Ricoh AP206 Setup Manual

It contains important information related to USER SAFETY and PREVENTING EQUIP- MENT PROBLEMS. QUICK INSTALLATION GUIDE ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ UNPACKING THE PRINTER AND CHECKING THE CONTENTS OF THE BOX Caution • To prevent injury, this printer should be lifted by at least two people. Check the contents of the box according to the following list. If one or some items are missing, please contact your sales or service representative. Important ❒The parallel cable is not included in the box. It is your responsibility to provide the parallel cable appropriate for the computer you are using. Quick Installation Guide (this sheet) Setup Guide CD-ROM Toner Cartridge (Black) Toner Cartridge (Yellow) Toner Cartridge (Cyan) Toner Cartridge (Magenta) Fuser Cleaner Photoconductor Unit Fuser Oil Bottle Power Cord Additional Documentation Remove the plastic bag. Lift the printer and move it to the place where you want to install it. When lifting the printer, use the inset grips on both sides of the printer. ZDHP125E Remove adhesive tape [A] and packing material [B] from the printer. ZDHH015E A A B INSTALLING THE FUSER OIL BOTTLE AND FUSER CLEANER Caution • Do not incinerate the oil bottle. This action could cause a fire or a personal injury. • Spilt oil is very slippery. If oil is spilt, wipe it up with an alkaline cleaner. Otherwise, the oily surfaces can create the danger of slipping and personal injury. Important Prior to moving or transporting the printer, wipe out the fuser oil completely as explained in the “Printer Reference” included as a PDF file on the CD-ROM. Open the top cover by pulling the top cover open lever. ZDHH105E Insert the oil bottle. When inserting, the side with the label should be facing toward you, and the mouth of the bottle facing down. ZDHH175E Install the fuser cleaner. When installing, the roller should be facing toward you. ZDHH235E Turn the lock levers to hold the oil bottle and fuser cleaner. Note ❒Turn the right lock lever clockwise, and the left one counterclockwise. ZDHH245E INSTALLING THE PHOTOCONDUCTOR UNIT Important ❒Do not touch the surface of the photoconductor unit. This could damage the photoconductor unit and reduce the print quality. ❒Do not expose the photoconductor unit to a light source greater than 800 luxes for more than two minutes. This could damage the photoconductor unit and reduce the print quality. Lift the green lock levers to a vertical position. ZDHH125E Remove the pins on both sides of the photoconductor unit. ZDHH615E Remove the protective sheet. ZDHH616E Insert the photoconductor unit so that the protruding axles on both sides are aligned with the tracks inside the green lock levers. Lower it until the gears mesh securely. ZDHH145E Important ❒When inserting the photoconductor unit, be careful not to touch or damage the surface. WHERE TO PUT THE PRINTER The printer’s location should be carefully chosen because environmental conditions greatly affect its performance. Warning • Confirm that the wall outlet is near the machine and freely accessible, so that in event of an emergency, it can be unplugged easily. • Only connect the machine to the power source described on this sheet. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. Caution • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Place the machine on a strong and level surface. Otherwise, the machine might fall and cause personal injury. • If you use the machine in a confined space, confirm that there is a continuous flow of air. Optimum Environmental Conditions Recommended temperature and humidity 32.5 60 27 80 10 80 32.5 20 10 20 RH 80 60 40 20 10 20 30 27 50 27 70 17.5 70 17.5 50 90.5 60 80.6 80 50 80 90.5 20 50 20 RH 80 60 40 20 50 60 90 63.5 70 63.5 50 80.6 70 70 80 80.6 50 Possible operation range Recommended range The machine must be level within 5 mm, 0.2” both front to rear and left to right. To avoid possible build-up of ozone, locate this printer in a large well ventilated room that has an air turnover more than 30 m3 /hr/person. If you use this printer in a cold area, leave the printer on or severe cold might damage sensitive components inside the printer. Environments to Avoid Important ❒Locations exposed to direct sunlight or strong light ❒Dusty areas ❒Areas with corrosive gases ❒Areas excessively cold, hot, or humid ❒Locations near an air conditioner or humidifier ❒Locations near other electronic equipment ❒Locations where the printer might be subjected to frequent strong vibration Power Connection Connect the power cord to a power source with the following specifications: ❒220-240 V, 50/60 Hz, 6 A or more Space Required for Installing the Printer Leave enough space around the printer. This space is necessary to operate the printer. The recommended (or minimum) space requirement is as follows: ZDHH800E C A D B A: more than 50 cm (19.7") B: more than 20 cm (7.9") C: more than 50 cm (19.7") D: more than 70 cm (27.6") Attaching the Sticker A sticker, mentionning that paper meant for an ink-jet printer is not allowed for use with this printer, is supplied. Please attach the sticker to the bottom right corner of the top of the printer [A] so that the sticker is easy to see. ZDHH810E A Return the green lock levers to their original positions. ZDHH155E Important ❒Do not return lock levers with force. If you cannot lock them easily, remove the photoconductor unit from the printer. Then insert it again until the gears mesh securely. After that, try again to return the levers to their original positions. Close the top cover until the center of the cover locks securely. ZDHH810E

