Sharp MX-2300N Guide System Settings Manual

MX-3500N MX-3501N MX-4500N MX-4501N MX-2300G MX-2300N MX-2700G MX-2700N MODEL:

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1 SYSTEM SETTINGS (GENERAL) Accessing the System Settings (General) . . . . . . . . 5 System Settings (General) List . . . . . . . . . . . . . . . . . 9 Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 25 Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 45 Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 47 Document Filing Control . . . . . . . . . . . . . . . . . . . . . 53 USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 58 User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 2 SYSTEM SETTINGS (ADMINISTRATOR) Accessing the System Settings (Administrator) . . 61 System Settings (Administrator) List . . . . . . . . . . . 65 User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Device Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Image Send Settings. . . . . . . . . . . . . . . . . . . . . . . . 105 Document Filing Settings. . . . . . . . . . . . . . . . . . . . 115 List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 117 Security Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 119 Change Administrator Password . . . . . . . . . . . . . 123 Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Storing/Calling of System Settings . . . . . . . . . . . . 125

Please note • Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N • This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning • Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. • All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. Software Setup Guide This manual explains how to install the software and configure settings to use the machine as a printer or scanner. Quick Start Guide This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. Troubleshooting This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. Facsimile Quick Reference Guide This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format.

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Icons used in the manuals The icons in the manuals indicate the following types of information: Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. Copier Guide This manual provides detailed explanations of the procedures for using the copy function. Printer Guide This manual provides detailed explanations of the procedures for using the printer function. Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. System Settings Guide (This manual) This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation.

system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine. These two groups of settings are distinguished in this manual as follows. System Settings (General) System Settings (Administrator) *Login Required System settings that can be configured by general users (including the administrator). For example, the following settings can be configured. • Date and time settings • Paper tray settings (paper size and paper type) • Storing destinations for the fax and scanner functions. • Settings related to the printer function • Storing, editing, and deleting folders for the document filing function. • Displaying the number of pages printed, scanned, and faxed. For more information, see "1. SYSTEM SETTINGS (GENERAL)" (page 5). System settings that can be configured by the administrator. To configure these settings, login as an administrator is required. For example, the following settings can be configured. • Storing users of the machine. • Energy save settings • Settings related to the operation panel • Settings for peripheral devices installed on the machine. • Settings related to the copy function • Network connection settings • Transmission/reception settings for faxes and scanned images • Advanced settings for the document filing function For more information, see "2. SYSTEM SETTINGS (ADMINISTRATOR)" (page 61). Settings for general users Settings for administrators • Administrator password To maintain security, the administrator of the machine should promptly change the password after the machine is purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide.) To change the password, see "Change Administrator Password" (page 123) in the system settings (administrator). *To ensure a high level of security, change the password at regular intervals. • The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the settings. These groupings do not appear in the touch panel. • For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. • The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages, click [System Settings] in the Web page menu.

Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this chapter. System settings screen (factory default state) 1 SYSTEM SETTINGS (GENERAL) • To quit the system settings, touch the [Exit] key in the top right corner of the screen. • User authentication is initially disabled (factory default setting). DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT [SYSTEM SETTINGS] key PRINT READY DATA LINE DATA System Settings Exit Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control [Exit] key Setup Items

When "User Authentication Setting" (page 81) is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting" (page 81). If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. Login name and password Login name, password and E-mail address User number Login by login name and password When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server, in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address is stored in the machine, the e-mail address is automatically entered when the user is selected.) Please enter your login name / password. User Authentication Login Name User Name Password Auth to: Server 1 OK Please enter your login name / E-mail address / password. User Authentication Login Name E-mail Address User Name Password Auth to: OK Server 1 Admin Login Enter your user number. OK • Check with your administrator for the user information that is required to log in. • When auto login is enabled, the login screen will not appear. 1 Touch the [Login Name] key. You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the numeric keys to directly select the corresponding user. Please enter your login name / password. User Authentication Login Name User Name Password Auth to: OK Server 1

• You can touch the key and enter a user registration number (see "User Registration" (page 82)) with the numeric keys to directly select the corresponding user. • To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.) 3 Enter a password. (1) Touch the [Password] key. (2) Enter a password on the text entry screen that will appear. When logging in locally to the machine, enter your password that was stored as explained in "User Registration" (page 82). If authentication is to the LDAP server, enter your password that is stored on the LDAP server. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. If a password has not been established, this step is not necessary. Go to step 4. 4 Touch the [OK] key. • When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select the desired key and touch the [OK] key. • "Authenticate to" cannot be changed when an LDAP server has not been stored. • Users for which the authentication destination is LDAP cannot select "Login Locally". • This completes the login procedure. After login, the system settings can be used. For the procedure following login, see "When User Authentication is not Enabled" (page 5). Please select a user to be logged in. Admin Login Direct Entry ABC User AAA AAA CCC CCC EEE EEE GGG GGG All Users ABCD EFGHI JKLMN OPQRST UVWXYZ BBB BBB DDD DDD FFF FFF HHH HHH 25 1 Back Please enter your login name / password. User Authentication Login Name AAA AAA Login Locally User Name Password Auth to: OK Please enter your login name / password. User Authentication Login Name Login Locally User Name Password Auth to: OK AAA AAA Select the authentication system of registered user. Authenticate to: Login Locally Server 2 Server 3 Server 1 OK 1/2

1 Enter your user number with the numeric keys. Each entered digit will be displayed as " ". 2 Touch the [OK] key. • When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used. For the procedure following login, see "When User Authentication is not Enabled" (page 5). • To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu. (Administrator rights are required.) • When Auto Clear activates, logout automatically takes place. • To logout... Press the [LOGOUT] key ( ). (Except when entering a fax number.) Enter your user number. Admin Login Enter your user number. OK

When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 65). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory default setting Page ■Total Count 15 ●Job Count – 15 ●Device Count – 16 ■Default Settings 17 ●Display Contrast (Set to the centre value) 17 ●Clock 18 X Date Format Varies depending on country and region X Daylight Saving Time Setting ●Keyboard Select Varies depending on country and region 20 ■List Print (User) 21 ●All Custom Setting List – 21 ●Printer Test Page 22 X PCL Symbol Set List*1 – X PCL Internal Font List*1 – X PCL Extended Font List*1 – X PS Font List*2 – X PS Extended Font List*2 – X NIC Page – ●Sending Address List*3 23 X Individual List – X Group List – X Program List – X Memory Box List – X All Sending Address List – ●Document Filing Folder List – 24

25 ●Tray Settings 25 X Tray 1 Plain, Auto-AB (Auto-Inch) (A4 or 8-1/2" x 11" on the MX-2300/2700 Series) X Tray 2 Plain, Auto-AB (Auto-Inch) (A3 or 11" x 17" on the MX-2300/2700 Series) X Tray 3 Varies depending on the machine configuration X Tray 4 X Tray 5 X Bypass Tray Plain, Auto-AB (Auto-Inch) ●Paper Type Registration 29 X User Type 1 – X User Type 2 – X User Type 3 – X User Type 4 – X User Type 5 – X User Type 6 – X User Type 7 – ●Auto Tray Switching Enable 30 ■Address Control 31 ●Direct Address / Program 31 X Individual ‹E-mail*4 • Search Number – • Name – • Initial – • Index – • Address – • Key Name – • File Format – Item Factory default setting Page

– • Name – • Initial – • Index – • Address – • Key Name – • Compression – • I-Fax Report – X Group 35 ‹Search Number – ‹Group Name – ‹Initial – ‹Index – ‹Address – ‹Key Name – X Program 39 ‹Program Name – ‹Settings • Address – • Resolution – • Exposure – • Special Modes – X Amend/Delete – 41 ●Custom Index 44 X User 1 – X User 2 – X User 3 – X User 4 – X User 5 – X User 6 – ■Fax Data Receive/Forward 45 ●Internet Fax Manual Reception*5 – 45 X Reception Start – X Manual Reception Key in Initial Screen Enable ●Internet Fax Data Forward*5 – 46 Item Factory default setting Page

47 ●Printer Default Settings 47 X Copies 1 X Orientation Portrait X Default Paper Size A4 (8-1/2" x 11") X Default Output Tray*6 Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2-Sided Print 1-Sided X Colour Mode B/W X N-Up Print 1-Up ●PCL Settings*1 50 X PCL Symbol Set Setting 3. PC-8 X PCL Font Setting Internal Font, 0. Courier X PCL Line Feed Code 0. CR=CR:LF=LF:FF=FF X Wide A4 Disable ●Postscript Settings*2 52 X Print PS Errors Disable ■Document Filing Control 53 ●Custom Folder Registration 53 X Folder Name – X Initial – X Password – X User Name – ●Amend/Delete Custom Folder – 56 ■USB-Device Check – 58 ■User Control*7 59 ●Amend User Information – 59 Item Factory default setting Page

Item Factory default setting ■Address Control ●Direct Address/Program X Individual ‹Fax*8 • Search Number – • Name – • Initial – • Index – • Fax No. – • Key Name – • Mode – ●F-Code Memory Box*8 X Store ‹Polling Memory • Box Name – • Sub Address – ‹Confidential • Box Name – • Sub Address – • Print PIN – ‹Relay Broadcast • Box Name – • Sub Address – • Recipients – X Amend/Delete ‹Polling Memory – ‹Confidential – ‹Relay Broadcast –

*2 When the PS3 expansion kit is installed. *3 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on MX-2300G/2700G models. *4 When the network scanner expansion kit is installed on MX-2300G/2700G models. *5 When the Internet fax expansion kit is installed. *6 When a right tray is installed. *7 When user authentication is enabled and a user without the authority to configure the system settings (administrator) has logged in. (Excluding factory stored users.) *8 When the facsimile expansion kit is installed. *9 When a saddle stitch finisher or finisher is installed. ■Fax Data Receive/Forward ●Fax Receive Settings*8 Auto Reception X Multiple Set Print Disable X Staple*9 Disable ●Fax Data Forward*8 – Item Factory default setting

The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Total Count] key. 3 Touch the [Job Count] key. 4 Check the job counts. (1) If necessary, switch through the screens with the keys to display the desired item. (2) To print the counts, touch the [Print] key. A message screen appears and printing begins. • A3 (11" x 17") size paper is counted as two sheets. • Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11" x 17") paper is counted as four pages). • An entered paper size of 384 mm (5-1/8") or larger is counted as two pages. (Four pages when two-sided copying is used.) • Pages printed directly from the machine such as list prints are included in the "Other Prints" count. To cancel printing... Touch the [Cancel] key in the message screen that appears after you touch the [Print] key. SYSTEM SETTINGS System Settings Exit Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Total Count Job Count Device Count OK System Settings Job Count Total Count Copies Prints Other Prints Fax Receive OK Print 1/3 B/W F. Colour 12,147,369 3,123,147 3,246,810 36,914,700 21,020,030 15,894,670 2 Colour 39,800 39,800 S. Colour 72,568 72,568 4,680,100 1,097,312 (2) (1)

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Total Count] key. 3 Touch the [Device Count] key. 4 Check the device counts. To print the counts, touch the [Print] key. A message screen appears and printing begins. • Document feeder (when an automatic document feeder is installed) Each sheet is counted as two pages when two-sided scanning is performed. • Stapler (when a finisher or saddle stitch finisher is installed) Two-position stapling and pamphlet stapling are counted as "2". To cancel printing... Touch the [Cancel] key in the message screen that appears after you touch the [Print] key. SYSTEM SETTINGS System Settings Exit Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Total Count Job Count Device Count OK System Settings Device Count Document Feeder Duplex Stapler :19,496,400 : 6,256,123 : 511,923 OK Print

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Default Settings] key. 3 Touch the [Display Contrast] key. 4 Adjust the brightness. (1) Touch the [Lighter] key or the [Darker] key. The [Lighter] key lightens the display and the [Darker] key darkens the display. (2) Touch the [OK] key. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select System Settings Display Contrast OK Lighter Darker ABCDE ABCDE ABCDE ABCDE (2) (1)

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Default Settings] key. 3 Touch the [Clock] key. 4 Adjust the date and time. (1) Touch the [Year], [Month], [Day], [Hour], and/or [Minute] keys and use the keys to set the current date and time. (2) Touch the [OK] key. • To change the format of the date, touch the [Date Format] key. The following screen will appear. In the date format screen, select the order of the year, month, and day (DD/MM/YYYY), the separator character, the position of the day, and 12-hour or 24-hour format. Select each item and touch the [OK] key. • If you want the clock to change automatically at the beginning and end of daylight saving time, select the [Daylight Saving Time Setting] checkbox . For more information, see "Daylight saving time setting" (page 19). If "Disabling of Clock Adjustment" (page 92) has been enabled in the system settings (administrator), the date and time cannot be set. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select System Settings Clock Adjust OK 2005 08 Month Year 01 Day 10 Hour 50 Minute Date Format Daylight Saving Time Setting (2) (1) System Settings Date Format YYYY/MM/DD MM/DD/YYYY DD/MM/YYYY 01/08/2005/Tue 10:51 OK Day-Name Position First Last 12-Hour 24-Hour /

Area Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM Europe Last Sunday in March, 1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM Last Sunday in March 3:00 to 2:00 AM Other countries Select the [Daylight Saving Time Setting] checkbox so that a checkmark appears. The clock setting is configured to normal time plus one hour. When the is selected, clock returns to normal time.

