Xerox 480cx Online User's Manual

Online User Guide Table of Contents To go to a chapter in this book, click on one of the following links. After displaying a chapter, you can click on an entry in the chapter’s Table of Contents, or click on the Search button to look for key words or phrases. To go to the printable copy of this User Guide, click on the Print Preview button on the left. Safety Notes 1: Getting Started 2: Making a Copy 3: Sending a Fax 4: Receiving a fax 5: Printing 6: Scanning 7: Troubleshooting 8: Maintenance Specifications and Regulatory Information Telephone Connectivity Guide Glossary Copyright Information Next Page Previous Page

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted. Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Xerox and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation and used by Xerox Canada Ltd. as a registered user. WindowsTM is a trademark of Microsoft Corporation. Products and trademarks of other companies are also acknowledged. Publication number: 701P99757 Next Page Previous Page

meet strict safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Please read the following instructions carefully before operating the WorkCentre 480cx, and refer to them as needed to ensure the continued safe operation of your WorkCentre. Follow all warnings and instructions marked on or supplied with the product. Symbols Used CAUTION:: WARNING: Unplug the WorkCentre 480cx from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation. ! !! Next Page Previous Page

Guide for proper cleaning methods. Never spray anything onto or inside of the WorkCentre 480cx. Use supplies or cleaning materials only as directed. Keep all supplies and materials out of reach of children. Do not use the WorkCentre 480cx near water, in wet locations, or outdoors. Do not place the WorkCentre 480cx on an unstable cart, stand, or table. The WorkCentre 480cx may fall, causing personal injury or serious damage to the machine. This product is equipped with a grounding type plug. The plug will fit only into a grounded power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an adapter to connect the WorkCentre to a power source receptacle that lacks a ground connection terminal. The WorkCentre 480cx should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, consult your local power company. Do not allow anything to rest on the power cord. Do not locate the WorkCentre 480cx where people will step on the cord. Next Page Previous Page

equipment. Ensure that the WorkCentre 480cx is installed near an outlet and is easily accessible. Your machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Slots and openings in the cabinet and in the back and sides of the WorkCentre are provided for ventilation. To ensure reliable operation of the WorkCentre and to protect it from overheating, these openings must not be blocked or covered. The WorkCentre 480cx should never be located near or over a radiator or heat register. The WorkCentre 480cx should not be placed in a built-in installation unless proper ventilation is provided. Never push objects of any kind into the slots of the WorkCentre 480cx as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock. Never spill liquid of any kind on the WorkCentre 480cx. Never remove covers or guards that require a tool for removal. There are no casual operator serviceable areas within the covers of the WorkCentre 480cx. Never defeat interlock switches. This Machine is designed to restrict operator access to unsafe areas. Covers, guards, and Next Page Previous Page

operate with covers opened. Use of an extension cord with this WorkCentre is not recommended or authorized. Avoid direct viewing of the document lights. The lamps are bright and, while not harmful, they may cause an annoying afterimage. Always keep the document cover closed during operation and storage. If you need additional safety information concerning the WorkCentre or Xerox supplied materials, you may call the following toll-free number. In the United States or Canada: 1 - 800 - 828 - 6571 Next Page Previous Page

System Setup Ringer Volume Default Settings Arrange Alignment Clean Head Select Language Adjusting Speaker Volume Setting the Clock Mode Setting the Date and Time Setting the System ID (Your Number and Name) Reports User Options (System Data) Click on one of the following topics or use the Search button on the left: Set Up Your Machine Unpacking Control Locations and Functions Choosing a Location Setting Up Your Machine Installing Ink Cartridges Storing Ink cartridges Loading Paper Paper Guidelines Paper Selection Guidelines for Special Paper and other Media Installing Software System Requirements Overview of WorkCentre 480cx Drivers Software Installation Procedure Uninstalling Software Next Page Previous Page

Unpacking *1 Two CD ROMs containing Installer, Software and Online User Guide.. *2 Appearance may vary according to country. 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 WorkCentre 480cx Ink Cartridges WC480cx Quick Installation Guide WC480cx Quick Reference Guide Document exit tray Document input tray CD-ROM 1 One-touch label PC cable Replacement ADF Rubber Pads Power cord2 Telephone line cord2 Next Page Previous Page

Take a moment to familiarize yourself with the main components and their locations. Note: Your machine may look slightly different than the illustration. Paper Feeder Extension Paper Exit Tray Automatic Paper Feeder Automatic Document Feeder Document Input Tray Document Guide Control Panel Envelope Guide Paper Guide Front View Document Exit Tray Next Page Previous Page

Book TOC Chapter TOC Search Quit 1-4 LINE Jack EXT Jack PC Cable Connector Power Cord Connector Black Ink Control Panel Inside Color Ink Next Page Previous Page

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover. Do not place your machine: • In direct sunlight. • Near heat sources or air conditioners. • In dusty or dirty environments. Setting Up Your Machine Document Input Tray Insert the two tabs on the tray into the slots as shown. Fold out the extension tray, if necessary. Next Page Previous Page

Slide the Printer Exit Tray out from the base of the machine. If desired, fold out the extension tray. Document Exit Tray Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extension tray, if necessary. Next Page Previous Page

accessories to the WorkCentre 480cx. Refer to Telephone Connectivity Guidelines for more detailed connection scenarios. Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack. Extension Phone If you want to use a regular phone or answering machine with your WorkCentre 480cx, connect it to the jack labeled EXT on the side of the machine. To a standard telephone wall jack Next Page Previous Page

interface port for use with IBM PCs and compatible computers. Using the supplied Centronics parallel cable, connect your WorkCentre 480cx to a computer that supports bi-directional communications (IEEE standard 1284). Note: If using another parallel cable, ensure that it meets IEEE standard 1284 specifications and is not longer than twelve feet. To a telephone or answering machine Next Page Previous Page

the steps below: CAUTION: Make sure the computer is turned off, and the WorkCentre 480cx is unplugged from the power outlet. 1 Plug the parallel cable into the connector on the back of the WorkCentre 480cx. Swing the metal clips of the connector inward until they lock firmly inside the notches on the parallel cable connector. 2 Connect the other end of the cable to the parallel port on your computer. Refer to your computer documentation for assistance with this procedure. ! Next Page Previous Page

WARNING: THERE IS NO ON/OFF SWITCH FOR THE WORKCENTRE 480CX. WHEN THE AC POWER CORD IS PLUGGED IN, THE MACHINE IS FULLY ENERGIZED. 1 Plug one end of the AC power cord into the back of the machine and the other end into a grounded AC power outlet. 2 The machine turns on and performs a self diagnostic test. POWERING UP PLEASE WAIT appears on the LCD display. If you are setting up the machine for the first time, or if the machine has not been operated for an extended period of time, it will emit an alarm sound and the Alarm LED will light. SET DATE AND TIME, and PRESS START will appear on the LCD display. !! To AC outlet Next Page Previous Page

character of the date in the LCD display. 4 Enter the date and time using the Number Keypad. If you need assistance entering characters using the Number keypad, refer to Entering Alphanumeric Characters. 5 Press the Start/Enter button to confirm your settings. The WorkCentre 480cx returns to standby mode. If there are no ink cartridges installed, ALL CART. EMPTY appears in the top line of the display. Note: If you do not set the date and time, after a short period of time the machine will automatically accept whatever date and time are displayed on power up. It will then go into standby mode. Note: To power off the machine, unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machine. SET DATE AND TIME PRESS START Next Page Previous Page

