Sharp AR-C360P Job Management Manual

Copyright Sharp AR-C360P EFI Job Management Guide P/N 59379301, Revision 1.1 September, 2005 Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Sharp assumes no responsibility for the results of errors beyond its control. Sharp also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Sharp. While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein. The most up-to-date drivers and manuals are available from the web site: www.sharpusa.com Copyright © 2005 Sharp Electronics Corporation and its suppliers, and Electronics for Imaging, Inc. All rights reserved. This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc. This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under license and may only be used or copied in accordance with the terms of the Software license set forth below. This product may be covered by one or more of the following U.S. Patents:þ 4,716,978, 4,828,056, 4,917,488, 4,941,038, 5,109,241, 5,170,182, 5,212,546, 5,260,878, 5,276,490, 5,278,599, 5,335,040, 5,343,311, 5,398,107, 5,424,754, 5,442,429, 5,459,560, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,563,689, 5,565,960, 5,583,623, 5,596,416, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,745,657, 5,760,913, 5,799,232, 5,818,645, 5,835,788, 5,859,711, 5,867,179, 5,940,186, 5,959,867, 5,970,174, 5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,035,103, 6,041,200, 6,065,041, 6,112,665, 6,116,707, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,173,286, 6,185,335, 6,201,614, 6,215,562, 6,219,155, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,271,937, 6,278,901, 6,279,009, 6,289,122, 6,292,270, 6,299,063, 6,310,697, 6,321,133, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,330,363, 6,331,899, 6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,347,256, 6,348,978, 6,356,359, 6,366,918, 6,369,895, 6,381,036, 6,400,443, 6,429,949, 6,449,393, 6,476,927, 6,490,696, 6,501,565, 6,519,053, 6,539,323, 6,543,871, 6,546,364, 6,549,294, 6,549,300, 6,550,991, 6,552,815, 6,559,958, 6,572,293, 6,590,676, 6,606,165, 6,633,396, 6,636,326, 6,643,317, 6,647,149, 6,657,741, 6,662,199, 6,678,068, RE33,973, RE36,947, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D439,851, D444,793. Trademarks Auto-Count, ColorCal, ColorWise, Command WorkStation, EDOX, EFI, Fiery, the Fiery logo, MicroPress, Printcafe, PrinterSite, Prograph, Proteus, and Spot-On are registered trademarks of Electronics for Imaging, Inc., in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions. Bestcolor is a registered trademark of Best GmbH in the U.S. Patent and Trademark Office. AutoCal, Digital StoreFront, DocStream, Fiery Link, FreeForm, Hagen, Intelligent Device Management, Logic, OneFlow, PrintFlow, PrintMe, PrintSmith Site, PrintSmith, PSI Flexo, PSI, SendMe, Splash, VisualCal, the EFI logo, Essential to Print are trademarks of Electronics for Imaging, Inc. Best, the Best logo, Colorproof, PhotoXposure, Remoteproof, and Screenproof are trademarks of Best GmbH

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About the Documentation 12 Introduction 13 About this manual 13 Terminology 14 Chapter 1: About Job Management Job environments 1-16 Levels of job control 1-16 Setting up an operator-controlled environment 1-17 Understanding job flow 1-17 Spooling, processing, and printing 1-18 Visualizing job flow 1-19 Communicating with users 1-20 What the operator should check 1-21 Overview of the job management utilities 1-23 Command WorkStation 1-23 Command WorkStation LE 1-23 Fiery Spooler 1-24 Chapter 2: Introduction to Command WorkStation and Command WorkStation LE The graphical interface 2-25 Active Jobs window 2-28 Jobs window 2-30 Activity Monitor 2-32 Job status indicators 2-36 Action buttons 2-38 Preview windows 2-38 Monitoring single or multiple Fiery servers* 2-38 Contents

Customizing the graphical interface 2-39 Using layout styles* 2-39 Showing, hiding, and arranging components 2-40 Using commands 2-42 Menu bar 2-42 Context-sensitive menus 2-50 Preparing to work with Command WorkStation or Command WorkStation LE 2-51 Connecting to the Fiery 2-51 Printing Fiery information pages 2-53 Setting preferences 2-56 Correcting tray alignment* 2-58 Managing Fiery fonts 2-61 Chapter 3: Using Command WorkStation or Command WorkStation LE Starting up and logging in 3-65 Logging in to the Fiery 3-66 Access levels 3-68 Logging out 3-70 Removing the Fiery from the server list 3-70 Monitoring jobs 3-71 Selecting jobs 3-71 Sorting job displays 3-72 Customizing job ticket information 3-72 Managing job flow 3-75 Importing jobs 3-75 Using job management commands 3-78 Viewing and overriding print settings 3-80 Reordering jobs* 3-83 Managing jobs on multiple Fiery servers* 3-85 Cancelling jobs 3-86 Defining Mixed Media settings* 3-86 Printing Fiery FreeForm variable data documents 3-89

Creating and monitoring FreeForm masters 3-90 Using FreeForm masters with variable data jobs 3-92 Tips for using Fiery FreeForm 3-93 Archiving jobs 3-94 Using the Job Log 3-96 Searching for jobs 3-97 Chapter 4: Previewing and Manipulating Jobs Previewing jobs 4-103 Displaying thumbnail previews 4-103 Preview window controls 4-104 Displaying full-screen previews 4-105 Editing and merging jobs 4-107 Editing jobs 4-107 Merging jobs 4-109 Chapter 5: Using DocBuilder Pro Previewing, editing, and merging jobs 5-114 Imposition window 5-117 Job previews 5-118 Navigating in the Imposition window 5-120 Switching between page view and layout view 5-122 Setting magnification levels 5-123 Viewing the sheets 5-125 Using templates 5-126 Saving your work 5-128 Chapter 6: Advanced Features of DocBuilder Pro Mixed Page mode and Fixed Page mode 6-129 Imposition settings 6-130 Sheet settings 6-131 Layout settings 6-133

Scale settings 6-137 Finishing settings 6-140 Modifying the layout manually 6-145 Reordering pages in Layout mode 6-145 Adding, duplicating, and deleting sheets 6-146 Editing page content 6-148 Rotating pages 6-149 Setting gutter sizes 6-151 Managing templates 6-152 Tips for using the Imposition feature of DocBuilder Pro 6-154 Page-level operations 6-154 Saving imposed jobs 6-154 Chapter 7: Fiery WebSpooler and Fiery Spooler Tracking and managing jobs with Fiery WebSpooler 7-156 About the Fiery WebSpooler window 7-159 Manipulating job options and job flow 7-161 Overriding job option settings 7-163 Job icons 7-164 Spool area 7-165 RIP area 7-166 Print area 7-167 Previewing, editing, and merging jobs 7-167 Previewing raster jobs 7-168 Displaying full-screen previews 7-170 Editing and merging raster files 7-172 Using the Job Log 7-176 Fiery Spooler for Mac OS computers 7-179 Starting Fiery Spooler 7-179 Connecting to a different Fiery from Fiery Spooler 7-180

Appendix A:Basics of Imposition Printing books with the Imposition feature of DocBuilder Pro A-182 Basics of imposition layout A-182 Printer’s marks A-185 Additional sheets A-187 Binding methods A-189 Gang-Up printing A-191 Appendix B:TTemplates 1-Up Full Bleed B-194 2-Up Perfect B-195 2-Up Saddle B-197 3-Up Trifold Brochure B-199 4-Up Gate Fold B-201 4-Up Head to Head B-203 4-Up Z-Fold B-205 Appendix C:Troubleshooting Error messages C-207 Troubleshooting C-208 Command WorkStation or Command WorkStation LE does not respond C-208 Unexpected printing results C-209 Clearing the server C-210 Users are unable to connect to the Fiery C-210 Setup error messages C-211 Index 212

Sharp AR-C360P EFI Job Management Guide - 12 This manual is part of a set of Fiery documentation that includes the following manuals for users and system administrators. Most are available as Acrobat PDF (Portable Document Format) files on the User Documentation CD. • The EFI User Software Installation Guide describes how to install software from the User Software CD to enable users to print to the Fiery, and also describes setting up printing connections to the Fiery. • The EFI Configuration Guide explains basic configuration and administration of the Fiery for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000/Server 2003, and Novell NetWare servers to provide printing services to users. • The EFI Printing Guide describes the printing features of the Fiery for users who send jobs from their computers. • The EFI Color Guide provides information on managing the color output of the Fiery. It explains how to calibrate your Fiery and take advantage of the ColorWise® color management system, as well as features in ColorWise Pro Tools™. • The EFI Color Reference addresses concepts and issues associated with managing color output of the Fiery and outlines key workflow scenarios. In addition, it offers information on printing color documents from popular Microsoft Windows and Apple Mac OS applications. • The EFI Job Management Guide explains the functions of the job management utilities, including Command WorkStation™, Command WorkStation LE™, and DocBuilder Pro™, and how you can use them to monitor and control jobs on the Fiery. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job flow, performs color calibration, and troubleshoots problems that may arise. • Release Notes provide last-minute product information and workarounds for some of the problems you may encounter. About the Documentation

Sharp AR-C360P EFI Job Management Guide - 13 This manual is intended for Fiery operators and administrators, or users with the necessary access privileges, who monitor and manage job flow, manipulate jobs, and troubleshoot problems that may arise. It describes the functions and features of the Fiery® job management utilities—Command WorkStation, Command WorkStation LE, and Fiery Spooler™—for the purposes of job management and quality control. Note:In this guide, the term “Fiery” is used to refer to the Fiery Network Controller for Sharp AR-C360P . The name “Aero” is used in illustrations to represent the Fiery. The term “printer” is also used to refer to the Fiery. The term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. Illustrations of Windows software may not necessarily reflect the version of Windows that you use. About this manual This manual is organized as follows: • Chapter 1 provides preliminary background information about job management and introduces the Fiery job management utilities. It explains how to set up an operator-controlled print environment and discusses job workflows that commonly occur on the Fiery. • Chapter 2 introduces the Command WorkStation and Command WorkStation LE user interfaces. It also provides information on basic Command WorkStation and Command WorkStation LE functions, such as printing Fiery information pages and setting preferences. • Chapter 3 provides instructions on how to monitor and manage job flow using Command WorkStation and Command WorkStation LE. It explains how to hold, process, print, and cancel selected jobs, and how to track and archive printed jobs. Introduction

• Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows of Command WorkStation and Command WorkStation LE. • Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange the pages of your print job in special layouts for folding, binding, or cutting after printing. The Imposition feature is available only if you have installed the DocBuilder Pro option for Command WorkStation. • Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to create custom layouts and take full advantage of Imposition features. • Chapter 7 describes Fiery Spooler, which you can use to view and manage Fiery job activity. • Appendix A provides an overview of the terms and concepts of imposition, including various folding, binding, and cutting methods. • Appendix B describes the built-in templates available from the Imposition feature of DocBuilder Pro. • Appendix C provides basic troubleshooting information. Terminology Specific terms are explained as they are introduced. However, the following general terms are used throughout: • PostScript (PS)—A computer language designed as a page description language. The Fiery uses this language to image the page and communicate with applications. The term “PostScript” can also be used to refer to PDF data jobs. PDF is a structured form of PostScript that provides the ability to preview, scale, and reorder pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or jobs.