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Default Settings] key. 3 Touch the [Keyboard Select] key. 4 Select the keyboard. (1) Touch the desired display language. (2) Touch the [OK] key. The keyboards that appear and the factory default keyboard vary by country and region. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Default Settings OK Display Contrast Keyboard Select Clock System Settings Keyboard Select English(US) English(UK) French German OK (1) (2)

A test page can be printed to check the machine settings. All Custom Setting List This list shows all custom settings, including the hardware status, software status, printer condition settings, system settings, and total counts. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [List Print (User)] key. 3 Touch the [All Custom Setting List] key. Printing begins. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print (User) OK All Custom Setting List Printer Test Page Sending Address List 1/2

This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.). 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [List Print (User)] key. 3 Touch the [Printer Test Page] key. 4 Touch the list that you wish to print. Printing begins. The items that appear will vary depending on the functions that have been added to the machine. If "Prohibit Test Page Printing" (page 102) has been enabled in the system settings (administrator), it will not be possible to print test pages. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print (User) OK All Custom Setting List Printer Test Page Sending Address List 1/2 System Settings Printer Test Page OK PS Font List PCL Symbol Set List PS Extended Font List PCL Internal Font List NIC Page PCL Extended Font List

Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. Can be enabled on MX-2300G/2700G models when the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [List Print (User)] key. 3 Touch the [Sending Address List] key. 4 Touch the list that you wish to print. A message screen appears and printing begins. To cancel printing... Touch the [Cancel] key in the message screen that appears after you touch one of the keys. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print (User) OK All Custom Setting List Printer Test Page Sending Address List 1/2 System Settings Sending Address List OK Memory Box List Individual List All Sending Address List Group List Program List

This shows the folder names for document filing. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [List Print (User)] key. 3 Print the Document Filing Folder List. (1) Touch the keys to switch through the screens. (2) Touch the [Document Filing Folder List] key. A message screen appears and printing begins. To cancel printing... Touch the [Cancel] key in the message screen that appears after you touch the [Document Filing Folder List] key. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print (User) OK Document Filing Folder List 2/2 (1) (2)

Tray Settings This is used to specify the paper type, paper size, and functions used for each paper tray. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Paper Tray Settings] key. 3 Touch the [Tray Settings] key. 4 Select the tray that you wish to configure. (1) If needed, use the keys to switch through the trays. (2) Touch the [Type/Size] key. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings Paper Type Registration Auto Tray Switching System Settings Paper Tray Settings Type / Size Tray 1 Fixed Paper Side Disable Duplex Disable Staple Disable Punch OK 1/6 Print Copy Fax I-Fax Doc. Filing Plain / A4 (1) (2)

Touch the desired paper type. • The paper types that can be selected vary by paper tray. For more information, see "Tray settings" (page 28). • To configure [User Type 1] to [User Type 7], see "Paper Type Registration" (page 29). 6 Select the paper size. (1) Touch the desired paper size. (2) Touch the [OK] key. • The paper sizes that can be selected vary by paper tray and model. For more information, see "Tray settings" (page 28). • When the bypass tray is selected, the paper sizes that can be selected vary depending on the paper type selected in Step 5. For more information, see "Tray settings" (page 28). • If you wish to manually specify a special paper size that is not in the list, see "Direct entry of the paper size" (page 27). System Settings Tray 1 Type/Size Setting Select the paper type. Plain Letter Head Pre-Printed Pre-Punched Recycled Colour Cancel 1/2 1/2 System Settings Select the paper type. User Type 1 User Type 2 User Type 5 User Type 6 User Type 7 User Type 3 User Type 4 2/2 1/2 Tray 1 Type/Size Setting Cancel System Settings Type Plain Type OK A3 A4 A4R A5R B5R B4 216x330(8 x13) B5 1/3 2/2 Tray 1 Type/Size Setting Size 1 / 2 (2) (1) System Settings Tray 1 Type/Size Setting Type Size Plain Type OK 11x17 2/3 2/2 8 x11R 1 / 2 8 x14 1 / 2 7 x10 R 1 / 4 8 x11 1 / 2 5 x8 R 1 / 2 1 / 2 1 / 2 (2) (1) System Settings Type Plain Type OK 8K 16K 16KR 3/3 2/2 Tray 1 Type/Size Setting Size (2) (1)

When the bypass tray is selected and a paper type other than transparency film or envelope is selected in step 4 of "Tray Settings" (page 25), you can follow the steps below to enter the paper size. 7 Select print functions for the tray. (1) Touch the checkboxes as desired so that they show or . (2) Touch the [OK] key. • Normally all checkboxes are selected . If there is a function that you do not wish to use for the tray, remove the checkmark . • If the paper type setting is other than plain paper, recycled paper, coloured paper, or user type, the [Fax] and [I-Fax] checkboxes cannot be selected. • The [Fax] checkbox can only be selected when the facsimile expansion kit is installed. • Tray properties such as "Fixed Paper Side" are automatically set when the paper type is selected. The paper tray properties cannot be changed in this screen. 1 Touch the [Custom Size] key. 2 Enter the size. (1) Enter the size. • Touch the [X] key and enter the horizontal dimension (X) of the paper with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the paper with the keys. (2) Touch the [OK] key. 3 Touch the [OK] key. If "Disabling of Tray Setting" (page 95) has been enabled in the system settings (administrator), the tray (except bypass tray) settings cannot be configured. System Settings Paper Tray Settings Tray 1 Fixed Paper Side Disable Duplex Disable Staple Disable Punch OK 1/6 Fax Type / Size Print Copy Doc. Filing Plain / A4 I-Fax (2) (1) System Settings Type Plain Size Type OK 8K 16K 16KR 2/2 Auto-Inch Auto-AB A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8 x13) 11x17,8 x11 1 2 1 2 12x18,11x17,8 x14 8 x11,8 x11R,5 x8 R 7 x10 R,A3,A4,B4,B5 1 2 1 4 1 2 1 2 1 2 1 2 1 2 Bypass Tray Type/Size Setting Custom Size X420 Y297 System Settings X Y Bypass Tray Type/Size Setting Plain Type Type YY 297 X 420 OK OK Auto-Inch Auto-AB AB Inch Custom Size (148 432) mm (100 297) mm (2) (1) System Settings Type Plain Type OK 8K 16K 16KR 2/2 Auto-Inch Auto-AB A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8 x13) 11x17,8 x11 1 2 1 2 12x18,11x17,8 x14 8 x11,8 x11R,5 x8 R 7 x10 R,A3,A4,B4,B5 1 2 1 4 1 2 1 2 1 2 1 2 1 2 X200 Y260 Bypass Tray Type/Size Setting Custom Size Size

• Plain • Letter Head • Pre-Printed • Pre-Punched • Recycled • Colour • User Type MX-2300/2700 Series MX-3500/4500 Series A3, A4, A4R, A5R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13"), 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, 8K, 16K, 16KR • Auto-AB A3, A4, A4R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13") • Auto-Inch 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R • Manual A5R, 5-1/2" x 8-1/2", 8K, 16K, 16KR Tray 3, 4 (varies depending on the peripheral devices installed) Stand/1x500 sheet paper drawer, Stand/2x500 sheet paper drawer installed • Auto-AB A3, A4, A4R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13") • Auto-Inch 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R • 8K, 16K, 16KR • Auto-AB A3, A4, A4R, B4, B5, B5R 216 mm x 330 mm (8-1/2" x 13") • Auto-Inch 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R • Manual 8K, 16K, 16KR Tray 4, 5 (varies depending on the peripheral devices installed) Large capacity tray installed A4, B5, 8-1/2" x 11" (paper size change must be performed by a service technician) Bypass tray • Plain • Letter Head • Pre-Printed • Pre-Punched • Recycled • Colour • Thin Paper • Heavy Paper • User Type • Auto-AB A3W, A3, A4, A4R, A5R, B4, B5, B5R, 11" x 17", 216 mm x 330 mm (8-1/2" x 13"), 8-1/2" x 11" • Auto-Inch 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, A4, B4, B5 • Manual 8K, 16K, 16KR • Custom Size • Labels • Auto-AB A4, A4R, B5, B5R • Auto-Inch 8-1/2" x 11", 8-1/2" x 11"R • Custom Size • Transparency • Auto-AB A4, A4R • Auto-Inch 8-1/2" x 11", 8-1/2" x 11"R • Tab Paper • Auto-AB A4 • Auto-Inch 8-1/2" x 11" • Envelope Com-10, Monarch, DL, C5

Configure a "User type" when the name of the paper type does not appear in the selections or when you wish to select the tray properties yourself. Up to 7 user types can be stored. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Paper Tray Settings] key. 3 Touch the [Paper Type Registration] key. 4 Touch the paper type that you wish to edit. The user types have been stored by factory default with the names "User Type 1" to "User Type 7". 5 Configure the paper type properties. (1) To change the type name, touch the [Type Name] key and change the name. Clear the pre-entered name, and then enter the desired name (maximum of 14 characters). (2) Touch the checkboxes as desired so that they are or . (3) Touch the [Exit] key. • To enable a property, select the checkbox . • The settings that can be selected vary depending on the peripheral devices installed. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings Paper Type Registration Auto Tray Switching System Settings Paper Type Registration Select the paper type to edit. Cancel User Type 1 User Type 5 User Type 2 User Type 3 User Type 7 User Type 4 User Type 6 Paper Type Registration No.01 Type Name User Type 1 Exit Cancel Fixed Paper Side Disable Staple Disable Duplex Disable Punch (3) (1) (2)

When a tray runs out of paper during printing, this determines whether or not another tray with the same size/type of paper is automatically selected and printing continues. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Paper Tray Settings] key. 3 Enable or disable auto tray switching. (1) Touch the [Auto Tray Switching] checkbox so that or appears. (2) Touch the [OK] key. To enable Auto Tray Switching, select the checkbox . SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings Paper Type Registration Auto Tray Switching (2) (1)

Storing a One-touch Key (E-mail / Internet Fax) An address for Scan to E-mail or Internet Fax can be stored to enable easy entry of the address. To configure one-touch keys for fax and F-code memory boxes, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Address Control] key. 3 Touch the [Direct Address / Program] key. 4 Touch the [Individual] key. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F-Code Memory Box Custom Index Direct Address / Program System Settings Direct Address / Program OK Individual Group Program Amend/Delete Store

Fax] key so that a checkmark appears . • The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has already been stored cannot be used. • Checkboxes appear when the corresponding functions are enabled. • The checkbox selection cannot be changed later. 6 Enter the destination name. (1) Touch the [Name] key. (2) Enter the destination name on the text entry screen that will appear. Enter up to 36 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 7 Enter initials. (1) Touch the [Initial] key. (2) Enter initials on the text entry screen that will appear. Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The initials you enter here determine the position of the one-touch key in the ABC index. 8 Touch the [Index] key. Direct Address / Individual Search Number Initial Name Fax No. Next Exit 001 E-mail Internet Fax Fax Index 1/2 Direct Address / Individual Search Number Initial Name Address Next Exit E-mail Internet Fax Fax 1/2 001 Index Direct Address / Individual Next Exit AAA AAA E-mail Internet Fax Fax Search Number Initial Name Address 001 Index 1/2 Direct Address / Individual Next Exit AAA AAA A E-mail Internet Fax Fax Search Number Initial Name Address 001 Index 1/2

(1) Touch the key of the desired index. (2) Touch the [OK] key. • One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the address appear in that index when the custom index display is selected instead of the ABC index display. • The lower keys are for selecting whether or not to include the address in the [Frequent Use] index. It is convenient to include frequently used addresses and groups in the [Frequent Use] index. 10 Enter the destination address. (1) Touch the [Address] key. (2) Enter the destination address on the text entry screen that will appear. Up to 64 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • When the address is entered, "Registration is completed." will appear. • Only the first 32 characters of the stored address will appear next to the [Address] key, regardless of how many characters were stored. 11 E-mail Internet Fax Check the settings. (1) Touch the keys to switch through the screens. (2) Check the key name. If you need to change the name that appears in the key, touch the [Key Name] key and enter the correct name (maximum of 18 characters). (3) Check the format and compression mode. To change the settings, touch the [File Format] key or the [Compression] key. (Go to step 12) (A) If the address is an Internet fax address, check the I-Fax Reception Report Request setting. Select whether or not you wish to receive a reception report by e-mail after transmission is completed. To change the setting, touch the [I-Fax Report] key and select the desired setting. The characters appearing next to the [Key Name] key will be displayed in the one-touch key. The first 18 characters of the address name entered in step 6 initially appear. Direct Address / Individual Select the custom index where you register this address. Do you register this address at the [Frequent Use], too? No.001 Index OK Exit Next User 1 User 2 User 3 Yes No User 4 User 5 User 6 (2) (1) Direct Address / Individual Next Exit AAA AAA A E-mail Internet Fax Fax 1/2 User 1 Search Number Initial Name Address 001 Index Direct Address / Individual Key Name Exit 2/2 AAA AAA Next File Format Colour/Grey : PDF/Medium B/W : PDF/MMR(G4) Registration is completed. Search Number 001 E-mail Internet Fax Fax (1) (3) (2) Direct Address / Individual Key Name I-Fax Report Next 2/2 Compression MH (G3) Off Exit AAA AAA E-mail Internet Fax Fax Search Number 001 Registration is completed. (A) (3) (2) (1)

