Sharp FO-B1600 Operation Manual

3. Receiving Faxes 4. Making Copies 5. Answering Machine Connection 6. Special Functions 7. Printing Lists 8. Maintenance 9. Troubleshooting

expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Reorient or relocate the receiving antenna. - Increase the separation between the equipment and the receiver. - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 "The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information: (1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR partner, SHARP has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

**Based on Sharp Standard No. 1 Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only). Automatic dialing Rapid Key Dialing: 18 numbers Speed Dialing: 81 numbers Print cartridge Initial cartridge Approx. yield 300 letter pages at 4% coverage* Replacement cartridge: SHARP FO-C60B Approx. yield 600 letter pages at 4% coverage* Memory size** 1.8 MB (approx. 100 average pages) Modem speed 14,400 bps with auto fallback to lower speeds. Transmission time** Approx. 6 seconds (only when ECM is on) Scanning Resolution Horizontal: 203 lines/inch (8 lines/mm) Vertical: Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm) Print resolution 600 × 600 dpi Automatic document feeder Letter/A4: 20 pages max. (20-lb. paper) Legal: 5 pages max. Recording system Thermal inkjet Halftone (grayscale) 64 levels Compression scheme MR, MH, MMR Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below..

Letter: Approx. 200 sheets (20-lb. copier paper at room temperature; maximum stack height should not be higher than the line on the tray) Legal: 100 sheets Recommended paper weight: 20-lb. Copy Bond Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length (20 pages): 5.5 to 11" (140 to 279 mm) Length (5 pages): 5.5 to 14" (140 to 356 mm) Manual feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm) Effective scanning width 8.3" (210 mm) max. Effective printing width 8.0" (203 mm) max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX/AM Copy function Single/Multi/Sort (99 copies/page) Telephone function Yes (cannot be used if power fails) Applicable telephone line Public switched telephone network Display 16-digit LCD display Power requirements 120 V AC, 60 Hz Operating temperature 60 - 90°F (15 - 32°C) Humidity 25 - 80% RH Power consumption Standby: 5.0 W Maximum: 30 W Dimensions (without attachments) Width: 14.6" (372 mm) Depth: 10.2" (259 mm) Height: 8.0" (203 mm) Weight (without attachments) Approx. 11 lbs. (5.0 kg)

and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units. Important: This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems. Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine. Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. Never install telephone wiring during a lightning storm.

for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible.

A Look at the Operation Panel 7 1. Installation 9 Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 24 Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 26 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 2. Sending Faxes 33 Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 36 Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 40 Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Sending a Fax From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 3. Receiving Faxes 57 Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 4. Making Copies 64

6 5. Answering Machine Connection 66 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 66 Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 67 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 6. Special Functions 72 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 72 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 77 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 79 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 80 7. Printing Lists 85 8. Maintenance 90 Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 9. Troubleshooting 98 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Quick Reference Guide 113 Guía de referencia rápida 114 Index 115

FUNCTION key Press this key followed by the arrow keys to select special functions and settings. RESOLUTION / RECEPTION MODE key When a document is in the feeder, press this key to adjust the resolution for faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode). Rapid Dial Keys Press one of these keys to dial a fax number automatically. Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. SPEED DIAL key Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number. A Look at the Operation Panel 1 2 3 4 5 6 DEF A.M. 1 2 3 4 5 6 7 8 9 0 TEL FAX MNO WXYZ ABC JKL TUV GHI 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 PQRS RESOLUTION/ HOLD SPEED DIAL FUNCTION COPY/HELP STOP REDIAL Z A UP PLAIN PAPER INKJET FAX DOWN START/ MEMORY SPEAKER RECEPTION MODE 1 3 4 5 7 10 9 12 11 8 6 2 13 PANEL RELEASE Business Communication Center FO-B1600

faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. HOLD key Press this key to put the other party on hold during a phone conversation. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD key again to resume conversation. PANEL RELEASE Grasp here and pull up to open the operation panel. COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. STOP key Press this key to cancel an operation before it is completed. START/MEMORY key Press this key after dialing to begin fax transmission. Press this key before dialing to send a fax through memory. The key can also be pressed in the date and time display to show the percentage of memory currently used. Arrow keys Use these keys to scroll through and select settings, and to search for auto- dial numbers. 11 10 9 8 7 12 13

contact your dealer or retailer. Before setting up, make sure you have all of the following items. Operation manual Handset Handset cord Telephone line cord Rapid Key labels Print cartridge Paper tray Paper tray cover Document tray Document exit support

Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine. Removing the packing tape 1 Open the print compartment cover. • Press as shown and pull the cover toward you. 2 Remove the tape.

Connect the handset as shown and place it on the handset rest. ♦The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. 3 Close the printer cover.

Attach the paper tray. Pull the paper plate toward you and attach the paper tray cover. Paper plate 1 2 Attach the document tray.

Pull out the received document tray.