Printed in Japan EE GB ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○○○○○○○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○○ INSTALLING THE TONER CARTRIDGES Warning • Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame. • Disposal can take place at our authorized dealer or at an appropriate collection site. • If you dispose of the used toner containers yourself, dispose of them according to your local regulations. Caution • Do not open the front cover when the paper tray is pulled out halfway. If you do, it might cause a personal injury. • Do not eat or swallow toner. • Keep toner (used or unused) and toner cartridges out of reach of children. • Our products are engineered to meet the highest standards of quality and functionality. When purchasing expendable supplies, we recommend using only those provided by an authorized dealer. Open the front cover by pulling the front cover open lever. ZDHH165E Hold the new toner cartridge (cyan) and shake it well, about 3 to 4 times, as shown in the illustration. ZDHT205E Important ❒If the toner cartridge is not shaken enough, toner might not be evenly distributed in the cartridge. In this case, the print quality might be reduced. Remove the tape and the protective cover as shown in the illustration. ZDHT206E Align the toner cartridge (cyan) to the “C” mark of the printer as shown in the illustration. Slide the cartridge in along the printer’s guide rail. ZDHT025E INSTALLING THE PAPER TRAY Caution • The paper tray does not have a stopper. When pulling it out, be careful not to pull it strongly. If you do, the tray might fall and cause personal injury. The following procedure describes how to load A4 K. For more information about the paper sizes that can be set in the paper tray, see “Paper and Other Media Supported by This Printer” in the “Printer Reference” included as a PDF file on the CD-ROM. Pull the paper tray out of the printer. Place it on a flat surface. ZDHY017E If necessary, slide the front and side guides to the paper size you want to use. ZDHY035E Load paper with the print side up, into the paper tray. ZDHY045E Important ❒Make sure that the top of the stack is not higher than the limit mark inside the tray. ❒The front and side guides should be set exactly to the paper size to avoid paper feed problems. ❒Do not load different kinds of paper in the tray. PRINTING THE TEST PAGE You can check if the printer works properly by printing a test page such as the configuration page. However, you cannot check the connection between the printer and the computer by printing the test page. Turn on the printer. First set the main power switch to the On position, and then depress the power switch. Press the Menu ( ) key. The following message appears on the panel display. L IPDL-C Menu M Press the M or L key to display “List Print”, and then press the Enter ( ) key. L List Print M The following message appears on the panel display. L 1.Config.Page M Confirm that “1.Config.Page” is on the display, and then press the Enter ( ) key. The following message appears on the panel display. Press # key Press the Enter ( ) key. In a short time, the test printing will start. Printing... Config.Page Important ❒If you cannot complete the test printing correctly, see if an error message appears on the panel display. For more information about error messages, see “Troubleshooting” in the “Printer Reference”. Press the On Line ( ) key. Turn off the printer’s power switch. CONNECTING THE PRINTER TO A COMPUTER Connect the printer to a computer using a parallel cable. Important ❒The parallel cable is not provided with the printer. It is your responsibility to provide the parallel cable appropriate for the computer that you are using. ❒The printer’s parallel connection is a standard bi- directional interface. It requires a standard 36-pin parallel cable compliant with IEEE1284 and a parallel port on the computer. ❒To avoid electrical interference, use a shielded cable. Note ❒Do not use a parallel cable more than 2.5 meters (8.2 feet) long. Confirm that the printer’s power switch is turned off. If it is on, turn it off. Turn the computer off. Attach the parallel cable to the port of the printer. Secure the cable with the metal fittings as shown in the illustration. Important ❒Rating voltage of the parallel port for the computer; Max. DC 5V. ZDHH056E Attach the other end of the parallel cable to the port of the computer. Secure the cable. SETTING UP FOR PRINTING Printing requires installation of a printer driver to the operating system. Reference ❒See “Printer Driver for This Printer” in the “Setup Guide”. ❒If you want to install options, see “Installing Options” in the “Setup Guide”. CONNECTING THE POWER CORD Caution • When you pull the plug out of the socket, grip the plug to avoid damaging the cord and causing a fire or an electric shock. • It is dangerous to handle the plug with wet hands. Doing this may result in receiving an electric shock. Check that the printer’s main power switch (on the rear) is set to the Off position. ZDHH076E Check that the printer’s power switch is set to the Off position (not depressed). ZDHH085E Attach the power cord to the socket on the back side of the printer. ZDHH055E Plug the other end securely into the wall outlet. SELECTING THE PANEL DISPLAY LANGUAGE Follow the procedure below to select a language. Note ❒You can select one of the following languages: English, German, French, Italian, Dutch, Spanish, or Japanese. ❒The default setting is English. ❒If you want to use the English panel display, it is not necessary for you to do the following procedures. Turn on the printer. First set the main power switch to the On position, and then depress the power switch. After the machine warms up, the ready message appears on the panel display. Press the Menu ( ) key. The following message appears on the panel display. L IPDL-C Menu M Press the L or M key to display “System Menu”. L System Menu M Press the Enter ( ) key. The following message appears on the panel display. L 1.Paper Tray M Press the L or M key to display “10. Language”. L 10.Language M Press the Enter ( ) key. Press the L or M key until the language you want to select appears on the lower line of the panel display. Press the Enter ( ) key. Press the On Line ( ) key. The On Line indicator is lit. Press the On Line ( ) key again. The On Line indicator turns off. Press the Reset ( ) key. The setting becomes effective. Important ❒Do not use excessive force in sliding in the cartridge. Note ❒When inserting the cartridge, the side with the seal should be up. Repeat steps 2 - 4 for installing the magenta, yellow, and black toner cartridges. When installing, start with the magenta toner cartridge, then yellow, and then black. Close the front cover until the center of the front cover locks securely. Note ❒If you set a custom paper size, you should enter the paper size with the printer’s operation panel. For more information, see “Loading Paper in the Paper Tray” in the “Printer Reference” included as a PDF file on the CD-ROM. Slide the paper tray completely into the printer. Important ❒Be sure to insert the paper tray completely. Otherwise, misfeeds might occur, or the front cover might touch the paper tray.

reference. For safety, please follow the instructions in this manual.

maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes: The name of the applications do not appear in the following pages. Confirm which applications you will be using before reading this manual. Power Source 120 V, 50/60 Hz, 11 A or more Please be sure to connect the power cord to a power source as above. Operator Safety: This machine is considered a CDRH class 1 laser device, safe for office/ EDP use. The machine con- tains 5-milliwatt, 760 - 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mech- anisms have been designed to prevent any possible laser beam exposure to the operator. Laser Safety: The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser sub- systems to the factory or service depot when replacement of the optical subsystem is required. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Caution: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This ma- chine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine supplier's parts in your supplier's office product. For good copy quality, supplier recommends that you use genuine supplier's toner. Descriptions in this manual Application PRINTER MANAGER FOR ADMINISTRA- TOR Aficio Manager for Admin Net Vision for Admin PRINTER MANAGER FOR CLIENT Aficio Manager for Client Net Vision for Client

Microsoft®, Windows® and Windows NT® are registered trademarks of Mi- crosoft Corporation in the United States and/or other countries. Adobe®, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated. Ethernet® is a registered trademark of Xerox Corporation. AppleTalk, Apple and Macintosh are registered trademarks of Apple Computer, Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Notes: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please con- tact your local dealer. Notes: The proper names of the Windows operating systems are as follows: • Microsoft® Windows® 95 operating system • Microsoft® Windows® 98 operating system • Microsoft ® Windows ® Millennium Edition (Windows Me) • Microsoft® Windows® 2000 Professional • Microsoft® Windows® 2000 Server • Microsoft® Windows NT® Server operating system Version 4.0 • Microsoft® Windows NT® Workstation operating system Version 4.0

followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not fol- lowed, may result in minor or moderate injury or damage to property. • Connect the power cord directly into a wall outlet and never use an ex- tension cord. • Confirm that the wall outlet is near the machine and freely accessible, so that in event of an emergency, it can be unplugged easily. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this man- ual. • Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exist: • You spill something into the equipment. • You suspect that your equipment needs service or repair. • Your equipment's cover has been damaged. • Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame. • Disposal should take place at an authorized dealer or appropriate col- lection site. • If you dispose of the used toner containers yourself, dispose of them according to local regulations.

and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. • Do not eat or swallow toner. • Keep toner (used or unused) and toner cartridge out of reach of children. • For environmental reasons, do not dispose of the equipment or expended supplies at a household waste collection point. Disposal should take place at an authorized dealer or an appropriate collection site. • Our products are engineered to meet the highest standards of quality and functionality. When purchasing expendable supplies, we recommend using only those specified by an authorized dealer. • The inside of the machine becomes very hot. Do not touch the parts with a label indicating a “hot surface”. Touching a “hot surface” could result in a burn injury. (v: means “hot surface”.) • Symbols R means a situation that requires you take care. • When removing misfed paper, do not touch the fusing section because it could be very hot. • If you use this printer in a cold area, leave the printer on. Otherwise, severe cold might damage sensitive components inside the printer.