E-mail Scanning in Mono 2 (1) Touch the desired file type key. (2) Touch the desired compression mode key. (3) Touch the [OK] key. Scanning in colour/greyscale (1) Change the mode to Colour/Greyscale mode. Colour/Greyscale mode is selected when the [Colour/Grey] key is highlighted. (2) Touch the desired file type key. (3) Touch the desired compression ratio key. (4) Touch the [OK] key. ●To set the compression mode Internet Fax (1) Touch the desired compression mode key. (2) Touch the [OK] key. 13 Touch the [Exit] key. To store another one-touch key... Touch the [Next] key and repeat the procedure from step 5. • A total of 999 one-touch keys and group keys can be stored. • It will not be possible to store destinations for a function if this has been prohibited using "Disable Registering Destination from Operation Panel" (page 107) in the system settings (administrator). Direct Address / Individual File Type No.001 File Format OK Exit Next PDF Encrypt PDF TIFF MMR(G4) None Compression Mode MH(G3) Colour/Grey B/W (3) (1) (2) Direct Address / Individual File Type No.001 File Format OK Exit Next PDF Encrypt PDF TIFF Medium Low High B/W JPEG Compression Ratio Colour/Grey (4) (1) (2) (3) Exit Next Direct Address / Individual No.001 Compression Mode MMR(G4) MH(G3) (2) (1) OK Direct Address / Individual Key Name Exit 2/2 AAA AAA Next File Format Colour/Grey : PDF/Medium B/W : PDF/MMR(G4) Registration is completed. Search Number 001 E-mail Internet Fax Fax

Multiple addresses can be stored as a group for a broadcast transmission. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Address Control] key. 3 Touch the [Direct Address / Program] key. 4 Touch the [Group] key. 5 Enter a name for the group. (1) Touch the [Group Name] key. (2) Enter a name for the group on the text entry screen that will appear. Enter up to 36 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys. A search number that has already been stored cannot be used. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F-Code Memory Box Custom Index Direct Address / Program System Settings Direct Address / Program OK Individual Group Program Amend/Delete Store Direct Address / Group Exit Next Search Number 001 Initial Group Name Key Name Index Address

(2) Enter initials on the text entry screen that will appear. Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The initials you enter here determine the position of the one-touch key in the ABC index. 7 Touch the [Index] key. 8 Select the index. (1) Touch the key of the desired index. (2) Touch the [OK] key. • One of the upper row of keys, [User 1] to [User 6] (the names can be changed) can be selected to have the group appear in that index when the custom index display is selected instead of the ABC index display. • The lower keys are for selecting whether or not to include the group in the [Frequent Use] index. It is convenient to include frequently used addresses and groups in the [Frequent Use] index. 9 Touch the [Address] key. Direct Address / Group Search Number Group Name 001 BBB BBB Initial Next Exit Index Address Key Name Direct Address / Group Search Number Group Name Initial Next Exit Address Key Name Index 001 B BBB BBB Direct Address / Group Select the custom index where you register this address. Do you register this address at the [Frequent Use], too? No.001 Index OK Next Yes No Exit User 1 User 2 User 3 User 4 User 5 User 6 (2) (1) Direct Address / Group Search Number Group Name Initial Next Exit Index Address Key Name 001 B User 1 BBB BBB

(1) Touch the keys of the desired destinations. The selected destinations are highlighted and stored in the group key. (2) Touch the [OK] key. • Touch the [OK] key. "Registration is completed." will appear. • Keys that cannot be stored as group keys are greyed out to prevent selection. • To directly enter an address or check the selected addresses, see "Direct entry" (page 38) and "Checking addresses" (page 38). • Up to 500 addresses can be programmed. If an incorrect address is selected... Touch the address once again so that it is not highlighted. This removes it from the group being stored. 11 Check the key name. If you need to change the name that appears in the key, touch the [Key Name] key and enter the correct name (maximum of 18 characters). The characters appearing next to the [Key Name] key will be displayed in the group key. Initially the first 18 characters of the group name entered in step 5 appear. 12 Touch the [Exit] key. To store another group... Touch the [Next] key and repeat the procedure from step 5. • A total of 999 one-touch keys and group keys can be stored. • It will not be possible to store a group if this has been prohibited using "Disable Registering Destination from Operation Panel" (page 107) in the system settings (administrator). Direct Address / Group Select address. OK Direct Entry Address Review Sort Address 1/2 UVWXYZ OPQRST JKLMN EFGHI ABCD Frequent Use EEE EEE CCC CCC AAA AAA FFF FFF DDD DDD BBB BBB 0 (2) (1) Direct Address / Group Search Number Group Name Initial Next Exit Index Address Key Name User 1 3 Addresses B BBB BBB 001 BBB BBB Registration is completed. Direct Address / Group Search Number Group Name Initial Next Index Address Key Name 3 Addresses 001 Registration is completed. Exit User 1 B BBB BBB BBB BBB

key, touch the [Direct Entry] key, select the mode, and enter the address. • To check the addresses that have been selected, touch the [Address Review] key in the address selection screen. The selected addresses are displayed. • To deselect an address from the group, touch the displayed address. A message will appear to confirm the deletion. Touch the [Yes] key. If "Disable Direct Entry" (page 107) has been enabled in the system settings (administrator), it will not be possible to directly enter an address. Direct Address / Group Select address. OK Direct Entry Address Review Sort Address UVWXYZ OPQRST JKLMN EFGHI ABCD CCC CCC BBB BBB AAA AAA Fax E-mail Internet Fax Frequent Use Direct Address / Group Select address to deselect. Group Name :BBB BBB AAA AAA BBB BBB CCC CCC 001 002 003 1/1 OK OK

If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Address Control] key. 3 Touch the [Direct Address / Program] key. 4 Touch the [Program] key. 5 Enter a program name. (1) Touch the [Program Name] key. (2) Enter a program name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. The program number that automatically appears is the lowest number from 1 to 48 that has not yet been programmed. (This number cannot be selected from the numbers that have not been programmed.) SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F-Code Memory Box Custom Index Direct Address / Program System Settings Direct Address / Program OK Individual Group Program Amend/Delete Store Program Program Name Settings Next Exit Address Resolution No.1 Exposure Special Modes

7 Select settings for the program. (1) Touch the [Mode Switch] key to select the mode that you wish to store in the program. (2) Select the destinations and settings that you wish to include in the program. For information on the settings, see the Scanner Guide. (3) Touch the [OK] key. 8 Touch the [Exit] key. To store another program... Touch the [Next] key and repeat the procedure from step 5. • A timer setting cannot be included in a program. • At least one one-touch key must be specified in a program or the program cannot be stored. • Up to 48 programs can be stored. Program Program Name Settings Next Exit Address CCC CCC Resolution No.1 Exposure Special Modes Special Modes Address Review Cancel OK Address Book Mode Switch Image Settings Enter program you require. Internet Fax Scan Fax (1) Special Modes Address Review OK Address Book Scan Mode Switch Enter program you require. Cancel Image Settings (3) (2) Program Program Name Settings Next Exit No.1 Registration is completed. CCC CCC Address Erase 4 Addresses Resolution 200X200dpi Exposure Special Modes 3 5 1 Text/Photo

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Address Control] key. 3 Touch the [Direct Address / Program] key. 4 Touch the [Amend/Delete] key. If no keys have been stored, the [Amend/Delete] key cannot be selected. 5 Touch the key that you wish to edit or delete. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F-Code Memory Box Custom Index Direct Address / Program System Settings Direct Address / Program OK Individual Group Program Amend/Delete Store Direct Address / Amend/Delete Select address to amend/delete. Exit Program Sort Address 1/1 User 6 User 5 User 4 User 3 User 2 User 1 EEE EEE CCC CCC AAA AAA FFF FFF DDD DDD BBB BBB

edit. Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [Exit] key. ●Deleting (1) Touch the [Delete] key. (2) Touch the [Yes] key. To cancel the deletion... Touch the [No] key. Direct Address / Amend/Delete 1/2 Exit Delete Internet Fax User 1 Fax E-mail Search Number Initial Index Address Name AAA AAA A [email protected] 001 (2) (1) Search Number 001 Group Name Initial Index Key Name Address User 1 Delete Exit BBB BBB B BBB BBB 3 Addresses Direct Address / Amend/Delete (2) (1) Exit Delete No.1 Program Name CCC CCC Address 4 Addresses Resolution 200X200dpi Text Erase Exposure Settings 3 5 1 Direct Address / Amend/Delete Special Modes (2) (1) 1/2 Exit Delete Internet Fax User 1 Fax E-Mail Search Number Initial Index Address Name AAA AAA A [email protected] 001 Direct Address / Amend/Delete (1) Delete the address? No Yes AAA AAA (2)

• If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission. • If the individual or group key that you are attempting to edit or delete is included in a group key (in the case of an individual key) or a program, delete the key from the group or program and then edit or delete the key. • If your administrator has enabled "Default Address Setting" (on the machine) or "Inbound Routing Settings" (in the Web pages), editing and deleting will not be possible. Remove the destinations that are preventing editing/deleting, and then edit or delete the key.

You can change the name of a custom index used for individual and group keys. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Address Control] key. 3 Touch the [Custom Index] key. 4 Change the index name. (1) Touch the key of the desired index. (2) Change the index name on the text entry screen that will appear. Clear the pre-entered name, and then enter the desired name (maximum of 6 characters). For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • The factory default names for the custom indexes are "User 1" to "User 6". • To change another custom index, repeat this procedure. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F-Code Memory Box Custom Index Direct Address / Program System Settings Custom Index Select the key to be custom named. OK User 2 User 1 User 3 User 4 User 5 User 6

Internet Fax Manual Reception Follow the steps below to connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed. To use this setting, POP3 server settings must be configured. Configure these settings in the screen that appears when [Application Settings] > [Internet Fax Settings] is selected in the Web page menu. (When the Internet fax expansion kit is installed.) 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Fax Data Receive/Forward] key. 3 Touch the [Internet Fax Manual Reception] key. 4 Touch the [Reception Start] key. If you have faxes, the faxes are retrieved. When the [Manual Reception Key in Initial Screen] checkbox is selected , the [Manual RX] key appears in the base screen of Internet fax mode. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Fax Data Receive/Forward OK Fax Data Forward Internet Fax Manual Reception Fax Receive Settings 1/2 System Settings Internet Fax Manual Reception Manual Reception Key in Initial Screen OK Reception Start

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another Internet fax machine. This procedure can be performed when the Internet fax expansion kit is installed. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Fax Data Receive/Forward] key. 3 Forward the received faxes. (1) Touch the keys to switch through the screens. (2) Touch the [Internet Fax Data Forward] key. (3) Touch the [Yes] key. • Forwarding is not possible if no faxes were received or a forwarding machine is not programmed. • If "Hold Setting for Received Data Print" (page 106) is enabled, you will be prompted to enter a password. Enter the correct password with the numeric keys. To cancel... Touch the [No] key. To cancel the forwarding... Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job is cancelled. • If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes that were to be forwarded will return to the print job queue and wait to be printed on the machine. • If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded. • To program the address for data forwarding, see "Set Address for Data Forwarding" (page 113) in the system settings (administrator). SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Fax Data Receive/Forward OK Internet Fax Data Forward 2/2 (1) (2) Transfer the received data to another device? No Yes (3)

The printer condition settings are used to configure basic printer settings. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. When printing using the printer driver, the printer driver settings take precedence over the printer condition settings. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Printer Condition Settings] key. 3 Touch the [Printer Default Settings] key. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer Condition Settings Printer Default Settings PCL Settings PostScript Settings OK

(1) Touch the keys that you wish to configure. When a key is touched, a setting screen appears. Configure the settings. (2) Touch the [OK] key. For the settings, see "Settings" (page 49). System Settings Printer Default Settings Copies Orientation 1 Portrait A4 Default Paper Size OK 1/3 (2) (1) System Settings Printer Default Settings Default Output Tray Default Paper Type Plain Centre Tray OK 2/3 Line Thickness 5 (2) (1) System Settings Printer Default Settings 2-Sided Print Colour Mode B/W N-Up Print 1-Up OK 3/3 1-Sided (2) (1)