14 1 Pull the paper plate toward you, and remove the paper tray cover from the paper tray. 2 If you are going to load legal paper, flip up the paper tray extension. 3 Pull the paper plate toward you and insert the stack of paper into the tray, PRINT SIDE UP. • If paper remains in the tray, take it out and combine it into a single stack with the new paper. Loading Printing Paper You can load letter or legal size paper in the paper tray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows: Letter size: Approx. 200 sheets (20-Ib. copier paper at room temperature; maximum stack height should not exceed line on tray) Legal size: Approx. 100 sheets (20-Ib. copier paper at room temperature) The stack should not be higher than this line Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

15 1. Installation 4 Pull the paper plate toward you and replace the paper tray cover. LEGAL LETTER Place the cover using the appropriate notch for the size of paper loaded

16 Connecting the Power Cord Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet. Caution! ♦Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. ♦Make sure you have removed all of the packing tape before plugging in the power cord (see page 10). Plugging in the power cord without doing so may damage the machine. Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores. “CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

17 1. Installation Installing the Print Cartridge Caution! Do not open the print compartment cover of the machine while it is printing. If opened while printing, printing will stop. Note: Keep ink cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded. ♦Make sure the power cord of the machine is plugged in and paper is loaded before installing or replacing the print cartridge. 1 Open the operation panel. The initial starter print cartridge included with your fax can print about 300 letter-size pages. When replacing the print cartridge, use a SHARP FO-C60B cartridge. One cartridge can print about 600 letter-size pages. If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by opening and closing the print compartment cover (see Step 2), or if a paper jam has occurred, by removing the paper jam (see page 107). The above yields are at 4% coverage in INK SAVE mode.

18 2 Open the print compartment cover. • Press as shown and pull the cover toward you. 3 Remove only the tape from the the new cartridge. • Important: Make sure you remove all of the tape. • CAUTION! DO NOT touch the gold contact area of the cartridge. 4 Make sure the cartridge holder is between the “CARTRIDGE EXCHANGE AREA” arrows on the label, and then pull the green lever and open the cartridge holder cover. • If you are replacing the cartridge, remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container. • CAUTION! DO NOT touch the contact area inside the carriage carrier. Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the CARTRIDGE EXCHANGE AREA when this has happened, close the cover and then open it again.

19 1. Installation 5 Insert the new print cartridge into the cartridge holder. 6 Place your index finger on the tab as shown and close the cartridge holder cover with your thumb. Make sure the cover clicks into place. 7 Close the print compartment cover. 8 Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place. Display: 1=NEW, 2=OLD CHANGE CARTRIDGE

20 9 Press (NEW) if the cartridge you installed is new. Press (OLD) if the cartridge you installed is old. 10 Press . If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 93.) If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge. 11 Press to print an alignment page. (To enter an alignment value without printing an alignment page, press .) 1 2 START/ MEMORY 1 2 1=PRINT,2=SET ALIGN CARTRIDGE Display when “NEW” is selected: OK: PRESS START NEW CART.: OK? Display when “1” is selected: If you select the wrong number by mistake, press and repeat the selection. STOP

21 1. Installation 12 In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line. 13 Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. 14 Press . 1 5 STOP START/ MEMORY In this example, “15” comes closest to forming a straight line. ENTER (0-30) 15 After the alignment page is printed, the display shows:

22 1 Press once and twice. 2 Press once and once. 3 Press once. 4 Select the paper size: LETTER: LEGAL: 5 Press to return to the date and time display. FUNCTION 1 2 STOP The display briefly shows your selection, then: PAPER SIZE SET COPY CUT-OFF 1=LETTER,2=LEGAL Display: PRINT SET-UP Setting the paper size The fax has been set at the factory to scale received faxes to letter size paper. If you loaded legal paper, you must change the paper size setting to LEGAL. Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it. When you are finished, press . START/ MEMORY ADD PAPER & PRESS START KEY

23 1. Installation Ink save mode If you wish to use less ink or speed up ink drying time when printing faxes and copies, turn on ink save mode. If you prefer a higher quality image, turn off ink save mode. ♦Ink save mode is initially turned off. 1 Press once and twice. 2 Press once and 3 times. 3 Press once. 4 Press to turn on ink save mode, or to turn it off. 5 Press to return to the date and time display. FUNCTION 1 2 STOP ALIGN CART. The display briefly shows your selection, then: INK SAVE MODE 1=YES, 2=NO Display: PRINT SET-UP

24 Connecting the Telephone Line Cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Setting the dial mode The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing. Press the panel keys as follows: 1 Press once and 3 times. 2 Press once and 4 times. 3 Press once. 4 Select the dial mode: TONE: PULSE: 5 Press to exit. FUNCTION 1 2 STOP Display: The display briefly shows your selection, then: OPTION SETTING DIAL MODE QUIET TIME 1=TONE, 2=PULSE TEL.LINE L.SET

25 1. Installation 1 Remove the seal covering the TEL. SET jack. 2 Connect the extension phone line to the TEL. SET jack. Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax machine. ♦To connect an answering machine to the fax machine, see page 66. TEL.LINE TEL.SET TEL.SET TEL.LINE

26 Entering Your Name and Fax Number Once you enter this information, it will automatically appear at the top of each fax page you send. Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. FUNCTION START/ MEMORY Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages. 1 Press once and twice. 2 Press once. 3 Press once. FUNCTION Display: ENTER FAX # ENTRY MODE OWN NUMBER SET 1 2 3 4 5 6 7 8 9 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 STOP

27 1. Installation 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press . • To clear a mistake, press . 5 Press . 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 7 ♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To clear a mistake, press . ♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( 7 Press . 8 Press to return to the date and time display. SPEAKER START/ MEMORY SPEAKER START/ MEMORY STOP Display: SECURITY A = B = C = D = E = F = G = H = I = J = K = L = M = N = O = P = Q = R = S = T = U = V = W = X = Y = Z = SPACE =

28 Setting the Date and Time 1 Press once and twice. 2 Press once and 3 times. 3 Press . 4 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January • To correct a mistake, press to move the cursor back to the mistake and then enter the correct number. 5 Enter a two-digit number for the day (“01” to “31”). Example: the 5th FUNCTION 0 1 0 5 Display: The currently set date appears (example): ENTRY MODE DATE&TIME SET DATE 08-15-2003 DATE 01-15-2003 DATE 01-05-2003 FUNCTION START/ MEMORY 1 2 3 4 5 6 7 8 9 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 STOP The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