Your machine is a dual cartridge Inkjet printer. You must use a black and a color ink cartridge. When viewed from the front of the machine, the Black Ink Cartridge installs in the right Cartridge Holder while the Color Ink Cartridge installs in the left Cartridge Holder. An optional Photo Ink Cartridge, which can be installed in place of the Black Ink Cartridge, is also available. When installing ink cartridges, you must provide specific information to the Workcentre 480cx about the cartridges you install. This allows the printer to keep track of which cartridges are installed and to gauge ink cartridge utilization. There are two methods of entering this information. You may enter the required information directly via the WorkCentre 480cx control panel or you can update Ink Cartridge information using the WorkCentre 480cx Control Software and a PC. The procedures in this section cover Ink Cartridge Installation without using the WorkCentre 480cx Control Program. To install Ink Cartridges using the WorkCentre 480cx Control Program, refer to The Xerox WorkCentre Control Program. Next Page Previous Page

1 Lift open the Control Panel cover by pulling up on the Control Panel. The Cartridge Compartment Cover is now accessible. 2 Open the Cartridge Compartment Cover by lifting up on the recessed handle. The Cartridge Carrier Assembly moves to the center of the machine. 3 Unwrap and remove the Black Ink Cartridge from its packaging. Hold the cartridge by the top only. Control Panel Cartridge Compartment Cover Next Page Previous Page

4 Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge. Note: Ensure that there are no pieces of tape remaining on the cartridge. Next Page Previous Page

Black Ink Cartridge holder is located on the right side of the Cartridge Carrier Assembly and can be identified by a black key tab. 6 Slide the Black Ink Cartridge down into the holder and push it in the direction of the arrow until it clicks into place. Note: If you want to install the optional Photo Ink Cartridge, you must first remove the Black Ink cartridge. Next, install the Photo Ink cartridge into the cartridge holder in place of the Black Ink Cartridge. 7 Unwrap and remove the Color Ink Cartridge from its packaging. Hold the cartridge by the black areas or colored top only. Black/Photo Cartridge Holder Color Cartridge Next Page Previous Page

cartridge. 8 Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge. 9 Locate the Color Ink Cartridge holder inside the printer. The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab. Next Page Previous Page

in the direction of the arrow until it clicks into place. 11 Close the Cartridge Compartment Cover. CARTRIDGE CHANGED? appears in the display 12 Press the Down or Up button until BOTH appears in the display. 13 Press the Start/Enter Button. LEFT CARTRIDGE? appears in the top line of the LCD display. 14 Press the Up or Down buttons until NEW COLOR CARTRIDGE appears in the lower line of the display. Black/Photo Cartridge Holder Color Cartridge Next Page Previous Page

RIGHT CARTRIDGE? appears in the top line of the LCD display. 16 Press the Up or Down buttons until NEW BLACK CARTRIDGE appears in the lower line of the display. 17 Press the Start/Enter button to confirm your choice. The Cartridge Carrier Assembly moves back to the docking position. 18 Run a Cartridge Alignment Test. This will ensure that your WorkCentre 480cx generates the best possible prints. Refer to Arrange Alignment. CAUTION:Do not power off the machine until the Cartridge Carrier Assembly has moved back into the docking position. If no menu choices are made, the Carrier Assembly will automatically return to the docking position after about one minute. ! Next Page Previous Page

The ink cartridge storage unit provides a convenient place to store an extra black or color ink cartridge, and prevents an opened cartridge from drying out. To store an ink cartridge in the storage unit: Insert the ink cartridge into the storage unit and push down lightly until it clicks into place. When switching between photo and black ink cartridges, keep the unused one in the ink cartridge storage unit. The storage unit prevents the cartridge from drying out while providing easy access to it. Storage Unit Cartridge Next Page Previous Page

Push the cartridge down slightly and pull it toward you. Loading Paper For best results, use high quality xerographic copy paper or inkjet paper. Using the Automatic Paper Feeder You can stack paper, envelopes, card stocks, labels, or transparencies in the Automatic Paper Feeder to feed automatically. If there is no paper loaded in the Automatic Paper Feeder, NO PAPER will appear in the LCD Display. The WorkCentre 480cx will beep and the Alarm LED will light. The Automatic Paper Feeder can hold a maximum of 100 sheets of 20 Next Page Previous Page

upon media thickness, maximum capacity may be reduced. Note: If you experience problems feeding paper, place the media into the Manual Paper Feeder one sheet at a time. 1 Pull the Extension Tray on the Automatic Paper Feeder all the way up. 2 Prepare the print material for loading. For paper and envelopes, flex paper or fan envelopes back and forth. Do not fold or crease the paper. Straighten the edges on a level surface. Extension Tray Automatic Paper Feeder Next Page Previous Page

envelopes in the Automatic Paper Feeder. For transparencies, refer to the packaging for the transparency stock to determine the print side. Hold the transparencies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print side. Also, be sure to use transparency stock approved for use with inkjet printers. Fan the stack of transparencies to prevent feeding failures. Next Page Previous Page

that the right edge of the media is in contact with the right side of the Automatic Paper Feeder. Do not exceed the rated capacity. Do not mix different types of print media. Refer to the following instructions for loading each type of print material. a) Load paper or transparencies with the print side facing you. b) Load letterhead paper with the design side face-up. The top edge of the sheet with the logo should enter the printer first. 4 While squeezing the tab on the paper guide, move the guide to the right. Slide the paper guide until it lightly touches the side of the stack of print media. Do not press the paper guide too tightly to the edge of the print media, the guide may bend the media or provide too much resistance when feeding. Next Page Previous Page