*2 When a saddle stitch finisher or finisher is installed. *3 This setting is used to adjust the line width of vector graphics (black and white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. For more information on the values that can be set, see the table below. Values for the line thickness setting * All lines are minimum line width. Item Settings Factory default setting Copies 1 - 999 sets 1 Orientation • Portrait • Landscape Portrait Default Paper Size A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", 8K, 16K A4 (8-1/2" x 11") Default Output Tray*1 • Centre Tray • Finisher Tray*2 • Right Tray Centre Tray (Finisher Tray*2) Default Paper Type Plain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour Plain Paper Line Thickness*3 0 - 9 5 2-Sided Print • 1-Sided • 2-Sided (Book) • 2-Sided (Tablet) 1-Sided Colour Mode • Colour • B/W B/W N-Up Print • 1-Up • 2-Up • 4-Up 1-Up Settings 0 1 2 3 4 5 6 7 8 9 Percentage minimum line width* 50% 75% 90% 95% 100% 105% 110% 125% 150%

Can be enabled on MX-2300G/2700G models when the printer expansion kit is installed. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Printer Condition Settings] key. 3 Touch the [PCL Settings] key. 4 Configure the PCL settings. (1) Touch the keys or checkboxes of the items that you wish to configure. When a key is touched, a setting screen appears. Configure the settings. For a checkbox setting, touch the checkbox to set it to or as desired. (2) Touch the [OK] key. For the settings, see "Settings" (page 51). SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer Condition Settings Printer Default Settings PCL Settings PostScript Settings OK System Settings PCL Settings PCL Symbol Set Setting PCL Font Setting Internal:0 0 PC-8 PCL Line Feed Code OK 1/2 (1) (2) System Settings PCL Settings Wide A4 OK 2/2 (1) (2)

PCL Symbol Set Setting Specify the symbol set used for printing. Select from 35 items. 3. (PC-8) PCL Font Setting Use this to select the font used for printing. • Internal Font • Extended Font (List of internal fonts when extended fonts are not installed.) Internal Font 0. (Courier) PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received. • 0.CR=CR; LF=LF; FF=FF • 1.CR=CR+LF; LF=LF;FF=FF • 2.CR=CR; LF=CR+LF; FF=CR+FF • 3.CR=CR+LF; LF=CR+LF; FF=CR+FF 0. CR=CR; LF=LF; FF=FF Wide A4 When this is enabled, 80 characters per line can be printed on A4 size paper using a 10-pitch font. (When this setting is disabled, up to 78 characters can be printed.) • (Enabled) • (Disabled) (Disabled)

printed. This procedure can be performed when the PS3 expansion kit is installed. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Printer Condition Settings] key. 3 Touch the [PostScript Settings] key. 4 Configure the PS settings. (1) Touch the [Print PS Errors] checkbox so that or appears. (2) Touch the [OK] key. To have PS error notices printed, select the checkbox . SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer Condition Settings Printer Default Settings PCL Settings PostScript Settings OK System Settings PostScript Settings Print PS Errors OK (1) (2)

This is used to create, edit, and delete custom folders for document filing. Custom Folder Registration Follow these steps to create a custom folder. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Document Filing Control] key. 3 Touch the [Custom Folder Registration] key. 4 Enter a folder name. (1) Touch the [Folder Name] key. (2) Enter a folder name on the text entry screen that will appear. Enter up to 28 characters. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • The "No." that automatically appears is the lowest number from 001 to 500 that has not yet been programmed. (This number cannot be selected from the numbers that have not been programmed.) • A name cannot be programmed if it is already being used for another folder. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Document Filing Control Custom Folder Registration Amend/Delete Custom Folder OK Custom Folder Registration Initial Password User Name Folder Name Exit Next No.001

(2) Enter initials on the text entry screen that will appear. Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 6 Touch the [User Name] key. 7 Select the user. If no users have been stored, touch the [Default User] key to select a factory default user. 8 To set a password, touch the [Password] key. A password can be omitted. 9 Enter a password. (1) Enter a 5 to 8-digit password with the numeric keys. (2) Touch the [OK] key. If you touch the [OK] key without entering anything, a password will not be created. Custom Folder Registration Folder Name Initial Next Exit No.001 User Name Password User 1 Custom Folder Registration Folder Name User 1 U Initial User Name Password Next Exit No.001 Custom Folder Registration Select user name. AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH Cancel Default User 25 UVWXYZ OPQRST JKLMN EFGHI ABCD All Users 1 ABC User Custom Folder Registration Folder Name User 1 U Initial Password Next Exit No.001 User Name BBB BBB Registration is completed. Custom Folder Registration No.001 Password Enter password via the 10-key pad. Cancel OK Exit Next (1) (2)

To create another folder... Touch the [Next] key and repeat the procedure from step 4. Up to 500 custom folders can be created. When no further folders can be created, delete unneeded folders and then create a new folder. To delete a folder, see "Amend/Delete Custom Folder" (page 56). Custom Folder Registration Folder Name Initial User Name Password Next Exit No.001 User 1 Registration is completed. U BBB BBB

Follow the steps below to edit or delete a custom folder. 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Document Filing Control] key. 3 Touch the [Amend/Delete Custom Folder] key. 4 Touch the folder that you wish to edit or delete. • If a password has been set for the folder, the following password entry screen will appear. Enter the correct password with the numeric keys and touch the [OK] key. • If "Delete Folder" is enabled in "Administrator Authority Setting" (page 115) in the system settings (administrator), the following screen will appear. When the [Admin] key is touched, a folder can be deleted with the administrator password. (Cannot be edited.) SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Document Filing Control Custom Folder Registration Amend/Delete Custom Folder OK 1/2 Custom Folder / Amend/Delete Select custom folder to Amend/delete. User 1 User 2 User 3 User 4 User 5 User 6 User 7 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ User 8 Exit Enter password via the 10-key pad. Cancel OK Enter password via the 10-key pad. Cancel Admin OK

edit. Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [Exit] key. ●Deleting (1) Touch the [Delete] key. (2) Touch the [Yes] key. A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the folder. To cancel the deletion... Touch the [No] key. Custom Folder / Amend/Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit Delete No.001 (1) (2) Custom Folder / Amend/Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit Delete No.001 (1) Delete the folder? User 1 No Yes (2)

1 Press the [SYSTEM SETTINGS] key. 2 Touch the [USB-Device Check] key. 3 Check the status of the connection. The status of a USB device that is not compatible with the machine will not appear. SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print (User) Fax Data Receive/Forward USB-Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings USB-Device Check Recognized Device OK External Keyboard USB Memory

The information of the currently logged in user can be edited. • This setting can only be configured when "User Authentication Setting" (page 81) is enabled. • Depending on the user that logged in, use of the following settings may not be possible. 1 Press the [SYSTEM SETTINGS] key. 2 Select the [User Control]. (1) Touch the keys to switch through the screens. (2) Touch the [User Control] key. 3 Touch the [Amend User Information] key. SYSTEM SETTINGS System Settings Exit User Control 2/3 Network Settings Energy Save Operation Settings Device Control Printer Settings Copy Settings Image Send Settings Document Filing Settings (2) (1) System Settings User Control Amend User Information OK

(1) Touch the desired items and edit the contents. Edit the items in the same way as you stored them. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [Exit] key. For detailed explanations of each of the settings, see "Editable items". User Information Settings User Name Edit the name of the user (max. 32 characters). This user name is used for the key name in the login screen, the document filing user name and the sender name. (The user name must be unique.) Initial Enter the initials (maximum of 10 characters). The initials determine where the user name will appear in the user name list. Index Select the desired custom index. The custom index names are shared with the custom indexes of the address book. Login Name This cannot be edited. Password Enter the password used for user authentication by user name and password (1 to 32 characters). (The password can be omitted.) E-mail Address This cannot be edited. My Folder This cannot be edited. Auth to: This cannot be edited. Page Limit This cannot be edited. Authority This cannot be edited. Favourites Select the operation settings that are applied at login from the stored Favourite Operation Groups. Check with your administrator for the settings of the Favourite Operation Groups. (User number) * This appears only when user authentication is controlled by user number. This cannot be edited. Amend User Information No.001 User Name AAA AAA Initial A Index User 1 Login Name AAA AAA Password E-mail Address [email protected] Exit 1/2 (1) (2) Amend User Information No.001 My Folder Main Folder Auth to: Login Locally Page Limit Unlimited User Authority Favourites Following the System Settings Exit 2/2 (1) (2)

Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. When User Authentication is not Enabled When "User Authentication Setting" (page 81) is not enabled, follow the procedure below to log in. 2 SYSTEM SETTINGS (ADMINISTRATOR) 1 Press the [SYSTEM SETTINGS] key. 2 Touch the [Admin Password] key. 3 Log in. (1) Touch the [Password] key and enter the administrator password. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the[OK] key. SYSTEM SETTINGS System Settings Exit Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Administrator Password Enter the administrator password.(From 5 to 32 characters) Password OK Cancel (1) (2)

Touch the items that you wish to configure and select the desired settings. • For detailed explanations of each of the settings, see the following pages of this chapter. • Items marked (A) above are indicated as "System Settings (Administrator)" in this manual to distinguish them from the general user system settings. • If Auto Clear activates, logout will automatically take place. • To logout... Touch the [Logout] key in the top right corner of the screen or touch the [Exit] key to quit the system settings. User authentication is initially disabled (factory default setting). System Settings Exit Logout Fax Data Receive/Forward USB-Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control 1/3 List Print (User) Document Filing Control System Settings Exit Logout Operation Settings Network Settings 2/3 Energy Save User Control Device Control Printer Settings Copy Settings Image Send Settings Document Filing Settings (A) System Settings Exit Logout Security Settings Product Key Storing/Calling of System Settings 3/3 Enable/Disable Settings Change Admini- strator Password List Print (Administrator) (A)

When "User Authentication Setting" (page 81) is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see "User Control" (page 81). • When auto login is enabled, the login screen will not appear. 1 ●Login by login name and password (and e-mail address*) (1) Touch the [Login Name] key. * If login name / password / e-mail address is selected for the login method, [E-mail Address] will appear under the [Login Name] key shown on the left. (2) Touch the [Admin Login] key. (3) Touch the [Password] key and enter the administrator password. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (4) Touch the [OK] key and go to step 3. ●Login by user number Touch the [Admin Login] key. In addition to login in by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights. For these login procedures, see "When User Authentication is Enabled" (page 6). Please enter your login name / password. User Authentication Login Name User Name Password Auth to: OK Server 1 (1) Please select a user to be logged in. Admin Login Direct Entry ABC User All Users ABCD EFGHI JKLMN OPQRST UVWXYZ 25 1 Back AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH (2) Please enter your login name / password. User Authentication Login Name User Name Password Auth to: OK Login Locally Administrator (3) (4) Admin Login Enter your user number. OK

(1) Touch the [Password] key and enter the administrator password. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. (2) Touch the [OK] key. 3 Press the [SYSTEM SETTINGS] key. This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key. 4 Configure the desired system settings. Touch the items that you wish to configure and select the desired settings. • For detailed explanations of each of the settings, see the following pages of this chapter. • Items marked (A) above are indicated as "System Settings (Administrator)" in this manual to distinguish them from the general user system settings. • If Auto Clear activates, logout will automatically take place. • To logout... Press the [LOGOUT] key ( ). (Except when entering a fax number.) Enter the administrator password. (From 5 to 32 characters) Password OK Cancel (1) (2) SYSTEM SETTINGS System Settings Exit Default Settings Total Count Address Control 1/3 List Print (User) Fax Data Receive/Forward USB-Device Check Document Filing Control Paper Tray Settings Printer Condition Settings System Settings Exit Network Settings Energy Save Operation Settings User Control Device Control Printer Settings Copy Settings 2/3 Image Send Settings Document Filing Settings (A) System Settings Exit 3/3 Security Settings Product Key Storing/Calling of System Settings Enable/Disable Settings Change Admini- strator Password List Print (Administrator) (A)

When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. General items Administrator items Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory default setting Page ■Total Count For information on the system settings accessed with general rights, see "System Settings (General) List". 9 ■Default Settings ■List Print (User) ■Paper Tray Settings ■Address Control ■Fax Data Receive/Forward ■Printer Condition Settings ■Document Filing Control ■USB-Device Check Item Factory default setting Page ■User Control 81 ●User Authentication Setting 81 X User Authentication Disable 81 X Authentication Method Setting Authenticate a User by Login Name and Password 81 X Device Account Mode Setting 81 ‹Device Account Mode Disable ‹User Selection – ●User Registration 82 X Store – X Amend/Delete – X Delete All Users – ●Pages Limit Group Registration – 84

