Avery Berkel XM Series Setup And Programming Manual

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3 Contents page no. 1 Before you Begin 1.1 Overview 8 1.1.1 Typical sales screen 8 1.1.2 Manager mode 8 1.2 Using Manager mode 9 1.2.1 Manager mode layout 9 2 System Data 2.1 System data 12 2.2 Products 13 2.2.1 Editing a PLU 13 2.2.2 Creating a PLU 15 2.2.3 PLU Editor fields 17 2.3 Operators 25 2.3.1 Setting up a new operator 26 2.4 Discounts 30 2.4.1 Discount rates 30 2.4.2 Setting up a discount 30 2.5 Tares 32 2.5.1 Creating/editing container weights 32 2.5.2 Assigning a stored tare 33 2.6 Tax rates 34 2.6.1 Setting up tax rates 35 2.7 Ledgers 36 2.7.1 Setting up an account 36 2.8 Messages 38 2.8.1 Message Category 40

4 2.9 Payments 41 2.10 Departments 44 2.11 Groups 45 2.12 Miscellaneous fees 50 3 System Setup 3.1 Setting date and time 54 3.2 Configuration 55 3.2.1 Network parameters 55 3.2.2 Setting network parameters 66 3.3 Touch menus 67 3.3.1 Bestseller keyboards 67 3.3.2 Static keyboards 67 3.3.3 Dynamic keyboard options 78 3.3.4 Key appearance 89 4 Machine Setup 4.1 Networks overview 94 4.2 Comms Setup (Store networks) 95 4.2.1 Wired setup 95 4.2.2 Wireless setup (WLAN) - RF comms (optional) 98 4.3 Network setup 101 4.3.1 Scale Networking 101 4.3.2 Ping 102 4.3.3 Remap Network 102 4.4 Level scale 103 4.5 Reset Best Sellers 103 4.6 Machine Settings 104 4.6.1 Home Keyboard 104 4.6.2 Machine Department 104 4.6.3 Other settings 104

5 4.7 Printer Settings 108 4.7.1 Printer settings menu 108 4.7.2 Label Taken Sensor 111 5 Data Reports 5.1 Data reports 114 5.1.1 Verify labels 114 6 Totals Reports 6.1 Overview 116 6.1.1 Report printing 116 6.1.2 Missing fields 117 6.2 Totals reports 118 6.2.1 Report numbering 118 6.2.2 Report fields 118 6.2.3 Operator Totals report 119 6.2.4 Operator Sales report 120 6.2.5 Tax totals report 120 6.2.6 Machine report 121 6.2.7 System cash report 121 6.2.8 Grand totals report 122 6.2.9 Items report 122 6.2.10 Group report 123 6.2.11 Hourly Sales Report 123 6.2.12 Trace totals 124 6.2.13 Security report 124

6 7 Diagnostics and Transactions 7.1 Save Log File and Log Persistence 126 7.2 Transactions 127 8 Data Transfer via USB 8.1 Backing up 132 8.1.1 Backup Entire System 132 8.1.2 Scheduled Backup 133 8.1.3 Backup Product File Only 141 8.2 Restoring 142 9 Media Distribution and Configuration 9.1 Media Distribution using USB Memory Stick 146 9.1.1 Media Configuration File 147 9.1.2 Media File Specifications 151

Before you Begin This chapter lists the fields you will see on the touchscreen and describes how to access manager mode functions. Contents 1.1, Overview 1.1.1, Typical sales screen 1.1.2, Manager mode 1.2, Using Manager mode 1.2.1, Manager mode layout 1

1 1.1 Overview 1.1.1 Typical sales screen Figure 1.1 Typical PLU selected display 1. Product information and sales messages 2. Tare weigh 3. Weight 4. Unit price 5. Total price 6. Scale condition icons 7. Print label 8. Menu bar 9. PLU description 1.1.2 Manager mode Important: You must be in Manager Mode in order to perform a programming operation. 1 2 3 4 5 6 7 8 9

9 XM and XT Setup and Programming Guide 1 1.2 Using Manager mode 1.2.1 Manager mode layout To enter manager mode: Press the menu bar key to display the menu bar. 1. Select Setup Mode from the Menu bar. 2. Select Manager Mode on the Setup Mode screen. 3. Select the operator and enter the PIN. The default operator number is 1 and the default operator PIN is 4296. For added security, give each operator a PIN that is different from the one set up. Only operators with a manager role assigned to them will be displayed.

System Data This chapter tells you how to program the system data required for all the scales on the network. Contents 2.1, System data 2.2, Products 2.2.1, Editing a PLU 2.2.2, Creating a PLU 2.2.3, PLU Editor fields 2.3, Operators 2.3.1, Setting up a new operator 2.4, Discounts 2.4.1, Discount rates 2.4.2, Setting up a discount 2.5, Tares 2.5.1, Creating/editing container weights 2.5.2, Assigning a stored tare 2.6, Tax rates 2.6.1, Setting up tax rates 2.7, Ledgers 2.7.1, Setting up an account 2.8, Messages 2.8.1, Message Category 2.9, Payments 2.10, Departments 2.11, Groups 2.12, Miscellaneous fees 2

12 XM and XT Setup and Programming Guide 2 2.1 System data Note: Modifications to System Data can only be made on a server or stand-alone scale. The functions and information that you may need to edit are found in System Data. If you have a scale network set up, System Data applies to all the scales in that network. You can create and edit system data at a scale, or use one of the appropriate software applications. Adding or changing data The steps for setting up an operator are described in section 2.3, Operators. To add or change data in any of the other tables follow the same procedure. The individual records may be different but the principle is the same and the scale software will take you through it.

2 2.2 Products Important: Remember, you must be in Manager Mode in order to perform a programming operation. 2.2.1 Editing a PLU 1. From the Manager Mode screen, select System Data. 2. Select Products from the System Data screen. 3. Select Create/Edit Product from the Products screen. The default department set up for the scale is displayed. 4. Select the product you want to edit from the list displayed in the table. Note: You can search for the PLU you want using the scroll buttons or by entering text or numerical characters. 5. Touch to confirm the selection. Figure 2.1 Product selection screen Change department Scroll buttons Scroll buttons Font size Select text or numeric search

2 6. Use the scroll buttons to highlight the field you require (for example, Price), and touch . 7. Use the numeric keypad to enter the new price. 8. Touch to confirm the entry. 9. If you do not want to edit the next field displayed, touch . 10.Touch to save your changes.

2 2.2.2 Creating a PLU 1. From the Manager Mode screen, select . 2. Select . 3. Select . 4. If you want to create a PLU in a department other than the one displayed, use the left and right arrows at the top of the product selection screen (see figure 2.1, page 13). 5. Enter the number for the new PLU and touch . Note: The PLU editor automatically highlights the next field in the PLU editor when you confirm your changes. 6. Touch to enter the description. When you have finished, touch to confirm the entry. Note: Text 1 and 2 are typically used for displaying additional information on the label. 7. Use the numeric keys to enter the unit price.

2 8. Use the Price Base field for products priced on weight. 9. If you do not want to edit the next field displayed, touch 10.Touch to save your changes.

