Lift Restriction operation allows the supervisor to remove any restriction for the next badge or template initiated transaction. See Lift Restriction on page 30 for detailed process. Lift Badge Restriction The Lift Restriction operation allows the supervisor to remove any restriction for the specified badge or the template associated with the employee badge when the badge or the finger is used next time. See Lift Badge Restriction on page 31 for detailed process. Settings Menu Global Time Restr. Displays the question “Enable Time Restrictions?” If there are punch restrictions that prohibit employees from punching at the clock, press the OK button for Yes. If there are no punch restrictions, press the MENU button to navigate to No and press the OK button. Lists Menu All Alphabetical Displays employee names, badge numbers, and the date and time of each employee’s last punch sorted by employee last name. Punched IN Only employees who are punched IN are displayed. Displays employee names, badge numbers, and the date and time of each employee’s last punch. Add Punch The following process describes how to add a punch for an employee. Use the MENU key to navigate between OK, Cancel and the edit field. 1. Press OK to select the Add Punch operation. 2. In the Badge Number prompt, enter the badge number of the employee to which to add a punch. Press the synchronization button to erase the number and re-enter it. 3. In the Choose a Date prompt, use the Up and Down arrow to change the employee’s punch day. Press the synchronization button to reset to the current date. 4. In the Please Enter prompt, enter the employee’s punch time. To correct the time, type numbers to represent the hours and minutes in order. Press the synchronization button to erase the number and re- enter it. Credit Hours The following process describes how to credit hours for an employee. Use the MENU key to navigate between OK, Cancel and the edit field. 1. Press the Down arrow to highlight the Credit Hours operation. 2. Press OK to select the Credit Hours operation. 3. In the Badge Number prompt, enter the badge number of the employee to which to credit hours. Press the synchronization button to erase the number and re-enter it.

30 4. In the Choose a Date prompt, use the Up and Down arrows to change the day on which to credit the employee’s working hours. Press the synchronization button to reset to the current date. 5. In the Please Enter prompt, enter hours to be credited. To correct the time, type numbers to represent the hours and minutes in order. Press the synchronization button to erase the number and re-enter it. 6. In the Please Enter prompt, enter the pay designation number. Pay designations are defined in your system. Credit Dollars The following process describes how to credit dollars for an employee. Use the MENU key to navigate between OK, Cancel and the edit field. 1. Press the Down arrow to highlight the Credit Dollars operation. 2. Press OK to select the Credit Dollars operation. 3. In the Badge Number prompt, enter the badge number of the employee to which to credit dollars. Press the synchronization button to erase the number and re-enter it. 4. In the Choose a Date prompt, use the Up and Down arrow to change the day on which to credit the employee dollars. Press the synchronization button to reset to the current date. 5. In the Please Enter prompt, enter dollars to be credited. The maximum amount that you can enter is $999.99. To correct the amount, type numbers to represent the dollars and cents in order. Press the synchronization button to erase the number and re-enter it. 6. In the Please Enter prompt, enter the pay designation number. Use pay designations with Dollars type. Add Schedule The following process describes how to add a standard schedule for an employee. Use the MENU key to navigate between OK, Cancel and the edit field. 1. Press the Down arrow to highlight the Add Schedule operation. 2. Press OK to select the Add Schedule operation. 3. In the Badge Number prompt, enter the badge number of the employee to which to add a schedule. Press the synchronization button to erase the number and re-enter it. 4. In the Choose a Date prompt, use the Up and Down arrow to change the day to add a schedule. Press the synchronization button to reset to the current date. 5. In the Schedule Start prompt, enter the scheduled start time. To correct the time, type numbers to represent the hours and minutes in order. Press the synchronization button to erase the number and re- enter it. Press the synchronization button to erase the number and re-enter it. 6. In the Schedule End prompt, enter the scheduled end time. To correct the time, type numbers to represent the hours and times in order. Press the synchronization button to erase the number and re- enter it. Lift Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time

31 clock at unauthorized times. When an employee attempts to punch during a restricted period, the transaction is denied. The restriction can be lifted to allow the employee to punch in the following cases: Employees who are not assigned to this clock. Double punch. The restriction class-based restrictions. The Lift Next Restriction operation removes any restriction for the next badge or template initiated transaction. See the following process to lift the next punch restriction. 1. Select the Lift Restriction operation in the Overrides menu. 2. The message “The Specified restriction has been lifted” followed by “Completed. Thank You.” is displayed. Lift Badge Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times. When an employee attempts to punch during a restricted period, the transaction is denied. The restriction can be lifted to allow the specified employee to punch in the following cases: Employees who are not assigned to this clock. Double punch. The restriction class-based restrictions. The Lift Next Restriction for Employee operation removes any restriction for the specified badge (The badge number must be provided when performing this operation) or the template associated with the employee badge when the badge or the finger is used next time. See the following process to lift the next punch restriction for the specified employee. 1. In the Overrides menu, press the Down arrow to highlight the Lift Badge Restriction operation. 2. Press OK to select the Lift Badge Restriction operation. 3. At the Enter Badge/ID number prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field.