❖❖❖❖Low-power mode (Energy Saver mode) This printer automatically lowers its power consumption 60 minutes after the last operation has been completed when the Energy Level is set to level 1. To exit Low-power (Energy Saver) mode, press any key on the operation panel. To change the setting of the Energy Saver mode, see “Using the Operation Panel” in the “Printer Reference” included as a PDF file on the CD-ROM. ❖❖❖❖Specifications - - - -Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly. Please contact your sales representative for recommended paper. As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equip- ment by means of energy-saving features, such as Low-power mode. Lower-power mode (Energy Saver mode) Power Consumption 35 W or less Default Time 30 minutes

There are six manuals that separately describe the procedures for the installation of a printer and for the operation and maintenance of the printer and its optional equipment. To enhance safe and efficient operation of the printer, all users should read and follow the instructions contained in the following manuals. ❖❖❖❖Quick Installation Guide Describes the procedures for installing the printer. ❖❖❖❖Setup Guide Describes the procedures and provides necessary information about setting up the printer and its options (this manual). ❖❖❖❖Printer Reference Describes the procedures and provides necessary information about using the printer and its options. The manual is included as a PDF file on the CD- ROM. ❖❖❖❖RICOH-SCRIPT2 Operating Instructions Describes the menus and features you can set using the RICOH-SCRIPT2 printer driver. The manual is provided as a PDF file which is included on the CD-ROM labeled “Printer Drivers and Utilities”. ❖❖❖❖Network Interface Board Operating Instructions Describes the procedures and provides necessary information about setting up and using the printer in a network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled “Printer Drivers and Utilities”. ❖❖❖❖UNIX Supplement Provides information about setting up and using the printer in a UNIX envi- ronment. This manual is included as a PDF file on the CD-ROM labeled “Printer Drivers and Utilities”.

Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating. Note This symbol indicates precautions for operation, or actions to take after misop- eration. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard.

1.Getting Started Features of This Printer ............................................................................ 1 Printer Drivers for This Printer................................................................. 3 Software and Utilities Included on the CD-ROM..................................... 4 Guide to the Printer................................................................................... 5 Exterior-Front View ....................................................................................... 5 Exterior-Rear View ........................................................................................ 6 Interior........................................................................................................... 7 Operation Panel ............................................................................................ 8 Turning the Printer On and Off...................................................................... 9 2.Installing Options Available Options .................................................................................... 14 Installing the Memory Unit...................................................................... 15 Installing the Network Interface Board Type306 .................................. 17 Connecting the Printer to the Network ........................................................ 18 Buttons and Indicators on the Network Interface Board.............................. 19 Installing the Paper Cassette Type204 (Legal) ..................................... 20 Installing the PAPER FEED UNIT Type206............................................ 21 Installing the AD390 (Duplex Unit)......................................................... 25 3.Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel..... 29 4.Installing the Printer Driver and Software Installation Method.................................................................................. 35 Installing by Auto Run ............................................................................ 37 Installing the IPDL-C Printer Driver ....................................................... 38 Windows 95/98/Me - Installing the IPDL-C Printer Driver ........................... 38 Windows 2000 - Installing the IPDL-C Printer Driver .................................. 39 Windows NT 4.0 - Installing the IPDL-C Printer Driver ............................... 40 Installing the RICOH-SCRIPT2 Printer Driver ....................................... 42 Windows 95/98/Me - Installing the RICOH-SCRIPT2 Printer Driver........... 42 Windows 2000 - Installing the RICOH-SCRIPT2 Printer Driver .................. 45 Windows NT 4.0 - Installing the RICOH-SCRIPT2 Printer Driver ............... 48 Using Adobe PageMaker Version 6.0 or 6.5............................................... 51 Macintosh.................................................................................................... 52 INDEX........................................................................................................ 57

Features of This Printer This printer is designed especially for office workgroups, both for shared usage within a network environment, and for one-to-one usage by being connected di- rectly to a computer. ❖❖❖❖High quality photo image printing With the 1200 × 600 dpi equivalent resolution, this printer provides you high quality color printing. This is particularly effective when printing photographic images, such as im- ages produced by a digital camera and scanner as well as when printing text and graphics. Using this printer, photo images are rendered more smoothly and with higher detail. ❖❖❖❖High performance This printer provides the high-speed printing. • Color Printing: 6 ppm (A4, 8 1/2 " × 11", simplex) • Monochrome Printing: 24 ppm (A4, 8 1/2 " × 11", simplex) ❖❖❖❖Duplex printing With the optional paper feed unit and duplex unit installed, this printer pro- vides auto duplex printing. ❖❖❖❖Network connectivity This printer is network ready with the optional Network Interface Board. ❖❖❖❖Network utility PRINTER MANAGER, software consisting of ADMINISTRATOR and CLI- ENT versions, is provided. With this software, multiple print devices can be utilized effectively together on a network. This software offers several conve- nient functions such as parallel printing and recovery printing. ❖❖❖❖PostScript capabilities Using RICOH-SCRIPT2 provides the printer with PostScript capabilities. You can use the printer in the Windows or Macintosh environments. ❖❖❖❖Easy handling for administration You can set up User Codes for individuals or as a unit of a department. This allows you to keep records of the printing done for each User Code. You can also set up a User ID for each print job. To print a job log or a statistics report shows you color category, result and status of printing per each User Code and User ID. Viewing the contents of a job log or a statistics report through the PRINTER MANAGER FOR ADMINISTRATOR is available. Maximum 100 User Codes and 64 User IDs can be set.