2 2.2.3 PLU Editor fields Some fields in the PLU Editor require that you select values or categories (e.g. Trace Scheme) from lists defined in your scale setup. As described in other sections of this guide, you can set up and edit most of these lists yourself. If you cannot find the value or category in these lists, you may need to contact your Avery Berkel service provider for assistance. Field description Price The unit price for weighed goods or the item price for non-weighed items. Product Type Determines the way the price of the product is calculated (by weight, by count, fixed price etc.). Promotion Allows you to enable and disable promotions. Promotion Type Allows you to set the type of promotion: None, Items Free, Weight Free, Price Break or Discount. Print Format ID Sets the label format or other stationery format to be used. Barcode Format Type of barcode assigned to this product for printing on a label. EAN Code Character string representing the digits in the barcode. Enter the prefix for the barcode format to be used and the article number.Tare Value Container weight value that will be subtracted from the gross weight of goods sold in containers. Date 1 Offset and Date 2 Offset Number of days/hours calculated from the date when the item was packed. Normally used for ‘sell by’ and ‘use by’ dates. Trace Scheme Select None if no traceability is required or select the appropriate scheme for the product. Tax Rate 1 and Tax Rate 2 Select the tax rate for the product. See section 2.6, Tax rates.

2 NetWeight Value Weight value of a non-weighed product sold on an average weight basis. For example, 400g for all loaves of a certain size. Message ID 1 and Message ID 2 Note: When editing PLUs in Manager Mode, the message category for message ID 1 and 2 is fixed as sales message and you will only see the list of sales messages available. Select this field and touch to display the list of sales messages available for use with this PLU. Message ID 10 Note: Message ID 10 cannot be changed when in Manager Mode, but requires MxSBT. You can display a QR barcode on the customer display which is related to the selected PLU. The QR barcode is displayed when the PLU sales message 10 is defined and contains some data. The associated sales message can be setup to contain a fixed URL or it can be setup to fetch one of the PLU texts which may contain more PLU specific information. QR Type Barcodes You can add QR and MicroQR type barcodes to a label and also show on the customer display. QR barcodes can encode data more efficiently in some cases if only uppercase letters are used. You should encode a URL as follows; "HTTP://MYSITE.COM/FOO..." rather than "http://mysite.com/foo..." However, this depends upon the web server responding to requests correctly when the URI is uppercased. It's not necessarily true that URIs and paths are treated as case-insensitive by a web server, since URIs are technically case sensitive. Print QR Type Barcodes To Print a QR or MicroQR barcode: 1. Using MXTool, design a label format with a barcode type field. This field has a reference to a QR barcode format. 2. The most common application of QR barcodes is to encode the text of a URL such as http://google.com/m . Encode exactly the text of the URL in the barcode for example "http://google.com/m" and make sure you include the protocol ("http://", here) so that it is recognized as a URL. Display QR Type Barcodes You can display a QR barcode on the customer display which is related to the selected PLU. The QR barcode is displayed when the PLU sales message 10 is defined and contains some data. The associated sales message can be setup to contain a fixed URL or it can be setup to fetch one of the PLU texts which may contain more PLU specific information.

2 Figure 2.2 QR Barcode Displayed Group Assigns the PLU to a product category. See section 2.11, Groups. Information Label Selects whether an information label is printed or not. 2.2.3.1 Promotions You can program PLUs with a promotional price or offer. Five types of promotion are available:  Price break promotion  Discount promotion  Items free promotion  Weight free promotion  Mark down promotion Sales receipts and labels can be printed with messages giving details of the savings or benefit to the customer. A suitable label format must be selected when programming the PLU for promotional information to be printed on the label. Note: Applying a manual discount to a PLU disables the promotional discount. Price break promotion You can program a PLU with a second and third unit or item price and two different weighed quantities or number of items that enable the second and third prices.  The promotional price is enabled when the pre-programmed weight or quantity is purchased.

2  If you do not program a third price and a second trip value, then only the second promotion price and its trip value will apply.  You can change the unit or item price and the promotional prices using Change Price. Note: If you program the weighed quantity as 0.00, or the number of items as 0, the promotion will always be enabled.  Sales receipts and labels can be printed with details of the savings to the customer. To print promotional information on the label, you must select an appropriate label format when programming the PLU. Discount promotion A discount promotion applies a percentage reduction on the normal selling price. It is applied automatically when the quantity of weighed goods or the number of items equals or exceeds the trip value set in the PLU. You must enter the percentage as a whole number. For example, a price reduction of 5% must be entered as 5.00. Item/weight free promotion The system automatically scales up the free quantity according to the amount purchased. For example:  Buy three and get one free (item free).  Buy 500g and get 100g extra free (weight free). Item free promotions can be applied to weighed goods and non- weighed items. They can be used for products such as hamburgers that are priced by weight but generally sold by number. Example: Buy 4 hamburgers and get 1 free.  When programming the promotion, enter 1 for the number of free items and 4 for the item break.  The weight and total price of 4 hamburgers is calculated from the weight of 5 hamburgers on the weighplate and the unit price.  When serving a customer, the operator weighs all 5 hamburgers and enters 5 for the number of items. The value of the transaction is calculated automatically with the appropriate quantity (1) given free.

2 Mark down promo A mark down promotion allows you to temporarily mark down the price of an item by entering a reduced value. Mark down can also be set up as a function to appear on the keyboard as products are traded, thereby allowing a quick price change function (e.g. reducing prices of items nearing their sell-by date). If the function is activated, the promotion is automatically set. Products that have a mark down promotion assigned to then appear with a symbol against the unit price: Setup timed promotions A timed promotion can be setup for a PLU. This function is accessible from 'Manager Mode' as follows: 1. Touch 'Setup Mode' 2. Touch 'Manager Mode' 3. Touch 'Operator 1' 4. Enter PIN 5. Touch 'System Data' 6. Touch 'Products'. The 'Products' screen is displayed. £ / kg 2.99

2 7. Touch 'Timed Promotions'. The 'Time Period' screen is displayed. You can now create and edit the time periods used for promotions. Assigning promotion time periods In 'PLU Editor' once you have enabled the promotion, the PLU can be assigned two separate time periods; 'Promo Time Period 1' and 'Promo Time Period 2'. 1. Touch 'Setup Mode' 2. Touch 'Manager Mode' 3. Touch 'Operator 1' 4. Enter PIN 5. Touch 'System Data' 6. Touch ‘Products’. 7. Touch 'Create/Edit Product' 8. Enter the number for the PLU and select .

2 9. When the promotion is 'Enabled', the PLU can be assigned two separate time periods; 'Promo Time Period 1' and 'Promo Time Period 2'. 10.To enter the time period do the following: a. Promo Time Period 1: You must first select the type of promotion required using the 'Timed Promotions' function. Refer to Setup timed promotions on page 21.

2 b. From the ‘PLU Editor’ screen, select ‘Promo Time Period 1’ and touch . The ‘Promo Time Period 1’ window is displayed. Note: When you save the selection in the 'Promo Time Period 2' window above, further PLU editor windows and keypads will open automatically. Refer to 2.2.3, PLU Editor fields, for a description of the remaining editor fields. c. Using the arrows, select the promo time period. To save, touch . When you save the selection, the 'Promo Time Period 2' window opens... d. Using the arrows, select the promo time period. To save, touch .

2 2.3 Operators The information you need to set up an operator is listed here, followed by the steps for setting up an operator. Operator ID The operator ID can have up to 12 numeric characters Operator Name The operator name is displayed on the operator button and printed on the receipt. You can enter up to 33 characters for the operator name. If the name is too long for the space available it will be truncated. Operator PIN This is the number which the user must enter to gain access to restricted scale functions. The PIN can have up to 12 numeric characters Operator Role ID The role can have up to 12 numeric characters and controls the functions which the operator can use. Access to functions not assigned to the role is not allowed. You can create or modify operator roles in the MX-SBT application. Operator Status This can be set to either Enabled or Disabled. The default is Enabled.