Paper Feeder, make sure that you select the source and the correct paper size from your software application before starting your print job. Loading Envelopes When printing envelopes, remember to use the envelope guide in the Automatic Paper Feeder. To load envelopes: 1 Turn the envelope guide upright. Next Page Previous Page

envelope with the stamp area must enter the Automatic Paper Feeder first. The right edge of the envelope must align with the raised edge of the envelope guide. 3 Squeeze the Left Paper Guide and move it to the right until it lightly touches the envelope. Note: Do not feed stamped envelopes. Next Page Previous Page

windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer. Using the Manual Paper Feeder Use the Manual Paper Feeder to feed paper one sheet at a time into your machine. Note: When you print a file from your PC using the Manual Paper Feeder, ensure that you select the source and the correct paper size from your software application before starting your print job. ! Next Page Previous Page

guide to the width of the print material. Slide the paper guide to the right until it lightly touches the stack of print media. Do not tightly press the paper guide to the edge of the print media, the guide may bend the media or prevent the media from feeding. Note: Refer to Loading Paper for specific instructions on loading various types of media. 2 Ensure that the media is fed into the machine as far as it will go. 3 Press the Start/Enter button to start manual feeding of the media. If you have more than one page to print, press the Start/ Enter button for each page. Paper Guide Next Page Previous Page

media, keep these guidelines in mind: • Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. • Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough. • Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl. • During storage, moisture-proof wrap (any plastic container or bag) should be used to prevent dust and moisture from contaminating your paper. • Always use paper and other media that conform with those listed under Specifications in the Appendix. • Use only well-constructed envelopes with sharp, well creased folds. • DO NOT use envelopes with clasps and snaps. Next Page Previous Page

stick adhesives, or other synthetic materials. • DO NOT use damaged or poorly made envelopes. Paper Selection One of the most important things you can do to assure the best possible printing performance of your machine is to select the correct paper. Your machine produces letter quality print on most plain bond papers, including cotton bond and photocopying papers; it does not require special ink jet papers. However, the print quality varies with different paper types. Be sure to test a type of paper before you purchase a large quantity. Paper Types Plain Paper The machine supports paper sizes of letter, legal, and A4 in portrait orientation. You can use regular copier paper, cotton bond papers, and typical letterhead. Always use paper without curls, folds, staples, or damaged edges. Inkjet Paper This paper has been developed specifically for printing with inkjet printers. It will produce high quality documents which will compare favorably to those produced with a laser printer. Next Page Previous Page

with minimal or no smearing or running when in contact with water or damp surfaces, making it a good choice for damp or rainy environments. Glossy Photo Paper Glossy photo paper is a high gloss, thicker paper that produces the look and feel of a photograph. Use this paper to produce photo- realistic prints from your printer. Transparencies Your transparencies will possess excellent contrast, sharpness, and color. Iron-on Transfers Use inkjet T-shirt transfers to create and personalize T-shirts, sweatshirts, aprons, tablecloths, napkins, tote bags, and anything else your imagination allows! Use on any cotton or cotton/poly blend fabric. Your image is printed in mirror image so when you iron it onto the T-shirt, the image is viewed correctly. Greeting Card Stock Get the most out of card making software with Greeting Cards. These cards give your unique, personalized cards the look and feel Next Page Previous Page

announcements, and more. Guidelines for Special Paper and other Media Be sure to read any instructions that come with your special paper. These instructions provide important information regarding how to achieve the highest print quality with these papers. • It is recommended that you feed special paper types one sheet at a time. • For transparencies and glossy photo paper, follow these guidelines: Let the printed sheets dry completely before storing them. When a printed sheet has dried completely, cover the printed side with a sheet of plain (not coated) paper before storing it; this is recommended even if you place the sheets in a clear file or plastic holder. Do not leave the film in the paper tray for long periods of time. Dust and dirt may accumulate on the film resulting in spotty printing. To avoid smudging caused by fingerprints, handle transparency film and coated paper carefully. Next Page Previous Page

sunlight. Store unused media flat. Do not remove papers from their protective packaging until you are ready to use them. Store unused media at temperatures between 59 and 86 degrees Fahrenheit (15 to 30 degrees Centigrade). The relative humidity should be between 10% and 70%. • If the print density of your page is very high, light paper stock may curl slightly due to the large amount of ink. If you need to print dense graphics, try printing on heavier stock. • Do not use thicker paper than meets the specifications for this machine. Printing with a paper that is thick enough to come in contact with the print head nozzles may damage the cartridge. Installing Software System Requirements Proper operation of the WorkCentre 480cx requires that your personal computer meets or exceeds the following system requirements: • IBM compatible personal computer, with a 486SX 33MHz or faster processor Next Page Previous Page

98, Windows NT 4.0) • At least 4MB of free hard disk space* • 8MB or more RAM** (Windows 3.1x), 16MB RAM (Windows 95, 98), and 24MB RAM (NT 4.0) * 4MB minimum hard disk space required for driver installation only. If installing the additional software packages included on the CD ROM, an additional 30MB free hard disk space is required (20MB Pagis Pro, 10MB LaserFax3.5 Lite). ** 8MB RAM required for driver installation only. If installing the additional software packages included on the CD ROM, 16MB RAM is required. Overview of WorkCentre 480cx Drivers Before the WorkCentre 480cx can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre 480cx for printing, scanning and PC fax operations. PC fax is the process of faxing a computer file, such as a word processing document or image file, directly from your computer via the built- in fax modem in the WorkCentre 480cx. All of the necessary drivers are contained on the CD included with your WorkCentre 480cx. In addition to the driver files, several Next Page Previous Page

scanning program Pagis Pro, a suite of four scanning applications, is provided for your convenience. LaserFAX Lite, a PC Fax software application which allows you to fax directly to and from your PC, is also included. Software Installation Procedure In Windows 3.x, Windows 95/98, or Windows NT 4.0 1 Make sure the Xerox WorkCentre 480cx is connected to your computer. 2 Power off the WorkCentre 480cx by unplugging it from the wall outlet. 3 Turn on your PC and start Windows. 4 Power on the Workcentre 480cx by plugging it into a grounded wall outlet. 5 Insert the supplied CD into your computer’s CD ROM drive. The Xerox WorkCentre 480cx installation program will begin. If the program does not start: a) From the Start menu, select Run (Windows 95/98 and NT 4.0). Or Next Page Previous Page

Run (Windows 3.x). b) Type D:\XINSTALL.EXE (where "D" represents the letter designation of the computer’s CD ROM drive), and click OK to start the installation program. The Xerox WorkCentre 480cx installation program will begin. 6 Follow the on-screen instructions to complete the software installation. Note: When installing LaserFAX Lite, you must complete the registration form. Follow the on-screen instructions when filling out the form. The information you provide will also be used by LaserFAX Lite to create your fax cover page. Next Page Previous Page

the installation process. If your computer does not shut down and restart automatically, you must shut it down manually and restart it before the changes you have made take effect. Note: The WorkCentre 480cx will be selected as the Default printer in Windows after installing the printer driver. Uninstalling Software Uninstallation of software is required only if you are upgrading the software, or if your installation fails. In Windows 3.x In Windows 3.x, all WorkCentre 480cx software components are installed into a single program group. 1 Start Windows. 2 In the Program Manager, double click the WorkCentre 480cx Program Group. The WorkCentre 480cx Program Group will open. 3 Double Click on the Program Group containing the component you wish to uninstall. Next Page Previous Page

4 Double Click on the Uninstall icon. The selected component is uninstalled. In Windows 95/98, or Windows NT 1 Start Windows. 2 From the Start menu, select Programs. 3 Locate the Start Menu Program Item for the component you wish to uninstall. 4 Click on the Submenu uninstall icon for the component you wish to remove. A window will open prompting you to confirm that you wish to remove the selected application. 5 Click on Yes. 6 Uninstall Shield launches and the component is uninstalled. Note: Each software component must be uninstalled one at a time. Next Page Previous Page