Sharp AR-C360P EFI Job Management Guide - 15 • Printer Control Language (PCL)—A computer language designed as a page description language. The Fiery also uses this language to image the page, and communicate with applications. • Job—A file consisting of PostScript or PCL commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or finishing options. • Spool—Write to a disk. Used in this manual to refer to a PostScript or PCL print job saved to the Fiery hard disk drive in preparation for processing and printing. • RIP—Acronym for raster image processing, which changes PostScript or PCL commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor” (RIP) is the computer processor that performs this function. The Fiery RIP changes text and graphics commands in PostScript or PCL into specifications for each dot of toner deposited on a page by the printer. • Process—The term “process” is used interchangeably with the term “RIP” in this manual to refer to raster image processing. • Print—The task of rendering, or imaging, a page or job on a print device. These concepts explain how the Fiery works as a powerful printing system.

This chapter explains the basic principles of job management in an operator-controlled print environment and provides an overview of the Fiery job management utilities. Job environments The Fiery supports several control levels of printing, job management, and Setup, and gives you the flexibility to choose a configuration that corresponds to the requirements of your site. Levels of job control The following descriptions outline the range of levels of job control that may exist in your environment: • At one extreme, an operator in a high-volume printing environment controls the entire job flow and all printing. Print jobs arriving from remote users are spooled to the Fiery hard disk drive and stored until the operator decides it is time to print them. Additional functions (job overrides, prioritizing, and font management) are reserved for the operator. • At the other extreme, anyone on the local network can control all printing and Fiery functions; operator intervention is not required. Users can print from their workstations to any of the published print connections. Anyone can use the job management utilities to control any print job. You can implement intermediate levels of job control in your environment. However, the job management utilities are best suited for an operator-controlled environment. Chapter 1: About Job Management

Sharp AR-C360P EFI Job Management Guide - 17 Setting up an operator-controlled environment This manual assumes you are working in an operator-controlled environment with responsibility for managing job flow. To establish an operator-controlled environment, you or the administrator must complete the following tasks: Set up password privileges—The administrator must set up separate passwords for operator access and administrator access to the Fiery. For instructions on setting up passwords, see the Configuration Guide Chapter 7. Publish the Hold queue only—The administrator must enable only the Hold queue, not the Direct connection or the Print queue, in Setup. (For more information, see the Configuration Guide Chapter 3.) This ensures that all jobs sent by remote users are spooled and held on the Fiery, in preparation for job management by the operator. Establish communication between users and the operator—The operator and remote users must agree on a method for communicating print needs, such as Fiery FreeForm™ masters. Users can attach instructions to jobs using print option and notes fields (see page 1-5). Understanding job flow In an operator-controlled printing environment, remote users send jobs to the Hold queue of the Fiery. Using a job management utility, the operator views the list of held jobs and decides when to release each job for processing and printing. The operator may also intervene during the workflow, stopping jobs as they are processed or printed, placing jobs on hold for future action, or overriding the user-defined print settings for a job. In some cases, the operator may even modify a job, duplicating or removing pages, or merging it with pages from another job before releasing it for printing.

Sharp AR-C360P EFI Job Management Guide - 18 Spooling, processing, and printing To understand job flow through the Fiery, it is helpful to consider the three main stages of printing. Spooling—When a job file is sent over the network by a remote user or imported from disk, it arrives at the Fiery and spools to a location on the hard disk drive. After spooling completely, the job is held on the hard disk drive, where it awaits further instructions from the operator. Processing (RIPping)—When the operator releases the job file, it undergoes raster image processing (RIPping) at the Fiery. During processing, the job file is interpreted as a raster image. This raster image contains the data required by the printer to print the job the way its originator intended. In the raster image, data associated with each dot is rendered on the printer. The raster data tells the printer whether or not to apply toner to each position on the page. Printing—After processing, the job typically moves on to the printing stage. During this stage, the raster image associated with the job is rendered onto paper, and the job is printed. While original job files are saved to the Fiery hard disk drive, raster images are typically deleted after printing. The operator can issue commands to save and hold the raster image on the hard disk drive along with the original job file. Saving the raster image to the hard disk drive offers two advantages: raster files are already processed, so they print quickly, and each part of the raster file is still identified with a page in the original document, so you can access individual pages of a saved raster file. Spooling Processing Printing

Sharp AR-C360P EFI Job Management Guide - 19 Visualizing job flow As the operator, your job management tools permit holding and releasing a job at any stage of the job flow. In the following illustration, solid boxes indicate the types of job status flags you may see in the Command WorkStation or Command WorkStation LE Active Jobs window. Boldface items represent commands you can issue from a job management utility to release held jobs. Each command initiates a job workflow: Print—When you issue the Print command for a held job, the job is released for immediate processing and printing on the printer. Printed Spooling Processing (RIPping) PostScript and PCL data Process (RIP) and Hold Print and Hold Print Print PostScript, PCL, and raster data Spooled/Held Processed/Held Processing (RIPping) Printing Printing Printing Processing (RIPping)

Sharp AR-C360P EFI Job Management Guide - 20 Print and Hold—When you issue the Print and Hold command for a held job, the job is released for immediate processing and printing. However, a raster copy of the original job remains in processed/held status, even after the original job finishes printing. Process (RIP) and Hold—When you issue the Process and Hold command (Command WorkStation or Command WorkStation LE) or RIP and Hold command (Fiery Spooler) for a held job, the job is released for processing and then held in processed/held status indefinitely. To release the job for immediate printing, you must issue the Print command. A raster copy of the original job remains in processed/held status, even after the original job has finished printing. Communicating with users As the operator, you can use the job management tools to communicate with users who originate print jobs. You can help users become better informed about the Fiery so that they can choose the appropriate options for their jobs by supplying the following information: Fiery device information • The name of the Fiery on the network and the names of the network servers sharing it • The IP address or DNS name of the Fiery, to allow users access to Fiery WebTools™ • List of default Fiery settings and other settings • List of installed fonts If their applications do not download fonts automatically, can users download fonts to the Fiery? Should users embed fonts in documents or supply them for you to download? • Resident calibration target and date of current measurements • Custom simulations

Sharp AR-C360P EFI Job Management Guide - 21 Are custom simulations available? If so, what type of targets do they represent? Although users see these print options, they should not select them if there are no custom targets on the Fiery. • List of installable options for the Fiery • Available media, alternative choices, and standard tray/media configurations Printing information • Duration for jobs to be held on the Fiery before deletion • Instructions for setting up the printer on client computers • Sources of PostScript printer drivers, PPDs, color reference files, and additional information • Recommended PPD settings • Conflicting settings and common PostScript errors • FreeForm information regarding use of master and variable data • Imposition information regarding use of the DocBuilder Pro option • Characteristics of commonly used output color profiles • Requirements for Notes fields (information that appears in the Job Log) For example, department name, account code, phone number, or extension. Is particular information mandatory at your site? • Suggestions for what to enter in the Instructions field What the operator should check Users specify print options with jobs they send to the printer. They can also use the Instructions and Notes fields to communicate special print requirements and accounting information. Together, this user-specified information that accompanies the job is called a job ticket.

Sharp AR-C360P EFI Job Management Guide - 22 As the operator, we recommend that you tell remote users which job ticket information you check when receiving a print job, and the information you require in order to print jobs they send. Job ticket information You can view and potentially override the print options specified by users by checking job ticket information. To display user- defined print options, choose Properties in Command WorkStation or Command WorkStation LE (see 3–80), or Override Print Settings in Fiery Spooler (see 7–163). Notes fields Users can enter accounting information in the Notes fields, such as: • User name and phone number • Billing information • Job cost information Instructions field Users can also enter information in the Instructions field to communicate special print requirements, such as: • Priority, due date, and request for notification • Number of copies • Type and quantity of paper • Request for color check by the operator • Request to hold job for future printing or reprinting, and future job instructions • Instructions to merge job with another job • Fiery FreeForm information regarding the use of master and variable data • Imposition instructions

Sharp AR-C360P EFI Job Management Guide - 23 Overview of the job management utilities The Fiery includes the following job management utilities: • Command WorkStation • Command WorkStation LE (Mac OS X) • Fiery Spooler (Mac OS 9.x) These utilities are designed for use by operators who must track and manage jobs and oversee general job flow through the Fiery. All the utilities offer the following job management features: • Monitoring activity on the Fiery and controlling job flow • Viewing and overriding user-defined print option settings • Editing and merging job files • Tracking job activity through the Job Log Command WorkStation The most powerful of the job management utilities, Command WorkStation can be installed on a Microsoft Windows computer that has a network connection to the Fiery. In addition to the job management functions previously outlined, Command WorkStation offers a customizable user interface for monitoring and managing jobs on multiple Fiery servers simultaneously. For an introduction to the Command WorkStation user interface, see Chapter 2. For information on monitoring, managing, and archiving jobs with Command WorkStation, see Chapter 3. Command WorkStation LE Command WorkStation LE allows operators and users to manage jobs from a Mac OS X computer with a network connection to the Fiery.