*3 Full color printing *4 When the optional Paper Cassette Type204 (Legal) is installed. Printing Speed *1 24 ppm *2 6 ppm *3 Maximum Print Quality 1200 × 600 dpi resolutions Emulation IPDL-C, RICOH-SCRIPT2 Maximum Paper Size Paper Tray: Custom size *4 , length 356mm, width 216mm Paper feed unit: A4, 210 × 297 mm Standard Memory Size 32 MB Maximum Memory Size with Op- tional Memory 256 MB

3 1 Printer Drivers for This Printer Printing requires installation of a printer driver appropriate to the operating sys- tem. The following drivers are included on the CD-ROM that comes with this printer. *1 Microsoft Windows 95 operating system *2 Microsoft Windows 98 operating system *3 Microsoft Windows Millennium Edition (Windows Me) *4 Microsoft Windows 2000 Professional, Microsoft Windows 2000 Server *5 Microsoft Windows NT Server operating system Version 4.0, Microsoft Windows NT Workstation operating system Version 4.0 in a computer using a x86 processor *6 Macintosh OS with LaserWriter 8 Limitation ❒The printer drivers supplied with this printer do not support operation under a system running Windows NT with a RISC based processor (MIPS R Series, Alpha AXP, Power PC). ❖❖❖❖IPDL-C printer drivers The IPDL-C printer drivers are included on the CD-ROM that comes with this printer. The IPDL-C printer drivers allow the computer to communicate with the printer via a printer language. ⇒ P.38 “Windows 95/98/Me - Installing the IPDL-C Printer Driver” ⇒ P.39 “Windows 2000 - Installing the IPDL-C Printer Driver” ⇒ P.40 “Windows NT 4.0 - Installing the IPDL-C Printer Driver” ❖❖❖❖RICOH-SCRIPT2 printer drivers and PPD (PostScript printer description) files The RICOH-SCRIPT2 printer drivers and the PPD files are included on the CD-ROM that comes with this printer. The RICOH-SCRIPT2 printer drivers allow the computer to communicate with the printer via a printer language. The PPD files allow the printer driver to enable printer specific functions. ⇒ P.42 “Windows 95/98/Me - Installing the RICOH-SCRIPT2 Printer Driver” ⇒ P.45 “Windows 2000 - Installing the RICOH-SCRIPT2 Printer Driver” ⇒ P.48 “Windows NT 4.0 - Installing the RICOH-SCRIPT2 Printer Driver” ⇒ P.52 “Macintosh” Printer Language Operating System IPDL-C RICOH-SCRIPT2 Windows 95 *1 √ √ Windows 98 *2 √ √ Windows Me *3 √ √ Windows 2000 *4 √ √ Windows NT 4.0 *5 √ √ Macintosh *6 √

ROM ❖❖❖❖PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of PRINTER MANAGER FOR ADMINISTRATOR you use, see the inside of front cover of this manual. For more information about using PRINTER MANAGER FOR ADMINIS- TRATOR, see PRINTER MANAGER FOR ADMINISTRATOR Help. ❖❖❖❖PRINTER MANAGER FOR CLIENT A utility for users to manage their own print jobs on the network. Reference For the name of PRINTER MANAGER FOR CLIENT you use, see the in- side of front cover of this manual. For more information about using PRINTER MANAGER FOR CLIENT, see PRINTER MANAGER FOR CLIENT Help. ❖❖❖❖Multidirect Print A utility for printing on a "Peer-to-Peer" network. Reference For more information about using Multidirect Print, see the “Operating In- structions” for the optional Network Interface Board included as a PDF file on the CD-ROM. ❖❖❖❖PortNavi A utility that helps you to use network printers effectively. It is useful in en- vironments where two or more network printers are used. Reference For more information about PortNavi, see the “Operating Instructions” for the optional Network Interface Board included as a PDF file on the CD- ROM. ❖❖❖❖Acrobat Reader A utility that allows you to read PDF (Portable Document Format). Note ❒Documentation about using the printer is included on the CD-ROM in a PDF format.

5 1 Guide to the Printer Exterior-Front View 1. Operation Panel Contains keys for printer operation and a panel display that shows the printer sta- tus. 2. Top Cover Open this cover when replacing consum- ables or when removing misfed paper. A Paper Stopper A: Raise this paper stopper so that printed pages are aligned better on the output tray. Raising this pa- per stopper also keeps printed pages from falling from the output tray. 3. Front Cover Open this cover when replacing toner cartridges or the waste toner bottle, or when removing misfed paper. 4. Power Switch This switch enables you to turn the print- er power on and off while the main pow- er switch on the rear is turned on. 5. Paper Tray Load paper into this tray for printing. 6. Paper Stopper B Raise this stopper to keep printed pages from falling from the output tray. ZDHH010E 2 3 1 4 9 8 7 10 5 6 ZDGH020J ZDGH030J

Use these grips to lift the printer. There are four grips, two on the left side and two on the right side of the printer. 8. Front Cover Open Lever Press this lever to open the front cover. 9. Top Cover Open Lever Press this lever to open the top cover. 10. Output Tray Printed pages are stacked here. Exterior-Rear View 1. Ventilator Allows air to be discharged, preventing components inside the printer from over- heating. Remove this cover when replac- ing the ozone filter. Note ❒Do not leave the ventilator obstructed or blocked. Doing so creates the dan- ger of malfunction due to overheat- ing. 2. Rear Cover Open this cover when removing misfed paper. 3. Power Connector Connect the power cord to this connec- tor. 4. Printer Board Remove to install optional memory unit or network interface board. 5. Parallel Interface Connector Plug the parallel cable that connects the printer to the computer into this connec- tor. 6. Main Power Switch First turn on the main power switch, and use the power switch on the front panel to turn the printer on or off. Normally, keep the main power switch turned on. Turn off the main power switch when the printer is not to be used for a long period of time or when moving the printer. ZDGH040J ZDHH020E 5 4 6 2 1 3

7 1 Interior 1. Fuser Cleaner This cleans unnecessary toner from the fuser roller. 2. Fuser Oil Bottle This bottle holds oil used for fusing toner to the paper. 3. Photoconductor Unit This unit is used to compose the image being printed. Note ❒Be careful to prevent the green film in the photoconductor unit from becom- ing dirty or damaged, and do not touch the black belt in the unit. The condition of these components direct- ly affects output quality. 4. Toner Cartridges A K: black toner B Y: yellow toner C M: magenta toner D C: cyan toner 5. Waste Toner Bottle This bottle is a receptacle for waste toner generated during the printing process. ZDGH060J 2 3 1 4 5

ation panel is lit or blinking. 1. Panel Display The display shows the current status of the printer and error messages. ⇒ "Error & Status Messages on the Operation Pan- el" in the "Printer Reference" included as a PDF file on the CD-ROM 2. On Line indicator Tells you whether the printer is online or offline. Stays on while the printer is online (a state in which the printer can receive data from the computer). Stays off when the printer is offline (a state in which printer cannot receive da- ta). 3. Power indicator Stays on while the printer power is on. Stays off when the power is turned off or while the printer is in the Energy Saver mode. 4. {{{{On Line}}}} key Press this key to switch the printer be- tween online and offline. 5. Error indicator Lights up whenever any printer error oc- curs. A message describing the cause of the error also appears on the panel dis- play. ⇒ "Error & Status Messages on the Operation Panel" in the "Printer Refer- ence" included as a PDF file on the CD- ROM 6. {{{{Menu}}}} key Press this key to make and check the printer settings. 7. {{{{Media}}}} key Use this key to select a tray, change the paper size, and to make other settings for printing. 8. {{{{#Enter}}}} key Press this key to execute menu items se- lected on the panel display. ZDHS011E Power On Line Data In Reset Escape Menu Media Enter Error 2 3 1 4 8 7 6 10 9 5 11 12