29 1. Installation 1 Press once and 3 times. 2 Press once and twice. 3 Press once. 4 Press to select YES, or to select NO. 5 Press to return to the date and time display. FUNCTION 1 2 STOP Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Follow these steps: 6 Enter the year (four digits). Example: 2003 7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press to select A.M. or to select P.M. 9 Press to start the clock. 10 Press to return to the date and time display. 2 0 0 3 0 9 2 5 START/ MEMORY STOP The currently set time appears (example): TIME 12:19 PM TIME 09:25 PM ANTI JUNK # CLEAN ROLLER OPTION SETTING DAY LIGHT SAVE 1=YES, 2=NO Display:

30 Setting the Reception Mode Your fax has three modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes. TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line. A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 5). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine. Setting the reception mode Make sure a document is not loaded in the document feeder, and then press until the arrow in the display points to the desired mode. RESOLUTION/ RECEPTION MODE For more information on receiving faxes in FAX and TEL modes, see Chapter 3, Receiving Faxes. For more information on using A.M. mode, see Chapter 5. FAX TEL FAX TEL FAX A.M. A.M. A.M. TEL JAN-03 10:30 JAN-03 10:30 JAN-03 10:30 1 2 3 4 5 6 7 8 9 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 RESOLUTION/ RECEPTION MODE RESOLUTION/ RECEPTION MODE

and down arrow keys. 1 Press . 2 Press or to select the desired volume level. • Press again to turn off the speaker. SPEAKER UP DOWN SPEAKER Speaker UP DOWN 1 2 3 4 5 6 7 8 9 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 SPEAKER Display: SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW

desired volume level. (Make sure has not been pressed, the handset is not lifted, and a document is not loaded in the feeder.) • The ringer will ring once at the selected level. 2 If you selected RINGER: OFF OK ? to turn off the ringer, press . UP DOWN SPEAKER START/ MEMORY 1 When talking through the handset, press or to select the desired volume level. • Note: The volume reverts to MIDDLE each time you replace the handset. UP DOWN Ringer Display: Handset Display: RINGER: HIGH RINGER: MIDDLE RINGER: LOW RINGER: OFF OK ? RECEIVER: HIGH RECEIVER: MIDDLE RECEIVER: LOW

Transmittable Documents Size and weight 14 lbs. (52 g/m² ) Minimum document size: Minimum size Minimum weight 20 pages at once: Size: Letter (8.5” x 11”, 216 x 279 mm) Weight: 21.5 lbs. (80 g/m2) 5 pages at once: Size: Legal (8.5” x 14”, 216 x 356 mm) Weight: 21.5 lbs. (80 g/m2) 1 page at a time (manual feeding): Size: 8.5” x 23.6” (216 x 600 mm) Weight: 42 lbs. (157 g/m2) Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load. 5.5" (140 mm) 5.8" (148 mm) Letters or graphics on the edges of a document will not be scanned. (The maximum scanning width is 8.3” (210 mm), and the top and bottom 0.16” (4 mm) of the document cannot be scanned.) Letters in the shaded area will not be scanned. 8.3"(210 mm) 0.16"(4 mm) 0.16"(4 mm)

34 Other restrictions ♦The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder. Loading the Document Up to 20 letter-size pages, or 5 legal-size pages, can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page. ♦If you need to send or copy more than the maximum number of pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double- feeding or jamming. ♦If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding. 1 Adjust the document guides to the width of your document. 2 Insert the document face down in the document feeder. The top edge of the document should enter the feeder first. • READY TO SEND will appear in the display.

35 2. Sending Faxes 3 Adjust the resolution and/or contrast settings as explained on page 36, then dial the receiving machine as explained on page 39. Removing a document from the feeder Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. 2 Remove the document. • If the document does not come out easily, follow the procedure on page 106. 3 Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place. If you need to remove a document from the feeder, open the operation panel.

36 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document. Resolution settings Contrast settings STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. FINE Use FINE for documents containing small letters or fine drawings. SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings. HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray. AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. You must adjust the settings each time you don’t want to use the default settings. The default resolution setting is STANDARD and the default contrast setting is AUTO.

37 2. Sending Faxes Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting. 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear. RESOLUTION/ RECEPTION MODE Display: STANDARD :AUTO FINE :AUTO SUPER FINE :AUTO HALF TONE :AUTO STANDARD :DARK HALF TONE :DARK FINE :DARK SUPER FINE :DARK

38 Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press once and 3 times. 2 Press once. 3 Press once. 4 Press to set the default resolution to FINE, or to set it to STANDARD. 5 Press to return to the date and time display. FUNCTION 1 2 STOP Display: The display briefly shows your selection, then: OPTION SETTING FINE PRIORITY 1=YES, 2=NO NUMBER OF RING

39 2. Sending Faxes 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Pick up the handset or press . Listen for the dial tone. 3 Dial the number of the receiving machine by pressing the number keys. 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. RESOLUTION/ RECEPTION MODE SPEAKER SPEAKER or Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press ) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. SPEAKER SPEAKER JKL ABC 1 DEF WXYZ 9 GHI 4 5 MNO 6 PQRS 7 TUV 8 0 2 3 READY TO SEND SPEAKER

40 Sending a Fax by Automatic Dialing You can dial a fax or phone number by simply pressing a Rapid Key, or by pressing and entering a two-digit number. ♦To use Automatic Dialing, you must first store the full fax or phone number in your fax machine. ♦When you store a fax or phone number, you select a two-digit Speed Dial number for it. Ninety-nine Speed Dial numbers are available. SPEED DIAL 5 When you hear the fax tone, press . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87). START/ MEMORY Speed Dial numbers 01 through 18 are for Rapid Key (one-touch) Dialing. Speed Dial numbers 19 through 99 are for dialing with . SPEED DIAL 01 SPEED DIAL 1 9 START/ MEMORY