2 2.3.1 Setting up a new operator 1. Select Operators from the choices displayed in System Data. 2. Touch to add a new operator. 3. Select the Operator ID field and touch .

2 4. Enter the operator ID and touch to confirm the change. 5. Enter the operator name and touch .

2 Note: To set up an operator with access to Manager Mode functions, the PIN is 4296. 6. Use the numeric keypad to enter a PIN for the operator. 7. Assign the appropriate role to the operator.

2 8. The operator status defaults to enabled. To change the status, touch and select disabled. Touch to confirm the change. 9. Touch to save your changes. When you have finished creating or editing operators, touch to return to the Manager Mode screen.

2 2.4 Discounts You can apply a pre-programmed fixed discount or a variable discount to a receipt or to an individual transaction. If the scale is operating in label mode, discounts are applied to the transaction. 2.4.1 Discount rates Discount rates can be fixed or variable. If the value or percentage for the discount is set to 0, the discount is variable and the operator enters the value or percentage in Sales Mode. There are two types of discount rate:  percentage  value You can set the security level for each discount rate. An operator will only be able to apply discount rates with a security level equal to or lower than his/her operator role level. Note: You must enter the percentage rate as a whole number. Percentage discounts A percentage of the transaction value or the receipt total is deducted from the price to pay. For percentage discounts you can enter a rate from 0% to 100%. Value discounts For value discounts you can enter a value from 0 to a maximum equal to the total transaction or receipt value and this value is deducted from the amount to pay. 2.4.2 Setting up a discount 1. Select Discounts from the System Data screen. Any discounts already set up on the scale will be listed. 2. Touch . 3. Highlight the Discount ID field and touch . Use the numeric keys to enter the ID number for the tax rate. 4. Touch to confirm your changes. 5. Enter the description and when you have finished touch to confirm the entry. 6. Select either the Discount Percentage or Discount Amount field

2 7. Use the numeric keys to enter the percentage or the value of the discount and when you have finished touch to confirm the entry. Important:A percentage must be entered as a whole number. For example, 10% must be entered as 10.00 not 0.1 8. Select percentage or value for the Discount Type field. When you have finished, touch to confirm the entry. 9. Use the numeric keys to enter the value for the Operator Role ID. Touch to confirm the entry. 10.Touch to save the Discount Rate you have created. Editing a discount 1. Select the discount rate you want to edit from the list displayed. 2. Highlight the field you want to edit in the list and touch . 3. Change the data for the field. When you have finished, touch to confirm the change. If you do not want to change the data, touch . 4. When you have finished editing the discount rate, touch to save your changes. Discount keys Note: If you set up a discount key without assigning a discount reference to it, the operator is prompted to enter the discount reference number. You can only apply discounts if you have set up the appropriate discount keys on the sales mode keyboard, see 5.1, Data reports on page 114.

2 2.5 Tares Note: Programmed (stored) tares are only available for use when the machine is set to label mode or pre-pack mode. When goods are to be weighed in containers, you can set up tare values (container weights) that are stored against a reference number. Each tare is assigned to a dedicated touch button. Depending on how your machine has been configured, the tare buttons can be accessed from:  a dedicated touch button on the function menu bar  a dedicated key on the programmable key area below the touchscreen. 2.5.1 Creating/editing container weights Editing a tare 1. Select Tares from the System Data screen.  The list of container tares is displayed. 2. Highlight the tare you want to edit from the list displayed in the table and touch the Select button 3. Select the field you want to edit and touch . If you do not wish to change the data, touch . 4. Edit the data and touch to confirm your changes. 5. Touch to save your changes. Creating a tare 1. Select Tares from the System Data screen. The list of container tares is displayed. 2. Touch . 3. Select the container ID field and touch . Use the numeric keypad to enter the new tare ID number. 4. Touch to confirm your changes. 5. Enter the description and touch to confirm the entry.

2 6. Use the numeric keys to enter the tare value and touch to confirm the entry. 7. Touch to save your changes. 2.5.2 Assigning a stored tare You can:  Enter a tare reference number when programming a PLU.  Enter a tare reference when assigning a dedicated (preset) tare key. See 5.1, Data reports, page 114.

34 XM and XT Setup and Programming Guide 2 2.6 Tax rates If PLUs are configured with a tax rate, you can print the tax value and individual tax rates on the receipt. You can program each PLU with one or two tax references. There are 10 tax references available, and each one can be assigned a different tax rate. Use tax reference 0 for products that are non-taxable. Inclusive tax  The value of the transaction is displayed including the tax. Exclusive tax  The value of the transaction is displayed excluding the tax. The tax is added to the receipt subtotal as a separate item when the receipt is printed. Important: Tax rates are entered as a percentage. Remember to enter the digits after the decimal point, for example, enter 10% as 10.00. Net value tax In some countries it is a requirement that the sales value net of tax is printed on the receipts. For these countries, if an inclusive tax system is used and tax printing has been enabled, the receipt will include:  Tax reference  Tax rate  Net sales  Tax value  Gross sales. Printing the tax Your machine has been configured for one of three tax printing options: Note: See ‘Tax printing on receipts’ in the Operator Instructions. 1. Printing the total tax value on receipts 2. Printing the individual tax rate values on the receipt 3. No tax printing.

35 XM and XT Setup and Programming Guide 2 2.6.1 Setting up tax rates 1. Select Tax Rates from the System Data screen. 2. Touch . 3. Select the Tax Rate ID field and touch . Use the numeric keys to enter the ID number for the tax rate. 4. Touch to confirm your changes. 5. Enter the description and touch to confirm the entry. 6. Use the numeric keys to enter the value of the tax rate and touch to confirm the entry. 7. Touch to save your changes.

2 2.7 Ledgers This function enables you to set up and manage accounts for the business. These accounts could be:  Customer accounts  Trade accounts (suppliers or customers)  Stock functions. Stock functions might include specific areas of the business against which to charge goods. For example, if you are writing off stock, you might wish to charge it against a specific department such as electrical goods, toiletries or delicatessen. 2.7.1 Setting up an account When you create an account you must enter:  An account reference ID  The account name  The credit status of the account holder The credit status can be either the value of the credit allowed or a code representing the credit value allowed. The account ID and name are printed on the received-on-account slips and the account summary slip. The account ID is printed on the receipt when goods are charged to the account. Creating an account 1. Select Ledgers from the System Data screen. 2. Enter the account ID. Use the touch keyboard for alpha characters and the numeric keypad for numbers. 3. Touch . 4. Touch to be able to enter the account name and touch to confirm the entry. 5. Enter the details for the Account Credit Status and touch to confirm the entry. 6. Touch to save the account you have created.

2 Editing an account  You can edit the account name and credit status, but you cannot edit the account ID.  You can copy the account name and credit status and give the account a new ID.  If you no longer require an account, you can delete it.