9 1 9. {{{{UUUU}}}}{{{{TTTT}}}} keys Use these keys to scroll through the se- lected items and to adjust values on the panel display when making settings. 10. {{{{Escape}}}} key Press this key to return to the previous menu without changing any data. 11. {{{{Reset}}}} key Pressing this key while offline resets the printer to its power on default settings. Pressing this key while online cancels the ongoing print job. 12. Data In indicator Blinks while the printer is receiving data from a computer. Stays on if there is data to be printed. Turning the Printer On and Off Turning on the printer Note ❒This printer has two power switches; the main power switch on the rear and the power switch on the front panel. Normally, keep the main power switch turned on and use the power switch on the front panel to turn the printer on and off. Important ❒If the printer will not to be used for a long period of time, first turn off the printer by the power switch on the front panel. Then turn the main power switch off, or disconnect the power plug from the wall outlet. A Confirm that the power cord is securely plugged into the outlet and the printer. B Set the printer's main power switch to the On position. ZDGH070J

After the printer is turned on, it takes about four minutes to warm up before being able to print. The following message appears on the operation panel. IPDL-C Warming Up When the printer is turned on, the Power indicator will blink repeatedly. Once it stops blinking and remains on, you will be able to send data from a computer to the printer. When the following message appears on the opera- tion panel, the printer will be able to begin printing. IPDL-C Ready Turning off the printer A Confirm that the Data In and Error indicators are off. Note ❒The Data In indicator stays on when printing and blinks while receiving data from the computer. Do not turn off the printer while it is printing or receiving data. ❒When the Error indicator lights up, a printer error has occurred. Confirm the message that appears on the operation panel and troubleshoot the problem. ⇒ "Error & Status Messages on the Operation Panel" in the "Printer Reference" included as a PDF file on the CD-ROM ZDGH080J

11 1 B Press the printer's power switch so that it is unlocked from the depressed position. The Power indicator turns off. ZDGH080J

R CAUTION: • Before installing options, the machine should be turned off and unplugged for at least thirty minutes. Components inside the machine become very hot, and can cause a burn injury if touched. • Before moving the machine, unplug the power cord from the outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard. • When lifting the machine, use the inset grips on both sides. The machine could break or cause an injury if dropped. • It is recommended that at least two persons are used to lift the printer. Oth- erwise, the printer might fall and cause personal injury.

ing options can be installed on the printer. Reference For more information about the options, see "Options" in the "Printer Refer- ence" included as a PDF file on the CD-ROM. Do not use options other than those specified in this manual. 1. Memory Unit ⇒ ⇒ ⇒ ⇒ P.15 “Installing the Memory Unit” • Memory Unit Type B (32MB) • Memory Unit Type B (64MB) • Memory Unit Type B (128MB) 2. Network Interface Board Type306⇒ ⇒ ⇒ ⇒ P.17 “Installing the Net- work Interface Board Type306” 3. PAPER FEED UNIT Type206⇒ ⇒ ⇒ ⇒ P.21 “Installing the PAPER FEED UNIT Type206” 4. AD390 (duplex unit)⇒ ⇒ ⇒ ⇒ P.25 “In- stalling the AD390 (Duplex Unit)” 5. Paper Cassette Type204 (Legal)⇒ ⇒ ⇒ ⇒ P.20 “Installing the Paper Cassette Type204 (Legal)” ZDHH030E 4 3 5 1 2

15 2 Installing the Memory Unit R CAUTION: Important ❒The memory unit can be damaged by small amounts of static electric- ity. Before touching it, you should touch some metal to remove static electricity from your body. A Turn off the printer's power switch and remove all cables and cords from the printer. B Remove both screws and remove the printer board from the printer as shown in the illustration. Note ❒A coin can be used to remove the screws. C Open the two levers on the slot (A A A A), insert the memory unit by aligning its notch (a) with the guide on the connector, and push it downward so that the two le- vers close to lock the memory unit (B B B B). Note ❒There are two slots for the mem- ory units. When installing only one memory unit, be sure to in- sert it into the slot as shown in the above illustration. ❒To remove the memory unit, open the two levers so that the memory unit is released, then pull it up gently. • Before installing options, the ma- chine should be turned off and unplugged for at least thirty min- utes. Components inside the machine become very hot, and can cause a burn injury if touched. ZDGP010J ZDGP170J

printer. Fasten both screws. Note ❒A coin can be used to fasten the screws. E Connect all cables removed in step A. F Plug the printer's power cord back into the printer and the out- let. Turn on the printer's power switch. G Print a configuration page to con- firm that the memory unit is prop- erly installed. Reference ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM Note ❒If the memory unit is not prop- erly installed, follow the above procedure to reinstall it. If you fail again, contact your sales or service representative. Important ❒To make the printer recognize the installed option properly, you must set up the option with the printer driver. ZDGP020J

17 2 Installing the Network Interface Board Type306 R CAUTION: Important ❒Use a shielded twisted-pair (STP) network cable. Note ❒There are two connectors on the printer board. You can install the network interface board in either. ❒Two network interface boards can- not be installed at a time. A Turn off the printer's power switch and remove all cables and cords from the printer. B Remove both screws and remove the printer board from the printer as shown in the illustration. Note ❒A coin can be used to remove the screws. C Remove both screws and the met- al plate from the printer board. D Insert the network interface board into the slot and fasten it with both screws that were re- moved in step C, as shown in the illustration. • Before installing options, the ma- chine should be turned off and unplugged for at least thirty min- utes. Components inside the machine become very hot, and can cause a burn injury if touched. ZDGP010J ZDGP190J ZDGP200J

printer. Fasten both screws. F Connect all cables removed in step A. G Plug the printer's power cord back into the printer and the out- let. Turn on the printer's power switch. H Print a configuration page to con- firm that the network interface board is properly installed. Reference ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM Note ❒If the network interface board is not properly installed, follow the above procedure to reinstall it. If you fail again, contact your sales or service representative. Connecting the Printer to the Network Follow these steps to connect the printer to the network. A Confirm that you have the correct network cable. B Confirm that the printer's power switch is turned off. If it is on, turn it off. C Loop the network cable. The loop should be about 15 cm (6 inch) from the end of the cable on the end closest to the connector. D Attach the ferrite core to the loop. E Attach the network cable to the 10BASE-T/100BASE-TX port of the printer. F Connect the other end of the cable into the network. ZDGP040J TFWX980E ZDGP050J