Job is Stopped when the Limit of Pages is Reached 84 ●Authority Group Registration – 85 ●Favourite Operation Group Registration – 87 ●User Count Display – 88 ●User Count Reset – 88 ●User Information Print 89 X All User Information Print – X User List – X List of Number of Pages Used – X Page Limit Group List – X Authority Group List – X Favourite Operation Group List – ●The Number of User Name Displayed Setting 8 89 ●A Warning when Login Fails Disable 89 ●Disable Printing by Invalid User Disable 89 ●Default Network Authentication Server Setting – 89 ■Energy Save 90 ●Toner Save in Printer Mode*1 Disable 90 ●Toner Save in Copy Mode*2 Disable 90 ●Auto Power Shut-Off Enable 90 ●Auto Power Shut-Off Timer MX2300/2700 Series: 45 min. MX3500N/3501N: 60 min. MX4500N/4501N: 90 min. 90 ●Preheat Mode Setting 15 min. 90 ■Operation Settings 91 ●Keys Touch Sound 91 X Keys Touch Sound Middle X Keys Touch Sound at Initial Point Disable ●Auto Clear Setting 60 sec. 91 X Cancel Timer Disable ●Message Time Setting 6 sec. 91 ●Display Language Setting English 91 ●Disabling of Job Priority Operation Disable 91 ●Disabling of Bypass Printing Disable 92 ●Key Operation Setting 0.0 sec. 92 X Disable Auto Key Repeat Disable Item Factory default setting Page

Disable 92 ●Disabling of Covers/Inserts Mode*3 Disable 92 ●Customize Key Setting 92 X Copy ‹Customize 1 Special Modes ‹Customize 2 File ‹Customize 3 Quick File X Scan*4 ‹Customize 1 Special Modes ‹Customize 2 File ‹Customize 3 Quick File X Internet Fax*5 ‹Customize 1 Special Modes ‹Customize 2 File ‹Customize 3 Quick File X Fax*6 ‹Customize 1 Special Modes ‹Customize 2 File ‹Customize 3 Quick File X USB Memory Scan ‹Customize 1 Special Modes ‹Customize 2 Erase ‹Customize 3 Suppress BG X Data Entry ‹Customize 1 Special Modes ‹Customize 2 File ‹Customize 3 Quick File ■Device Control 94 ●Original Size Detector Setting 94 X Original Detection Size Combination Varies depending on country and region X Cancel Detection at Document Glass Disable ●Disabling of Document Feeder*3 Disable 94 ●Original Feeding Mode*3 All Disabled 94 ●Disabling of Duplex Disable 94 ●Disabling of Large Capacity Cassette*7 Disable 94 Item Factory default setting Page

Disable 95 ●Disabling of Tray Setting Disable 95 ●Disabling of Finisher*9 Disable 95 ●Disabling of Offset Disable 95 ●Disabling of Stapler*9 Disable 95 ●Saddle Stitch Position Adjust*10 0.0 mm 95 ●Disabling of Punch*11 Disable 95 ●Disabling of Colour Mode*12 Disable 95 ●Auto Paper Selection Setting Plain Paper 96 ●Registration Adjustment 96 X Auto Adjustment – ●Optimization of the Hard Disk – 96 ●Tandem Connection Setting 96 X IP Address of Slave Machine 0.0.0.0 X Port Number 50001 X Disabling of Master Machine Mode Disable X Disabling of Slave Machine Mode Disable ●Clear All Job Log Data – 96 ●Detect Standard in Auto Colour Mode 3 96 ■Copy Settings 97 ●Initial Status Settings 97 X Colour Mode Full Colour X Paper Tray Varies depending on the machine configuration X Exposure Type Auto X Copy Ratio 100% X 2-Sided Copy 1-Side to 1-Side X Output – ●Exposure Adjustment 97 X Colour ‹Document Glass 5 ‹Document Feeder 5 X B/W ‹Document Glass 5 ‹Document Feeder 5 ●Rotation Copy Setting Enable 97 Item Factory default setting Page

97 X Reduction – X Enlargement – ●Setting a Maximum Number of Copies 999 97 ●Initial Margin Shift Setting 98 X Side-1 10 mm (1/2") X Side-2 ●Erase Width Adjustment 98 X Edge 10 mm (1/2") X Centre ●Card Shot Settings 98 X Original Size X: 86 mm (3-3/8") Y: 54 mm (2-1/8") X Fit to Page Disable ●Automatic Saddle Stitch*10 Enable 98 ●Initial Tab Copy Setting 10 mm (1/2") 98 ●Disabling Deletion of Job Programs Disable 98 ●Disabling of Bypass-Tray in Duplex Copy Disable 98 ●Disabling of Auto Paper Selection Disable 98 ●Auto Selection Setting of Tray that is Supplied the Paper Disable 99 ●Initial Colour Balance Setting Factory Default State 99 ●Auto Colour Calibration – 99 ●B/W 600dpi x 600dpi Scanning Mode for Document Feeder*3 Disable 100 ●B/W Quick Scan from Document Glass Enable 100 ■Network Settings 101 ●IP Address Setting DHCP 101 ●Enable TCP/IP Enable 101 ●Enable NetWare Enable 101 ●Enable EtherTalk Enable 101 ●Enable NetBEUI Enable 101 ●Reset the NIC – 101 ●Ping Command – 101 ■Printer Settings 102 ●Default Settings 102 X Prohibit Notice Page Printing Enable 102 X Prohibit Test Page Printing Disable 102 X A4/Letter Size Auto Change Varies depending on country and region. 102 Item Factory default setting Page

102 ‹Colour 3 ‹B/W 3 X Bypass Tray Settings 102 ‹Enable Detected Paper Size in Bypass Tray Disable 102 ‹Enable Selected Paper Type in Bypass Tray Enable 102 ‹Exclude Bypass-Tray from Auto Paper Select Disable 102 X Job Spool Queuing Enable 102 ●Interface Settings 103 X Hexadecimal Dump Mode*1 Disable 103 X I/O Timeout 60 sec. 103 X Enable USB Port Enable 103 X USB Port Emulation Switching*1 PCL (Auto*13) 103 X Enable Network Port Enable 103 X Network Port Emulation Switching*1 PCL (Auto*13) 103 X Port Switching Method Switch at End of Job 104 ●Colour Adjustments 104 X Auto Colour Calibration – 104 ■Image Send Settings*14 105 ●Operation Settings 105 X Default Display Setting 105 ‹Mode Scan*4 (Fax*6) ‹Hold settings for a while after scanning has been completed Disable ‹Switch Automatically to Copy Mode Screen Disable X Initial Resolution Setting 105 ‹Apply the Resolution Set when Stored Disable ‹Scan*4 200X200dpi ‹Internet Fax*5 200X100dpi ‹Fax*6 Standard X Default Exposure Settings 105 ‹Exposure Auto ‹Original Image Type Text ‹Moiré Reduction Disable X Must Input Next Address Key at Broadcast Setting Disable 106 X Scan Complete Sound Setting Middle 106 X The Number of File Name/Subject/Body Keys Displayed Setting 6 106 Item Factory default setting Page

6 106 X Disable Switching of Display Order Disable 106 X Hold Setting for Received Data Print 106 ‹Received Data Hold Disable ‹Password Setting – X Settings to Disable the Registration of Destination 107 ‹Disable Registering Destination from Operation Panel 107 • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable ‹Disable Registering Destination on Web Page*15 107 • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable ‹Disable Registration Using Network Scanner Tools*15 Disable 107 X Settings to Disable Transmission 107 ‹Disable [Resend] on Fax/Image Send Mode Disable 107 ‹Disable Selection from the Address Book 107 • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable ‹Disable Direct Entry 107 • E-mail Disable • Internet Fax Disable • Fax Disable ‹Disable PC-I-Fax Transmission*5 Disable 107 ‹Disable PC-Fax Transmission*6 Disable 107 Item Factory default setting Page

– 108 X Default Colour Mode Settings 108 ‹Colour Mode Auto, Greyscale ‹B/W Mode Mono 2 ‹Disable Change of B/W Setting in Auto Mode Disable X Initial File Format Setting 108 ‹B/W • File Type PDF • Compression Mode MMR (G4) • Specified Pages per File Disable ‹Colour/Grey • File Type PDF • Compression Ratio Medium • Specified Pages per File Disable X Compression Mode at Broadcasting 108 ‹Black & White MH (G3) ‹Colour/Greyscale Medium X Maximum Size of E-mail Attachments (E-mail) Unlimited 109 X Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Disable 109 X Default Address Setting Disable 109 X Bcc Setting 109 ‹Enable Bcc Disable ‹Display Bcc Address on the Job Status Screen Disable X Disable Scan Function 109 ‹PC Scan Disable ‹USB Memory Scan Disable X Pre-Setting Mail Signature Disable 109 ●I-Fax Settings*5 110 X I-Fax Default Settings 110 ‹I-Fax Own Name and Address Set – 110 ‹Auto Wake Up Print Enable 110 ‹I-Fax Speaker Volume Settings – 110 • Receive Signal Middle • Communication Error Signal Middle Item Factory default setting Page

Print Out Error Report Only 110 ‹Transaction Report Print Select Setting 111 • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report ‹Activity Report Print Select Setting 111 • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable ‹Body Text Print Select Setting Disable 111 ‹Pre-Setting Mail Signature Disable 111 X I-Fax Send Settings 112 ‹I-Fax Reception Report On/Off Setting Disable 112 ‹I-Fax Reception Report Request Timeout Setting 1 hour 112 ‹Number of Resend Times at Reception Error 2 112 ‹Maximum Size of E-mail Attachments (E-mail) Unlimited 112 ‹Rotation Sending Setting All Enable 112 ‹Printing Page Number at Receiver Enable 112 X I-Fax Receive Settings 113 ‹Auto Receive Reduce Setting Enable 113 ‹Duplex Reception Setting Disable 113 ‹Set Address for Data Forwarding – 113 ‹Letter Size RX Reduce Print Disable 113 ‹POP3 Communication Timeout Setting 60 sec. 113 ‹Reception Check Interval Setting 5 min. 113 ‹Anti Junk Mail/Domain Name Setting All Invalid 114 ‹I-Fax Output Setting*16 Varies depending on the machine configuration 114 ■Document Filing Settings 115 ●Default Mode Settings Sharing Mode 115 ●Sort Method Setting Date 115 ●Document Output Options 115 X Print ‹Copy Enable ‹Printer Enable ‹Scan Send Disable ‹I-Fax Send (Incl. PC-I-Fax) Disable Item Factory default setting Page

Disable 115 ‹Scan to HDD Enable X Scan Send*4 ‹Copy Disable ‹Scan Send Enable ‹I-Fax Send (Incl. PC-I-Fax) Disable ‹Fax Send (Incl. PC-Fax) Disable ‹Scan to HDD Enable X I-Fax Send*5 ‹Copy Disable ‹Scan Send Disable ‹I-Fax Send (Incl. PC-I-Fax) Enable ‹Fax Send (Incl. PC-Fax) Disable ‹Scan to HDD Disable X Fax Send*6 ‹Copy Disable ‹Scan Send Disable ‹I-Fax Send (Incl. PC-I-Fax) Disable ‹Fax Send (Incl. PC-Fax) Enable ‹Scan to HDD Disable ●Administrator Authority Setting 115 X Delete File Disable X Delete Folder Disable ●Default Colour Mode Settings 115 X Colour Auto X B/W Mono 2 ●Default Exposure Settings 116 X Exposure Auto X Original Image Type Text X Moiré Reduction Disable ●Initial Resolution Setting 600X600dpi 116 ●Colour Data Compression Ratio Setting Medium 116 ●Default Output Tray*16 Varies depending on the machine configuration 116 ●Scan Complete Sound Setting Middle 116 Item Factory default setting Page

116 X Delete – X Delete quick files at power up. (Protected file excluded) Enable ●Disable Stamp for Reprinting Disable 116 ●Batch Print Settings 116 X Selection of [All Users] is not allowed. Enable X Selection of [User Unknown] is not allowed. Enable ■List Print (Administrator) 117 ●Administrator Settings List 117 X Copy – X Print – X Image Send*14 – X Document Filing – X Security – X Common – X All Administrator Settings List – ●Image Sending Activity Report*14 117 X Image Sending Activity Report (Scan) – X Image Sending Activity Report (Internet Fax) – X Image Sending Activity Report (Fax) – ●Anti Junk Fax Number List*6 – 117 ●Anti Junk Mail/Domain Name List*5 – 117 ●Inbound Routing List*17 – 117 ●Document Admin List*17 117 ●Web Setting List*15 – 117 ●Metadata Set List*18 117 ■Security Settings 118 ●SSL Settings 118 X HTTPS Disable X IPP-SSL Disable ■Enable/Disable Settings 119 ●User Control 119 X Disabling of Printing by Invalid User Disable 119 Item Factory default setting Page