41 2. Sending Faxes 1 Press once and once. 2 If you know the Speed Dial number that you want to use, enter that number (for example, press for Speed Dial 01). Otherwise, press once (the machine will suggest an available Speed Dial number at the end of the storing procedure). 3 Enter the fax or phone number by pressing the number keys. (Note: A space cannot be entered.) • To clear a mistake, press . • If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row. FUNCTION 0 1 SPEAKER FUNCTION Display: ENTER FAX # Storing fax and phone numbers for automatic dialing When you store a number in a Rapid Key, write the name of the party on the label. Attach the Rapid Key labels above the Rapid Keys. Rapid Keys SPEED DIAL 1 2 3 4 5 6 7 8 9 0 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16/POLL 17/G1 18/G2 Speed Dial numbers 01 to 18 can be used for Rapid Key Dialing. Speed Dial numbers 19 to 99 are only for Speed Dialing.

42 4 Press . 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 7 ♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) ( 6 Press . If you selected a Speed Dial number in Step 2, the display will briefly show STORED, and then . Go to Step 7. If you did not select a Speed Dial number in Step 2, the display will show the next available Speed Dial number. If that number is acceptable, press and go to Step 7. If not, enter the desired two digit number, press , and go to Step 7. START/ MEMORY START/ MEMORY START/ MEMORY START/ MEMORY A = B = C = D = E = F = G = H = I = J = K = L = M = N = O = P = Q = R = S = T = U = V = W = X = Y = Z = SPACE =

43 2. Sending Faxes Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press once and once. 2 Enter the 2-digit Speed Dial number that you wish to edit or clear (for example, press ), or press or until the number appears in the display. 3 Press . 4 Press for EDIT or for CLEAR. • If you selected CLEAR, go to Step 8. 5 If you selected EDIT, make the desired changes to the number. • Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit. • If you do not wish to change the number, go directly to Step 6. FUNCTION 0 1 1 2 Display: 1=EDIT, 2=CLEAR 7 Return to Step 2 to store another number, or press to return to the date and time display. STOP

44 6 Press . 7 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 42). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8. 8 Press . 9 Return to Step 2 to edit or clear another number, or press to return to the date and time display. START/ MEMORY START/ MEMORY STOP

45 2. Sending Faxes 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press the Rapid Key corresponding to the desired Speed Dial number. • The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press .) • The document will be automatically transmitted once the connection is established. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87). Using a Rapid Key for a voice call To use a Rapid Key for a voice call, simply lift the handset and then press the Rapid Key. RESOLUTION/ RECEPTION MODE STOP Example: To dial Speed Dial number 01, press Rapid Key 01. 01 Rapid Key Dialing If the number you want to dial has been stored as a Speed Dial number from 01 to 18, you can dial it by pressing the corresponding Rapid Key. READY TO SEND

46 Speed Dialing Speed Dialing can be used to dial any number that has been stored as a Speed Dial number. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press and then enter the 2-digit Speed Dial number. • For example, to enter Speed Dial number 19, press . 3 Check the display. If the name or number shown is correct, press . (If not, press and repeat Step 2.) • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87). Using a Speed Dial number for a voice call To use a Speed Dial number for a voice call, lift the handset, press , and enter the Speed Dial number. RESOLUTION/ RECEPTION MODE SPEED DIAL 1 9 START/ MEMORY STOP SPEED DIAL READY TO SEND

47 2. Sending Faxes Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number. 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear). 3 If you are sending a fax, press . Dialing and transmission begins. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87). If you are making a phone call, lift the handset. Dialing begins. (If you lifted the handset before searching for the number, press to begin dialing.) RESOLUTION/ RECEPTION MODE A REDIAL Z START/ MEMORY START/ MEMORY READY TO SEND

48 Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. START/ MEMORY 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Enter the number of the receiving machine by pressing the number keys. • If a pause is required between any of the digits to access a special service or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row. 3 Check the display. If the number of the receiving machine shown is correct, press . • If the number is not correct, press to backspace and clear one digit at a time, and then re-enter the correct digit(s). RESOLUTION/ RECEPTION MODE FUNCTION START/ MEMORY STOP READY TO SEND

49 2. Sending Faxes 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press once. appears in the display, followed by the last number dialed. Make sure the number that appears is the number you wish to dial. 3 If you are sending a fax, press . Dialing begins. If you are making a phone call, lift the handset. Dialing begins. RESOLUTION/ RECEPTION MODE REDIAL Z START/ MEMORY Redial You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call. Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears. ♦You can press to clear the message and stop automatic redialing. ♦Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made. STOP READY TO SEND

50 1 Press once and 3 times. 2 Press once and 3 times. 3 Press once. 4 Press to select YES, or to select NO. 5 Press to return to the date and time display. FUNCTION 1 2 STOP OPTION SETTING ECM MODE 1=YES, 2=NO The display briefly shows your selection, then: DAY LIGHT SAVE Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well. When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off. Display:

51 2. Sending Faxes Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press once and once. 3 Press once. 4 Enter the total number of pages (“01” to “99”) by pressing the numeric keys. Example: 5 pages 5 Dial the receiving machine and send the fax. ♦If you need to cancel a batch number entry, remove the document from the feeder or press . ♦If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed. RESOLUTION/ RECEPTION MODE FUNCTION 0 5 STOP READY TO SEND Display: PAGE COUNTER ENTER # (01 - 99)