19 2 Buttons and Indicators on the Network Interface Board 1. Button Hold down this button for more than two seconds to print the network configura- tion page. Hold down this button for more than five seconds to print system log information. 2. Indicator (orange) Stays on while the network interface board is working. 3. Indicator (green) Stays on while 100BASE-TX is working. Stays off while 10BASE-T is working. 4. Indicator (green) Stays on while the printer is in a network environment. 1 2 3 4 ZDGX010E

(Legal) R CAUTION: A Carefully pull the paper tray (tray 1) out of the printer and place it on a flat surface. Note ❒Keep the paper tray with paper in a cool and dark place. B Slide the Paper Cassette Type204 completely into the printer. • The paper tray does not have a stopper. When pulling out, be careful not to pull it strongly. If you do, the tray might fall and cause personal injury. ZDGY010J ZDHP010E

21 2 Installing the PAPER FEED UNIT Type206 R CAUTION: Note ❒To install the optional duplex unit, it is necessary to install the paper feed unit first. A Check the contents of the box for the following items. • Paper feed unit (1 pc) • Left side cover (1 pc) • Right side cover (1 pc) B Remove the adhesive tape. C Adjust the level adjustors located under the paper feed unit, if nec- essary. You can raise up the right side of the paper feed unit (and the print- er) by adjusting the level adjustors as illustrated. This will keep the printer level, even if the location for the printer is slightly inclined, for example. If adjusting the level adjustors is not necessary, go to step D. • It is recommended that at least two persons are used to lift the printer. Otherwise, the machine might fall and cause personal in- jury. • When lifting the machine, use the inset grips on both sides of the machine. Otherwise, the ma- chine might fall and cause per- sonal injury. ZDHP020E ZDGP070J ZDGP080J

bracket from the paper feed unit. E Turn off the printer's power switch and remove all cables and cords from the printer. F Remove the paper cassette from the printer. G Remove the connector cover from the printer. Note ❒Keep the removed connector cover. When you detach the pa- per feed unit, re-attach the con- nector cover to the printer. H Set the locking plate on the paper feed unit to the “RELEASE” posi- tion. Important ❒Be sure to set the locking plate to the “RELEASE” position. If you place the printer on the pa- per feed unit with the locking plate set to the “LOCK”posi- tion, the printer or the paper feed unit may be damaged. I Lift the printer using the inset grips on both sides of the printer. Important ❒It is recommended that at least two persons are used to lift the printer. ZDGP090J ZDGP100J ZDGP110J ZDGP120J

23 2 J Align the printer onto the 2 up- right pins on the paper feed unit and then lower it gently. K Set the locking plate, which was moved to the “RELEASE” posi- tion in stepH, to the “LOCK” posi- tion again. L Insert the securing bracket re- moved in step D into the groove under the printer, and secure the bracket using the screw removed in step D. M Connect the paper feed unit cable to the lower socket inside the printer securely. Make sure the protruding part of the cable con- nector is facing downward. ZDGP130J ZDGP510J ZDGP140J ZDGP150J

ers. O Install the paper cassette removed in step F to the printer. P Connect all cables removed in step E. Q Plug the printer's power cord back into the printer and the out- let. Turn on the printer's power switch. R Print a configuration page to con- firm that the paper feed unit is properly installed. Reference ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM Note ❒If the paper feed unit is properly installed, you can see “Tray 2” under the “Printer Information” of the configuration page. ❒If the paper feed unit does not work, follow the above proce- dure to reinstall it. If it still does not work, contact your sales or service representative. ❒The tray which is selected when the printer is turned on can be changed to the paper feed unit using the Operation Panel. ⇒”Using the Operation Panel” in the “Printer Reference” in- cluded as a PDF file on the CD- ROM Important ❒To make the printer recognize the installed option properly, you must set up the option with the printer driver. ZDGP160J

25 2 Installing the AD390 (Duplex Unit) R CAUTION: Note ❒To install the duplex unit, you need to install the optional paper feed unit first. ❒Once the duplex unit is installed on the printer, it is necessary to open the upper portion of the du- plex unit before you can open the top cover of the printer. A Turn off the printer's power switch and remove all cables and cords from the printer. B Take out the duplex unit cable as shown in the illustration. C Remove the three covers from the printer as shown in the illustra- tion. D Remove the two covers from the paper feed unit as shown in the il- lustration. • Before installing options, the ma- chine should be turned off and unplugged for at least thirty min- utes. Components inside the machine become very hot, and can cause a burn injury if touched. ZDGP270J ZDGP400J ZDGP410J

F Confirm the location of the two guide pins and two hooks on the duplex unit, as well as the corre- sponding cutouts and holes on the paper feed unit and the print- er. G Attach the duplex unit to the printer. Insert the two guide pins on the duplex unit to the cutouts on the paper feed unit, and insert the hooks on the duplex unit to the holes on the printer while slightly lifting up the duplex unit. Then push in the duplex unit against the printer. H Open the upper portion of the du- plex unit. Gently open the upper portion us- ing the left and right inset grips. ZDGP420J ZDGP430J ZDGP440J ZDGP450J

27 2 I Secure the duplex unit with the two screws, as shown in the illus- tration. J Remove the adhesive tape and the packing material. K Close the upper portion of the du- plex unit. L Connect the duplex unit cable to the upper socket inside the print- er securely. Make sure the pro- truding part of the cable connector is facing downward. M Attach the left side cover. N Connect all cables removed in step A. O Plug the printer's power cord back into the printer and the out- let. Turn on the printer's power switch. ZDGP460J ZDGP470J ZDGP480J ZDGP490J

firm that the duplex unit is prop- erly installed. Reference ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM Note ❒If the duplex unit is properly in- stalled, you can see “:Dx.x” at the end of the Firmware Version section of the configuration page. ❒If the duplex unit does not work, follow the above proce- dure to reinstall it. If it still does not work, contact your sales or service representative. Important ❒To make the printer recognize the installed option properly, you must set up the option with the printer driver.