Sharp AR-C360P EFI Job Management Guide - 24 The features of Command WorkStation LE are similar to those of Command WorkStation. For information on Command WorkStation LE, see Chapters 2 and 3. Fiery Spooler Fiery Spooler must be installed on a networked Mac OS 9.x computer and can only be used on that computer. Fiery Spooler offers job management functions similar to those of Command WorkStation. The default Fiery Spooler user interface is shown in the following illustration. For more information about using Fiery Spooler, see Chapter 7. Spool area RIP area Print area Thumbnail B Thumbnail A Spool status bar RIP status bar Print status bar

Sharp AR-C360P EFI Job Management Guide - 25 This chapter provides an introduction to the Command WorkStation and Command WorkStation LE graphical user interfaces. To follow along in the software as you read the chapter, log in to the application with an Operator or Administrator password, as described on page 3-66. Once you are logged in, you can tour the application. Your exploration will be more complete if you have some jobs in the Active Jobs window (jobs in the Hold queue), and can send more jobs from a nearby computer. The chapter also describes Setup functions such as printing Fiery information pages, setting application preferences, and managing Fiery fonts. Note:Unless otherwise specified, information in this chapter applies to both Command WorkStation and Command WorkStation LE. Sections that apply exclusively to Command WorkStation are denoted by an asterisk (*). Sections that apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown. The graphical interface Command WorkStation and Command WorkStation LE provide graphical means to monitor, preview, and manage jobs on one or more Fiery servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs. The following illustrations show the components of Command WorkStation and Command WorkStation LE. Chapter 2: Introduction to Command WorkStation and Command WorkStation LE

tion LE Sharp AR-C360P EFI Job Management Guide - 26 1 Menu bar (see page 2-42) 2 Job status indicators (see page 2-36) 3 Action buttons (see page 2-38) 4 Active Jobs window (see page 2-28) 5 Jobs window (see page 2-30) 6 Activity Monitor (see page 2-32) 1 2 3 4 6 5 Command

Sharp AR-C360P EFI Job Management Guide - 27 The following sections describe each component in Command WorkStation and Command WorkStation LE. 1 Action buttons (see page 2-38) 2 Active Jobs window (see page 2-28) 3 Jobs window (see page 2-30) 4 Activity Monitor (see page 2-32) 1 2 3 4 Command

tion LE Sharp AR-C360P EFI Job Management Guide - 28 Active Jobs window The Active Jobs window dynamically displays the status and job ticket information of jobs that are currently being held, processed, or printed on the Fiery. The title bar displays the total number of jobs and the total number of held jobs currently being monitored. The Active Jobs window is always displayed. You cannot hide or drag it to a different location. By issuing job management commands, you release held jobs in the window for processing and printing, cancel jobs currently processing or printing, and send jobs back to held status for future action. For more information on the status flags displayed in the Active Jobs window, see “Job status indicators” on page 2-36. Server selection menu Job ticket information Command WorkStation

Sharp AR-C360P EFI Job Management Guide - 29 In the Active Jobs window, you can: • Monitor and manage jobs on the Fiery (see page 3-71) • Customize job ticket information (see page 3-72) • Monitor jobs on multiple Fiery servers* (see page 2-38) Job ticket information Command WorkStation LE

tion LE Sharp AR-C360P EFI Job Management Guide - 30 Jobs window The Jobs window displays information about jobs that have printed successfully through a connected Fiery. The window is divided into four layered panels. Click the selection tabs at the bottom of the window to move between different panels. The following illustration shows the Jobs window for Command WorkStation, which is nearly identical to the Jobs window for Command WorkStation LE. In each panel, the title bar displays the name of the panel and the total number of jobs displayed. All panels of the Jobs window allow you to customize the job ticket information (see page 3-72). Printed Jobs panel The Printed Jobs panel lists all jobs that have been printed from the Sharp AR-C360P. Newly printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs until the job limit (determined by the administrator in Fiery Setup) is reached. When the first job over the limit is printed, the oldest job is deleted from the Printed Jobs list. Printed Jobs tab

Sharp AR-C360P EFI Job Management Guide - 31 Note:The Printed Jobs panel doesn’t list the following types of jobs: jobs printed though the Direct queue and jobs printed with the Print Pages command. Archive panel The Archive panel lists all files and jobs stored in the job archive. For information about using the Archive panel, see “Archiving jobs” on page 3-94. FreeForm panel The FreeForm panel lists the names of all master files used for Fiery FreeForm variable data printing. Jobs listed in the FreeForm panel represent master files that have already been RIPped and stored on the Fiery.

tion LE Sharp AR-C360P EFI Job Management Guide - 32 The FreeForm panel is not available if you logged in as Guest. For information on working with FreeForm jobs and the FreeForm panel, see page 3-89. Job Log panel The Job Log panel lists all processed and printed jobs and includes the date and time the jobs were printed. The Job Log panel is not available if you logged in as Guest. For information on using the Job Log panel, see page 3-96. Activity Monitor The Activity Monitor displays a summary of the job activity on all Fiery servers or a selected Fiery. The activity shown can include

Sharp AR-C360P EFI Job Management Guide - 33 jobs released for spooling, processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor. Display the Activity Monitor by choosing Activity Monitor from the Windows menu. In Command WorkStation, you can use the server selection menu in the Active Jobs window to display job activity for an individual Fiery, or for all servers (see page 2-38).

tion LE Sharp AR-C360P EFI Job Management Guide - 34 All Servers view* In Command WorkStation, the All Servers view of the Activity Monitor summarizes the activity on all connected Fiery servers. • Server Name—Each Fiery appears in a Server Name bar. Click the bar to expand or collapse activity information for a particular Fiery. • Spooling, processing, and printing jobs—When you expand the Server Name bar for a Fiery, any current job activity on that Fiery appears next to a corresponding status box (spooling, processing, or printing). When no activity occurs on the Fiery, the status boxes read Idle. • Error conditions—When an error occurs, the Server Name bar for the affected Fiery appears highlighted in red. Details of the error appear under the expanded bar. Selected Server view When you select an individual Fiery in Command WorkStation, the Activity Monitor provides a more detailed summary of the current activity on that Fiery. In Command WorkStation LE, the Activity Monitor always displays the current activity on the connected Fiery. Animated images provide visual indications of the job activity. Jobs being held, waiting to process, or waiting to print are not displayed.

Sharp AR-C360P EFI Job Management Guide - 35 Four sections appear for a selected server. Click the title bar for each section to expand or collapse the display of each section. Spooling—Displays the file name of the job spooling to the Fiery hard disk. Processing—Displays the file name of the job currently being processed (RIPped), along with an animated preview of the page currently being processed. Printing—Displays the file name of the job currently being printed, and the page number currently printing. With multiple copies, the copy number is also displayed. Command WorkStation LE Command WorkStation

tion LE Sharp AR-C360P EFI Job Management Guide - 36 General Info—Displays the total and available hard disk drive space, and the total and available memory of the Fiery. This section also provides the Fiery name, system software version, technical support number, and printer name. Job status indicators Job status indicators define the color in the Active Jobs window and Activity Monitor to indicate the current status of jobs. For information on how each indicator relates to job flow on the Fiery, see “Understanding job flow” on page 1-17. In Command WorkStation, a key for the job status indicators is displayed below the menu bar: The color-coded job status indicators identify: spooling (white)—The job file is being copied to the Fiery hard disk drive. spooled/held (light yellow)—The job has been downloaded to the Fiery hard disk drive and requires job management instructions from the operator. waiting to process (light blue)—The job is queued to be processed (RIPped). processing (medium blue)—The job is currently being processed (RIPped). processed/held (dark yellow)—The job has been processed (RIPped) and requires job management instructions from the operator. waiting to print (light green)—The job is queued to be printed.

Sharp AR-C360P EFI Job Management Guide - 37 printing (bright green)—The job has been received by the Fiery.

tion LE Sharp AR-C360P EFI Job Management Guide - 38 Action buttons Action buttons provide convenient access to frequently used job management commands. You can also issue these commands by choosing them from the menu bar or the context-sensitive menus. For a detailed description of each Action button command, see the table on page 2-42. To issue an Action button command 1. Select a job in the Active Jobs window or the Jobs window. 2. Click the desired Action button. When a command is unavailable in the current context, its Action button appears dimmed. Preview windows The Preview windows allow you to view thumbnail previews of selected jobs. You can also use the Preview windows to reorder and delete pages of a job, and to merge pages from several jobs into a single, merged job. Monitoring single or multiple Fiery servers* In Command WorkStation, you can set the Active Jobs window, Jobs window, and Activity Monitor to display job information for a single Fiery or all connected Fiery servers. Command WorkStation Command WorkStation LE

Sharp AR-C360P EFI Job Management Guide - 39 To specify the Fiery being monitored 1. Click the arrow in the server selection menu of the Active Jobs window, Jobs window, or Activity Monitor. A menu appears, listing the names of all connected Fiery servers. 2. To display jobs for an individual Fiery, choose the Fiery from the list. To monitor jobs for all connected Fiery servers, choose All Servers. Print jobs on the specified Fiery servers are displayed. Customizing the graphical interface Command WorkStation and Command WorkStation LE offer you the flexibility of showing, hiding, rearranging, and docking user interface components to fit your workflow needs. For example, you may only need a few components, or you may prefer to arrange components side by side for ease of use. In Command WorkStation, you can also choose one of three preset layouts. You can also customize the appearance of job ticket information in the Active Jobs and Jobs windows. For more information, see page 3-72. Using layout styles* Command WorkStation provides three preset and three customizable layout styles. When you choose the command corresponding to a layout style, the display updates to show a specific arrangement of components. To select a layout style • Choose Layouts from the Window menu, and then choose a layout style from the submenu that appears.

tion LE Sharp AR-C360P EFI Job Management Guide - 40 You can choose one of three preset layouts (Default, Style 1, or Style 2) and three custom layouts. For a description of the components included with each of the preset layouts, see page 2-49. You can define and change the configurations associated with the three custom layout styles. For details, see the following section. Showing, hiding, and arranging components Use Window menu commands to show or hide window components. You can also drag components to different locations in the window, and dock components side by side. Note:You cannot hide or drag the menu bar or Active Jobs window to different locations. These components always appear in the Command WorkStation or Command WorkStation LE window. To show or hide a component • Choose the command associated with the component from the Window menu. When a component is displayed, a check mark appears next to it in the Window menu. To move a component to another location • Click the window grip (three vertical lines) on the left side of the component’s title bar (Command WorkStation) or click the component’s title bar (Command WorkStation LE), and drag the window to the desired location. Undocked components float in front of other components and appear with standard window frames. Drag the blank title bar of the window to move the component, or drag the edges of the window to resize the component. You can also click the window Close box to hide the component. Note:When the Jobs window is docked, you can resize it vertically by clicking and dragging its top edge.