2 2.8 Messages Messages enable you to select the appropriate information to be printed on labels, receipts, vouchers and other printed output such as banking operations slips. You can also set up text for adverts displayed whenever the scale is idle. Edit/create a message To see the list of messages already available for a category, highlight the category and then touch to see the messages in that category. You can edit an existing message or touch to create a new message. Touch New

2 Edit/create a message category You can edit a message category description or you can create new descriptions. 1. Select Messages from the System Data screen. The list of message categories is displayed. 2. Highlight the message category description you want to edit from the list displayed in the table and touch the select button. 3. Edit the description using the touch keyboard for alpha characters and the numeric keypad for numbers. When you have finished touch to confirm the change. If you do not wish to change the data touch . Refer to the following example to edit a Help message: 1. From the ‘Message Category’ screen select ‘General’ and touch . A different list of ‘Description’ IDs is then displayed. Select ‘Miscellaneous’ and touch . The ‘Message’ screen is displayed. 2. From the ‘Description’ column select “Do you require assistance? For machine problems” and touch . A keypad is displayed where you can then edit the message. To save changes touch . A message window is displayed “Save Succeeded”.

2 2.8.1 Message Category Note: Message categories are defined in Service Mode and cannot be changed from Manager Mode. There are four message groups that contain the following category values used by XM and XT series scales. 1. General  Generic Traceability Text - message category 31  Operator Prompts - message category 33  Miscellaneous - message category 34 2. Label  Ingredient Text - message category 1  Date Text - message category 2  Advert Text - message category 3  Sales Messages - message category 14  Nutrient Messages - message category 25  Store Name - message category 26  Contents - message category 32 3. Receipt  Receipt Header Text - message category 22  Receipt Footer Text - message category 23  Adjustment Reason - message category 27  Paid Out Reason - message category 28  Return Reason - message category 29  Void Reason - message category 30 4. Trace  ISO 3166-1 numeric  country codes - message category 15  Trace Slaughter Ref - message category 16  Trace Cutting Ref - message category 17  Trace Category - message category 18  Trace Breed - message category 19  Trace Type - message category 20  Trace Species - message category 21

2 2.9 Payments This function allows you to:  define different payment methods.  assign a dedicated touch key to each payment method if required (see 5.1, Data reports on page 114)  select one of 13 types of payment for each payment method.  select from a a range of programmable values associated with each payment type. The table (Payment Type ID) shows which options are available for each payment type table and the default values for that option. Table 1: Payment table default values Payment Type ID The identification number for the Payment Type. Allow Change You can programme a payment method to allow or disallow change payments. Allow refund When a receipt total has a negative value, and the payment key selected allows refunds, the receipt or ADD label is printed. If refunds are not allowed for the payment method selected you will see the message Refunds Disabled. Payment KeyNum. (1 - 15) 1 2 3 4 5 6 - 15 Payment Method (Description) Cash Cheque Card Account Coupon Payment Type Local Cash General Credit Card Account Coupon Stock Movement Disabled Pre-set Amount 0.00 0.00 0.00 0.00 0.00 0.00 Minimum Amount 0.01 0.01 0.01 0.01 0.01 0.01 Maximum Amount 99,999.99 99,999.99 99,999.99 99,999.99 99,999.99 99,999.99 Allow Change Yes No No No No Yes Allow Refund Yes No Yes Yes No Yes Forced amount entry No No Yes Yes Yes No Open Drawer Yes Yes Yes Yes Yes Yes CurrencyID £ £ £ £ £ £ Operator Role ID 0 0 0 1 0 0 0

2 Currency ID The currency symbol reference numbers are the same as those used to configure currency in service mode. Use the numeric keys to enter the reference number you require The payment name, the value in foreign currency and the conversion rate used is printed on the receipt. Description You can create a description (payment name) or edit an existing name. The payment name is displayed when a payment is entered and is printed on receipts and cash reports. Forced Amount Entry If Forced Amount Entry is enabled, you must enter the payment value. If Forced Amount Entry is not enabled and the payment key is pressed without a value entered, then the machine will assume that an exact payment has been made. Currency symbol reference numbers 00 user defined 10 Lit 20 Pta 30 Won 40 Q 50 SR 01 £ 11 P 21 Rp 31 bt 41 TL 51 YR 02 $ 12 E 22 mk 32 Pts 42 F (Belgium) 52 Ft 03 R 13 K 23 DPX 33EEK 43 BD 53 kn 04 F (French) 14 M 24 SR 34 Lt 44 LE 54 Lm 05 Kr 15 D 25 zt 35 € 45 JD Ksh 06 DM 16 RM 26 Kc 36 Eur 46 KD 07 S 17 L 27 SK 37 R$ 47 LL 08 Fr 18 N$ 28 kr 38 B 48 RO 09 f 19 Esc 29 Dhs 39 C 49 QR 3.39 £3.39 05#10041230 Total £3.39 APPLES £/kg £ kg 0.90 0.550 0.49 Cash £0.00 Change Transactions 3 Rate Tax Ref 0.00% 0 THANK YOU FOR SHOPPING AT AZ SUPERMARKETS Value 0.00 Payment name

2 Minimum Amount Payment entries below the programmed minimum value are not allowed. Maximum Amount (HALO) Payment entries above the programmed maximum value are not allowed. Open drawer Each payment key can be programmed to open or not open the cash drawer. When more than one type of payment has been entered the cash drawer will open if any one of the payment types has been programmed to open the drawer. Operator Role ID Assigns the operator role to the payment method. Payment entry is allowed only if the operator role is equal to or higher than the operator role set for the payment method. Preset Amount Payment methods programmed with a pre-set value will only allow a payment entry that matches the pre-set value. For example, you could have a dedicated touch key for £50 notes. Payment type Select the payment type from the list displayed or use the numeric keys to enter the appropriate number. The payment types available are:  Foreign Cash  Cheque Card  Credit Card  Debit Card  Account  Food Stamp  Coupon  Gift Certificate  Trade Account  Travellers Cheque  Cash  EFT  Cheque

2 2.10Departments A department is a group of machines within the store which reflects the way the store operates, for example Produce, Bakery, Fresh Meat, Fish. Each department has its own set of PLUs. You can create as many departments as you require, assigning a Department ID to each department and giving it a name of your own choosing. One department is assigned to the scale and is the default department for that scale. Allocating products (PLUs) to the appropriate department:  Reduces the complexity of maintaining the PLU file.  Helps to reduce errors when selecting a PLU. You can select other departments using the up and down arrows to the right of the Department search screen. Department keys Note: It is not possible to assign keys to menus if the scale is configured for Bestseller keyboards. You can assign keys to departments and link the department key to the appropriate menu/keyboard. The key can be assigned to any of the keyboard areas. The menus and keys must be created and set up in the MX-SBT application. Contact your Avery Berkel service provider for more details. Previous department Next department Create new department Copy department Delete department Select department First item in department list Last item in department list

2 2.11Groups A product group is a category such as red meat, white meat or offal to which an individual PLU may be assigned. The products assigned to a group may be from one department or several. You can link product groups to touch keys and menus in the same way as Departments. To create a product group: 1. Select on the Group screen. 2. Select the Group ID field and touch . Cheese Group touch key Cheese Group menu/keyboard

2 3. Enter a value for the Group ID that has not already been assigned and touch . You can also allow the program to automatically assign the next available value when you save the new group. 4. Select the Description field and touch . 

2 Note: When you save a new group, the next available value will be assigned as the Group ID. You can also manually assign a Group ID number that is not already assigned. 5. Enter the description in the Description screen and touch . 6. Touch .  If you did not manually enter a Group ID number, the next available value will be automatically assigned as shown in the following message. This message will also appear if you have assigned a group ID number that is already assigned to another group. 7. Touch OK.