52 Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation. Broadcasting (sending a fax to multiple destinations) This function allows you to send the same fax to as many as 20 different destinations in just one operation. ♦When sending to multiple destinations, only auto-dial numbers can be used to dial the numbers of the receiving machines. 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press . 3 Select a destination using one of the following methods: Press a Rapid Key. Press and enter a 2-digit Speed Dial number. Press or until the name of the destination appears in the display (if no name was stored, the number will appear). RESOLUTION/ RECEPTION MODE START/ MEMORY SPEED DIAL READY TO SEND

53 2. Sending Faxes 4 Press to store the destination. 5 Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). 6 When you are ready to begin transmission, press . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again. START/ MEMORY Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure: 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press the appropriate Group Key. Transmission will begin. RESOLUTION/ RECEPTION MODE READY TO SEND 17/G1

54 Storing numbers in Group Keys Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦Rapid Keys 17/G1 and 18/G2 can be used as Group Keys. A key cannot be simultaneously programmed as both a Group Key and a Rapid Key. ♦Up to 20 numbers can be stored in one Group Key. Only Rapid Key and Speed Dial numbers can be stored in a Group Key. Full numbers cannot be stored. 1 Press once and twice. 2 Press once and once. 3 Press . 4 Press to program a Group Key. (Press to clear a Group Key.) 5 Press the Group Key that you wish to program (Rapid Key 17/G1 or 18/G2). (If you are clearing a Group Key, press the Group Key that you wish to clear and go to Step 9.) FUNCTION 1 2 Display: ENTRY MODE GROUP ENTRY 1=SET, 2=CLEAR GROUP SET PRESS GROUP KEY 17/G1 (Example)

55 2. Sending Faxes 6 Select a destination using one of the following methods: Press a Rapid Key. Press and enter a 2-digit Speed Dial number. Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear). 7 Press to store the destination. 8 Repeat Steps 6 and 7 for each of the other destinations that you want to store in the Group Key (maximum of 20). 9 When you have finished storing the destinations, press . 10 Press to return to the date and time display. SPEED DIAL START/ MEMORY STOP

56 Memory transmission You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. To send a fax through memory, load the document, press , and then dial using one of the following methods: ♦Press the number keys to enter the fax number and then press . ♦Press a Rapid Key and then press . ♦Press , enter a 2-digit Speed Dial number, and press . ♦Press repeatedly to select an auto-dial number and then press . ♦Press once to select the last number dialed and then press . START/ MEMORY START/ MEMORY START/ MEMORY SPEED DIAL START/ MEMORY START/ MEMORY REDIAL Z START/ MEMORY If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦Press if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up. ♦Press if you want to cancel the entire transmission. START/ MEMORY STOP

answer all calls on four rings and receive incoming faxes. ♦If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 58. 4 rings Fax reception 3. Receiving Faxes Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. 1 Press once and 3 times. FUNCTION Display: OPTION SETTING To select FAX mode, press (with no document in the feeder) until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE RESOLUTION/ RECEPTION MODE FAX A.M. TEL

58 2 Press once and once. 3 Press once. 4 Enter the desired number of rings (any number from 2 to 5). Example: 3 rings 5 Press to return to the date and time display. Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting. 3 STOP Using TEL Mode The display briefly shows your selection, then: To select TEL mode, press (with no document in the feeder) until the arrow in the display points to TEL. RESOLUTION/ RECEPTION MODE When the reception mode is set to TEL, you must answer all calls (even fax calls) by picking up the fax machine’s handset or an extension phone connected to the same line. NUMBER OF RING FAX REMOTE # ENTER (2-5) (4) RESOLUTION/ RECEPTION MODE FAX TEL A.M.

59 3. Receiving Faxes 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. 3 If the other party first speaks with you and then wants to send a fax, press after speaking. (Press before the sender presses their Start key.) • When RECEIVING appears in the display, hang up. START/ MEMORY Answering on an extension phone connected to the same line Answering with the fax’s handset Note: If you have set the Fax Signal Receive setting to NO, press to begin reception. START/ MEMORY Beep 1 Answer the extension phone when it rings. RECEIVING RECEIVING START/ MEMORY

60 2 If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up. 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up. • The above step is necessary if you have set the Fax Signal Receive setting to NO. • Your fax will not accept the signal to begin reception ( ) if a document is loaded in its feeder. 5 5 Pronounced, high-pitched tones Beep Optional Reception Settings Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting. 1 Press once and 3 times. 2 Press once and 7 times. 3 Press once. FUNCTION Display: OPTION SETTING FAX SIGNAL RX 1=YES, 2=NO

61 3. Receiving Faxes 4 Press to turn on the function, or to turn it off. 5 Press to return to the date and time display. 1 2 STOP The display briefly shows your selection, then: POLLING Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9. 1 Press once and 3 times. 2 Press once and twice. 3 Press once. 4 Enter the desired number (any number from 0 to 9). Example: 5 Press to return to the date and time display. FUNCTION 3 STOP Display: OPTION SETTING FAX REMOTE # ENTER (0-9) (5) The display briefly shows your selection, then: TRANSACTION

62 Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line. ♦Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page. 1 Press once and twice. 2 Press once. 3 Press once. 4 Press to select AUTO, or to select 100%. 5 Press to return to the date and time display. FUNCTION 1 2 STOP Display: PRINT SET-UP RECEIVE RATIO The display briefly shows your selection, then: PAPER SIZE SET 1=AUTO, 2=100%