Sharp AR-C360P EFI Job Management Guide - 41 to dock or undock a component • Double-click the window grip in the component’s title bar. To save the current display configuration as a layout style in Command WorkStation* 1. Choose Save Layout from the Window menu. 2. In the dialog box that appears, choose the style you want to update, and, if desired, rename the style. 3. Click OK to save the new layout style.

tion LE Sharp AR-C360P EFI Job Management Guide - 42 Using commands You can perform a wide variety of functions using Command WorkStation and Command WorkStation LE commands, which you access from menus in the menu bar at the top of the Command WorkStation or Command WorkStation LE window. When one or more jobs are selected, you can choose job management commands from context-sensitive menus. In addition, you can issue some job management commands by clicking their Action buttons (see page 2-38). Menu bar The menu bar contains commands for Command WorkStation or Command WorkStation LE. When a command is unavailable in the current context, it appears dimmed in the menu. When a command appears with a check mark, choosing it again toggles the command, turning it off. The menu bar always appears in the Command WorkStation window, and cannot be dragged to a different location. Note:In the following table, an asterisk (*) indicates that the command or menu is available for Command WorkStation only. A dagger (†) indicates that the command or menu is available for Command WorkStation LE only.

Menu Command Submenu command Description CWS LE† About LE† Displays information about the current version of Command WorkStation LE Preferences† Allows you to change the Command WorkStation LE preference settings. Services† The commands under this submenu are disabled for Command WorkStation LE. Hide CWS LE† Minimizes and hides the Command WorkStation LE application window. The application continues to run in the background. Hide Others† Minimizes and hides all currently running applications other than Command WorkStation LE. The hidden applications continue to run in the background. Show All† Maximizes and brings to the foreground all applications that are currently running on the computer. Quit CWS LE† Exits the Command WorkStation LE application.

tion LE Sharp AR-C360P EFI Job Management Guide - 44 File Import Job Imports a job file into the Direct, Hold, or Print queue of the Fiery. Archived Job Imports an archived job file into the Hold queue of the Fiery. Export Active Window* Exports the contents of the Active Jobs window to a tab-delimited text file. [current panel of Jobs Window]* Exports the contents of the current panel of the Jobs window to a tab-delimited text file. Job List† Exports the contents of the Active Jobs window to a tab-delimited text file. Job Log† Exports the contents of the Job Log panel to a tab-delimited text file. Print* Job Log* Prints the current Job Log on a local printer. Active Window* Prints the contents of the current window on a local printer. Exit* Closes the Command WorkStation application window. Close† Closes the Command WorkStation LE application window. Edit Find Allows you to search selected Fiery servers for jobs that match certain search criteria. Preferences* Allows you to change the Command WorkStation preference settings. Undo, Cut, Copy, Paste† Applies the specified action on the selection. For more information, see Mac OS Help. Menu Command Submenu command Description

Actions Print Prints the selected job in the Active Jobs window, Printed Jobs panel or Archive panel. Delete Deletes the selected job in the Active Jobs window, Printed Jobs panel, FreeForm panel, or Archive panel. You cannot delete jobs currently spooling, processing, or waiting to print. Duplicate Duplicates the selected held job in the Active Jobs window. Rename Allows you to rename the selected held job in the Active Jobs window, or the Printed Jobs panel or Archive panel. Hold Holds the selected job waiting to process in the Active Jobs window, or the Printed Jobs or Archive panel, and marks the job with the spooled/held flag or the processed/held flag. Process and Hold Processes the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held flag. Print and Hold Prints the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held flag. Remove Raster Data Removes the raster data associated with the selected processed/held job in the Active Jobs window, or the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript job in place. Properties Allows you to view and override print settings for the selected job in the Active Jobs window or Printed Jobs panel, or view print settings for the selected job in the FreeForm panel or Archive panel. Separation List If the Print Server supports this option, allows you to override screen angles or reduce the number of colors used in your job. For more information, see the documentation that came with the Print Server. Is this appropriate? Menu Command Submenu command Description

tion LE Sharp AR-C360P EFI Job Management Guide - 46 Actions (cont.) Preview Opens the selected job in a Preview window. You can preview held jobs that reside in the Active Jobs window, as well as jobs that reside in the Printed Jobs panel, FreeForm panel, or Archive panel. Archive Archives the selected held job in the Active Jobs window, moving it to the Archive panel. Send To* Sends the selected held job in the Active Jobs window to another Fiery. Cancel Processing Cancels processing of the selected job in the Active Jobs window. This command is available only for jobs displaying the processing status flag. Cancel Printing Cancels printing of the selected job in the Active Jobs window. This command is available only for jobs displaying the printing status flag. Impose* Allows you to apply imposition settings to the selected held job in the Active Jobs window. Mixed Media Setup* Allows you to specify different media types for different page ranges in the selected spooled/ held job. Menu Command Submenu command Description

Server Log In/Log Out Allows you to log in or log out of the Fiery and add or remove Fiery servers from the list. Setup* Opens the Setup options for the Fiery. Manage Color* Opens ColorWise Pro Tools. For more information, see the Color Guide. Manage Fonts Allows you to view and print a list of fonts on the Fiery. In Command WorkStation, it also allows you to download fonts to the Fiery, as well as delete fonts that you have downloaded. Align Trays* Allows you to adjust placement of the printed image on the page to correct for misalignments of the paper tray. Printing Groups* Allows the Fiery Administrator to set up printing groups and passwords. For more information about Printing Groups and Secured Print (Member Printing), see the Configuration Guide Chapter 5. Reorder Jobs* Allows you to reorder the priority of jobs that are waiting to process or print. Server (cont.) Restart Server Allows you to restart the Fiery without shutting down the Fiery hard disk drive. This command is available only if you are logged in as Administrator. After you restart the Fiery, you may need to log in to the Fiery again to reestablish the connection. Reboot Server Allows you to restart the Fiery, after shutting down the Fiery hard disk drive. This command is available only if you are logged in as Administrator. After you restart the Fiery, you may need to log in to the Fiery again to reestablish the connection. Menu Command Submenu command Description

tion LE Sharp AR-C360P EFI Job Management Guide - 48 Job Log* Export* Exports the contents of the Job Log panel to a tab-delimited text file. Export and Clear* Exports the contents of the Job Log panel to a tab-delimited text file, and clears the contents of the job log for the Fiery. Clear Job Log† Clears the contents of the job log for the Fiery. Clear Server Allows the administrator to clear or delete the following file types from the currently selected server: Held Jobs, Active Jobs, Printed Jobs, Archived Jobs - Server Internal, Archived Jobs - Network Links, FreeForm Masters, Job Log, and Scan Jobs. Print Pages Allows you to print the following information pages: PS Test Page PCL Test Page Configuration page Job Log Color Charts PS Font List PCL Font List Command WorkStation also allows you to print the following information pages about the Fiery to the local printer: Archive Log Queues Suspend Printing Suspends or pauses printing on the Fiery. Resume Printing Resumes printing on the Fiery. Menu Command Submenu command Description

Window Layouts* Default* Displays the following Command WorkStation components: Menu bar Job Status Helper Action buttons Active Jobs window Jobs window Activity Monitor (selected server view) Style 1* Displays the following Command WorkStation components: Menu bar Job status indicators Action buttons Active Jobs window Style 2* Displays the following Command WorkStation components: Menu bar Job status indicators Action buttons Active Jobs window Activity Monitor (all servers view) Custom 1, Custom 2, or Custom 3* Sets the Command WorkStation window to a custom layout previously defined and named using the Save Layout command. Save Layout* Allows you to save and name the current Command WorkStation display as a custom layout. Saved layouts appear as commands in the Window > Layouts submenu. You can save up to three custom layouts. Jobs Window Switches the Jobs window on or off. A check mark next to the command indicates that the Jobs window is displayed. Activity Monitor Switches the Activity Monitor on or off. A check mark next to the command indicates the Activity Monitor is displayed. Action Buttons* Switches the Action buttons on or off. A check mark next to the command indicates the buttons are displayed. Menu Command Submenu command Description

tion LE Sharp AR-C360P EFI Job Management Guide - 50 Context-sensitive menus When you select one or more jobs in the Active Jobs or Jobs window, you can display context-sensitive menus containing job management commands for selected jobs. To display a context-sensitive menu 1. Select one or more jobs in the Active Jobs or Jobs window. For details on how to select jobs, see page 3-71. 2. Right-click the selected job (Command WorkStation) or Control- click the selected job (Command WorkStation LE). When multiple jobs are selected, you can right-click or Control- click any of the selected jobs. Window (cont.) Job Status Helper* Switches the Job Status Helper on or off. A check mark next to the command indicates the helper is displayed. Tile Preview Windows† Displays active Preview windows in tiled formation so that the windows are simultaneously visible. Cascade Preview Windows† Displays active Preview windows in cascading formation so that the windows are stacked with their title bars visible. Preview– Activates the open Preview window of the named job. This menu option appears for each open Preview window. More Previews* Opens a Previews window, where you can activate, close, cascade, and minimize the open Preview windows. Help* About Command WorkStation* Displays information about the current version of Command WorkStation. Menu Command Submenu command Description