Disable 119 X Disabling of Job Priority Operation Disable 119 X Disabling of Bypass Printing Disable 119 X Disable Auto Key Repeat Disable 119 X Disabling of Clock Adjustment Disable 119 X Disabling of Covers/Inserts Mode Disable 119 ●Device Control 119 X Disabling of Document Feeder*3 Disable 119 X Disabling of Duplex Disable 119 X Disabling of Large Capacity Cassette*7 Disable 119 X Disabling of Optional Paper Drawer*8 Disable 119 X Disabling of Tray Setting Disable 120 X Disabling of Finisher*9 Disable 120 X Disabling of Offset Disable 120 X Disabling of Stapler*9 Disable 120 X Disabling of Punch*11 Disable 120 X Disabling of Colour Mode*12 Disable 120 X Disabling of Master Machine Mode Disable 120 X Disabling of Slave Machine Mode Disable 120 ●Copy Settings 120 X Disable Copy in Different Size/Direction Disable 120 X Disabling Deletion of Job Programs Disable 120 X Disabling of Bypass-Tray in Duplex Copy Disable 120 X Disabling of Auto Paper Selection Disable 121 ●Printer settings 121 X Prohibit Notice Page Printing Enable 121 X Prohibit Test Page Printing Disable 121 X Exclude Bypass-Tray from Auto Paper Select Disable 121 ●Image Send Settings 121 X Disable Switching of Display Order Disable 121 X Disable Scan Function 121 ‹PC Scan Disable ‹USB Memory Scan Disable Item Factory default setting Page

121 ‹Disable Registering Destination from Operation Panel 121 • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable ‹Disable Registering Destination on Web Page*15 121 • Group Disable • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable ‹Disable Registration Using Network Scanner Tools*15 Disable 121 X Settings to Disable Transmission 122 ‹Disable [Resend] on Fax/Image Send Mode Disable 122 ‹Disable selection from the Address Book 122 • E-mail Disable • FTP Disable • Desktop Disable • Network Folder Disable • Internet Fax Disable • Fax Disable ‹Disable Direct Entry 122 • E-mail Disable • Internet Fax Disable • Fax Disable ‹Disable PC-I-Fax Transmission*5 Disable 122 ‹Disable PC-Fax Transmission*6 Disable 122 ●Document Filing Settings 122 X Disable Stamp for Reprinting Disable 122 X Batch Print Settings 122 ‹Selection of [All Users] is not allowed. Enable ‹Selection of [User Unknown] is not allowed. Enable Item Factory default setting Page

■Change Administrator Password See "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide. 123 ■Product Key*19 124 ●Network Scanner Expansion Kit – 124 ●Printer Expansion Kit – 124 ●PS3 Expansion Kit – 124 ●Internet Fax Expansion Kit – 124 ●E-mail Alert and Status – 124 ●Application Integration Module – 124 ●Serial Number – 124 ■Storing/Calling of System Settings 125 ●Restore Factory Defaults – 125 ●Store Current Configuration – 125 ●Restore Configuration – 125 Item Factory default setting ■Image Send Settings ●Fax Settings*6 X Fax Default Settings ‹Fax Own Name and Number Set – ‹Dial Mode Setting*2 Tone ‹Auto Wake Up Print Enable ‹Pause Time Setting 2 sec. ‹Speaker Settings • Speaker Volume: Middle • Ringer Volume Volume: Middle • Line Monitor Volume: Middle • Fax Receive Complete Signal Volume: Middle; Tone Pattern: 3; Transmission Complete Sound Time Setting: 3 sec. • Fax Send Complete Signal Volume: Middle; Tone Pattern: 3; Transmission Complete Sound Time Setting: 3 sec. • Fax Communication Error Signal Volume: Middle; Tone Pattern: 3; Transmission Complete Sound Time Setting: 0.3 sec. Item Factory default setting Page

5 ‹Original Print on Transaction Report Print Out Error Report Only ‹Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page ‹Activity Report Print Select Setting • Auto Print at Memory Full Disable • Print Daily at Designated Time Disable ‹ECM Enable ‹Distinctive Ring Detection*2 Disable X Fax Send Settings ‹Auto Reduction Sending Setting Enable ‹Rotation Sending Setting All Enable ‹Quick On Line Sending Enable ‹Printing Page Number at Receiver Enable ‹Date/Own Number Print Position Setting Outside the Original Image ‹Registration of Own Name Select – ‹Recall in Case of Line Busy Varies depending on country and region ‹Recall in Case of Communication Error Varies depending on country and region X Fax Receive Settings ‹Number of Calls in Auto Reception 2 ‹Duplex Reception Setting Disable ‹Auto Receive Reduce Setting Enable ‹Print Style Setting Auto Size Select ‹Set the Telephone Number for Data Forwarding – ‹Letter Size RX Reduce Print*2 Disable ‹A3 RX Reduce*2 Disable ‹Anti Junk Fax Setting – ‹Fax Output Settings Varies depending on the machine configuration Item Factory default setting

*2 This function is not available in some countries and regions. *3 When an automatic document feeder is installed. *4 When the network scanner expansion kit is installed on MX-2300G/2700G models. *5 When the Internet fax expansion kit is installed. *6 When the facsimile expansion kit is installed. *7 When a large capacity tray is installed. *8 When a paper drawer is installed. *9 When a saddle stitch finisher or finisher is installed. *10 When a saddle stitch finisher is installed. *11 When a punch module is installed. *12 When a colour-related problem has occurred. *13 When the PS3 expansion kit is installed. *14 When the facsimile expansion kit, the Internet fax expansion kit, or the network scanner expansion kit is installed on MX-2300G/2700G models. *15 When network connection is enabled. *16 When a right tray is installed. *17 When the facsimile expansion kit or the Internet fax expansion kit is installed. (When the network scanner expansion kit is installed, and in addition when either the facsimile expansion kit or the Internet fax expansion kit is installed on MX-2300G/2700G models.) *18 When the application integration module is installed. *19 Depending on the peripheral devices installed, it may not be possible to use some settings. X Fax Polling Security ‹Polling Security Setting Enable ‹Passcode Number Setting – Item Factory default setting

User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines. • User Authentication To enable user authentication, select the [User Authentication] checkbox and touch the [OK] key. When the [User Authentication] checkbox is selected , a login screen appears when any mode other than the job status screen* is selected. Log in using your stored user information. (For the procedure for storing users, see "User Registration" (page 82).) After logging in, you can move freely through the modes. For the login procedure in the login screen, see "When User Authentication is Enabled" (page 6). * Note that the login screen will appear when a file stored by document filing is used or a broadcast transmission is re-attempted from the job status screen. • Authentication Method Setting To select one of the following authentication methods, touch the [Authentication Method Setting] key after selecting the [User Authentication] checkbox . Select the desired key and touch the [OK] key. • Authenticate a User by Login Name and Password: This method is required when network authentication is used. • Authenticate a User by Login Name, Password and E-mail Address: This is used when LDAP3 is configured and e-mail addresses are used for authentication. • Authenticate a User by User Number Only: This can be used as a simple login method when network authentication is not used. • Device Account Mode Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed automatically. This function saves you the bother of logging in but still allows the settings of the selected user (network settings, favourite operations, etc.) to be applied. To store a user for auto login, touch the [Device Account Mode Setting] key after selecting the [User Authentication] checkbox . Select the [Device Account Mode] checkbox and touch the [User Selection] key. The user selection screen will appear. Select the auto login user. An authentication screen will appear for confirmation purposes after the auto login user is selected. Enter the password to complete the setting. System Settings User Authentication Setting Authentication Method Setting Device Account Mode Setting OK User Authentication Login Name/Password Management No • The login screen will vary depending on the authentication method that is selected. For more information, see "When User Authentication is Enabled" (page 6). • Be sure to set the authentication method before registering users. When users are registered, information will be configured for each user (login name, password, etc.) based on the selected authentication method. • When "Authenticate a User by User Number Only" is selected for the authentication method, network authentication cannot be used. • If auto login fails for some reason when auto login is enabled, or the login user does not have administrator rights, all system settings or the system settings (administrator) will lock. In this event, the administrator should touch the [Admin Password] key in the system settings screen and log in again. System Settings Device Account Mode Setting OK Device Account Mode User Selection AAA AAA

authentication is enabled. Touch one of the following keys: The number of users that can be stored is as follows: MX-2300/2700 Series: 200 users MX-3500/4500 Series: 1000 users *This does not include factory default users. 1 Touch each key and enter the required information. For more information, see "Items stored" (page 83). 2 Touch the [Register] key. 3 Touch the [Exit] key. To store another user, touch the [Next] key and repeat the procedure from step 1. 1 Select the user. 2 Edit or Delete To edit (A) Touch the desired items and edit the items in the same way as you stored them and then touch the [Amend] key. To delete (B) Touch the [Delete] key. A message will appear to confirm the deletion. Touch the [Yes] key. * Default users and the user that is specified as the auto login user cannot be deleted. All users can be deleted. This operation can only be performed by an administrator. Touch the [Delete All Users] key in the "User Registration" screen. A confirmation screen will appear. Touch the [Yes] key. Store The lowest number, 001 to 200, that has not yet been programmed automatically appears in "No." in the top left corner of the screen. The number stored here is used when the user is specified with the key. It is convenient to memorize each user's number. System Settings User Registration Store Amend/Delete Delete All Users OK User Registration User Name AAA AAA AAA AAA [email protected] A User 1 Initial Index Login Name Password E-mail Address Exit Register Applied to L/N 1/2 No.001 Registration is completed. User Registration My Folder Main Folder Unlimited User Following the System Settings Login Locally Auth to: Page Limit Authority Favourites Exit Next 2/2 Amend/Delete Delete All Users When auto login is enabled, "Delete All Users" cannot be used. The factory-stored users cannot be deleted. User / Amend/Delete Select user to amend/delete. AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH All Users ABCD EFGHI JKLMN OPQRST UVWXYZ ABC User 25 1 Exit Default User User / Amend/Delete User Name AAA AAA AAA AAA [email protected] A User 1 Initial Index Login Name Password E-mail Address No.001 Exit Delete Amend Applied to L/N 1/2 (B) (A)

Some items must be entered before the keys of other items can be selected. Enter items whose keys can be selected first. *1 Entry of this item is required. *2 When network authentication is used, an LDAP password will be used and thus there is no need to configure this setting. User Name*1 Store the name of the user (max. 32 characters). This user name will be used for the key name in the login screen, the user name for document filing, and the sender name. (More than one user cannot have the same user name.) Applied to L/N Touch this key to enter the stored user name in the login name. Initial*1 This determines where the user name will appear in the user list. The first 10 characters of the user name are automatically entered. (The initials can be changed.) Index*1 Select the custom index. The custom index names are shared with the custom indexes of the address book. Login Name Enter the login name used when authentication by login name/password is enabled (maximum of 255 characters). (The login name must be unique.) Password*2 Enter the password used when authentication by login name/password is enabled (1 to 32 characters). (Can be omitted.) E-mail Address Enter the e-mail address used in the sender list and for LDAP authentication (maximum of 64 characters). My Folder A folder ("My Folder") can be specified as the folder used by the user for document filing. A previously created folder can be selected or you can create and select a new folder. Auth to: Select [Login Locally] or [Network Authentication] (when LDAP is enabled) for "Authenticate to:". If [Network Authentication] is selected, the LDAP servers stored in the Web pages will appear. Select the server that you wish to use for authentication. Page Limit Specify page limits for the user by selecting one of the stored page limit groups. The factory default setting is "Unlimited". For more information, see "Pages Limit Group Registration" (page 84). Authority Specify the authority of the user by selecting one of the stored authority groups. The factory default setting is "User". For more information, see "Authority Group Registration" (page 85). Favourites Select one of the stored Favourite Operation Groups to specify the operation settings that will be applied when you log in. The factory default setting is "Following the System Settings". For more information, see "Favourite Operation Group Registration" (page 87). • When "Authentication Method Setting" is set to "Authenticate a User by User Number Only", the items change as follows: "Login Name" and "Password" change to "User Number" (5 to 8 digits). "Applied to L/N" does not appear. "Auth to:" does not appear. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.