63 3. Receiving Faxes Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, COVER OPEN, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / CHECK PAPER. When you add paper (and press ), or clear the jam, or replace the print cartridge, the stored documents will automatically print out. ♦If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper. Caution! ♦When documents are stored in memory, do not turn the power off. This will erase all of the contents. ♦If documents received in memory are lost due to a power failure or other interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available. START/ MEMORY

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 20 letter pages or 5 legal pages.) • If desired, press to set the resolution and/or contrast. (The default resolution setting for copying is FINE.) 2 Select any of the following copy settings as needed: • Enlarge/reduce: Press or until the desired setting appears in the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%. Example: Press twice • Number of copies per original: Press the number keys to enter a number from 1 to 99. The default setting is 1. Example: Press for two copies • Sorted copies: To sort the copies as shown below under “Sorted”, first set the number of copies per original (at least “2” copies must be set), and then press . RESOLUTION/ RECEPTION MODE 2 SPEED DIAL READY TO SEND COPY RATIO: 125% 2 Example of two copies each of three originals A B C A B C A B C C C B B A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) 2 [SORT]

(the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 Press to return to the date and time display. FUNCTION 1 2 STOP Display: The display briefly shows your selection, then: PRINT SET-UP COPY CUT-OFF INK SAVE MODE 1=YES, 2=NO If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL). If this happens, press to copy the pages that have been scanned, and then repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full. Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. START/ MEMORY 3 When you are ready to begin copying, press . COPY/HELP

Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET jack This will allow you to receive both voice messages and faxes when you are out. ♦Important: If the answering machine is not connected to the TEL. SET jack on the fax as shown, the setup will not operate properly. 1 Remove the seal covering the TEL. SET jack. 2 Connect the answering machine's telephone line jack to the TEL. SET jack. • If desired, you can connect an extension phone to your answering machine's extension phone jack. TEL.LINE TEL.SET TEL.SET TEL.LINE To answering machine's telephone line jack. Make sure the TEL. LINE jack is connected to the wall jack.

67 5. Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling." ♦It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing. ♦If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialing is used. Using the Answering Machine Connection When you go out, activate the answering machine connection as follows: 1 Set the reception mode to A.M. 2 Set your answering machine to auto answer. ♦Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling. ♦If your answering machine has a toll saver function, make sure that it will answer by the fourth ring. Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 61). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated. RESOLUTION/ RECEPTION MODE A.M. FAX TEL

68 How answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception. ♦If the connection is not good or there is noise on the line, the answering machine and/or fax machine may not respond properly. ♦The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received. ♦To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone, press any three keys (other than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling. When you return and turn off your answering machine, be sure to change the reception mode back to FAX or TEL! Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

69 5. Answering Machine Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine. Some answering machines may have unusually fast disconnect times (equal to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds. If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence. Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialing. To change the setting, follow the steps below. 1 Press once and 3 times. 2 Press once and 5 times. 3 Press once. 4 Enter a number from 01 to 10, or enter 00 to turn off the function. Example: 3 seconds 5 Press to return to the date and time display. FUNCTION 0 3 STOP Display: OPTION SETTING QUIET TIME ENTER (00-10) 04 The display briefly shows your selection, then: QUIET START

70 Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line. Quiet Detect Start Timing has been set to five seconds at the factory. You can change this setting by entering a 2-digit number equal to the desired number of seconds of the delay, or turn the function off by enttering 00. As general guide, the delay time should be slightly longer than the pause before the outgoing message. 1 Press once and 3 times. 2 Press once and 6 times. 3 Press once. 4 Enter a 2-digit number (from 01 to 15) for the number of seconds of the delay, or enter 00 to turn off the function. Example: 3 seconds 5 Press to return to the date and time display. FUNCTION 0 3 STOP Display: OPTION SETTING QUIET START ENTER (00-15) 05 The display briefly shows your selection, then: ON TAD FAILURE

71 5. Answering Machine On TAD Failure When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory. If you want to turn it on, follow the steps below: Note: When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages. 1 Press once and 3 times. 2 Press once and 7 times. 3 Press once. 4 Press to turn on the function, or to turn it off. 5 Press to return to the date and time display. FUNCTION 1 2 STOP Display: OPTION SETTING ON TAD FAILURE 1=YES, 2=NO The display briefly shows your selection, then: DISTINCTIVE

Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services. ♦Area Code mode: This step is needed if your telephone exchange cannot dial a local phone number (within your calling area code) when the area code is dialed with the phone number (see Step 5). 1 Press once and 3 times. 2 Press once and 5 times. 3 Press once. 4 Press (YES) to turn on Caller ID. (To turn off Caller ID, press and go to Step 8.) 5 Press to select SET. (To clear a previously set area code, press and go to Step 8.) Note: Entering your area code in this step causes it to be automatically removed from local numbers in the Caller ID list (page 74). This is only required if you need to eliminate dialing of the area code when dialing a local number from the list. Example (using the area code “123”): If Step 5 is skipped, the Caller ID display will show 123-444-1234, and the number that will dial from the Caller ID list is 123- 444-1234. If the area code 123 is entered in Step 5, the Caller ID display will show 444-1234, and the number that will dial from the Caller ID list is 444-1234. FUNCTION 1 2 1 2 Display: OPTION SETTING CALLER-ID AREA CODE # MODE ENTER AREA CODE 1=YES, 2=NO 1=SET, 2=CLEAR

73 6. Special Functions 6 Enter the three digits of your area code. 7 Press to store your area code. 8 Press to return to the date and time display. START/ MEMORY STOP How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear. Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service. CALLER-ID ERROR Noise on the telephone line prevented reception of caller information. OUT OF AREA The call was made from an area which does not have a caller identification service, or the caller’s service is not compatible with that of your local phone company. PRIVATE CALL Caller information was not provided by the telephone company at the caller’s request. Display example Caller’s name Caller’s number JOHN DOE 525-8693 AUTO PRINT OUT