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 51 3. Choose the desired command from the context-sensitive menu. Preparing to work with Command WorkStation or Command WorkStation LE This section describes the setup and administrative tasks required to begin working with Command WorkStation or Command WorkStation LE. Connecting to the Fiery In Command WorkStation, you can maintain connections to multiple Fiery servers simultaneously. In Command WorkStation LE, you can maintain a connection to one Fiery server at a time. To connect to the Fiery 1. Choose Log in/Log out from the Server menu. The server list is displayed. 2. Select the Fiery from the list of Fiery servers you have connected to before. The server list displays the Fiery servers you can monitor and manage from Command WorkStation or Command WorkStation LE. You can add and remove Fiery servers from the list of Fiery servers you frequently monitor.

tion LE Sharp AR-C360P EFI Job Management Guide - 52 Each row in the server list displays the name of a Fiery, the name of the printer associated with that Fiery, and a Login button. 3. Click the Login button next to the Fiery name to establish the connection. 4. Select the Administrator, Operator, or Guest option, enter your password, and then click Log In (Command WorkStation) or Login (Command WorkStation LE). Login button Command Command Login button

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 53 Printing Fiery information pages Use the Print Pages command to print information about the Fiery. The pages provide useful reference information for setting up or troubleshooting the Fiery. To print Fiery information pages 1. In the Active Jobs window, select the Fiery for which you want to print information pages. Note:To print information pages, you must be logged in to the Fiery as Administrator. 2. Choose Print Pages from the Server menu. A dialog box containing the information page options appears. Note:Local Printer options are available in Command WorkStation only. Command WorkStation Command WorkStation LE

tion LE Sharp AR-C360P EFI Job Management Guide - 54 3. For Command WorkStation, in the Select Printer area, specify where you want to print the pages. Server—The pages you specify are printed to the Fiery. Local Printer—Allows you to print the Archive Log and Queues to any printer installed on your Windows computer. 4. In the Select Pages area (Command WorkStation) or in the Print Pages dialog box (Command WorkStation LE), specify the pages you want to print. Server options Local Printer options Command WorkStation Command WorkStation LE

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 55 Each set of pages contains specific information about the Fiery. You can print the following pages from the Fiery: PS Test Page/PCL Test Page—Provides color and grayscale samples to troubleshoot problems with the Fiery. The following settings are among those listed on the Test Page: Server Name, color settings, calibration information, and date and time the Test Page was printed. Configuration—Provides the current Fiery and printer configuration. This page lists general information about the hardware and software configuration of the Fiery, current settings for all Setup options, information about the current calibration, and the network addresses of the Fiery. Job Log—Lists a log of the last 55 jobs processed or printed. For information on the fields in the Job Log and printing it in other forms, see “Using the Job Log” on page 3-96. Color Charts—Provides samples of the RGB, CMY, and PANTONE colors available from the Fiery. PS Font List—Lists all PostScript fonts currently resident on the Fiery hard disk drive. PCL Font List—Lists all PCL fonts currently resident on the Fiery hard disk. When you select the Local Printer option in Command WorkStation, you can print the following pages: Archive Log—Lists all jobs displayed in the Archive panel. Queues—Lists all jobs displayed in the Active Jobs window. 5. Click Print (Command WorkStation) or OK (Command WorkStation LE). Fiery information pages printed with the Print Pages command appear in the Fiery Job Log with the user name Operator, even if you logged in as Administrator.

tion LE Sharp AR-C360P EFI Job Management Guide - 56 Setting preferences The Preferences dialog box enables you to control application settings. To set preferences for Command WorkStation* 1. Choose Preferences from the Edit menu. The Preferences dialog box appears. 2. Specify the desired preference settings, and click OK to save your settings. The following preferences can be specified: Enable Animation—Enables the display of animated graphics in the Selected Server view of the Activity Monitor (see page 2-34). Autologin—Instructs Command WorkStation to remember the last access level and password used to log in to each Fiery. When you log in to the Fiery again, Command WorkStation automatically populates the Login dialog box with the previous access level and password.

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 57 Enable ToolTips—Enables the display of ToolTips, or context- sensitive text which appears when you move the mouse pointer over particular buttons and options in Command WorkStation. Temporary path—Specifies the folder where Command WorkStation temporarily stores copies of the jobs you edit or change. Change the temporary path by clicking Browse and specifying a folder. Imposition: Units—Specifies the units of measurement used to display attributes, such as page sizes and custom sizes, in the Job Properties dialog box and Imposition window. Imposition: Template Path—Specifies the folder where template files for imposition are stored for later use. To change the template path, click Browse and specify a folder. Search: Template Paths—Specifies the folder where Find/Search templates are stored for later use. To change the template path, click Browse and specify a folder. To set preferences for Command WorkStation LE† 1. Choose Preferences from the CWS LE menu. The Preferences dialog box appears. 2. Specify the desired preference settings and click OK to save your settings.

tion LE Sharp AR-C360P EFI Job Management Guide - 58 The following preferences can be specified: Show Import Options Dialog—When enabled, this preference setting displays a dialog box that allows you to specify the destination queue (Hold or Print) for each job imported into Command WorkStation LE. Units—Specifies the units of measurement used by Command WorkStation LE to display values that you enter manually in the Job Properties dialog box. Show Animations—Enables the display of animated graphics in the Activity Monitor (see page 2-32). Correcting tray alignment* The Tray Alignment feature in Command WorkStation allows you to adjust the placement of text and images on the page so they are correctly aligned on the sheet of paper, or both sides of a duplex sheet have exactly the same alignment. Note:To perform tray alignment, you must be logged in to the Fiery with Administrator privileges. To align text and images for printing* 1. In the Active Jobs window of Command WorkStation, select the connected Fiery for which you want to perform Tray alignment. If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it. 2. Choose Align Trays from the Server menu. A dialog box containing the Tray Alignment options appears.

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 59 3. Choose the tray you want to align from the Tray menu. 4. Choose the paper size loaded in the tray from the Media menu. Note:The Tray Alignment is specific to the combination of tray and paper size specified. If you align a given tray with Letter paper, and load Legal paper in that tray, the alignment will be invalid. You must perform a new Paper Tray Alignment for each combination of tray and paper size. 5. In the Print Alignment Page section, select the Print Duplex option to print a duplex page, or clear the option to print a simplex page. 6. Click Print to print the alignment page. 7. Once the page has printed, follow the directions on the alignment page.

tion LE Sharp AR-C360P EFI Job Management Guide - 60 Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically. When you unfold the sheet again, you will see that the fold lines cross three scales on three sides of the page. Determine which number on the scale each fold line crosses. 8. In the Enter alignment values section, enter the value where the fold crosses each of the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex printing, enter the values for the three scales on Side 2 of the page, as well. Note:If you enter different values in A and C, the image will rotate, leading to uneven areas on printed output. If this occurs, enter the same value in A and C. 9. When you have entered all of the alignment values, click Apply, and then click Check Alignment to print the new alignment page. 10. To remove the alignments, select a tray and click Defaults in the Enter alignment values section. 11. Click Done.

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 61 Managing Fiery fonts The Fiery includes a number of built-in printer fonts. You can download additional fonts to the Fiery using the Manage Fonts command in Command WorkStation. Users on the network can also download fonts to the Fiery using Fiery Downloader™ (see the Printing Guide Chapter 4). Note:To manage fonts, you must be logged in to the Fiery with Administrator privileges. Downloading fonts, either from Command WorkStation or with Fiery Downloader, requires that the Direct connection be published in Setup (see the Configuration Guide). Note:You cannot download TrueType fonts. If you use TrueType fonts in Windows, you can print them by converting them to Adobe Type 1 fonts. To convert TrueType fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font Substitution Table, as necessary. To print a list of fonts currently resident on the Fiery, use the Print Pages command (see page 2-53). To manage fonts 1. In the Active Jobs window, select the connected Fiery for which you want to manage fonts. If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it. Note:To manage fonts, you must be logged into the Fiery with Administrator privileges.

tion LE Sharp AR-C360P EFI Job Management Guide - 62 2. Choose Manage Fonts from the Server menu. 3. Select the PostScript or PCL option to specify the type of fonts displayed. 4. In Command WorkStation, click Add to download additional fonts to the Fiery. For additional steps, refer to the procedure on page 2-63. Click to update the Font List display Click to delete font(s) Locked fonts Click to download additional fonts Downloaded fonts Click to print the Font List Command WorkStation Click to print the Font List Command WorkStation LE

WorkStation LE Sharp AR-C360P EFI Job Management Guide - 63 5. To delete a font in Command WorkStation, select the font you want to delete in the Font List, and click Delete. To select multiple sequential fonts in Command WorkStation, select the first font and Shift-click the last font; Ctrl-click to select multiple non-sequential fonts. Note:The printer fonts included with the Fiery (built-in fonts) are locked. These fonts appear with a lock icon next to the name (Command WorkStation) or with “Yes” in the Locked column (Command WorkStation LE) and cannot be deleted. 6. To refresh the Font List in Command WorkStation, click Update. 7. To print the Font List, click Print (Command WorkStation) or Print List (Command WorkStation LE). To add fonts in Command WorkStation* 1. In the Select Files to Import dialog box, choose the file types to display from the File of type menu. All Known Formats lists all files in supported formats; All Files lists all files.

tion LE Sharp AR-C360P EFI Job Management Guide - 64 2. In the Look in menu, browse to the folder containing the font(s) you want to download. The Filename field displays the name of the selected file. 3. Select the font name and click Add. You can navigate to different drives and folders to select fonts to download. To select multiple sequential fonts, select the first font and Shift- click the last font. Ctrl-click to select multiple non-sequential fonts. To remove a font from the Files to be imported list, select the font name and click Remove. 4. When all the desired fonts appear in the Files to be imported list, click Import.