LCD Display The display shows the current status of your machine, and guides you through various tasks using a menu system for each operation. One-touch Dial and Special Function Buttons Use to call most frequently used numbers with one button. Also, use in conjunction with the Menu button to set up special functions or print reports. Express Use to quickly scan documents into memory when faxing. Form Feed Use to eject paper from the printer if the paper is not automatically fed out from the printer after printing. Also, use to load paper if the machine runs out of paper during a PC print job. Next Page Previous Page

Up and Down Buttons Use to display the next or previous menu item. Also used to make adjustments. Right and Left Use to move cursor left or right across the display. Stop Use to stop an operation at any time. Copy Use to copy a document. Start/Enter Use to start a job. Also use to activate the selection shown in the display. Busy LED Indicates machine is in use. ALARM LED Indicates a malfunction. Next Page Previous Page

and numbers for various programming functions. Search/Delete Use to search for numbers in memory. Also use to delete digits in the edit mode. Receive (Receive Mode) Use to choose the receive mode you want to use. The selected mode is displayed. Resolution Use to choose the resolution of copied or transmitted documents. Contrast Use to choose the contrast of copied or transmitted documents. Speed/Dual Use to dial calls and send fax documents by entering a 2- digit number. Also use to switch the LCD display while performing dual jobs. Redial/Pause Use to redial the last phone number called. You can also use it to add a pause when storing a number in memory. Flash Use to perform a switch-hook operation such as call waiting. Speaker Use to adjust the volume of the internal speaker. Next Page Previous Page

1 Press the Menu button, then press the System Setup button on the one-touch keypad. The display indicates RINGER VOLUME ?. 2 Press Enter, then press the Up or Down button to choose the desired loudness of the ringer. You can choose between OFF, LOW, MED (medium), or HIGH settings. The selected ringer sounds and the display indicates the loudness level. Note: The machine will work normally even if the ringer is set to off. 3 Press Enter when the desired volume level is selected. The display indicates the next setup menu, DEFAULT SETTING ?. For details on the Default Settings menu, see Default Settings. RINGER Next Page Previous Page

Default Settings The default print resolution and contrast can be set to their most frequently used modes. Whenever a document is sent or copied, the home contrast and resolution mode will be activated unless otherwise changed by using the Resolution or Contrast button on the control panel. 1 Press the Menu button, then press the System Setup button on the one-touch keypad. The display indicates RINGER VOLUME ?. 2 Press the Up or Down button until DEFAULT SETTING ? appears. 3 Press the Start/Enter button. The display prompts you to choose Resolution or Contrast. 4 Press 1. or press the Start/Enter button to enter the Default Resolution set up menu. You may also use the Up and Down buttons to select 1. RESOLUTION. 1.RESOLUTION 2.CONTRAST DEF. RESOLUTION [ FINE ] Next Page Previous Page

5 Press the Left or Right button repeatedly until you locate the desired mode: • STANDARD - use with most documents. • FINE - use for documents with fine detail, such as small print. • SUPER FINE–use for documents that have extremely fine detail. 6 Press the Start/Enter button to select the desired Default Resolution. The display again prompts you to choose Resolution or Contrast . 1.RESOLUTION 2.CONTRAST Next Page Previous Page

enter the Default Contrast set up menu. The current Default Resolution is displayed. 8 Press the Left or Right button repeatedly until you find the desired mode: • NORMAL–use with documents of average or normal contrast. • DARKEN–use with documents with low contrast or light images. • LIGHTEN–use with documents with high contrast or dark images. 9 Press the Start/Enter button to select the desired mode. The Resolution or Contrast setup menu selection is displayed. 10 Press the Stop button to return to Standby mode. DEF. CONTRAST [ NORMAL ] Next Page Previous Page

check and adjust Ink Cartridge print head alignment. To run the Arrange Alignment: 1 Press the Menu button, then press the Maintenance button on the one-touch keypad. The display indicates SELF TEST ?. 2 Press the Down button. ARRANGE ALIGNMENT ? appears in the display. 3 Press the Start/Enter button. PRINTING... appears on the LCD display. The WorkCentre 480cx will then print out a Cartridge Alignment pattern sheet consisting of a series of four test patterns. The patterns are designated A,B,C, and D. Each pattern is made up of a series of lines which are individually numbered. By selecting the straightest line from each pattern, you can optimize the print head alignment. After printing out the Cartridge Alignment sheet, the Cartridge Maintenance set up menu appears on the LCD display. CARTRIDGE MAINT. <15> [0-30] A Next Page Previous Page

display, corresponds to alignment test pattern A. The range of numbers bracketed in the center of the display line indicates the range of valid pattern selection choices. The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal. 4 Using the Number Keypad, enter the number of the line which appears the straightest from pattern A. 5 Press the Start/Enter button to confirm your selection. The LCD panel updates and the set up screen for the Alignment B test pattern is displayed. 6 Using the Number Keypad, enter the number of the line which appears the straightest from pattern B. 7 Press the Start/Enter button to confirm your selection. The LCD panel updates and the set up screen for the Alignment C test pattern is displayed. 8 Using the Number Keypad, enter the number of the line which appears the straightest from pattern C. 9 Press the Start/Enter button to confirm your selection. The LCD panel updates and the set up screen for the Alignment D test pattern is displayed. 10 Using the Number Keypad, enter the number of the line which appears the straightest from Alignment pattern D. Next Page Previous Page

LCD panel updates and the set up screen for the Alignment A test pattern is displayed. 12 Press the Stop button to return to normal operation. Clean Head The Clean Head procedure cleans the print nozzles and removes any deposits that may impair printing functions. To run the Clean Head Procedure: 1 Press the Menu button, then press the Maintenance button on the one-touch keypad. The display indicates SELF TEST ?. 2 Press the UP button. CLEAN HEAD ? appears in the LCD display. 3 Press the Start/Enter button. PRINTING... appears on the LCD display. The WorkCentre 480cx prints a head cleaning test pattern. Note the series of diagonal lines across the top and bottom of the test pattern. Breaks within a line of the same color indicate a clogged nozzle. Try running the Clean Head procedure again if you see breaks in the diagonal lines. Next Page Previous Page

the LCD panel display. You may choose between five different languages: English, German, French, Italian, and Spanish. To select a default language: 1 Press the Menu button, then press the System Setup button on the one-touch keypad. The display indicates RINGER VOLUME ?. 2 Press the Up or Down buttons until SELECT LANGUAGE ? and ITEM 1-5 appear in the LCD display. 3 Press the UP or Down buttons to scroll through the language options. A flashing cursor will indicate the currently selected language. 4 Press the Start/Enter button to confirm your language selection. Next Page Previous Page