This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1 Select a group that is blank. 2 Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3 Touch the items and specify the settings. When a key is touched, a screen to enter the limit appears. Select the desired keys, enter numbers with the numeric keys, and touch the [OK] key. 4 Touch the [OK] key. 1 Select a stored group. 2 Edit or delete the group. To edit (A) Touch each item and edit the items in the same way as they were stored and then touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. A message will appear. Touch the [Yes] key. The page limit setting of users that specified this group will change to "Unlimited". Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. Select the desired key and touch the [OK] key. • Job is Stopped when the Limit of Pages is Reached • Job is Completed even when the Limit of Pages are Reached Storing groups Pages Limit Group / Register/Clear Select the pages limit group for register/clear. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Pages Limit Group Registration Return to the Defaults Group Name Copies F. Colour --,---,-- --,---,-- --,---,-- --,---,-- --,---,-- --,---,-- --,---,-- --,---,-- --,---,-- 2 Colour S. Colour B/W Prints Prints(Doc.Filing) No.03 1/3 OK Pages Limit Group Registration GHI Group Return to the Defaults Group Name Copies 2 Colour S. Colour B/W Prints Prints(Doc.Filing) No.03 1/3 OK F. Colour 75,000,000 --,---,-- --,---,-- 30,000,000 30,000,000 00,000,000 250,000 300,000 150,000 Edit or Delete For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Pages Limit Group / Register/Clear Select the pages limit group for register/clear. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Pages Limit Group Registration DEF Group Return to the Defaults Group Name Copies F. Colour 75,000,000 --,---,-- --,---,-- 30,000,000 30,000,000 00,000,000 B/W Prints Prints(Doc.Filing) No.02 1/3 OK 250,000 300,000 150,000 2 Colour S. Colour (A) (B)

Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1 Select a group that is blank. 2 Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3 Touch the authority group key that you wish to use as a template for the new group. 4 Touch the items and specify the settings. For more information on the settings, see "List of settings and factory default settings of template groups" (page 86). 5 Touch the [OK] key. 1 Select a stored group. 2 Edit or delete the group. To edit (A) Touch the desired items and edit them in the same way as they were stored. When finished, touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. The template selection screen will appear. Touch one of the keys. A message will appear. Touch the [Yes] key. The authority group setting of users that specified this group will change to the selected factory-stored authority group. Storing groups Authority Group / Register/Clear Select the authority group to be registered/cleared. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Authority Group Registration Select the authority group to be the registration model. Admin User Guest Group Name No.03 Cancel Authority Group Registration Select the authority group to be the registration model. GHI Group Admin User Guest Group Name No.03 Cancel Authority Group Registration Select a function setting up authority. GHI Group Copy Image Send Common Functions Printer Document Filing System Settings Group Name No.03 OK Return to the Defaults Edit or delete the group. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Authority Group / Register/Clear Select the authority group to be registered/cleared. No.01 ABC Group No.02 DEF Group No.03 No.04 1/2 OK Authority Group Registration Select a function setting up authority. DEF Group Copy Image Send Common Functions Printer Document Filing System Settings Group Name No.02 Return to the Defaults OK (A) (B)

template groups *1 For information on each setting, see the system settings (general/administrator) lists. *2 Permission except Changing Administrator Password *3 Changes to part of the user information are possible only for the logged in user. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory-stored authority group Admin User Guest Copy Colour Mode Approval Setting All Allowed All Allowed Only Black & White Allowed Special Modes Approved Allowed Allowed Prohibited Printer Colour Mode Approval Setting Allowed Allowed Only Black & White Allowed USB Memory Direct Print Approved Allowed Allowed Prohibited FTP Pull Print Approved Allowed Allowed Prohibited Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • USB Memory • PC Scan • Internet Fax • PC-I-Fax • Fax • PC-Fax All Allowed Colour Scan Approval Allowed Allowed Prohibited Special Modes Approved Allowed Allowed Prohibited Approval Setting for Addressing • Approval Setting for Direct Entry • Approval Setting to Use a Local Address Book • Approval Settings to Use a Global Address Book All Allowed Document Filing Scan to HDD • Colour Mode Approval Setting • Special Modes Approved All Allowed All Allowed Only Black & White Allowed Allowed Allowed Prohibited Document Filing Print • Colour Mode Approval Setting • Special Modes Approved All Allowed All Allowed Only Black & White Allowed Allowed Allowed Prohibited Common Functions Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] System Settings System Settings System Settings*1 Allowed*2 Only user authority settings allowed*3 All settings prohibited Web Settings Display Device/Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings (Pre-set Text/Forward Table Excluded) Prohibited Register Pre-Set Text/Forward Table Allowed E-mail Alert and Status Prohibited Job Log Prohibited Port Settings/Filter Settings Prohibited Storage Backup Prohibited Custom Links Prohibited Operation Manual Download Allowed Item Factory-stored authority group Admin User Guest

Registration A group of customized settings can be stored for each user. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by storing the language in a favourite operation group, the language is automatically selected when the user logs in. The customized settings of each user are specified by selecting one of these stored groups when the user is stored. Up to 8 groups can be stored. 1 Select a group that is blank. 2 Touch the [Group Name] key and enter a group name. Up to 32 characters can be entered for the name. After you have entered the name, touch the [OK] key. 3 Touch the items and specify the settings. For more information on the settings, see "Items stored in favourite operation groups" (page 88). 4 Touch the [OK] key. 1 Select a stored group. 2 Edit or delete the group. To edit (A) Touch the desired items and edit them in the same way as they were stored. When finished, touch the [OK] key. To delete (B) Touch the [Return to the Defaults] key. A message will appear. Touch the [Yes] key. The customized settings of users that specified this group will change to "Following the System Settings". Storing groups Select your favourite operation group to be registered/cleared. Favourite Operation Group / Register/Clear No.01 ABC Group No.02 DEF Group No.03 No.04 OK 1/2 Favourite Ope. Gr. Registration Select a function setting up favourite operation. Copy Document Filing Image Send System Settings Group Name No.03 OK Return to the Defaults Favourite Ope. Gr. Registration Select a function setting up favourite operation. GHI Group Copy Document Filing Image Send System Settings Group Name No.03 OK Return to the Defaults Edit or delete the group. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Select your favourite operation group to be registered/cleared. Favourite Operation Group / Register/Clear No.01 ABC Group No.02 DEF Group No.03 No.04 OK 1/2 Select a function setting up favourite operation. DEF Group Image Send System Settings Group Name No.02 OK Favourite Ope. Gr. Registration Copy Return to the Defaults Document Filing (B) (A)

User Count Display This displays the total number of pages printed by each user. Select the desired user. When the user is selected, the following screen will appear. Misfed paper is not included in the counts. When fax, Internet fax, or network scan is used, the transmitted page count is also displayed. User Count Reset Use this to reset user counts to "0". (A) To reset the counts of a selected user, select the user and touch the [Selected User] key. (B) To reset the counts of all users, touch the [All Users] key. Item Settings Copy Initial Status Settings Select settings for Colour Mode, Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output. Image Send Initial Status Settings Select settings for Resolution, Exposure, and File Format. Fax Default Own Number and Name Setting Store the default fax sender name and number. Document Filing Scan to HDD: Initial Status Settings Select settings for Colour Mode, Resolution, Exposure, and Compression Ratio. Document Filing Print: Default Output Tray Setting Set the default output tray for document filing. System Settings Display Language Setting Set the display language. Key Operation Setting Set the time to key touch entry and Auto Key Repeat setting. Keys Touch Sound Set the sound made when keys are touched. Customize Key Setting Set customized keys for each mode. Original Size Detector Setting Select whether AB sizes or inch sizes are detected, or disable detection on the document glass. Counts of devices that are not installed do not appear. User Count Display Select users whose counts are to be displayed. OK User ABC 1 25 ABCD EFGHI JKLMN OPQRST UVWXYZ All Users Default User AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH User Count Display User Name :HHH HHH OK 001/200 Copies (Page Limit) Prints (Page Limit) Prints(Doc.Filing) (Page Limit) B/W F. Colour 2 Colour S. Colour 787,070 (--,---,---) 10,032,101 (37,000,000) 62,569,875 (--,---,---) 36,914,712 (37,000,000) 00,000,000 (00,000,000) 11,223,421 (--,---,---) 3,279,420 (37,000,000) 14,736,932 (--,---,---) 24,681,000 (--,---,---) 1/3 User Count Reset Select users whose counts are to be cleared. Selected User All Users Default User OK AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF 1 25 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ ABC User (B) (A)

Touch the counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. • When multiple users are selected Select the checkboxes of counts that you wish to reset and touch the [Reset Selected] key. To reset all counts, touch the [Reset All] key with no counts selected. User Information Print The following lists can be printed. • All User Information Print • User List • List of Number of Pages Used • Page Limit Group List* • Authority Group List • Favourite Operation Group List* Touch the key of the desired list to begin printing. * Cannot be printed when no groups are stored. The Number of User Name Displayed Setting The number of users that are displayed in the user selection screen can be selected (6, 8, or 12 users). Select one of the keys and touch the [OK] key. A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorised person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.) To enable this setting, select the checkbox and touch the [OK] key. Disable Printing by Invalid User Printing by users who do not enter valid user information in the printer driver or who are not stored in the machine for FTP push print or other direct print jobs can be prohibited. To enable this setting, select the checkbox and touch the [OK] key. Default Network Authentication Server Setting Use this to set the default network authentication destination. When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine, the authentication destination is not known. This setting is used to specify one of the LDAP servers stored on the machine as the authentication destination. Highlight the key of the desired server and touch the [OK] key. To cancel the selection, touch the [Cancel] key. The display of the [Reset Selected] and [Reset All] keys will vary depending on whether or not counts are selected. This setting also applies to the user selection screen of document filing and the sender selection screen. User Count Reset User Name :AAA AAA B/W Reset Selected OK 001/ 200 24,681,000 (--,---,---) 36,914,712 10,032,101 3,279,420 (37,000,000)(37,000,000)(37,000,000) 14,736,932 (--,---,---) 11,223,421 (--,---,---) 62,569,875 787,070 (--,---,---)(--,---,---) 00,000,000 (00,000,000) 1/3 Copies (Page Limit) Prints (Page Limit) Prints(Doc.Filing) (Page Limit) 2 Colour S. Colour F. Colour User Count Reset All Users Reset All F. Colour OK 1/3 B/W Copies Prints Prints(Doc.Filing) 2 Colour S. Colour The 5-minute operation lock state can be cleared in the screen that appears when [User Control] > [Default Settings] is selected in the Web page menu.

pollution and conserve natural resources. Touch the [Energy Save] key and configure the settings. Toner Save in Printer Mode (When the printer expansion kit is installed on MX-2300G/2700G models.) Toner Save mode can be enabled to reduce toner consumption when printing. This setting is only effective for printing that does not use the printer driver. When the printer driver is used, the printer driver setting takes precedence. To enable this setting, select the checkbox and touch the [OK] key. Toner Save in Copy Mode This setting is used to save toner in copy mode. This setting functions the same way as toner save in printer mode. Auto Power Shut-Off This setting enables or disables Auto Power Shut-Off. To disable Auto Power Shut-Off, touch the checkbox so that a checkmark does not appear and touch the [OK] key. Remove the checkmark if you prefer that Auto Power Shut-Off does not operate. When the set duration of time elapses after printing ends, Auto Power Shut-Off activates and causes to machine to go on standby at a minimal level of power consumption. This function reduces your power costs, and at the same time helps conserve natural resources and reduce pollution. If you prefer that auto power shut-off activates as little as possible, it is recommended that you try lengthening the time setting after which activation takes place rather than disabling the function altogether. (The time setting for activation of Auto Power Shut-Off is selected using the following "Auto Power Shut-Off Timer" setting.) Auto Power Shut-Off Timer The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240. Specify the time with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Select the time that best suits your workplace needs. Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240. Specify the time with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Preheat Mode will activate when the duration of time specified with this setting elapses after printing ends and no further operations are performed. This function reduces your power costs, and at the same time helps conserve natural resources and reduce pollution. Select the time that best suits your workplace needs. This setting may not operate in some applications and operating systems. This function is not available in some countries and regions. Print data Example of printing in toner save mode The timer setting will not be effective if Auto Power Shut-Off is disabled using the "Auto Power Shut-Off" setting. Preheat mode cannot be disabled.

Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode. Select one of the keys and touch the [OK] key. When "Key Touch Sound at Initial Point" is selected , three beeps will sound at the initial values indicated below. Auto Clear Setting The time until Auto Clear activates can be set to any number of minutes from 10 to 240. Make sure the [Cancel Timer] checkbox is not selected , specify the time with the keys, and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) If the machine is not used for the duration of time set here, the auto clear function will clear any settings that have been selected and return the screen to the base screen of copy mode or the job status screen. If you do not want Auto Clear to operate, select the [Cancel Timer] checkbox . Message Time Setting The duration of time that messages appear in the display (the time until a message is automatically cleared) can be set to any number of seconds from 1 to 12. Specify the time with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Display Language Setting The language that appears in the display can be changed. Select one of the keys and touch the [OK] key. Disabling of Job Priority Operation The job priority function can be disabled. When this is done, the [Priority] key will not appear in the job status screen. To enable this setting, select the checkbox and touch the [OK] key. Screen in which setting is effective Initial value Ratio setting screen in base screen of copy mode Ratio 100% Exposure adjustment screen in base screen of copy mode Exposure level 3 (middle level) Exposure adjustment screen in base screen of fax, Internet fax, and network scanner modes Exposure adjustment screen in [Scan to HDD] in base screen of document filing mode System Settings Keys Touch Sound Keys Touch Sound OK Key Touch Sound at Initial Point Volume: Small Volume: Middle Volume: Big No Sound When user authentication is enabled, the display language setting is given priority when it is configured in the favourite operation group.