Sharp AR-C360P EFI Job Management Guide - 65 This chapter describes how to use Command WorkStation and Command WorkStation LE to monitor and manage job flow on the Fiery. Once you log in to the Fiery with Operator privileges, you can view jobs held on the Fiery and issue commands to release the jobs for processing or printing. You can also modify job properties, such as FreeForm variable data printing requirements, paper settings, finishing options, and other print option settings. After a job has printed successfully, you can store it in the job archive, and view a record of its activity in the Job Log. For background information on job flow and job management, see Chapter 1. For an introduction to the Command WorkStation and Command WorkStation LE user interfaces, see Chapter 2. Note:Unless otherwise specified, information in this chapter applies to both Command WorkStation and Command WorkStation LE. Sections that apply exclusively to Command WorkStation are denoted by an asterisk (*). Sections that apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown. Starting up and logging in To begin working with Command WorkStation or Command WorkStation LE, start the application and log in to the Fiery. To start Command WorkStation* • Click Start on the Windows taskbar, choose Programs > Fiery or All Programs > Fiery (Windows XP/Server 2003 only), and then choose Command WorkStation 4. Chapter 3: Using Command WorkStation or Command WorkStation

Sharp AR-C360P EFI Job Management Guide - 66 When you start Command WorkStation for the first time, the Login Server list does not display any Fiery servers. For instructions on configuring and adding Fiery servers to the Login Server list, see the User Software Installation Guide Chapter 1. To start Command WorkStation LE† 1. In System Preferences/Network/Proxies, ensure that “SOCKS Proxy” is not checked. 2. Open the Command WorkStation LE folder, located inside the Applications folder on the Mac OS X hard disk. 3. Double-click the CWS LE file to start the application. When you start Command WorkStation LE for the first time, the server list does not display any Fiery servers. For instructions on configuring and adding Fiery servers to the server list, see the User Software Installation Guide Chapter 2. Logging in to the Fiery To establish a connection to the Fiery listed in the server list, log in to the Fiery. In Command WorkStation, you can maintain connections to more than one Fiery at a time. Each Fiery connection requires an average of 4MB of RAM. The maximum number of simultaneous Fiery connections is limited only by the amount of RAM available on the system running Command WorkStation. For example, if your system has 128MB of RAM and is running Command WorkStation exclusively, you can log in to approximately 25 Fiery servers at one time. To log in to the Fiery 1. From the Server menu, choose Log in/Log out (Command WorkStation) or Login/Logout (Command WorkStation LE).

Sharp AR-C360P EFI Job Management Guide - 67 The server list appears. The Fiery must appear in the list before you can log in to it. 2. Click the Login button for the desired Fiery. The Login dialog box appears. A white key icon indicates the Fiery has never been connected to Command WorkStation or Command WorkStation LE. Login button Command WorkStation Command WorkStation LE Login button Command WorkStation Command WorkStation LE

Sharp AR-C360P EFI Job Management Guide - 68 If the Fiery is already connected, the color of the key icon indicates the level of access granted: • Purple indicates Administrator access. • Orange indicates Operator access. • Cyan indicates Guest access. 3. Select the Administrator, Operator, or Guest option, enter your password, and then click Log In (Command WorkStation) or Login (Command WorkStation LE). This manual assumes you are logged into the Fiery as Operator. The following section discusses the three different access levels in greater detail. Access levels The three possible levels of access to Command WorkStation or Command WorkStation LE are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be specified in Setup (see the Configuration Guide Chapter 7 ). When both Administrator and Operator passwords have been specified, the access levels are as follows: Access level Privileges and password requirements Administrator Has full access to all Command WorkStation and Command WorkStation LE functions; Administrator password required. For a description of the full range of tasks an administrator can implement, see the Configuration Guide Chapter 3. Operator Has access to all Command WorkStation functions, except Setup, font management, reordering job priority, restarting the Fiery, clearing the Fiery hard disk drive, and clearing the Job Log. Operator password required.

Sharp AR-C360P EFI Job Management Guide - 69 Note:In Command WorkStation, a user may be logged in as Administrator on one Fiery, as Operator on a second Fiery, and as Guest on a third Fiery. In these instances, the levels of access are dependent either on the Fiery currently selected in the Active Jobs window or on the Fiery that holds the currently selected job. By default, no passwords are set on the Fiery—in this default state, anyone can perform Setup and use all Command WorkStation and Command WorkStation LE functions. Until an Administrator password is defined in Fiery Setup, you can log in to the Fiery as an Administrator without entering a password and are given full privileges. After the administrator has performed Setup and specified passwords, Command WorkStation and Command WorkStation LE user options depend on your login level. This manual assumes that you are logged in to the Fiery as Operator. Guest Can view job status, but cannot make changes to jobs or Setup, and cannot access the Job Log; no password required. Access level Privileges and password requirements

Sharp AR-C360P EFI Job Management Guide - 70 Logging out Logging out from the Fiery terminates the connection between the Fiery and Command WorkStation or Command WorkStation LE. To log out from a connected Fiery in Command WorkStation* 1. From the Server menu, choose Log in/Log out. 2. Click the Login button for the connected Fiery in the server list. 3. Click Yes to log out from and disconnect the Fiery. To log out from a connected Fiery in Command WorkStation LE† 1. From the Server menu, choose Login/Logout. 2. Click the Logout button or key icon for the connected Fiery in the server list. Command WorkStation LE disconnects from the Fiery. 3. Click Close to close the server list. Removing the Fiery from the server list You can clear unused Fiery servers from the server list. To remove the Fiery from the server list 1. From the Server menu, select Log in/Log out. 2. Select the Fiery in the server list. 3. Click the Remove button to remove the Fiery from the list. The Remove button is available only for disconnected Fiery servers.

Monitoring jobs The Active Jobs window and the Printed Jobs panel of the Jobs window provide a visual means of monitoring the flow of print jobs through connected servers. In Command WorkStation, you can use the server selection menu in the title bar of each window to monitor a single Fiery or multiple Fiery servers (see page 2-38). You can also sort job lists and customize the job ticket information that is displayed. The Active Jobs window displays jobs as they pass through the various stages of spooling, holding, processing, and printing. Flag colors indicate the status of each job, and job ticket columns provide additional job information. Jobs that contain raster data as a result of processing are marked with a halo around their file icons. Note:When you pause a job during printing (by issuing the Suspend Printing command), the job continues to be marked with a dark green status flag in the Active Jobs window. However, the job is displayed as “Paused.” When a job has completed printing (or has failed to print), it drops from the Active Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays jobs that have printed successfully, along with failed jobs that have dropped from the print queue as a result of an error. A failed job appears highlighted in red; you can double-click the job to display a more detailed error report. Selecting jobs Selecting a job allows you to apply job management commands (from the Actions menu) to it. To select a job • In the Active Jobs window or in any panel of the Jobs window, click a job to select it.

Sharp AR-C360P EFI Job Management Guide - 72 To select additional jobs in Command WorkStation, hold down Ctrl and click the desired jobs; to select a sequential series of jobs, hold down Shift as you click the jobs. To select multiple jobs in Command WorkStation LE, hold down Shift and click additional jobs. Note:To select multiple jobs, the jobs must be located in the same window and panel. Sorting job displays You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column headings. To sort jobs • In the Active Jobs or Jobs windows, click the heading for the job ticket column that you want to use to sort jobs. For example, to sort jobs by status, click the Job Status column heading. The window sorts jobs according to their status. To reverse the sorting order, click the column heading again. Customizing job ticket information You can customize the display of job ticket information in the Active Jobs window and in all panels of the Jobs window by rearranging the column headings. You can tighten the columns, add new column headings, move columns, and delete column headings. You can customize job ticket information according to your workflow needs. For example, if you are monitoring multiple servers, you can add Fiery and Device columns to track the Fiery location of individual jobs.

In Command WorkStation, the information in the Date/Time column is based on the date and time settings of the Regional Settings control panel. You can access the Regional Settings control panel from the Start > Settings > Control Panel menu or Start > Control Panel menu (Windows XP/Server 2003 only) in the Windows taskbar. To customize job ticket information for the Active Jobs or Jobs windows in Command WorkStation* 1. Right-click the heading of a job ticket column. 2. From the menu that appears, choose the options to display and the sequence in which you want to view them. Add—Adds one of the listed columns to the display at your mouse position. The submenu lists the headings that are not displayed. Move Left, Move Right—Moves the selected column left or right. Delete—Removes the selected column. The Job Status (Active Jobs window only), Job Title, and User columns are required—all others are optional. 3. Adjust the column widths. Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time. To customize job ticket information for the Active Jobs or Jobs windows in Command WorkStation LE† 1. Control-click the heading of a job ticket column. 2. Choose Edit Visible Columns from the menu that appears. 3. In the List Editor dialog box, specify the job ticket columns that you want displayed.

Sharp AR-C360P EFI Job Management Guide - 74 To add a column, select the column name in the list on the right and click Add. To remove a column, select the column name in the list on the left and click Remove. 4. Click OK to apply your changes. 5. Adjust the placement of columns. Rearrange the placement of a column by dragging the column left or right. 6. Adjust the column widths. Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time.

Sharp AR-C360P EFI Job Management Guide - 75 Managing job flow The following sections describe the job management tasks you can perform with Command WorkStation and Command WorkStation LE. Importing jobs Use the Import command to import jobs into the job flow. You can import jobs located anywhere in the connected network, or jobs previously archived to external devices. For information on archiving jobs, see page 3-94. To import a job into Command WorkStation* 1. Choose Import from the File menu, and then choose Job or Archived Job. The Select Files to Import dialog box appears. 2. Locate and select the job file to import and click Add. The job appears in the Files to be imported list. To import multiple jobs, select each additional job and click Add. 3. Choose the desired destination queue from the Logical Printer menu. A destination queue is available only if the administrator has enabled it in Setup (see the Configuration Guide Chapter 3). If you choose Hold, the job is imported into the Active Jobs window and held for future action. If you choose Print, the job is imported into the Active Jobs window and released for immediate printing.