1 Press the button on the front panel to adjust the speaker volume. If you cannot hear a dial tone, check the phone line connection. 2 The display indicates the current volume level. Press the Up or Down button repeatedly until the desired loudness setting is displayed. Loudness is set in the range from 1 through 7, with 7 representing the loudest setting. 3 After choosing the desired volume level, press the button to return to the Standby mode. Setting the Clock Mode You can configure your machine to display time using either a 12 hour or 24 hour format. 1 Press the Menu button, then press the System Data (01) button on the one-touch keypad. PAPER SIZE appears on the display. 2 Press the Up button two times. CLOCK MODE appears on the LCD display. The display prompts you to select either a 12 hour or 24 hour Clock Mode. Next Page Previous Page

hour Clock Mode. Setting the Date and Time The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes you send. 1 Press the Menu button, then press the Date & Time button on the one-touch keypad. The current date and time are displayed. A flashing cursor in the display prompts you to enter the date. 2 Using the number keypad, enter the current date using a MMDDYYYY date format. If you make a mistake, use the right and left buttons to move the cursor to the digit you wish to change. After entering the date the flashing cursor will move into the first digit of the time. 3 Using the number keypad, enter the current time. Remember to enter the time according to the current Clock Mode setting (12 or 24 hour format). Refer to the previous section, Setting the Clock Mode for details. 04-30-1999 08:29 (AM) Next Page Previous Page

correct. The display indicates the date and time you have set, then returns to Standby mode. Note: If an invalid number is entered, the machine beeps and does not proceed to the next step. If this happens, enter the correct number. Setting the System ID (Your Number and Name) In some countries you are required by law to indicate your fax number on any fax you send. The System ID, including your telephone number and name, will be printed at the top of each page sent from your machine. The System ID, including your telephone number and name, will be printed at the top of each page sent from your machine. 1 Press the Menu button, then press the System ID button on the one-touch keypad. SYSTEM NUMBER appears in the LCD display. A flashing cursor in the display prompts you to enter the telephone number. Next Page Previous Page

display. 2 Enter the telephone number (up to 20 digits) to which your machine is connected. You can enter a space by pressing the RIGHT button two times. If an incorrect number is entered, press the Right or Left button to move the cursor under the incorrect digit, then enter the correct number or press the Delete button to delete the number. 3 Press Enter when the correct number is displayed. The display prompts you to enter your ID name. 4 Enter your ID name. This can be any name up to 20 characters in length. You can enter alphanumeric characters using the number keypad. Special symbols such as + and - can be included by pressing 0 repeatedly. Note: If there is an ID name previously registered, it appears in the display. If you want to enter the same letter or number in succession (for example, SS, AA, 777), enter one digit, then move the cursor by pressing the Right button, and enter the next digit. Next Page Previous Page

Right button two times moves the cursor two positions to the right, creating a space. For additional details on how to use the number keypad to enter alphanumeric characters, see Entering Alphanumeric Characters. 5 Press Enter when the name in the display is correct. Reports Your fax machine can print reports containing useful information like Scheduled Jobs and System Data. The following reports are available: • Journal (One-Touch button 14) The journal consists of two reports, a Transmission Report and a Reception Report. Each report contains information concerning transmission or reception activities. They can be printed on command, or automatically if certain conditions are met (see Selectable Options). These reports will be automatically printed after every 40 transmissions or receptions. • Help List (One-Touch button 15) This quick reference guide consists of a list detailing the machine’s basic functions and commands. Next Page Previous Page

The Message Confirmation Report lists important information about faxes sent from your machine including: the remote site fax number, a sample of the transmitted text, the number of pages faxed, the communication mode, and the communication results. You can set up your machine to print a TX Confirm report: • Automatically after each transmission (ON). • Automatically only if an error occurs during transmission (ERR). The machine can be set to print no report at all (OFF). You can print this report manually at any time you want. • Schedule Job (One-Touch button 17) The Schedule Information List provides information about documents currently stored for Delayed Transmission, Priority Transmission, Memory Transmission, Continuous Polling, and TX Polling. The list shows the starting time, type of operation, etc. • Phone Book (One-Touch button 18) This Telephone Numbers List indicates all of the numbers currently stored in machine memory as One-Touch Dial numbers, Speed Dial numbers, and Group Dial numbers. Next Page Previous Page

This System Data List indicates the status of the user-selectable options. See User Options (System Data). After changing any setting, print this list to confirm your changes. To Print Reports 1 Press the Menu button. 2 Press the One-Touch button corresponding to the desired report on the one-touch keypad. Refer to the table below: The selected list will be printed out. One-Touch Button # Button Label Report/List Name 14 Journal Transmission or Reception Journal 15 Help List Help List 16 TX Confirm Message Confirmation Report 17 Schedule Job Schedule Information List 18 Phone Book Telephone Numbers List 19 System List System Data List Next Page Previous Page

This report is printed automatically after sending to or receiving from more than one location and provides detailed information about the operation. Note: Any report which is configured to print automatically will not print if your machine runs out of ink or paper, has a paper jam, or is printing a file sent from a PC. User Options (System Data) Your machine has various user-selectable features. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System List. For more information on printing the list, see To Print Reports. Setting an Option 1 Press the Menu button. 2 Press the System Data button on the One-Touch keypad. The display shows the first option menu. 3 Scroll through the options by pressing the Down or Up buttons repeatedly. Next Page Previous Page

number for the desired setting. Or You can use Right or Left buttons to select the desired setting. 5 Press the Enter button to store your choice in memory. You can exit from setup mode at any time by pressing the Stop button. When you press the Stop button, the machine stores the options you changed and returns to the Standby mode. Selectable Options These instructions assume you’ve followed the steps listed in the previous procedure, Setting an Option, and the machine is prompting you to change one of the options listed below. All of these options are menu settings accessed by the One-Touch button 01, System Data. • PAPER SIZE - Select the paper size you will be printing on. Press 1 for letter (LTR), 2 for A4 size, or 3 to use legal (LGL) size paper. • MESSAGE CONF. - A message confirmation report showing transmission information; whether the transmission was successful, how many pages were sent, etc. Next Page Previous Page

you send a fax (ON). Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the transmission was not successful (ERR). • AUTO JOURNAL - The journal is a report providing detailed information about the previous 40 communication operations including times and dates. Press 1 to print the journal automatically after every 40 transmissions or receptions (ON). Press 2 to disable automatic printing of the Journal (OFF). You can still print Journal reports manually at any time. See To Print Reports. • REMOTE RCV CODE - The remote receive start code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Remote Code and the machine will start receiving. The Remote Code is preset to *9* at factory. You may change the Remote Code by selecting any number from 0 to 9 on the numeric keypad. • DIAL MODE - Select the type of dial system your fax machine is connected to: Next Page Previous Page