2 8. Touch OK when you receive the Save succeeded message. 9. The new group will appear in the Group list.  Touch to exit Groups and return to the System Data menu.

2 To edit a product group: 1. Select a product group and touch . 2. Select the field you want to edit and touch . 3. Touch . 4. Touch . 5. Touch OK when you receive the Save succeeded message. 6. Touch to exit Groups and return to the System Data menu.

50 XM and XT Setup and Programming Guide 2 2.12Miscellaneous fees This function enables you to add either a percentage of the total value or a fixed amount to the transaction. Examples of miscellaneous fees are:  credit card surcharge  delivery charge  gift wrapping service Each type of fee can be configured to add the surcharge automatically or to request confirmation. For example, a surcharge for payment by credit card would be added automatically but a gift wrap charge would require confirmation that the customer has accepted the surcharge. To create a new fee: 1. Select on the Miscellaneous Fees screen. 2. Select the field to be edited and touch . The Description screen (shown below) will open and allow you to enter information. 

51 XM and XT Setup and Programming Guide 2 3. Enter a value for the corresponding field as shown below in the Value column, and touch . 4. Repeat for each field you want to edit. 5. Touch to save the new fee. 6. Touch to exit. To edit a fee: 1. Select the fee you want to edit and touch . 2. Select the field you want to edit and touch . 3. Repeat for each field you want to edit. 4. Touch to save the changes. 5. Touch to exit and return to the System Data menu.

3 System Setup This chapter tells you how to program the machines so that they operate in the way required to match the store operations. Contents 3.1, Setting date and time 3.2, Configuration 3.2.1, Network parameters 3.2.2, Setting network parameters 3.3, Touch menus 3.3.1, Bestseller keyboards 3.3.2, Static keyboards 3.3.3, Dynamic keyboard options 3.3.4, Key appearance 3

54 XM and XT Setup and Programming Guide 3 3.1 Setting date and time The machine has an internal clock that stores the date and time. It uses the clock to calculate the sell-by dates printed on the labels and to print the date and time on printouts and reports. When you set the date and time on the server scale, any client scales connected to it will synchronise their clocks with the server.  The default format for the date is day/month/year.  The time is displayed to the right of the date in hours/minutes (24 hour). Important: You must enter the appropriate separators as well as the digits for the date and time. To set the date and time: 1. Touch in the System Setup menu. 2. Touch and to move through the date and time fields. Touch the number buttons to enter the values. 3. When you have finished, touch .  You will receive an Entry Accepted message and then be returned to the System Setup menu.

3 3.2 Configuration 3.2.1 Network parameters These settings configure the way in which the functions listed operate for all the scales across a network and for stand alone scales. Account Validation Off - any account number accepted. You can enter any account reference and charge goods or make payments to that account. On - only known accounts allowed. You can charge goods or make payments only to accounts that have been previously programmed in the machine. Auto SubTotal Display Determines whether the subtotal is displayed or not when transactions are assigned. SubTotal Display Timeout Sets the length of time (secs) the subtotal is displayed. Best Sellers Best seller status is decided by the quantities of the products traded. Based on the number of transactions, these keys are automatically updated either once a day, once a week or immediately depending how your machine was configured on installation. Products with the highest quantities are the best sellers but over time these quantities may drop and greater significance needs to be given to more recently traded products. Each time the bestseller keys are updated a percentage reduction is applied to bestseller quantities (see Best Seller Weighting, page 55). Best Seller Period Best seller key update period. The period at which the best seller menu/keyboard is re-generated from the best seller counts. Best Seller Keys Defines the number of bestseller keys on any one particular keyboard. Best Seller Weighting Note: 100% causes the quantities to be cleared. 0% disables the process. In order to give recently traded products the highest significance by ageing older bestsellers, bestseller quantities are reduced every time the bestseller menu is generated. This value is the percentage by which the bestseller quantities are reduced.

3 Idle Timeout Length of time (secs) the scale is inactive before idle time adverts are initiated. Keyboard System Defines whether the scale is using static or bestseller menus. Keyboard Hierarchy Allows buttons belonging to the same group to be displayed together. The grouping can be either by department or PLU group ID. If this setting is changed, you must reset the best sellers manually on each machine from Manager Mode>Machine Setup>Reset Best Sellers. Dynamic Key Sort Order Controls how the keys on dynamic keyboards will be sorted. If one of the best seller options is selected, the number of best seller keys shown will be limited to the configuration setting Number of Best Seller Keys. Dynamic Key Rows/Dynamic Key Columns/Max Dynamic Keyboards These settings control the physical layout of each keyboard and the maximum number of keyboards. Receipt Barcode Format This is the default for the talon barcode format. See Talon Barcode On/ Talon Barcode Format, page 58. Receipt Barcode On Determines whether a barcode is printed on the receipt. Receipt Footer Media ID Determines whether media such as a logo or other graphic is printed on the bottom of a receipt. Receipt Header Media ID Determines whether media such as a logo or other graphic is printed at the top of a receipt. Subtotal Display Timeout Signifies the amount of time (secs) a subtotal display can remain idle before timing out. Totalising Disables or enables totalising and therefore also totals reporting. Transaction Filter Determines the type of transactions stored by the scale when trading.

3 Transaction Buffer Selects the transaction buffer behaviour when it is full. Circular New transactions will overwrite the oldest transactions and trading can continue. Linear trading cannot continue when the buffer is full. A warning message is generated when the buffer is almost full. Transaction storage Determines whether transactions are stored or not after totalisation. Store transactions only if they are being collected by a back office system. Transactions storage can occupy valuable memory space and potentially slow down the scale. Cashing Up Declaration Note: This only applies to Machine Totals clearing reports for period 1. If this is enabled, the operator must enter the cash drawer contents when cashing up before the totals are printed The totals reports will then list the amount entered for each payment type and any discrepancies between that value and the amount in the drawer. Stock Print Prices Determines whether prices are printed on stock receipts. Hold Receipt Function Note: Held receipts are stored irrespective of the transaction storage setting. If the Hold Receipt Function is enabled, a Place on Hold button is didsplayed in the subtotal screen allowing the operator to place the receipt on holdat a scale that is also used for printing final receipts. Customer Number Control Determines how the customer numbers are generated.The number can be configured to be auto generated by the system or for manual entry by the operator. SubTotal Receipt Format/Barcode These two fields configure the print format for the receipt. The default settings is for a fully itemised receipt with no barcode. You can choose to have either a fully itemised or a summary receipt, with or without barcode printing. SubTotal Receipt Barcode Format Determines the barcode format to be used. You can use the default barcode set or select an alternative.