Sharp AR-C360P EFI Job Management Guide - 76 If you choose Direct, the job is sent directly to the Fiery for printing. The job does not appear in the Active Jobs window or Printed Jobs panel. 4. Click Import.

Sharp AR-C360P EFI Job Management Guide - 77 To import a job into Command WorkStation LE† 1. Choose Import from the File menu, and then choose Job or Archived Job. 2. Locate and select the job file to import and click Open. 3. If the Import Options dialog box appears, specify the desired destination queue, and then click OK. You can control the display of the Import Options dialog box by specifying the “Always show this dialog” option or setting the Show Import Options Dialog preference (see page 2-57).

Sharp AR-C360P EFI Job Management Guide - 78 A destination queue is available only if the administrator enabled it in Setup (see the Configuration Guide Chapter 3). If you choose Hold, the job is imported into the Active Jobs window and held for future action. If you choose Print, the job is imported into the Active Jobs window and released for immediate printing. If you choose Direct, the job is sent directly to the Fiery for printing. The job does not appear in the Active Jobs window or Printed Jobs panel. Using job management commands As the operator, you can issue the following job management commands from the Actions menu to release or hold selected jobs in the Active Jobs window and Printed Jobs panel: • Print • Process and Hold • Print and Hold • Remove Raster Data • Hold The availability of each command varies, depending on the context of the selected job. In addition to choosing these commands from the Actions menu, you can issue them from context-sensitive menus. Activate the Print, Hold, and Process and Hold commands using the Action buttons.

Sharp AR-C360P EFI Job Management Guide - 79 The following table describes job management commands in greater detail and explains how each command affects the raster data associated with a job: Choose this command To do this Raster data is Print Prints the selected job in the Active Jobs window, Printed Jobs panel, FreeForm panel, or Archive panel. Temporarily held on the Fiery until the job completes printing. Hold Holds the selected job waiting to process in the Active Jobs window, or the selected job in the Printed Jobs or Archive panel, and marks the job with either the spooled/held flag or the processed/held flag. Held on the Fiery hard disk drive indefinitely, if raster data is included with job. Process and Hold Processes the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held flag. Held on the Fiery hard disk drive indefinitely. Print and Hold Prints the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held flag. Held on the Fiery hard disk drive indefinitely. Remove Raster Data Removes the raster data associated with the selected processed/held job in the Active Jobs window, or with the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript or PCL data in place. Deleted.

Sharp AR-C360P EFI Job Management Guide - 80 Viewing and overriding print settings When logged in as Operator, you can view, override the user print settings, and print any held job in the Active Jobs window and the Printed Jobs panel. You can view and override print settings of jobs in the FreeForm panel. You can view print settings, and print jobs in the Archive panel. Use the Job Properties dialog box to view the user Notes and Instructions fields included with jobs. To view and override print settings 1. To view and override print settings for a held job, select the job in the Active Jobs window or Printed Jobs panel. You can also select a job in the Archive or FreeForm panel to view print settings. Note:In Command WorkStation, you can override print settings for multiple jobs at once. To select multiple jobs, Ctrl-click the jobs in the Active Jobs window or Printed Jobs panel. 2. Choose Properties from the Actions menu. The Job Properties dialog box appears. This dialog box displays all the job settings encoded by the PostScript printer driver that can be decoded by the Fiery. If you, as the operator, have not changed anything, these are the settings a user entered before sending the job. In Command WorkStation, the Job Properties dialog box is virtually identical to the Fiery Printing tab of the Fiery printer driver. For more information on the features in the Job Properties dialog box, see the online help included with the Fiery printer driver. Note:If you selected multiple jobs in Command WorkStation, the Job Properties dialog box has a different appearance. In Command WorkStation LE, the print settings of a selected job appear in two columns.

Sharp AR-C360P EFI Job Management Guide - 81 The user Instructions and Notes fields also appear in the Job Properties dialog box. • Instructions fields are intended to be viewed and annotated by the operator, but their contents are associated with the job and are deleted when the job is deleted after printing. • Notes fields can be viewed but not changed by the operator; their contents are transcribed to the Job Log just as the user sent them. Command WorkStation Command WorkStation LE

Sharp AR-C360P EFI Job Management Guide - 82 Note:Some print options available in the printer driver are not displayed in the Job Properties dialog box. For information about specific print options and settings, and where you set them, see Appendix A of the Printing Guide. 3. To override a setting, expand the blue bar for a print setting category. In Command WorkStation, specify the desired setting. In Command WorkStation LE, click the current setting in the right column to display a menu of available settings, and choose the desired setting. In Command WorkStation, to override a setting for multiple jobs at once, Ctrl-click the setting name, and choose the desired setting. Note:To retain a copy of the job with its original settings, duplicate the job and rename the duplicate before you change any settings. Note:If an icon appears to the left of an option name, it indicates that changing the option’s setting requires the job to be reRIPped. When you override these types of options, the job is automatically reRIPped for printing. . Indicates reRIPping is required Command WorkStation

Sharp AR-C360P EFI Job Management Guide - 83 4. In Command WorkStation, to print the current list of print settings on a local printer, click Print Properties. 5. To apply the print setting overrides to the selected job, click OK. Reordering jobs* If you are logged in to Command WorkStation as an Administrator, you can reorder the priority of jobs that are waiting to process or print. Command WorkStation LE Indicates reRIPping is required

Sharp AR-C360P EFI Job Management Guide - 84 To reorder job priority 1. In Command WorkStation, choose Reorder Jobs from the Server menu. . 2. Click the tab that corresponds to the jobs that you want to reorder. You can only reorder jobs that are waiting to process. 3. Select the desired job in the list, and use the buttons on the right of the dialog box to reorder the job’s priority. 4. Click Done when you are finished reordering the job priority. Click to move job to highest priority Click to move job up in priority Click to move job down in priority Click to move job to lowest priority

Sharp AR-C360P EFI Job Management Guide - 85 Managing jobs on multiple Fiery servers* Command WorkStation allows you to simultaneously connect to as many Fiery servers as your RAM resources allow. You can view and manage jobs processed by multiple Fiery servers from a single location and balance the job load between servers of similar capabilities. • If you connect to multiple servers from Command WorkStation, you can easily switch between the All Servers view and the Selected Server view in the Active Jobs window, Jobs window, and Activity Monitor. For more information, see “Monitoring single or multiple Fiery servers*” on page 2-38. • With servers that support the feature, use the “Send to” command to transfer jobs between servers. For example, by viewing print jobs on all connected servers in the Active Jobs window, you can monitor the print load on each Fiery in your printing environment. If one Fiery has received a disproportionate number of jobs, you can balance the load by transferring some of these jobs to another, less active Fiery. To transfer a job between servers 1. In the Active Jobs window, select any held job. 2. Choose Send To from the Actions menu, and select the Fiery to which you want to send the job. 3. Click Yes to confirm the transfer of the job.

Sharp AR-C360P EFI Job Management Guide - 86 Cancelling jobs You may need to cancel a job after it has been routed for processing or printing. You can cancel a selected job only while it is being processed or printed. You cannot cancel a job that is waiting to be processed or printed. • Cancelling jobs during processing—While a job is processing in the Active Jobs window, select the job and choose Cancel Processing from the Actions menu. The name of the cancelled job is displayed in the Job Log. • Cancelling jobs during printing—While a job is printing in the Active Jobs window, select the job and choose Cancel Printing from the Actions menu. The name of the cancelled job is displayed in the Job Log. Note: Cancelled jobs may be partially printed, and may include pages with one or more missing color plates, or pages that are completely blank. • Pausing all jobs on the Fiery—Choose Suspend Printing from the Server menu to suspend the printing of all jobs on the Fiery. To continue printing jobs, choose Resume Printing from the Server menu. Defining Mixed Media settings* The Mixed Media feature allows you to define chapter divisions for a job, print ranges of pages on different weights of media, or insert blank media between pages. For more information, see Appendix a of the Printing Guide. Note:Inserted blank media between pages are not charged as printed pages.

Sharp AR-C360P EFI Job Management Guide - 87 To define Mixed Media specifications* 1. In Command WorkStation, select a spooled/held job in the Active Jobs window, and choose Mixed Media Setup from the Actions menu. The Mixed Media dialog box appears. This dialog box lists any previously defined media settings and includes buttons for adding, modifying, and deleting settings. 2. In the Page Range field, enter page numbers or page ranges that should be printed on a distinct type of media. Pages and page ranges may be entered as comma-separated values (for example: 3,9–14,18). You can insert a blank page by placing a caret symbol before a page value (for example: 2,^7,9–16). For a duplex job, two pages are inserted when you place a single caret symbol. 3. Choose the desired duplexing option for the page range from the Duplex menu. 4. Choose the desired media for the specified page range from the Media Type menu.

Sharp AR-C360P EFI Job Management Guide - 88 To print pages on tab paper stock, choose True from the Tabs in Page Range(s) menu, and then choose Tab Stock from the Media Type menu. By default, tab printing is set to False. By default, duplexing is set to Off. 5. Choose the source tray containing the specified media type from the Paper Source menu. 6. Click Add to add the media specification to the Selection List. To remove a mixed media specification, select it and click Remove. Define and add more mixed media specifications as needed. Page ranges not specified as mixed media will print on the media defined by the Paper Source settings. 7. In the Chapter Start field, enter page numbers on which to start new chapter sections. Enter page numbers as comma-separated values (for example: 4,9,17) to designate the start of each new chapter. This feature forces each starting page to use a right-side page, adding a preceding left-sided blank, if necessary. Note:It is not necessary to enter the first page, and page numbers refer to the numbering of the original document. If you use the Chapter Start feature, all media specified in the Paper menu per chapter must share the same dimensions (for example: all Letter, all Tabloid, or all A4). 8. Click OK. The Job Properties dialog box appears. 9. Click OK to close the Job Properties dialog box and apply the Mixed Media settings to the job.