dial line. Press 2 if the fax machine is connected to a pulse (Rotary) dial line. • ECM MODE (Error Correction Mode) - This mode compensates for poor line quality and ensures accurate, error- free communication with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled. Press 1 to turn the Error Correction mode on. Press 2 to turn the Error Correction mode off. • RX REDUCTION - When receiving a document as long as or longer than the paper installed in your machine, the machine can reduce the data in the document to fit the paper size in the machine. Use this feature if you want to automatically reduce an incoming page (that would otherwise be divided into two pages) to fit on a single page. If the fax machine cannot reduce the data to fit into one page with this feature enabled, the data is divided and printed in actual size on two or more sheets. There are two RX Reduction modes available, On and Vertical Only. Press 1 to turn the RX reduction feature on. Note that this feature does not apply to the copy mode. Next Page Previous Page

order to maintain the proportionality of the original image, as shown below. Press 2 to turn off RX Reduction. Press 3 to enable vertical only RX Reduction. The machine will reduce an incoming page containing overflow data along the vertical axis only. The net effect will be a vertical compression of the image as shown below. • DISCARD SIZE - When receiving or copying a document as long as or longer than the paper installed in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page, to fit into the recording paper size. If the received page is outside the margin you set, it will be printed on two sheets of paper at the actual size. Original Received Data Original Received Data Next Page Previous Page

is turned ON, it will be reduced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discarded. Using the number keypad, enter the desired discard size (0-30 mm), and press the Enter button to store your selection. • REDIAL INTERVAL - Your machine can automatically redial a remote fax machine if it was busy or does not answer the first call. Enter the number of minutes (from 1 to 15) using the number keypad. • REDIALS - Enter the number of redial attempts (from 0 to 9) you wish your machine to make. Note: If you enter 0, the machine will not redial. • ANSWER ON RINGS - You can select the number of times your machine rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine, it is recommended that you set the ring count to at least 4 to allow you time to answer a call. Enter the ring count by selecting a number from 1 through 7 on the number keypad. Next Page Previous Page

transmission documents are automatically scanned into memory, and it will not be necessary to wait until documents in the Automatic Document Feeder (ADF) are sent out before you can send or store other fax jobs. Press 1 to turn this feature on. Press 2 to turn this feature off. • LOCAL ID - Enabling this feature causes the machine to automatically print the page number, date, and time of the reception at the bottom of each page of a received document. Press 1 to turn this feature on. Press 2 to turn this feature off. • CONT. POLL REPORT (Continuous Polling Report) - You can configure your WorkCentre 480cx to automatically poll and retrieve faxes from unattended fax machines. This can be set up to occur daily at regular intervals. By enabling the Continuous Polling Report, every time continuous polling ends a multi-communication report will be printed. The report will contain the results for each registered station. Press 1 to turn this feature on. Press 2 to turn this feature off. Next Page Previous Page

quality for incoming faxes. The two choice available are Letter Quality (LQ) and Draft. Letter Quality Faxprint will print out faxes at a higher resolution than Draft Faxprint Quality. However, Letter Quality Faxprint will print slower and consume more ink. Press 1 to choose Letter Quality printing of incoming faxes. Press 2 to choose Draft Quality printing of incoming faxes. • CLOCK MODE - Use this feature to determine how time is displayed on your machine. Press 1 to select a 12 hour Clock Mode. Press 2 to select a 24 hour Clock Mode. • DRPD (Distinctive Ring Pattern Detection) MODE - Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients. They need to know which number someone is calling on to properly answer the phone. Next Page Previous Page

machine can "learn" the ring pattern you designate to be answered as a fax. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call. All other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT jack. Note: Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside. You can suspend or change Distinctive Ring Pattern Detection at any time: Press the Menu button. Press the System Data button on the One-Touch keypad. Press the Up button once. The DRPD learn mode menu is displayed. Press 1 to turn DRPD on. Press 2 to turn DRPD off. If you press 1 to setup the Distinctive Ring Pattern Detection, the LCD displays WAITING RING. Call your fax number from Next Page Previous Page

fax machine. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern. When the machine completes "learning," the LCD displays END DRPD SETUP. With the DRPD feature active, DRPD appears in the display and the previously set reception mode is ignored. If you turn DRPD off, the machine returns to any previously set reception mode. Note: DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line. After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone, then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. jack. Next Page Previous Page

Your machine is a high quality copier which offers the following features: • Adjustable Contrast - The contrast setting can be changed to obtain the best copy quality for documents containing faint markings, dark images, photographs or other halftone images. • Multiple copies - 1 to 99 copies of the document can be made. • Enlarge\Reduce - Using the COPY RATE menu, you can reduce or enlarge the size of a copied image from 25% to 200% in increments of 1%. • Collation - When the COPY COLLATE menu option is set to ON, the machine sorts the copy job. For example, if you print two copies of a three-page document, the machine prints one complete document (page 1, page 2, page 3) before printing a second copy (page 1, page 2, and page 3). To make one quick copy: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. Next Page Previous Page

button. You may choose STANDARD, FINE, or SUPER FINE resolution Note: Pressing the Express button automatically selects Standard resolution. This will allow the WorkCentre 480cx to scan each page into memory in only three seconds, reducing total copy time. 4 Press the Copy button twice. The machine will make a copy. To make copies using the Copy menu features: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 If necessary, press the Contrast button or the Resolution button. You may choose STANDARD, FINE, or SUPER FINE resolution. Note: Pressing the Express button automatically selects Standard resolution. This will allow the WorkCentre 480cx to scan each page into memory in only three seconds, reducing total copy time. Next Page Previous Page

more copies (2 to 99), enter the desired number using the Number keypad, then press the Down button or press Start/ Enter. 5 The display shows the next option: the COPY RATE menu where you can manually adjust the copy image scale size settings. The number in the right corner of the bottom line shows the current image percentage. To reduce or enlarge the image size, enter the percent value (25 to 200) using the number keypad. Press the Down button to confirm your settings. 6 The display shows the next option: the COPY COLLATE menu. When making multiple copies, there are two collate options: ON and OFF. COPY [01-99] <01> COPY RATE COPY COLLATE Next Page Previous Page

order, then makes a second copy of 1, 2, and 3 until a total of n copies has been made. • Selecting 2:OFF will make n copies of page one, n copies of page two, and so on. These copy sets will all be stacked on top of each other. Press 1 or 2 to choose the desired collation method. You can also press the Down button to choose the default collation setting: 2.OFF. The LCD display scrolls back and shows the first option: number of copies. 7 Press the Start/Enter button or the Copy button to begin the copy operation. Note: When setting the copy options, pressing the Copy button will begin the copy operation immediately without displaying any remaining options. 1 1 2 2 3 3 SORT 1 1 1 2 2 2 GROUP Next Page Previous Page

Click on one of the following topics or use the Search button on the left: Options for Sending a Fax Using the WorkCentre 480cx Manual Faxing Preparing Documents for Faxing Sending a Fax Manually Sending a Fax Using a One-Touch Number Sending a Fax Using a Speed Dial Number Sending a Fax Using Group Dialing (Multi-Address Transmission) Sending a Fax After Talking Canceling a Transmission Confirming a Transmission Memory Transmission (Broadcasting) Delayed Transmission Adding Documents To a Standby Operation Canceling a Standby Operation Configuring Automatic Dialing Features One-Touch Dialing Speed Dialing Group Dialing (for Multi-Address Transmission) More topics on the next page Next Page Previous Page