3 Talon Barcode On/Talon Barcode Format These fields support talon printing. A talon is a slip containing the price to pay and an optional barcode. It is typically used when an order is placed and the customer has to return at a later time or date to collect it. The talon enables matching of the customer to the goods to be collected. In sales mode, when talon printing is enabled, the talon will be printed after the receipt, after a two-second delay, to allow the operator time to tear off the receipt. If the receipt has not been torn off after the two- second delay, the operator will be prompted to do so. Late Pack Hour If an item is packed late at night, this setting allows an extra day to be added to the use-by date. For example, if a bakery item is packed at 23:00, the use-by date can be set an extra day ahead in order not to waste a day when the item is packed very late. Button Style Allows you to select the button type for product menus. The choices are: 1. Graphic only 2. Graphic and text (default) 3. Text only Customer Logo Allows you to set a customer logo. The recommended size is 166 x 90 pixels. The customer logo must be a media file, assigned to the scale by MX-SBT. On selecting the option, you will be presented with all the media files in the scale from which you can select one. Acceptable file formats for logos are bmp, png, jpg, tif, gif, pcx, pnm, tga and xpm. The best quality will be achieved if the dimensions of the logo match the designated size. In any case, the logo will be auto-sized to fit the available area. Self Service Non Weighed Qty Entry Displays a numeric keypad to allow quantity entry for non-weighed products. Self Service PLU Button Allows product lookup. Self Service Find Buton Displays a ‘Find Item’ button on the home screen allowing product lookup by text.

3 Report Header You can add text to a report header. This text can be printed on all totals reports and is displayed below the date/time header. To add text to a report header: 1. Touch ‘Manager Mode’. 2. Touch ‘Operator [X]’. 3. Enter PIN number. 4. Touch ‘System Data’. 5. Touch ‘Messages’. The ‘Message Category’ screen is displayed. 6. From the ‘Message Category’ screen select ‘General’ and touch . A different list of ‘Description’ IDs is then displayed. Select ‘Miscellaneous’ and touch . The ‘Message’ screen is displayed.

3 7. Touch the ‘Message [X],34’ screen is displayed. Select ‘Message ID’ and touch . A keypad is displayed. Using the keypad, enter a suitable ‘Message ID’ number. To save touch . Note: This text can be multi line and can contain font and alignment controls. 8. Select ‘Message’ and touch . A keypad is displayed. Using the keypad enter a message. To save touch . A message window is displayed “Save Succeeded”.

3 Refer to the example report below: To select the message to be displayed on the receipt header: 1. Touch ‘Manager Mode’. 2. Touch ‘Operator [X]’. 3. Enter PIN number. 4. Touch ‘System Setup’. 5. Touch ‘Configuration’. The ‘Network Parameters’ screen is displayed.

3 6. From the ‘Network Parameters’ screen, use the buttons to select ‘Report Header’ and touch . The ‘Report Header’ window is displayed in front of the ‘Report Header’ screen. 7. Use the buttons to select a message. To save touch . A message is displayed “Save Succeeded”. Self Service Non Weighed Advert ID When the scales are put into Self-service Mode, you can restrict the selection of a non-weighed PLU and display an advert instead. The network configuration “SELF_SERVE_NON_WEIGHED_ ADVERT” (default = 0) identifies the ID of the advert to be displayed when a non-weighed product is selected.

3 When an advert is specified selecting a non-weighed PLU, by any method, causes the advert to be displayed for the duration specified in the advert and the scale to return to the Home screen. Self Service Keypad Timeout When the scales are put into Self-service Mode, a numeric keypad is displayed for PLU/BIN number entry. This numeric keypad can now be configured to close after a pre-determined delay in seconds if it is not being used. Set the numeric keypad timeout as follows: 1. Touch ‘Manager Mode’. 2. Touch ‘Operator [X]’. 3. Enter PIN number. 4. Touch ‘System Setup’. 5. Touch ‘Configuration’. The ‘Network Parameters’ screen is displayed.

3 6. From the ‘Network Parameters’ screen, use the buttons to select ‘Self Service Keypad Timeout’ and touch . 7. A numeric keypad is displayed. Using the numeric keypad enter a time delay (in seconds). To save touch . A message window is displayed “Save Succeeded”.

3 Speaker Volume Note: The loudspeaker volume adjustment is for the XT model only. You can adjust the volume of the loudspeaker as follows: 1. Touch ‘Manager Mode’. 2. Touch ‘Operator [X]’. 3. Enter PIN number. 4. Touch ‘System Setup’. 5. Touch ‘Configuration’. The ‘Network Parameters’ screen is displayed. 6. From the ‘Network Parameters’ screen, use the buttons to select ‘Speaker Volume’ and touch . A numeric keypad is displayed.

3 7. Using the numeric keypad, enter the desired speaker volume in the range of 0 to 99 (where 0 is Quiet and 99 is Loud). To save touch . A message is displayed “Save Succeeded”. 3.2.2 Setting network parameters To set network parameters: 1. Touch in the System Setup menu. 2. On the Network Parameters screen, select the parameter and touch . 3. Select the field you want to edit and touch . When you are finished editing, touch .

67 XM and XT Setup and Programming Guide 3 3.3 Touch menus Note: You must be in Manager Mode in order to perform programming operation, see section 1.2, Using Manager mode, page 9. There are two basic types of keyboard on Xtra scales: 1. Bestseller 2. Static We recommend that you use the MX-SBT Keyboard Designer application to design and edit static keyboards, keys and menu structures for static keyboard systems. Keyboards can be designed on the scale in a limited way. Bestseller keyboards are configured at the scale. The home keyboard, which appears upon start-up, is a machine setting and, in a scale network, may differ from one machine to the other. For this reason, the home keyboard is not sent or updated from the server scale when changes are made either in the scale or from MX-SBT. Selecting the keyboard system is described in 3.2.1, Network parameters on page 55. 3.3.1 Bestseller keyboards Bestseller keyboards consist of one single keyboard of bestselling items. This constitutes the only product keyboard on the scale. Products are automatically added to and deleted from the bestseller keyboard according to the number of transactions involving that product. Factors such as the time period for recalculating bestseller keys and a weighting for achieving bestseller status control which products are placed on the bestseller keyboard and how long the product remains there. When a bestseller keyboard is recalculated, products remaining on the keyboard retain their key position. 3.3.2 Static keyboards Static keyboards are keyboards and keyboard systems that are wholly or partially defined manually. Static keyboards can cover the main product keyboard, the lower fixed (or pop-up keyboard on XT), the pop-out side keyboard plus any further keyboards linked to it containing functions. The lower fixed keyboard and pop-out side keyboards can only be set up and programmed using MX-SBT. Static product keyboards can consist purely of products and links designed and placed by the user manually or a combination of these with bestseller keys and dynamic links. Bestseller keyboard design Designing a bestseller keyboard relies simply on deciding how many products you wish to display, the day and time to update the keyboard and how often to update it.

68 XM and XT Setup and Programming Guide 3 To configure these settings, go to Manager Mode > System Setup > Configuration and:  Select the day and hour for the Best Seller update.  Select the Best Seller update period. This is the period after which the Best Seller keyboard is regenerated using the best seller counts.  Select the number of keys on the keyboard. Setup parameters for Bestseller keyboards are described fully in 3.2.1, Network parameters on page 55. Static keyboard design A purely static keyboard design requires full planning by the user. This may consist of a single home page of products, or, more typically, a number of keys representing groups that link to products within that group. Each key and link must be placed on the keyboard by the user and will remain there until changed manually. Alternatively, you can add Bestseller keys to the home screen and Dynamic Menus to link to products representing in a particular group or department. The advantage with this approach is that all your keyboards are automatically populated with the bestselling products. You are more likely to find the right product in a shorter amount of time, and no manual maintenance of the keyboard is required. Example. A typical keyboard system for a scale serving fruit may be structured as follows: Apples Pears Bananas Grapes, Nuts & Sweets Citrus Stone & Soft Fruits Apples Basics Braeburn Apples Cooking Apples Cox Apple Egremont Russet Golden Delicious Granny Smith Jazz Apple Pink Lady Red Dessert Royal Gala Conference Pears Blush Pears Comice Pears Green Pears Rocha TTD Pears Fairtrade Black Seedless Grapes Grapes Red Seedless Grapes White Seedless Clementines Satsumas Tangerines Apricots Cherries Red Plums Baby Cavendish Red Oranges Limes Lemons