32 Appendix D: Employee Menu The Employee menu is maintained for active employees only. Use the following steps to access the employee menu and perform employee edits. Employee Review Supervisors can review an employee’s information; employees can also view their own information. See the following process to review employee information. 1. Press the function key to review information. 2. In the Enter Badge/ID prompt, type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. The following employee personal information is displayed and updated one line at a time on the screen: Last punch. Displays the date and time of the employee’s last punch, whether this punch is In or Out punch. Schedules. Displays the employee’s standard schedules with schedule date, scheduled start time, and scheduled end time for the current week. Pay Designations. Displays pay designation summaries (hours) that defined on the Employee Review tab. Benefit balances. Displays benefit balances that defined on the Employee Review tab. Enter Tips Supervisors can enter tips for an employee; employees can also enter tips for themselves. See the following process to enter tips. 1. Press the function key to enter tips. 2. In the Enter Badge/ID prompt, type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. In the ENTER TIPS prompt, enter dollars to be credited. The maximum amount that you can enter is $999.99. To correct the amount, type numbers to represent the dollars and cents in order. Press the synchronization button to erase the number and re-enter it. Simple Workgroup Entry Supervisors can perform workgroup transfers for an employee; employees can also transfer themselves to other workgroups. See the following process to perform workgroup transfer. 1. Press the function key to perform simple workgroup entry. 2. In the Enter Badge/ID prompt, type the employee’s badge number. Press the synchronization button to

33 erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. In the DEPARTMENT (workgroup level) prompt, enter the workgroup identifier for the workgroup level to transfer. Workgroups are defined in your system. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. Callback Transaction Supervisors can perform a punch with specified callback tag for an employee; employees can also add a callback punch themselves. See the following process to perform callback transaction. 1. Press the function key to perform callback transaction. 2. In the Enter Badge/ID prompt, type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. Lift Next Restriction A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times. When an employee attempts to punch during a restricted period, the transaction is denied. The restriction can be lifted to allow the employee to punch in the following cases: Employees who are not assigned to this clock. Double punch. The restriction class-based restrictions. The Lift Next Restriction operation removes any restriction for the next badge or template initiated transaction. See the following process to lift the next punch restriction. 1. Press the function key to perform the Lift Next Restriction operation. 2. The message “The Specified restriction has been lifted” followed by “Completed. Thank You.” is displayed. Lift Next Restriction for Employee A punch restriction is a time clock operation that prevents employees from punching In or Out on the time clock at unauthorized times. When an employee attempts to punch during a restricted period, the transaction is denied. The restriction can be lifted to allow the specified employee to punch in the following cases: Employees who are not assigned to this clock. Double punch. The restriction class-based restrictions. The Lift Next Restriction for Employee operation removes any restriction for the specified badge (The badge number must be provided when performing this operation) or the template associated with the employee badge when the badge or the finger is used next time. See the following process to lift the next punch restriction for the specified employee. 1. Press the function key to perform the Lift Next Restriction for Employee operation. 2. At the Enter Badge/ID number prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number. Press the

34 synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. A Single Day Leave Request Supervisors can perform a single day leave request for an employee; employees can also request to take a single day off. 1. Press the function key to request a range of days off. 2. At the Enter Badge/ID prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. At the Enter Date prompt, enter the date of the request. To correct the date, type numbers to represent the month, day, and year in order. Press the left arrow to erase the number and re-enter it if needed. Press the Right arrow to navigate between OK, Cancel, and the edit field. Press ENTER to confirm the selection. 4. (Optional) At the Select Benefit prompt, select the type of benefit to use. Use the Up or Down keys to browse to the last or next benefit. Press ENTER to confirm the selection. 5. At the Enter Amount of Time prompt, enter the number of hours and minutes you need to take off. To correct the time, type numbers to represent the hours and minutes in order. Press the left arrow to erase the number and re-enter it if needed. Press the Right arrow to navigate between OK, Cancel, and the edit field. Press ENTER to confirm the selection. 6. The message “Completed. Thank You.” is displayed. Several Days Leave Request Supervisors can perform a several days leave request for an employee; employees can also request to take several days off. 1. Press the function key to request several days off. 2. At the Enter Badge/ID prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. At the Enter Date prompt, enter the start date of the request. To correct the date, type numbers to represent the month, day, and year in order. Press the left arrow to erase the number and re-enter it if needed. Press the Right arrow to navigate between OK, Cancel, and the edit field. Press ENTER to confirm the selection. 4. At the Enter Date prompt, enter the end date of the request. To correct the date, type numbers to represent the month, day, and year in order. Press the left arrow to erase the number and re-enter it if needed. Press the Right arrow to navigate between OK, Cancel, and the edit field. Press ENTER to confirm the selection. 5. (Optional) At the Select Benefit prompt, select the type of benefit to use. Use the Up or Down keys to browse to the last or next benefit. Press ENTER to confirm the selection. 6. At the Enter Amount of Time prompt, enter the number of hours and minutes you need to take off. To correct the time, type numbers to represent the hours and minutes in order. Press the left arrow to erase the number and re-enter it if needed. Press the Right arrow to navigate between OK, Cancel, and the edit field. Press ENTER to confirm the selection. 7. The message “Completed. Thank You.” is displayed.