This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. Key Operation Setting This setting determines how long a key in the touch panel must be touched until the key input is registered. The time can be set from 0 to 2 seconds in increments of 0.5 seconds. By lengthening the time setting, key input can be prevented when a key is touched accidentally. Keep in mind, however, that when a longer setting is selected more care is required when touching keys to ensure that key input is registered. Specify the time with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) To disable auto repeat of key input, select the [Disable Auto Key Repeat] checkbox and touch the [OK] key. Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Covers/Inserts Mode (When an automatic document feeder is installed.) This setting is used to prohibit the use of the covers and inserts function. To enable this setting, select the checkbox and touch the [OK] key. Customize Key Setting Short-cuts to functions that are frequently used can be displayed as keys in the lower right corner of the base screen of each mode. 1 Touch the key of the mode for which you wish to configure the customized keys. 2 Touch the key that you wish to configure. To return all of the customized key settings to the factory default settings, touch the [Back to Default] key. 3 Touch the [Setup Items] key. If you do not want the selected customized key to appear in the base screen, select the [No Display] checkbox . The touch panel contains keys such as the zoom keys (for setting the ratio) that can be touched continuously to make a value change until it reaches a desired value. This feature whereby a value changes continuously while your finger is on the key is called key repeat. System Settings Customize Key Setting Copy Internet Fax USB Memory Scan Scan Fax Data Entry OK System Settings Customize Key Setting Copy Customize 1 Special Modes File Quick File Customize 2 Customize 3 OK Cancel Back to Default System Settings Customize Key Setting Copy/Customize 2 Setup Items File File Key Name Cancel OK No Display

show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key. When the [OK] key is touched, a confirmation message will appear. Touch the [Yes] key to apply the selected function name to the customized key. (The name of the key can also be changed.) 5 Touch the [OK] key. If you wish to change the name of the customized key, touch the [Key Name] key and enter the desired name. The customized keys in the base screen of the selected mode will change to reflect the settings. System Settings Customize Key Setting Copy/Customize 2 Select function to be set up. Special Modes Job Programs Cancel Details OK Ready to scan for copy. 2-Sided Copy 0 Output Special Modes Margin Shift Quick File Full Colour Colour Mode 2. 3. 4. 1. A4R B4 A3 A4 Auto Exposure 100% Copy Ratio Job Detail Settings A4 Plain Customize key

Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Select one of the keys and touch the [OK] key. To disable detection of original sizes on the document glass, select the [Cancel Detection at Document Glass] checkbox and touch the [OK] key. Disabling of Document Feeder (When an automatic document feeder is installed.) Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) To enable this setting, select the checkbox and touch the [OK] key. Original Feeding Mode (When an automatic document feeder is installed.) The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes. When a mode is frequently used, this saves you from having to select the mode in the special modes each time it is used. • Mixed Size Original (Same Width/Different Width) • Slow Scan Mode To use this setting, select the checkboxes of the desired items and touch the [OK] key. Disabling of Duplex This is used to disable two-sided printing, such as when the duplex module malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Large Capacity Cassette (When a large capacity tray is installed.) This setting is used to prohibit the use of the large capacity tray, such as when the cassette malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Selections Detectable original sizes Document glass Document feeder tray (automatic document feeder) AB-1 A3, A4, A4R, A5, B4, B5, B5R A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11", 8-1/2" x 14", 11" x 17" AB-2 A3, A4, A4R, A5, B5, B5R 216 mm x 330 mm (8-1/2" x 13") A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11", 11" x 17", 216 mm x 330 mm (8-1/2" x 13") AB-3 A4, A4R, A5, B4, 8K, 16K, 16KR A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11", 11" x 17", 216 mm x 330 mm (8-1/2" x 13") INCH-1 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3 INCH-2 11" x 17", 8-1/2" x 13" (216 mm x 330 mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 13" (216 mm x 330 mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3 If "Cancel Detection at Document Glass" is selected, all originals placed on the document glass will be treated as special size originals. System Settings Original Feeding Mode Copy Scan to HDD Image Send OK Slow Scan Mode Mixed Size Doc. Same Width Mixed Size Doc. Different Width

Drawer (When an optional paper drawer is installed.) This setting is used to disable the optional paper drawer, such as when it malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Tray Setting This setting is used to prohibit tray (except bypass tray) settings. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Finisher (When a saddle stitch finisher or finisher is installed.) This setting is used to disable the saddle stitch finisher or finisher, such as when the unit malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Offset This setting is used to disable the offset function. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Stapler (When a saddle stitch finisher or finisher is installed.) This setting is used to prohibit stapling, such as when the stapler unit of the finisher or the saddle stitch finisher malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Saddle Stitch Position Adjust (When a saddle stitch finisher is installed.) When a saddle stitch finisher is installed, this setting is used to adjust the stapling position (folding position) of the pamphlet staple function. The value can be adjusted in increments of 0.1 mm within a range of ± 3.0 mm from the home position of each paper size. Select the key of the desired paper, specify the value with the keys, and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Disabling of Punch (When a punch module is installed.) This setting is used to prohibit punching, such as when the punch module of the finisher or the saddle stitch finisher malfunctions. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Colour Mode (When a colour-related problem has occurred.) When a colour-related problem has occurred and printing is not possible, the use of colour mode can be prohibited on an emergency basis and only black and white printing allowed. To enable this setting, select the checkbox and touch the [OK] key. This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest authorised service representative to have a service technician cancel the setting and resolve the colour-related problem. 1 2 12 11 Min. - 3 mm Max. + 3 mm Reference position Position moved in the minus direction Position moved in the plus direction

The paper types* that the Auto Paper Selection function will select can be specified. Select one of the following settings: • Plain Paper • Plain and Recycle Paper • Recycle Paper Select the desired paper type setting and touch the [OK] key. The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting. * The paper type set for each paper tray using "Paper Tray Settings" (page 25) in the system settings (general). Registration Adjustment If the colour of text or lines is off when colour printing is performed, the colours CMY can be adjusted using K (black) as a reference. To perform this adjustment, touch the [Auto Adjustment] key. A message will appear. Touch the [Execute] key. Optimization of the Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished. During optimization, the following operations are not possible: • Web page access, reception of print data • Use of keys on the operation panel • Turning off the power with the main power switch of the machine. • Auto Power Shut-Off When optimization is completed, the machine will automatically restart. Tandem Connection Setting This setting is used to configure the IP address and port number of the slave machine when you wish to use two machines (which are used as TCP/IP network printers) in a tandem connection for printing. For each entry box, select the box, enter the appropriate value with the numeric keys, and touch the [OK] key. To disable the sending of tandem printing jobs, select the [Disabling of Master Machine Mode] checkbox and touch the [OK] key. (Normally this setting is not necessary.) To disable the reception of tandem printing jobs, select the [Disabling of Slave Machine Mode] checkbox and touch the [OK] key. (Normally this setting is not necessary.) Clear All Job Log Data This is used to clear the entire job log. (There is normally no need to use this function.) A log file is kept of jobs run on the machine. The job log can be used to check general use of the machine. The job log can be written to a computer in CSV format using a Web browser. Detect Standard in Auto Colour Mode When colour mode is set to auto in copy mode, five levels are available for the detection of the original. Specify the number with the keys. When the "Closer to B/W" setting is configured, it makes the original easier to be detected as black and white original. When the "Closer colour" setting is configured, it makes the original easier to be detected as a colour original. If auto adjustment is not successful, the [Auto Adjustment] key will be temporarily disabled to prevent repeated execution. The next time the registration adjustment screen is opened after moving to another screen, the key will return to normal. When the document filing function is frequently used and output of files seems somewhat slow, optimizing the hard drive may improve performance. • The factory default setting for the port number is [50001]. Unless you experience difficulty with this setting, do not change the port number. • To use the tandem function when user authentication is enabled, the same user information must be stored on both the master machine and slave machine. If the same user information is not stored, the page count may not be added to the appropriate user count or only the master machine may print. System Settings Tandem Connection Setting IP Address of Slave Machine Port Number Tandem Mode Disabling of Master Machine Mode 0 0 0 0 Disabling of Slave Machine Mode OK 5 0 0 0 1

Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed. These settings are used to change the default settings for copy mode. The following settings can be changed: • Colour Mode • Paper Tray • Exposure Type • Copy Ratio • 2-Sided Copy • Output (output method and output tray) Touch each key and configure the settings. If you wish to return a changed default setting to the original setting, touch the [Return to the Factory Default Setting] key. Exposure Adjustment This is used to adjust the exposure level when "Auto" is used for the copy exposure. Touch the [Colour] key or the [B/W] key, select the exposure level with the keys for both the document glass and the automatic document feeder, and touch the [OK] key. Lower the level toward "1" for lighter exposure or raise the level toward "9" for darker exposure. Rotation Copy Setting When the original and paper are placed in different orientations, this function automatically rotates the image 90 degrees to enable correct copying on the paper. To enable this setting, select the checkbox and touch the [OK] key. Add or Change Extra Preset Ratios Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added. An added preset ratio can also be changed. Select the "Reduction" key or the "Enlargement" key, specify the value with the keys, and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Setting a Maximum Number of Copies This is used to set the maximum number that can be entered for the number of copies (number of continuous copies). Any number from 1 to 999 can be specified. Enter the number with the numeric keys and touch the [OK] key. If this setting is used to change the default setting for the duplex function to other than "1-Side to 1-Side" and the duplex function or automatic document feeder fails or is disabled, the setting will revert to "1-Side to 1-Side". • Rotation copy will operate only if Auto Paper Selection or Auto Image has been selected. • The Rotation Copy setting must be enabled when copying A5 (5-1/2" x 8-1/2") size original on A5R (5-1/2" x 8-1/2"R) paper. Preset ratios other than added preset ratios cannot be changed. System Settings Add or Change Extra Preset Ratios Reduction (25 99) (101 400) Enlargement OK

The default setting for margin shift can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8"). Specify the default settings for "Side 1" (front) and "Side 2" (back) with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Erase Width Adjustment The default setting for erase width can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8"). Specify the default settings for the "Edge" and "Centre" with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Card Shot Settings This program is used to set the default original size for the card shot function. Both the X (horizontal) and Y (vertical) dimensions of the original can be set from 25 mm (1") to 210 mm (8-1/2") in increments of 1 mm (1/8"). Select the [X] key or the [Y] key, specify the dimension with the keys, and touch the [OK] key. If you wish to fit the image to the paper, select the [Fit to Page] key in the card shot settings screen and touch the [OK] key. Automatic Saddle Stitch (When a saddle stitch finisher is installed.) This is used to have saddle stitch stapling take place automatically when the pamphlet copy function is used. To enable this setting, select the checkbox and touch the [OK] key. Initial Tab Copy Setting This is used to set the default image shift width (tab width) for tab copying. The default width can be set from 0 mm (0") to 20 mm (5/8") in increments of 1 mm (1/8"). Specify the desired number with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.) Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies. The bypass tray is often used to feed label sheets, transparency film, and other special papers for which two-sided copying is prohibited. If one of these special papers enters the reversing unit, a misfeed or damage to the unit may result. If special papers for which two-sided copying is prohibited are often used, it is recommended that you enable this setting. To enable this setting, select the checkbox and touch the [OK] key. Disabling of Auto Paper Selection This setting is used to disable the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place. To enable this setting, select the checkbox and touch the [OK] key. System Settings Card Shot Settings Set the default original size for card shot. X 86 54 OK Y Fit to Page (25 210) mm (25 210) mm

is Supplied the Paper When this setting is enabled and paper is loaded in a tray while the machine is on standby in copy mode, that tray is automatically selected. To enable this setting, select the checkbox and touch the [OK] key. Initial Colour Balance Setting Colour balance values obtained using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values can be called up and stored as the initial colour balance setting.* Use this feature when you want to repeatedly use a colour balance setting for a favourite colour or for correction when a change occurs in the colour balance. * Preset values displayed when you select "Colour Balance" in the special modes. The factory default settings are the "0" position for all eight levels of each colour. Touch the key of the stored job program number and then touch the [OK] key. (A key of a job program that has not been stored cannot be selected.) To return the stored initial colour balance setting to the factory default setting (the "0" position for all eight levels of each colour), touch the [Return to the Factory Default Setting] key and then touch the [OK] key. Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour copies is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration. Place the test patch on the document glass as shown below so that the narrow line of one-side of the paper is on the left and touch the [Execute] key. Lay copy paper (about five sheets) that is the same size as the test patch on top of the placed test patch, and gently close the automatic document feeder. System Settings Initial Colour Balance Setting 1 5 2 6 3 7 4 8 Return to the Factory Default Setting OK 1/6 • Before executing Auto Colour Calibration, check to see if the registration adjustment is correct. If the registration adjustment is not correct, perform "Registration Adjustment" (page 96). • If the colour is still off after performing Auto Colour Calibration, repeating Auto Colour Calibration once again may improve the colour. System Settings Auto Colour Calibration Use 11"x17" or A3 paper for this adjustment. Press [Execute] to print the test patch. OK Execute Narrow line