69 XM and XT Setup and Programming Guide 3 Although in theory you can design as many menus and sub-menus into your keyboard system as you wish, this is not recommended. The most efficient keyboard systems consist of a home keyboard containing various groups that link to a single lower keyboard containing the most popular products. Products that do not appear on these lower keyboards can be easily found by using the search function (press the green PLU key in the lower left part of the screen) Additionally, it is possible to place up to 36 keys on a single keyboard. In reality, however, the fewer keys placed on the keyboard, the quicker it will be for operators to find what they are looking for. For efficient store operation, this should be limited to a maximum of 25 keys, ideally 16 or 20. Setting up a manually-structured keyboard system To add/edit a keyboard: 1. In Manager Mode, touch . 2. Touch . 3. Touch to create a new keyboard or to edit an existing keyboard. 4. Enter a keyboard description. 5. Enter the number of rows and columns. 6. Touch . The Home keyboard is the keyboard displayed on startup and the one from which a new transaction is normally started. Ensure the Home keyboard defined is the correct one in: Manager Mode > Machine Setup > Settings > Home Keyboard. To add static product keys: 1. In Manager Mode, touch . 2. Touch . 3. Touch .

70 XM and XT Setup and Programming Guide 3 4. Using the green arrow buttons, scroll to the group from which you wish to add a product key and touch . 5. Touch a blank key and then touch .  A window will open with a list of products. 6. Use and at the top of the screen to scroll to the product group from which you wish to add a product key. Use and to scroll to the product.

71 XM and XT Setup and Programming Guide 3 7. Touch the product and then touch . 8. Touch to keep the new product key on your keyboard. To add static menu links: 1. In Manager Mode, touch . 2. Touch . 3. Touch .

72 XM and XT Setup and Programming Guide 3 4. Using the green arrow buttons, scroll to the keyboard you wish to edit and touch . 5. Touch a blank key and then touch .

73 XM and XT Setup and Programming Guide 3 6. Use the green arrows to scroll to the keyboard you want to link to and then touch . The link will now appear on your keyboard. 7. Touch .

74 XM and XT Setup and Programming Guide 3 Setting up a keyboard system with bestsellers and dynamic menus The process to set up this type of keyboard is as follows: 1. Add/Edit the Home keyboard.  To add the Home keyboard, follow the process described in , Setting up a manually-structured keyboard system on page 69. 2. Add/Edit the keys on the Home keyboard, including any Dynamic keyboard links. To add dynamic bestseller keys: 1. In Manager Mode, touch .. 2. Touch . 3. Touch . 4. Using the green arrow buttons, scroll to the keyboard you wish to edit and touch . 5. Touch a blank key and then touch .

75 XM and XT Setup and Programming Guide 3 6. Use the green arrows to scroll to the department from which you want to add a best seller key and touch . 7. The best seller key will now appear on your keyboard. Touch . To add a dynamic keyboard link: 1. In Manager Mode, touch . 2. Touch . 3. Touch .

76 XM and XT Setup and Programming Guide 3 4. Select the keyboard that you want to edit and touch . 5. Touch a blank key and then touch .

77 XM and XT Setup and Programming Guide 3 6. Select the department to which you want to add a dynamic link and touch . 7. The dynamic link will now appear on your keyboard. Touch . Upon downloading the keyboards to the scale for the first time, you will need to trade one of each of what you think will be the bestselling products to populate the keyboards within two hours. Thereafter, the keyboards will update automatically at the internal and time specified.

78 XM and XT Setup and Programming Guide 3 3.3.3 Dynamic keyboard options A dynamic keyboard generates buttons automatically depending on the products that are stored in the scale. These buttons can be grouped together by the product group or the department. Several settings control the setup and behaviour of dynamic keyboards. These are found in Configuration on page 55. Keyboard Hierarchy The keyboard hierarchy allows buttons belonging to the same group to be displayed together. This grouping can either be by Department (default) or by PLU Group ID. To select a group: 1. In Manager Mode, touch . 2. Touch . 3. Touch the arrows to scroll down the list to Keyboard Hierarchy and touch .

79 XM and XT Setup and Programming Guide 3 4. Select Department or Group. 5. Touch to keep the changes. 6. Touch to save all changes. Mix Groups and Products Alphabetically on a Dynamic Keyboard This option allows for product group keys and product keys to be intermixed on a keyboard rather than having the group keys first followed by the product keys. Refer to figure below. 1. Select 'Manager Mode'. 2. Enter PIN. The 'Manager Mode' screen is displayed. 3. From the 'Manager Mode' screen touch 'System Setup'.

80 XM and XT Setup and Programming Guide 3 4. From the 'System Setup' screen touch ‘Configuration’, the ‘Network Parameters’ screen opens. 5. Select the required sort order. To save the required sort order press . A 'Save Succeeded' window is displayed then closes. The 'Network Parameters' screen is then displayed.

81 XM and XT Setup and Programming Guide 3 Dynamic Key Sort Order The way keys are sorted on a dynamic keyboard is controlled by the Dynamic Key Sort Order parameter, which can be set as follows: 1. In Manager Mode, touch . 2. Touch . 3. Use the arrows to scroll down the list to Dynamic Key Sort Order and touch . 4. To edit the Value field, select Value and touch .

82 XM and XT Setup and Programming Guide 3 5. Use and to scroll and select from the following options:  Numeric  Alpha  Best Seller Numeric  Best Seller Alpha 6. Touch to keep the changes. 7. Touch save all changes. Dynamic Key Rows and Columns The Dynamic Key Rows and Dynamic Key Columns settings control the physical layout of each keyboard. Dynamic Key Rows allows you to set the number of rows on a keyboard, while Dynamic Key Columns lets you set the number of columns. Setting key rows To set the number of key rows: 1. In Manager Mode, touch . 2. Touch .

83 XM and XT Setup and Programming Guide 3 3. Use the arrows to scroll down the list to Dynamic Key Rows and touch . 4. Select Value and touch .

84 XM and XT Setup and Programming Guide 3 5. Type the number of rows you want on your keyboard and touch . 6. Touch to save all changes. Setting key columns To set the number of key columns: 1. In Manager Mode, touch . 2. Touch .

85 XM and XT Setup and Programming Guide 3 3. Use the arrows to scroll down the list to Dynamic Key Rows and touch . 4. Select Value and touch .

86 XM and XT Setup and Programming Guide 3 5. Type in the number of key columns you want and touch . 6. Touch to save all changes. Setting the maximum number of keyboards This sets the maximum number of dynamic keyboards to be generated behind each dynamic menu. Normally this will be set to 1 or 2. To set the maximum number of dynamic keyboards: 1. In Manager Mode, touch . 2. Touch .

87 XM and XT Setup and Programming Guide 3 3. Use the arrows to scroll down the list to Max Dynamic Keyboards and touch . 4. Select Value and touch .

88 XM and XT Setup and Programming Guide 3 5. Type in the maximum number of keyboards you want and touch . 6. Touch to save all changes.