35 Data Collection Operation Use a function for tracking the specific information entered from the clock. The collected data can be reported or exported later. 1. Press the function key to collect data. 2. At the Enter Badge/ID prompt, you can wave the employee’s badge in front of the reader, place the enrolled finger on the platen, or type the employee’s badge number. Press the synchronization button to erase the number and re-enter it. Use the MENU key to navigate among OK, Cancel and the edit field. 3. A set of prompts are customized based on the configuration. Read the prompt text and enter the information. 4. The message “The Specified restriction has been lifted” followed by “Completed. Thank You.” is displayed. Pass Through Operation Supervisors or employees can use the function key for the pass through operation to simply present a splash message or trigger the relay. 1. Press the function key for the pass through operation. 2. The splash message maybe displayed or the relay is triggered based on the configuration. 3. The message “Completed. Thank You.” is displayed.

36 Appendix E: Printing Badge Labels To print badge labels in Attendance on Demand, configure the badge label template first, and then print labels. Configuring Badge Label Printing 1. Click Global Setup in the Configuration menu group in Attendance on Demand. 2. Click the Badge Printing tab. You can click Add Badge Report Template link to add a new badge report template or click Revert to Defaults link to use/modify existing badge report template. 3. See the following table to set up badge report templates. The Option area defines global properties used to print badge labels. Property Description Badge Numbering Format Determines how badge numbers are rendered on the badge label: Standard (up to 9 digits). Badge number is rendered up to 9 digits. For example, 1234. Standard (9 digits Padded): Badge number is rendered as 9 digits. For example, 000001234. EM4100 (3 digits, 5 digits): Badge number is rendered as 3, 5 digit numbers. For example, 123,456789.

37 Property Description Preferred Template Select one of the Badge Label Templates to use as the preferred template for the Badge Label Report. Layouts are named by the number of labels horizontally and vertically available on a single sheet. Standard 3x6 Badge Label Layout Standard 2x4 Badge Label Layout Basic area Property Description Description Sheet label template description. Layout Indicates the number of labels horizontally and vertically available on a single sheet. There are two layouts available: 3 by 6 or 2 by 4. Note: Properties in the Measurement area are reverted to default values for the selected layout. The Measurement area defines properties to adjust the position of the print on the Badge Label report. In most cases, use default values. Property Description Badge Width (inches) The width in inches of an individual label. Badge Height The height in inches of an individual label. Left Offset The distance (horizontally) from the left margin of the page to the beginning of an individual label. Top Offset The distance (vertically) from the top margin of the page to the beginning of an individual label. Column Separator Spacing The distance (horizontally) from the right border of an individual label to the left edge of the label to its immediate right. Row Separator Spacing The distance (vertically) from the bottom border of an individual label to the top edge of the label directly beneath it. The Includes area Property Description Include Employee Name on Badge Label When enabled, the employee name is included on the badge label. The employee’s first name and last name are printed on two separate rows.

38 Property Description Include Company Name on Badge Label When enabled, the company name is included on the badge label. The company name is printed after the employee name (if included) and before the badge number. Company Name Text Optional replacement text for the company name. Print employee badge labels using the preferred Badge Label Template. Printing Badge Labels Using a Template 1. Click System Reports in the Reports menu group. 2. Click the Employee Lists tab. 3. Click the Badge Labels link. 4. Choose Employees. 5. Type the number of labels to skip. This allows you to skip previously printed labels starting from the top of the page. It applies only for the first page if the report is a multi page report. Note: If this report is saved to the “My Reports” area and is re-executed from this area, the same number of labels is skipped. 6. Click Run Report to generate a PDF file.

39 Appendix F: Issuing a Badge to an Employee This procedure is used to assign an unregistered badge to an employee in Attendance on Demand. Note: When new employees are added to the system using the Add New Employee wizard, a registered badge is recommended for you (if badges are allocated using the procedure on page 15). 1. In the employee’s Personal Information, click the Basic tab. The Badge and Clock Group fields affect the employee’s ability to punch at the clock.

40 2. If an employee has a badge number of zero and inactive badges are available for use in the system, the Assign link is available. Use the Assign Badge window to assign an inactive badge to an employee. 3. Check to make sure the employee is assigned to one of the clock groups assigned to the IDpunch 7 Finger Reader. Click System Setup in the Operations menu group. Click Time Clock Stations. Click the name of the IDpunch 7 Finger Reader where the employee should punch. Click the Clock Groups tab. Make sure the employee’s clock group is listed. If not, change the employee’s clock group or add the employee’s clock group to the Clock Groups tab. 4. Force a synchronization operation by pressing the synchronization button or wait until the next automatic synchronization. (By default, the IDpunch 7 Finger Reader synchronizes with the hosted system once an hour.)