74 Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦After you have received 30 calls, each new call will delete the oldest call. Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears. 1 Press twice. 2 Press or to scroll through the list. 3 If you wish to dial one of the numbers in the list, scroll through the list until the number appears in the display. • Fax: If you wish to send a fax, load the document and then press . Dialing and transmission begin. • Voice call: If you wish to make a voice call, pick up the handset (or press ). Dialing begins automatically. (If you pressed , pick up the handset when the other party answers.) 4 Press when you have finished viewing the list. REDIAL Z START/ MEMORY SPEAKER SPEAKER STOP START/ MEMORY Fax: Voice call:

75 6. Special Functions To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list. 0 0 1 Press once and twice. 2 Press once and twice. 3 Press once. 4 Press to store a number. (To clear a previously stored number, press and go to Step 6.) 5 Enter the number by pressing the number keys (max. 20 digits). 6 Press to store (or clear) the number. 7 Press to return to the date and time display. FUNCTION 1 2 START/ MEMORY STOP Priority Call If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered). Display: ENTRY MODE PRIORITY # 1=SET, 2=CLEAR GROUP ENTRY

76 Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number. In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring). To use this function, enter the number that you wish to block as explained in Blocking Reception of Unwanted Faxes (see page 79). Only one number can be blocked. Note: This function cannot be used if you are using the Distinctive Ring function.

77 6. Special Functions Distinctive Ring (Requires Subscription to Service) Important: ♦To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦Note that your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number. To have your fax automatically answer when your second number is called, follow the steps below: 1 Press once and 3 times. 2 Press once and 8 times. 3 Press once. FUNCTION Display: OPTION SETTING DISTINCTIVE

78 4 Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function. 5 Press to return to the date and time display. 6 Set the reception mode to FAX. RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard (normal) ring pattern OFF SETTING Turn distinctive ring off STOP The display briefly shows your selection, then: FAX SIGNAL RX RESOLUTION/ RECEPTION MODE FAX A.M. TEL 1 2 3 4 5 ♦When using distinctive ring, you must set the reception mode of your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

79 6. Special Functions 1 Press once and twice. 2 Press once and 3 times. 3 Press once. 4 Press to store an Anti Junk number, or to clear a previously stored number (if you are clearing a number, go to Step 6). 5 Enter the fax number by pressing the number keys (max. 20 digits). 6 Press and then press to return to the date and time display. FUNCTION 1 2 START/ MEMORY STOP Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered. Display: ENTRY MODE ANTI JUNK # 1=SET, 2=CLEAR

80 Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key 16/POLL for use as a polling key. ♦When Rapid Key 16/POLL is set as a polling key, it cannot be used for Rapid Key dialing. 1 Press once and 3 times. 2 Press once and 6 times. 3 Press once. 4 Press to use Rapid Key 16/POLL as a polling key. (To turn off the polling function, press .) 5 Press to return to the date and time display. FUNCTION 1 2 STOP Display: OPTION SETTING POLLING 1=YES, 2=NO The display briefly shows your selection, then: CALLER-ID

81 6. Special Functions 1 Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press the SPEAKER key) and dial the full number. Wait for the fax answerback tone. • Pick up the handset (or press the SPEAKER key) and press a Rapid Key. Wait for the fax answerback tone. • Press the SPEED DIAL key and enter a 2-digit Speed Dial number. • Enter the full number using the numeric keys. 2 Press . • If you used the handset, replace it when POLLING appears in the display. Reception will begin. 16/POLL Requesting transmission Being polled (polling standby) To let another fax machine poll your fax, press to set the reception mode to FAX and load the document(s). Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your fax is on polling standby. RESOLUTION/ RECEPTION MODE

82 1 Press once and twice. 2 Press once and once. 3 Press . 4 Press to turn on polling security. (Press to turn off polling security.) 5 Press . 6 Press to return to the date and time display. FUNCTION 1 2 START/ MEMORY STOP Display: ENTRY MODE SECURITY 1=ON, 2=OFF The display briefly shows your selection, then: PASSCODE MODE Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification. To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as explained on the following page.

83 6. Special Functions Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press once and twice. 2 Press once and twice. 3 Press . 4 Press . 5 Enter the fax number (maximum of 20 digits). 6 Press . 7 Return to Step 4 to store another number, or press to return to the date and time display. FUNCTION START/ MEMORY STOP PASSCODE MODE Display: ENTRY MODE ENTER FAX #

84 Editing and clearing polling permission numbers If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps: 1 Press once and twice. 2 Press once and twice. 3 Press . 4 Press or until the number you want to edit or clear appears in the display. 5 Press . 6 Press for EDIT or for CLEAR. • If you selected CLEAR, go to Step 8. 7 If you selected EDIT, make the desired changes to the number. • Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit. 8 Press . 9 Return to Step 4 to edit or clear another number, or press to return to the date and time display. FUNCTION 1 2 START/ MEMORY STOP PASSCODE MODE Display: ENTRY MODE 1=EDIT, 2=CLEAR

You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps. 1 Press once and once. 2 Press once. 3 Press or until the desired list appears in the display. 4 Press once. 5 Press to print the list. FUNCTION START/ MEMORY Display: LISTING MODE ACTIVITY LIST PRESS START KEY Activity Report This report shows information on your most recent 30 fax transactions. The report is divided into two parts: the TRANSMISSIONS ACTIVITY REPORT, which shows information on fax transmissions, and the RECEPTIONS ACTIVITY REPORT, which shows information on fax receptions. ♦All information is erased after a report is printed out. If information on 30 fax transactions accumulates, the information on the oldest transaction will be deleted each time a new transaction takes place. ♦You can have the Activity Report printed out automatically each time information on 30 fax transactions accumulates. See page 89. ♦The Activity Report contains the same headings as the Transaction Report. See page 87 for an explanation of the headings.