the Network Configuring the Printer for the Network with the Operation Panel After installing the optional Network Interface Board, configure it for the network using the printer's operation panel. The following table shows the opera- tion panel settings and their defaults. These are included in the ”System Menu”. A Press {{{{Menu}}}}. B Press {{{{TTTT}}}} to display the follow- ing message. j System Menu l C Press {{{{#Enter}}}}. D Use the following table to select the menu item appropriate for the network. • ' means that this protocol is ac- tive. • A blank cell means that this pro- tocol is not active. *1 TCP/IP *2 NetWare *3 EtherTalk *4 NetBEUI Setting name Default value 32 IP Address 011.022.033.044 33 Subnet Mask 000.000.000.000 34 Gateway Add (Gateway Ad- dress) 000.000.000.000 35 Access CTL. (Access Control Address) 000.000.000.000 36 Access Mask (Access Control Mask) 000.000.000.000 37 Net Boot (Network Boot) None 38 Frame NW (Frame type Net- Ware) Auto Select 39 Active PTL. (Active Protocol) All Active Menu item on the panel display Active Protocol TCP *1 NW *2 ET *3 NB *4 All Active (De- fault Setting) ' ' ' ' None TCP/IP Only ' NetWare Only ' TCP & NetWare ' ' EtherTalk Only ' TCP& EtherTalk ' ' NetW&EtherTalk ' ' TCP&NW&EtherTK ' ' ' NetBEUI Only ' TCP & NetBEUI ' ' NetW& NetBEUI ' ' TCP & NW & NB ' ' ' Etalk&NetBEUI ' ' TCP& ETK& NB ' ' ' NW & ETK & NB ' ' '

30 3 Note ❒You should not select protocols that are not used on the net- work. ❒When using Pure IP in NetWare 5, select TCP/IP to be active. A Press {{{{TTTT}}}} or {{{{UUUU}}}} until the fol- lowing message appears. j 39.Active PTL. l B Press {{{{#Enter}}}}. The current setting appears on the panel display. j *All Active l C Press {{{{UUUU}}}} or {{{{TTTT}}}} until the pro- tocol you want to use appears. D Press {{{{#Enter}}}}. The actual procedure may differ depending on the protocol you use. Follow the appropriate procedure below. E If you use TCP/IP, you should as- sign the IP Address to the printer. Note ❒To get an IP address for the printer, contact your network administrator. ❒If you use TCP/IP, you should assign the IP address to the printer. A Press {{{{UUUU}}}} or {{{{TTTT}}}} until the fol- lowing message appears. j 32.IP Address l B Press {{{{#Enter}}}}. The current IP address appears on the panel display. 011.022.033.044 j jl/# C Press {{{{UUUU}}}} or {{{{TTTT}}}} to specify the leftmost digit of the IP address. 111.022.033.044 j jl/# D Press {{{{#Enter}}}}. The pointer (U) moves to the next digit as shown. 111.022.033.044 j jl/# Note ❒You can return the pointer (U) to the previous (left) digit by pressing {Escape}. ❒If you press {Escape} when the pointer (U) is on the left- most position, the specified IP address is reset. E Press {{{{UUUU}}}} or {{{{TTTT}}}} to specify the second digit of the IP address. 191.022.033.044 j jl/# F Press {{{{#Enter}}}}. TCP/IP E V F V G V I V J V K NetWare HV I V J V K AppleTalk I V J V K NetBEUI I V J V K

31 3 G Repeat steps E E E E and F F F F to spec- ify the remaining digit of the IP address. 191.168.015.016 j Check if the pointer (U) is at the rightmost digit, press {#Enter} to register the IP address you specified. j 32.IP Address l F If you use TCP/IP, you should as- sign “33.Subnet Mask”, “34.Gate- way Add”, “35.Access CTL.” and “36.Access Mask” using the same procedure for specifying the IP address. ⇒ ⇒ ⇒ ⇒ P.32 “Address” G If you use TCP/IP, you can make settings for “Network Boot”. You can select how to assign the printer's address using the com- puter. Select one of the items on the following table. *1 ARP+PING *2 RARP+TFTP *3 BOOTP *4 DHCP Note ❒You should set up the server, if you want to use “RARP+TFTP”, “BOOTP” or “DHCP”. A Press {{{{TTTT}}}} or {{{{UUUU}}}} until the fol- lowing message appears. j 37.Net Boot l B Press {{{{#Enter}}}}. The current setting appears on the panel display. j *None l C Press {{{{UUUU}}}} or {{{{TTTT}}}} until the method you want to use ap- pears. D Press {{{{#Enter}}}}. H If you use NetWare, select the NetWare frame type. Select one of the items below if necessary. • Auto Select (Default) • Ethernet 802.3 • Ethernet 802.2 • Ethernet 2 • Ethernet SNAP Note ❒In most situations, use the de- fault setting (“Auto Select”). When you select “Auto Select”, the frame type first detected by the printer is adopted. If the net- work can use more than two frame types, the printer may fail to select the correct frame type if “Auto Select” is selected. In this case, select the appropriate frame type. Menu item on the panel display Available methods AR *1 RA *2 BO *3 DH *4 ARP+PING ' ARP & RARP ' ' ARP & BOOTP ' ' ARP&RARP&B OOTP ' ' ' None (Default Setting) RARP+TFTP ' BOOTP ' RARP & BOOTP ' ' DHCP '

32 3 A Press {{{{TTTT}}}} or {{{{UUUU}}}} until the fol- lowing message appears. j 38.Frame NW l B Press {{{{#Enter}}}}. The current setting appears on the panel display. j *Auto Select l C Press {{{{UUUU}}}} or {{{{TTTT}}}} until the frame type you want to use ap- pears. D Press {{{{#Enter}}}}. I Press {{{{On Line}}}}. The following message appears on the panel display. Take Offline Then Press Reset J Press {{{{On Line}}}}. The On Line indicator turns off and the printer is offline. K Press {{{{Reset}}}}. The printer is reset and the settings are available. L Print the configuration page to check settings you have made. A Press {{{{Menu}}}}. B Press {{{{TTTT}}}} or {{{{UUUU}}}} until the ”List Print” appears. C After confirming that “Con- fig.Page” is on the display, press {{{{#Enter}}}}. D Press {{{{#Enter}}}}. The configuration page is now printed. Check the contents of the configuration page. E Press {{{{On Line}}}}. The "Ready" message appears on the panel display. - - - -Address ❖❖❖❖Subnet Mask A number used to mathematically “mask” or hide the IP addresses on the network by eliminating those parts of the address that are alike for all the machines on the net- work. ❖❖❖❖Gateway Address A gateway is a connection or inter- change point that connects two networks. A gateway address is for the router or host computer used as a gateway. Note ❒To get the above two addresses, contact your network adminis- trator. ❒If you do not know the address- es, please use the default set- tings. ❖❖❖❖Access Control Address and Access Control Mask Access Control Address and Ac- cess Control Mask are used to con- trol the IP addresses that have access to the computer used for printing, with the IP address. If it is not necessary for you to control the access rights, select “0.0.0.0”.