Sharp AR-C360P EFI Job Management Guide - 89 Printing Fiery FreeForm variable data doc­ uments The FreeForm printing feature provides a flexible and efficient method of printing variable data jobs, such as direct-mail advertising pieces. Fiery FreeForm allows users to preRIP and store the master elements of their variable data jobs on the Fiery, and then use that master data, as needed, for multiple variable data jobs. Note:FreeForm is not available for PCL jobs. The preRIPped master-element jobs are stored on the Fiery as FreeForm masters, and appear in the FreeForm panel of the Jobs window. The ability to override job settings is especially important for variable data printing with Fiery FreeForm. Although the Fiery can store up to 100 FreeForm masters, users are limited to a range of 1 to 15 values that they can specify for the Create Master and Use Master print settings from the printer driver. To make use of all 100 available FreeForm Masters, the operator must override the Create Master and Use Master print settings from Command WorkStation or Command WorkStation LE. Note:For any new Create Master or Use Master setting to take effect, the job must be reRIPped. For background information on using the Fiery FreeForm feature, see the Printing Guide Chapter 5.

Sharp AR-C360P EFI Job Management Guide - 90 Creating and monitoring FreeForm masters Users can assign FreeForm master numbers from 1 to 15 using the Create Master print option when they send a job. These numbers can be changed to a master number from 1 to 100, with job overrides from the Job Properties dialog box. When the first 15 FreeForm master numbers have been used, users may inadvertently overwrite existing FreeForm masters by assigning what they think are new, unused FreeForm master numbers. When users choose a master number from the Create Master print option, an existing job using that master number is overwritten (the user receives a warning message that they are about to replace an existing job). For this reason, the Operator should delete existing master jobs or reassign master numbers 1 through 15 to avoid any overwriting problems. Only the Operator can assign numbers from 16 to 100, enabling a high level of control over the FreeForm master numbers in use. To create a FreeForm master 1. In the Active Jobs window, select the held job comprising the master elements of the document. 2. Choose Properties from the Actions menu. 3. Scroll to FreeForm in the Job Properties dialog box. 4. For the Create Master print setting, specify the FreeForm master number you want to assign to the job. 5. Click OK. 6. Choose Process and Hold from the Actions menu to assign the job a destination. Choose Print, or Print and Hold from the Actions menu for a hard copy of the FreeForm master.

Sharp AR-C360P EFI Job Management Guide - 91 After processing, the master job appears in the FreeForm panel of the Jobs window. To delete a FreeForm master 1. In the FreeForm panel, select the master job to delete. 2. Choose Delete from the Actions menu.

Sharp AR-C360P EFI Job Management Guide - 92 Using FreeForm masters with variable data jobs To print a variable data job with a particular FreeForm master, users must specify a number for the Use Master print setting. Users can only specify master numbers between 1 and 15. Only the operator can specify master numbers between 16 and 100, with job overrides from the Job Properties dialog box. To override the Use Master print setting 1. In the Active Jobs window, select the held job comprising the variable elements of the document, and choose Properties from the Actions menu. 2. Scroll to FreeForm in the Job Properties dialog box. 3. For the Use Master print setting, specify the FreeForm master job to use as the master document. 4. Click Update (Command WorkStation) or OK (Command WorkStation LE). 5. In Command WorkStation, to display a preview of the specified master job, click Preview Master. 6. Click OK. 7. Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign the job a destination. Particularly with a variable data job, Process and Hold the job so you can preview it before printing.

Sharp AR-C360P EFI Job Management Guide - 93 Tips for using Fiery FreeForm At sites where a small number of users print FreeForm jobs, the Operator may want to assign FreeForm master numbers to specific users, then let them monitor their own master numbers. Users can choose the Create Master print option to assign new masters or overwrite existing masters. They can also instruct the Operator to reassign master numbers (to a number greater than 15) for FreeForm masters they want available on the Fiery. At sites where a large number of users print FreeForm jobs, the Operator may want to instruct users not to use the Create Master print option at all, but rather to send all their jobs to the Hold queue. In this case, the Operator can decide which FreeForm master numbers to assign before printing. For all jobs sent to the Fiery, users should specify information (such as the desired FreeForm master number) to the operator using the Notes and Instructions fields in the Printer Job Notes dialog box. Note:When specifying additional print settings for FreeForm jobs, certain print option settings must match for both the master and the variable job. Also, certain settings in the variable job override corresponding settings in the master job. For complete information on print settings in FreeForm jobs, see the Printing Guide Chapter 5.

Sharp AR-C360P EFI Job Management Guide - 94 Archiving jobs You can archive PostScript and raster data jobs internally to the Fiery hard disk drive, or externally to the Command WorkStation or Command WorkStation LE hard disk drive or network drives. Once a PostScript or raster data job is archived, it appears in the Archive panel of the Jobs window. You can issue the following Actions menu commands, described on page 2-42, for jobs in the Archive panel: • Print • Delete • Rename • Hold • Process and Hold • Print and Hold • Remove Raster Data • Properties To archive a job 1. In the Active Jobs window, select any held job. 2. Choose Archive from the Actions menu. 3. To archive the job internally to the Fiery hard disk drive, click OK. The job is archived internally and appears in the Archive panel of the Jobs window.

4. To archive the job externally to the Command WorkStation or Command WorkStation LE hard disk drive or to a device on the network, click Add. 5. Browse to the device and folder to which you want to archive the job and click OK (Command WorkStation) or Choose (Command Workstation LE). The Archive Options dialog box displays external devices as available archive volumes. 6. In Command WorkStation, if applicable, select Archive rasters in the Archive Options dialog box. The Archive rasters option is not available for PostScript data jobs and jobs archived to Server Internal. Note:Large raster data files may take considerable time to archive. 7. Select an archive volume and click OK. Archived jobs appear in the Archive panel of the Jobs window. Click to add a device

Sharp AR-C360P EFI Job Management Guide - 96 Using the Job Log The Job Log panel of the Jobs window displays a list of all the jobs processed or printed since the Job Log was last cleared. You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right (see “Customizing job ticket information” on page 3-72). You can also print the Job Log, export it to a tab-delimited text file, or clear it manually. Using the Job Log Setup, the administrator can specify preferences to print the Job Log automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs. Periodically clearing the Job Log helps improve performance. The administrator can also choose the Job Log page size. For more information, see the Configuration Guide. Note:If a job was saved from the Imposition window of DocBuilder Pro with a new name and then printed, it appears in the Job Log with the name of the original job, not the new name. To print the Job Log from Command WorkStation on a local printer* 1. In Command WorkStation, choose Print from the File menu, and then choose Job Log.

Sharp AR-C360P EFI Job Management Guide - 97 The Print dialog box appears. 2. Specify your local printer settings and click OK. Note:For information on how to print the job log from Command WorkStation LE, see “Printing Fiery information pages” on page 2-53. To export the Job Log 1. If it is not already displayed, click the Job Log tab on the Jobs window to open the Job Log panel. 2. Click inside the Job Log panel to make it active. 3. In Command WorkStation, choose Job Log from the Server menu, and then choose Export. In Command WorkStation LE, choose Export from the File menu, and then choose Job List or Job Log. 4. Rename the file, if desired (the default name is job.log), specify a destination, and then click Save. The Job Log is exported to a tab-delimited text file. You can open the exported file using a spreadsheet, database, or word processing application. To clear the Job Log • In Command WorkStation, choose Job Log from the Server menu and then choose Export and Clear. In Command WorkStation LE, choose Clear Job Log from the Server menu. Note:You can clear the job log only if you are logged in to the Fiery with Administrator privileges. Searching for jobs The Find command allows you to search for and locate jobs on connected servers, using search parameters such as job file names or dates of creation. Use the Find command to search for jobs that appear in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

Sharp AR-C360P EFI Job Management Guide - 98 In Command WorkStation, you can also perform advanced searches based on the file sizes and specific print options associated with jobs. You can save any set of general or advanced search parameters as a Find template, which you can reuse to perform the search again. To search for jobs 1. Choose Find from the Edit menu. The Find dialog box appears. 2. In Command WorkStation, choose a specific Fiery, or all Fiery servers from the Search Server list. 3. Select one or more areas where you want to search for jobs. Command WorkStation Command WorkStation LE

Sharp AR-C360P EFI Job Management Guide - 99 You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window. 4. Click the General tab, and specify parameters for the search. Note:To clear all fields in the Find dialog box at any time, click New Search (Command WorkStation) or New Find (Command WorkStation LE). You can specify any or all of the following general search parameters. Available search parameters vary, depending on the areas selected for the search. Job title—Enter the file name of the job. User—Enter the name of the user who sent the job. Notes 1, Notes 2—Enter text that appears in the Notes fields of the job. Instructions—Enter text that appears in the Instructions field of the job. Volume*—Specify the archive drive volume you want to search. This option is available only when you are searching for archived jobs. Date created*—To search through all jobs, regardless of their creation date, select All. To restrict your search to jobs created on a certain date or range of dates, select Range. Use the From and To menus to specify start and end dates. 5. Click Search (Command WorkStation) or Find (Command WorkStation LE) to find jobs that meet the specified search criteria. The Search Results window (Command WorkStation) or Find dialog box (Command WorkStation LE) lists found jobs. In Command WorkStation, you can customize the appearance of the Search Results window in the same manner as the Active Jobs and Jobs windows. For example, you can display jobs on all connected Fiery servers or on a selected Fiery (see page 2-38), and you can customize the job ticket information (see page 3-72).

Sharp AR-C360P EFI Job Management Guide - 100 In Command WorkStation LE, you can customize the display of found jobs by resizing or rearranging the job ticket columns (see page 3-73). To perform an advanced search for jobs* Note:The Advanced search feature is available for Command WorkStation only. 1. Choose Find from the Edit menu. The Find dialog box appears. 2. Choose an option from the Search Server menu to search for jobs on a specific Fiery, or all connected Fiery servers. 3. Select one or more areas to search for jobs. Search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window. 4. Click the Advanced tab. The Advanced tab of the Find dialog box includes an area for specifying file size search parameters. The Advanced tab also contains a list of all the print options associated with jobs on the server or servers specified by the Search Server setting.