This list shows the fax and phone numbers that have been stored for automatic dialing. Group List This list shows the fax numbers that have been stored in each Group Key. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Caller-ID List This list shows information on your 30 most recently received calls and faxes. (This list is only available if you are using the Caller ID function.)

allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3"). START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received. NOTE (One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure.) OK - Transmission/reception was successful. P.FAIL - A power failure prevented the transaction. JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-X - (Where “X” is a number.) A telephone line error prevented the transaction. See Line error on page 98. CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press once and 3 times. 2 Press once and 3 times. 3 Press once. 4 Press a number from to to select the condition for printing. 5 Press to return to the date and time display. ALWAYS PRINT A report will be printed after each transmission, reception, or error. ERROR/MEMORY A report will be printed after an error or a memory operation. SEND ONLY A report will be printed after each transmission. ERROR ONLY A report will be printed only when an error occurs. NEVER PRINT A report will never be printed. FUNCTION 1 5 STOP Display: The display briefly shows your selection, then: 1 2 3 4 5 OPTION SETTING TRANSACTION DIAL MODE 1:ALWAYS PRINT (Selections appear alternately)

You can set the Activity Report to print automatically whenever information on 30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps: 1 Press once and 3 times. 2 Press once and 4 times. 3 Press once. 4 Press to turn on auto print out, or to turn it off. 5 Press to return to the date and time display. FUNCTION 1 2 STOP OPTION SETTING ECM MODE 1=YES, 2=NO The display briefly shows your selection, then: AUTO PRINT OUT Display:

Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. 1 Open the operation panel. 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers. 4 Flip down the green levers on each side of the white roller. 5 Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place.

Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine. Rotating the white roller After cleaning the scanning glass and rollers as explained in the preceding procedure, follow the steps below to make the machine rotate the white roller by half a turn, and then repeat the cleaning procedure. This will enable you to clean the side of the roller that was initially facing down. ♦Do not perform this procedure when a document is loaded in the feeder. This may cause the top part of the document to be cut off when the document is faxed or copied. 1 Press once and 3 times. 2 Press once and once. 3 Press once. 4 Press . • The white roller rotates half a turn. When rotation is finished, the machine will beep. FUNCTION START/ MEMORY OPTION SETTING CLEAN ROLLER Display: About the lithium battery: The fax machine uses a lithium battery to retain settings and information programmed in the machine when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. 1 Press once and twice. 2 Press once and twice. 3 Press once. 4 Press to print an alignment page. (To enter an alignment value without printing an alignment page, press .) 5 In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line. FUNCTION 1 2 ALIGN CART. 1=PRINT,2=SET Display: PRINT SET-UP ENTER (0-30) 15 After printing the alignment page the display shows: In this example, “15” comes closest to forming a straight line.

Example: • If you make a mistake, press and then repeat the entry. 7 Press . 8 Press to return to the date and time display. 1 5 STOP START/ MEMORY STOP Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles. 1 Press once and twice. 2 Press once and once. 3 Press once. 4 Press . • The machine prints a test pattern similar to the one shown in the following step. FUNCTION START/ MEMORY CLEAN NOZZLES Display: PRINT SET-UP PRESS START KEY CLEAN NOZZLES

below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. 6 If the bottom diagonal line still has breaks, repeat Steps 1 and 2 to run the nozzle test again. Run the test a third time if necessary. • If the print quality is satisfactory after running the nozzle test three times, the nozzles are clean. • If the print quality is still not satisfactory after running the test a third time, continue with Step 7. 7 Open the operation panel and then the print compartment cover, and remove and reinstall the print cartridge (see page 17). 8 Repeat the nozzle test. If the lines are still broken, wipe the nozzles as explained in the following section. Unbroken lines at the bottom of the page indicate the nozzles were cleaned. Breaks in the diagonal line at the top of the page indicate clogged nozzles.

If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. 1 Open the operation panel and then the print compartment cover, and remove the print cartridge (see page 17). • CAUTION! DO NOT touch the gold contact area of the cartridge or the contact area of the cartridge carriage with your fingers. 2 Dampen a clean cloth with water, and gently wipe the nozzles and the gold- colored area around the nozzles. Wipe in one direction only. • To dissolve dried ink, hold the damp cloth against the nozzles for about three seconds. Gently blot and wipe dry. • When finished, allow the gold-colored area to dry. 3 Dampen another section of clean cloth with water, and gently wipe the contacts and the gold-colored area around the contacts. • To dissolve dried ink, hold the damp cloth against the contacts for about three seconds. Gently blot and wipe dry. • When finished, allow the gold-colored area to dry. 4 Reinstall the print cartridge and repeat the nozzle test as explained in the previous section.

A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the operation panel and then the print compartment cover, and remove the print cartridge (see page 17). Wipe – on the holder with a damp cloth. 1

If you have any problems with your fax, first refer to the following troubleshooting guide. Line error Problem Solution LINE ERROR appears in the display. A line error occurs when your fax machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. • Make sure there are no modem devices sharing the same telephone line. • Check with the other party to make sure their fax machine is functioning properly. • Have your telephone line checked for line noise. • Try connecting the fax machine to a different telephone line. • If the problem still occurs, your fax machine may need service.