Resolution Contrast Using the Number Keypad Other Functions Redial Redial Memory Searching for a Number in Memory Tone Flash Automatic Redial Priority Transmission Polling What is Polling? Being Polled By a Remote Machine (TX POLL) Adding Documents To the Job to be Polled Cancelling a Job Already in Memory Which is Waiting to be Polled PC Faxing What is LaserFAX Lite? LaserFAX Installation Sending Faxes with LaserFAX Lite Fax Conversion Dialog Advanced Features LaserFAX Application Features The LaserFAX Phonebook Troubleshooting LaserFAX Next Page Previous Page

WorkCentre 480cx You can send faxes with the WorkCentre 480cx in one of two ways: • By placing the document in the Automatic Document Feeder and entering the information required for faxing at the WorkCentre 480cx Control Panel. This is called Manual Faxing. For information and instructions for Manual Faxing, refer to Manual Faxing. • By faxing the document directly from your computer workstation using LaserFAX Lite, a software application included with your WorkCentre. This is called PC Faxing. For information and instructions for PC Faxing, refer to PC Faxing. Manual Faxing This section provides information and instructions for faxing a document from the WorkCentre 480cx using the features of the Control Panel. Next Page Previous Page

You can fax documents that are printed on standard letter, legal or A4 size paper. Follow these guidelines to prepare your documents. • Do not attempt to feed the following types of documents into the machine: • carbon-paper or carbon-backed paper • coated paper • onion skin or thin paper • wrinkled or creased paper • curled or rolled paper • torn paper Note: If your document falls into any of the above categories, make a copy of the document first. Use the copy for insertion into the Automatic Document Feeder. • Remove all staples and paper clips before feeding the document. • Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document. Next Page Previous Page

paper. Sending a Fax Manually 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. The display alternately reads DOCUMENT READY and shows the remaining memory capacity. Up to 30 sheets may be inserted at a time. To insert more than one sheet, ensure that the bottom sheet enters first. Stagger the leading edge of the sheets slightly and insert them with light pressure to ensure smooth feeding. document guides Next Page Previous Page

into the Automatic Document Feeder on top of the already loaded sheets. If you are loading pages that are unusually thick or thin, feed one sheet at a time. 3 If necessary, adjust the document resolution and contrast. See Resolution and Contrast. 4 Using the Number keypad, enter the number of the fax machine to which you wish to send the document. If you make a mistake while entering a number, move the cursor under the incorrect digit by using the Right or Left buttons, and correct the number. You may also delete incorrect numbers by pressing the Delete button. 5 Press the Start/Enter button when the number appears correctly in the display. The machine dials the number and begins to transmit the fax. If you wish to cancel the fax, press the Stop button two times. Sending a Fax Using a One-Touch Number 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. Next Page Previous Page

assigned the telephone number you wish to call. For information on storing numbers in memory, see Configuring Automatic Dialing Features. The machine will scan the document and dial the number automatically. When the remote fax machine answers, the document will be transmitted automatically. Sending a Fax Using a Speed Dial Number 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Press the Speed button, then enter a two digit speed dial location number. For information on storing numbers in memory, see Speed Dialing. 4 Press the Start/Enter button to dial the number. The machine will scan the document and dial the number automatically. When the remote fax machine answers, the document will be transmitted automatically. Next Page Previous Page

can dial your most frequently used numbers with one touch of a button or a two digit speed dial number. For information on storing numbers in memory, see Configuring Automatic Dialing Features. Sending a Fax Using Group Dialing (Multi-Address Transmission) Group Dialing can be used in conjunction with Memory Transmission or Delayed Transmission faxing operations. However, before you can access the Group Dialing feature, Group Numbers must be configured. See Group Dialing (for Multi- Address Transmission) for more information. To send a fax using the Group Dialing feature: 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Follow the procedure for the desired operation (see Memory Transmission (Broadcasting) or Delayed Transmission). 4 When you come to the step where the display prompts you to enter the remote fax number, enter the Group Number. Next Page Previous Page

5 Continue the procedure to complete the (Memory Transmission or Delayed Transmission) operation. Your machine will automatically scan the document loaded in the Automatic Document Feeder into memory and subsequently dial each of the numbers included in the group. Sending a Fax After Talking If you have a regular phone connected to the EXT jack on the back of the machine, you can send a fax after speaking with a person at the remote site. 1 Adjust the document guides to match the width of the document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. 3 Pick up the handset of the telephone connected to the EXT jack. 4 Call the remote location. DIAL FAX NUMBER THEN PRESS START appears in the LCD display. Next Page Previous Page

5 to 7 occur in the proper order. 5 When finished talking, instruct the person at the remote location to press the Start button on their fax machine. They can then hang up. The remote fax machine will send the initial fax tones. 6 Wait until you hear the fax tone from the remote fax machine. 7 Press the Start/Enter button on the WorkCentre 480cx. The machine begins to transmit. 8 Replace the handset. Canceling a Transmission To cancel a fax: 1 Press the Stop button at any time during the transmission. The machine continues to send the fax, and the display shows a message warning you that the machine is in use. 2 Press the Stop button again to cancel the transmission. Next Page Previous Page

A Message Confirmation report shows whether the transmission was successful and how many pages were sent. When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. To print a Message Confirmation report: 1 Press the Menu button. 2 Press the TX Confirm (16) button on the One-Touch keypad. 3 The machine prints out a Message Confirmation report. You can also configure your machine to print out a confirmation report automatically each time a fax is sent. To automatically print a confirmation report: 1 Press the Menu button. 2 Press the System Data button (01) on the One-Touch keypad. 3 Press the Down or Up buttons repeatedly until MESSAGE CONF. appears in the display. a) Press 1 to print a confirmation report automatically each time you send a fax (ON). Or Next Page Previous Page

Or c) Press 3 to print only when an error occurs and the transmission was not successful (ERR). If an error occurred during your fax transmission, an error message appears in the display. If you receive an error message, press Stop to clear the message and try to send the document again. For a listing of error messages and their meanings, see LCD Display Error Messages. Memory Transmission (Broadcasting) With Memory Transmission (Memory TX), documents are stored in memory and automatically sent to one or more remote stations. Use this feature to send your documents to multiple locations. You can store a maximum of ten fax numbers for a memory transmission. If you need to send your fax to more than ten locations, you can increase the number of fax locations dialed by including a Group Dial number as one of the ten numbers. After sending, the documents are automatically erased from memory. Next Page Previous Page

document. 2 Slide the document face down into the Automatic Document Feeder until it is grasped and pulled into the machine. If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast. 3 Press the Menu button, then press the Memory TX button on the One-Touch keypad. 4 Enter the telephone number of the remote machine. There are several methods available to do this: • Direct entry of the telephone number using the numeric keypad. • One-Touch keypad dialing of stored telephone numbers (see One-Touch Dialing). • Speed Number dialing using the numeric keypad (see Speed Dialing). 5 Press the Start/Enter button. The display prompts you to enter another fax number. ANOTHER FAX NUMBER? Next Page Previous Page