89 XM and XT Setup and Programming Guide 3 3.3.4 Key appearance When creating a keyboard, you can also edit the appearance of your keys. For example, you can change key size, key colour and key text. These options are found in: Manager Mode > System Setup > Touch Menus > Keys. Key size To change key size: 1. Select the keyboard you want to edit. 2. Select the key and touch until the desired size is reached. You can span the size of one key, two keys (side-by- side) or four keys as shown below. 3. The key will now appear in the keyboard in its new format. Touch . 1 key 2 keys 4 keys

90 XM and XT Setup and Programming Guide 3 Font colour To change font colour: 1. Select the key and touch . 2. Select a font colour and touch . 3. Touch .

91 XM and XT Setup and Programming Guide 3 Fill colour To change font colour: 1. Select the key and touch . 2. Select a fill colour and touch . 3. Touch . Key text To change key text: 1. Select the key and touch . 2. Type the new text and touch . 3. Touch . Delete key To delete a key: 1. Select the key and touch . 2. Touch .

Machine Setup This section contains information to help you set up your scale to operate as you require and to communicate with other scales on the network. It also includes how to level the scale and calibrate the touchscreen Contents 4.1, Networks overview 4.2, Comms Setup (Store networks) 4.2.1, Wired setup 4.2.2, Wireless setup (WLAN) - RF comms (optional) 4.3, Network setup 4.3.1, Scale Networking 4.3.2, Ping 4.3.3, Remap Network 4.4, Level scale 4.5, Reset Best Sellers 4.6, Machine Settings 4.6.1, Home Keyboard 4.6.2, Machine Department 4.6.3, Other settings 4.7, Printer Settings 4.7.1, Printer settings menu 4.7.2, Label Taken Sensor 4

94 XM and XT Setup and Programming Guide 4 4.1 Networks overview The machine network system in a store can consist of a mixture of label and receipt machines. The system will support any combination of machines in the XM and XT ranges provided they have the same software version. Scale networks can be connected in a wired or wireless ethernet setup. Scales can be set up as:  Stand alone  Server client networks  Multi server networks  Peer group networks Stand-alone Each scale is independent. Communication is only possible to a back office system. Server/Client One or more client scales receives its data from a server scale. The number of clients that can be supported on a network will depend on server performance. A back office host can communicate with the server which will then communicate with the clients. Scales set up in such a way can share resources and information (operators, PLUs etc.). Local price and product updates can be made at any of the scales. Floating vendor is possible, whereby an operator moves from one scale to another, picking up live transactions from a particular customer at the scale they have moved to. Multi-server Each scale is configured as a server. If there is a back office software application this communicates with all the scales. Each scale holds its own product file and floating vendor is not possible. Peer group Each scale is configured as a server in the same way as a multi server network but local price and product updates can be made at any scale and communicated across the scales configured within the same peer group.

95 XM and XT Setup and Programming Guide 4 4.2 Comms Setup (Store networks) 4.2.1 Wired setup Scales are connected together using one or several hubs as required. The number and position of the hubs required is determined by the store layout and the type of hub used. Two scales can be connected together without the use of a hub. A simple cross-over cable is used to connect the two machines together. Each machine in a network must have a unique IP address. The IP address is used by the TCP/IP protocol to identify the source and destination of data packets. The IP address of the scale consists of two parts, the network address and the machine address. Network address The network address must be the same as all the other machines on the same network. Machine address The machine address must be different from the other machines on the same network. The network address depends on which sub-net mask is used, for example for an IP address of 88.1.1.7: Sub-net mask The sub-net mask allows you to split a large physical network into smaller logical networks. Gateway A gateway enables networks using different protocols to communicate. Sub-net mask 255.0.0.0 255.255.0.0 255.255.255.0 Network address 88.0.0.0 88.1.0.0 88.1.1.0 Machine address 88.1.1.7 88.1.1.7 88.1.1.7

96 XM and XT Setup and Programming Guide 4 Note: Before setting up an in-store network, obtain the appropriate IP addresses from the store IT administrator. Enter the addresses at the machines before connecting to the network. Static IP address networks In Manager Mode: 1. Select . 2. Select Comms Setup. 3. Select . 4. Ensure that DHCP is set to Enable.  Touch to go to the editing screen. 5. On the DHCP screen, select Enable and touch .

97 XM and XT Setup and Programming Guide 4 6. Select the IP address and touch . 7. On the IP Address screen, use the arrows and number buttons to set the IP address to one that is unique to that scale. 8. Touch . 9. Edit the Sub-Netmask and Gateway in the same manner. 10.Touch when you are finished. DHCP networks You can allocate a fixed IP address for the scale or, by enabling DHCP, the address can be allocated by the network server. DHCP In Manager Mode, follow steps 1 through 5 of Static IP address networks on page 96.

98 XM and XT Setup and Programming Guide 4 4.2.2 Wireless setup (WLAN) - RF comms (optional) Power the scale up with the wireless USB adaptor plugged in so the scale will detect the type of adaptor it is and save the settings accordingly. In Manager Mode: 1. Select . 2. Select . Basic Set the appropriate values for the type of wireless network.  Set the IP address to one that is unique to that scale.  Set the network address to be the same as all the other machines on the same network. (This will depend on the sub- net mask used.)  Set the machine address to be different from all the other machines on the same network.  Set DHCP as Disable or Enable. If DHCP is disabled you do not need to set the IP address and sub-net mask.  Set mode to either ‘Managed’ or ‘AdHoc’. ‘Managed’ is for a communications system via an access point. Use ‘AdHoc’ for direct communication (peer to peer) networks. Security mode settings Communications across wireless networks can be encrypted to keep transmissions secure, and to keep networks separate. Encryption makes use of user defined ‘keys’ which set how the scale encodes and decodes the transmissions. Only scales using the same encryption key will be able to communicate with each other. These are the encryption modes available.  None  WEP open  WEP shared  WEP auto detect  WPA PSK  WPA2 PSK  Loaded config file (see Load Conf File on page 99)

99 XM and XT Setup and Programming Guide 4 Advanced The options you will see in Advanced Wireless Setup will depend on the setting selected for Security Mode in Basic. ESSID (Extended Service Set Identifier) This is an alphanumeric string of up to 32 characters which separates wireless LANs. All machines on the same WLAN must have matching ESSID. Select edit to enter a different network name. Encryption mode WPA PSK and WPA2 PSK Scales must all use the same key. PSK Key type An ASCII character key of 8 to 63 characters or a hex key of 64 digits. Encryption mode Loaded config file The information is loaded from the root of a memory stick and is stored on the scale. The data cannot be edited by the user on the scale. This protects the security settings from hacking. Load Conf File Touching the “Load Conf File” button causes a file named wpa_supplicant.conf to be loaded from the root of a memory stick and stored on the machine. The basic setup security mode is set to “Loaded Config File” so there is no need for the user to do this separately. The wpa_supplicant.conf file contains the wireless settings in the format recognised by the standard wpa_supplicant program. This allows connection to wireless networks using a RADIUS authentication server. There are three menus under Diagnostics:

100 XM and XT Setup and Programming Guide 4  Wireless Diagnostics: Displays information on signal quality, link quality, noise level and IP addresses.  Wireless Scan: Use this option to scan for and choose wireless acccess pionts. Use the Page key to scroll thorugh the access points.  Save Wireless Diagnostics File: Press this button to saqve important important about the wireless network. The information id stored to the top level of a memory stick in this format: ‘Wireless_Diagnostics_YYMMDDHHMMSS.log’.