Or If you want to send the document to more than one location, press the Start/Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number. The number appears in the display. Repeat Step 6 until you have entered the last fax number. Press the Stop button after entering the last fax number. 7 The document is scanned into memory. The display shows the remaining memory capacity and the number of pages. The machine dials the first telephone number and begins sending the document. Note: Only a single Group Dial number may be used per Memory Transmission operation. Next Page Previous Page

Up to 10 delayed transmission operations can be reserved in your machine. 1 Place the document face down in the Automatic Document Feeder. If desired, adjust the resolution and contrast. For details, see Resolution and Contrast. 2 Press the Menu button, then press the Delay TX button on the One-Touch keypad. 3 Enter the telephone number of the remote machine (up to 46 digits). There are several methods available to do this: • Direct entry of the telephone number using the numeric keypad. • One-Touch keypad dialing of stored telephone numbers (see One-Touch Dialing). • Group and Speed number dialing using the numeric keypad (see Configuring Automatic Dialing Features). 4 Press the Start/Enter button. The display prompts you to enter another fax number. ANOTHER FAX NUMBER? Next Page Previous Page

button. Or If you want to send the document to more than one location, press the Start/Enter button and enter another fax number using the numeric keypad, One-Touch keypad, or two digit Speed Dial number. The number appears in the display. Repeat Step 5 until you have entered the last fax number. Press the Stop button after entering the last fax number. Note: Only a single Group dial number may be used in a Delayed Transmission Operation. 6 The display prompts you to enter an ID for the transmission. If you want to assign a name to the transmission, enter it using the Number keypad. If not, proceed to Step 7. For details on how to enter letters using the Number keypad, see Entering Alphanumeric Characters. Next Page Previous Page

time on the upper line and prompts you to enter the time the fax will be sent. 8 Using the Number keypad, enter the time the fax will be sent. Use the Up or Down button to switch between AM and PM. If you set a time earlier than the current time, the document will be sent at that time on the following day. Note: Remember to enter the time in either twelve or twenty-four hour clock mode format, depending upon which mode you enabled. For more information, see Selectable Options. 9 After entering the time, press the Start/Enter button. 10 The machine scans the document into memory, returns to Standby mode and displays a reminder that a Delayed Transmission is set. Note: If you want to cancel the Delayed Transmission, see Canceling a Standby Operation. CURRENT 12:30PM START 12:30PM Next Page Previous Page

You can add documents to a Delayed Transmission previously entered into memory. 1 Place the document face down in the Automatic Document Feeder. If necessary, adjust the resolution and contrast. For details, see Resolution and Contrast. 2 Press the Menu button. 3 Press the Add/Cancel button on the One-Touch keypad. The LCD display prompts you to select ADD or CANCEL. Note that 1. ADD is already selected in the LCD display. 4 Press the Start/Enter button to confirm. The display shows operations currently reserved in memory. 5 Press the Down or Up buttons repeatedly until you find the operation you want to add documents to, then press the Start/ Enter button. OPERATION 1.ADD 2.CANCEL 09:00AM DELAY TX FAX1 Next Page Previous Page

pages already in memory, displays the number of total pages and added pages, then returns to Standby mode. Canceling a Standby Operation 1 Press Menu, then press the Add/Cancel button on the One- Touch keypad. The display prompts you to select 1.ADD or 2.CANCEL. 2 Press 2. The display shows the operations currently reserved in memory. 3 Press the Down or Up button repeatedly until you find the operation you want to cancel. 4 Press the Start/Enter button to cancel the job. Next Page Previous Page

One-Touch Dialing One-Touch dialing lets you use any one of the 20 One-Touch buttons located on the left of the machine’s control panel to automatically dial a number. Storing a Number for One-Touch Dialing 1 When assigning a One-Touch number, press and hold the One- Touch button (01 through 20) for 2 seconds. The display shows TXX:, where "T" signifies you are assigning a One- Touch number and "XX" designates the selected One-Touch button. If a number is already stored in the location, the display shows the number in the upper line and 1:RENEW 2:OTHER in the bottom line. Press 1 to delete the existing number or 2 to select another One-Touch button. 2 Enter the number you want to store (up to 46 digits) using the Number keypad, then press Start/Enter. To insert a pause between numbers when dialing, press the Redial/Pause button. If you make a mistake while entering a number, use the Right or Left buttons to move the cursor under the wrong digit, then enter the correct digit, or press the Delete button. Next Page Previous Page

keypad, enter the desired name (up to 20 alphanumeric characters). For information on how to enter names, see Entering Alphanumeric Characters. Or If you don’t want to assign a name, skip this step. Note: If you assign a name to the number, the name will appear in the display whenever you press the One-Touch button. 4 Press the Start/Enter button when the name appears correctly or without entering a name. The display prompts you to press another One-Touch button. 5 To assign another One-Touch number, press the desired One- Touch button and repeat steps 2 through this step. Or To return to Standby mode, press the Stop button. Dialing a One-Touch Number 1 Press the One-Touch button (0-20) to which you assigned the number you wish to dial. Next Page Previous Page

into the Automatic Document Feeder, the WorkCentre 480cx will begin transmission of the document after the remote machine answers. Using the One-Touch Address Label Sheet A One-Touch label sheet is included with your machine. As you store numbers in One-Touch dial buttons, make a note of the numbers on the label to remind you which number is stored in each position. 1 Remove the clear cover and label using a pointed instrument, as shown below. Label Next Page Previous Page

you wish to change these numbers later. 2 Write information on the label and re-install the label and cover. Speed Dialing You can store up to 50 numbers in two digit Speed Dial locations (01-50). Storing a Number for Speed Dialing You can assign up to 50 fax or telephone speed dial numbers using the two digit numbers 01-50 on the Number keypad. 1 Press and hold the Speed/Dual button for 2 seconds. 2 Enter a two digit location number (01 through 50) to which you want to store a number, then press the Start/Enter button. If a number is already stored in the location, the display shows the number in the upper line and 1:RENEW 2:OTHER in the Next Page Previous Page

another speed dial number. 3 Enter the telephone number you want to store, then press the Start/Enter button. 4 To assign a name to the number, enter the desired name. For information on how to enter names, see Entering Alphanumeric Characters. Or If you don’t want to assign a name, skip this step. 5 Press the Start/Enter button when the name appears correctly or without entering a name. 6 To store more telephone numbers, repeat steps 2 through 5. Or To return to Standby mode, press the Stop button. Dialing a Speed-Dial Number 1 Press the Speed button, then enter the two digit number assigned to the number you wish to call. 2 Press the Start/Enter button to dial the number. The number is automatically dialed. If a document is loaded into the Automatic Document Feeder, the WorkCentre 480cx Next Page Previous Page