33 3 Note ❒When the Access Control Ad- dress settings coincide with the masked result of the IP address of the computer, print jobs from that IP address can be accepted by the Network Interface Board. ❒For example, if you assign 192.168.15.16 as the Access Con- trol Address to the Network In- terface Board, the combination of the Access Control Mask and IP address that can have access are as follows. Limitation ❒These settings control only printing requests. Access Control Mask IP addresses that have access 0. 0. 0. 0 xxx.xxx.xxx.xxx 255. 0. 0. 0 192.xxx.xxx.xxx 255.255. 0. 0 192.168.xxx.xxx 255.255.255. 0 192.168. 15.xxx 255.255.255.255 192.168. 15. 16

and Software This manual assumes that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details. Installation Method The following table shows how to install the printer drivers and software. *1 Available operating systems are as follows: Windows 95/98/Me, Windows 2000, Windows NT 4.0 *2 Recommended for most users. *3 Recommended for network printing users. *4 Recommended for expert users. Reference For more information about the printer drivers, see P.3 “Printer Drivers for This Printer”. For installing the printer drivers, see P.38 “Installing the IPDL-C Printer Driver”or P.42 “Installing the RICOH-SCRIPT2 Printer Driver”. For more information about the software and utilities, see P.4 “Software and Utilities Included on the CD-ROM”. Important ❒Before starting this installation, close all documents and applications. In a net- work environment, confirm that users who are logged on are disconnected. Be sure to do this when it will create the least interference with other users. ❒After installing a printer driver, you must restart the computer. Auto Run *1 Add Printer Wizard Typical *2 Network *3 Custom *4 IPDL-C printer driver ❍ ❍ ❍ RICOH-SCRIPT2 printer driver ❍ PRINTER MANAGER FOR ADMINISTRATOR ❍ PRINTER MANAGER FOR CLIENT ❍ ❍ PortNavi ❍ ❍ Multidirect Print ❍ Acrobat Reader ❍

36 4 Note ❒If the "plug and play" function is started, click [Cancel] in the [New Hardware Found], [Device Driver Wizard] or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found], [Device Driver Wizard] or [Found New Hardware Wizard] dialog box appears depending on the system ver- sion of the Windows 95/98/Me or Windows 2000. ❒The appropriate language name is used for the CD-ROM folder: ENGLISH (English), DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL (Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA (Swedish) ❖❖❖❖User Codes User Codes are eight digit codes that allow you to keep track of printing done under each code. To use this feature, the network administrator should assign User Codes and inform users of them before they install the printer driver. • With the IPDL-C printer driver, if you want to set a User Code, you must do it when installing the printer driver. • With the RICOH-SCRIPT2 printer driver, only [Off] or [On] can be selected. The numerical value cannot be changed. If [On] is selected, “99999999” is automatically set as a default. So if you want to distinguish between the RICOH-SCRIPT2 and IPDL-C printer drivers, set the different User Code in the IPDL-C printer driver. • In Windows 95/98/Me, if you want to change the User Code, reinstalling the printer driver is required. • In Windows 95/98/Me, changing the printer name makes the User Code ineffective. If you want to set the User Code again, reinstalling the printer driver is required. - - - -Using the Shared Printer on Windows 2000 or Windows NT 4.0 for Windows 95/98/Me Client If you want to share the printer on Windows 2000 or Windows NT 4.0, install the printer driver for Windows 95/98/Me for an alternate driver. Note ❒When using the alternate driver function with the Windows NT 4.0, use the Windows NT 4.0 Service Pack 4 or later. For more information about installing the printer driver as an alternate driver, see P.39 “Windows 2000 - Installing the IPDL-C Printer Driver” or P.40 “Windows NT 4.0 - Installing the IPDL-C Printer Driver”.

37 4 Installing by Auto Run You can install the IPDL-C printer driver and software, and set them up easily by using Auto Run. Follow these steps to install the IPDL-C printer driver and software on Windows 95/98/Me, Windows 2000, Windows NT 4.0. Limitation ❒If your system is Windows 2000 or Windows NT 4.0, installing a printer driv- er by Auto Run requires Administrators permission. When you install a print- er driver by Auto Run, log on using an account that has Administrators permission. Note ❒Auto Run might not automatically work with certain OS settings. In this case, launch "INSTTOOL.EXE" located on the CD-ROM root directory. ❒If you want to cancel Auto Run, hold down the {SHIFT} key (when your sys- tem is Windows 2000, hold down the left {SHIFT} key) while inserting the CD- ROM. Keep the {SHIFT} key held down until the computer has finished ac- cessing the CD-ROM. A Close all applications that are running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart the computer after installation is complete. E Set up the options with the printer driver.

38 4 Installing the IPDL-C Printer Driver Windows 95/98/Me - Installing the IPDL-C Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. ⇒ P.37 “Installing by Auto Run” Setting up options Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Setup] tab, and then click [Installable Options]. The [Installable Options] dialog box appears. D From the [Option Tray:] and [Total Printer Memory:] boxes, select any options you have installed. Selecting the wrong tray here will make it impossible to use the tray correctly. Selecting the wrong amount of memory here may cause printing problems. Be sure to change this setting whenever you add more memory. Note ❒If the optional paper feed unit and the optional duplex unit are installed, simply check the[Duplex] check box, and the paper feed unit will automat- ically be selected in the[Option Tray:] box. Automatic duplex printing be- comes possible with the printer. Reference You can confirm how much memory the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM E Click [OK]. F Click [OK].

39 4 Windows 2000 - Installing the IPDL-C Printer Driver Installing the printer driver Install the driver in accordance with the steps explained.⇒ P.37 “Installing by Auto Run” Note ❒During installation, the [Digital Signature Not Found] dialog box might appear. In this case, click [Yes] to continue the installation. If you want to share the printer on Windows NT 2000, use the [Sharing] tab in the Printer Properties to specify the alternate printer driver. For details, see the in- structions manual of the Windows 2000. When prompted for the Windows 95/98/Me alternate printer driver location, select the following folder in the CD-ROM. \DRIVERS\IPDL-C\WIN9X_ME\DISK1\ Setting up options Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission. Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Installable Options] tab.

40 4 D From the [Option Tray:] and [Total Printer Memory:] boxes, select any options you have installed. Selecting the wrong tray here will make it impossible to use the tray correctly. Selecting the wrong amount of memory here may cause printing problems. Be sure to change this setting whenever you add more memory. Note ❒If the optional paper feed unit and the optional duplex unit are installed, simply check the[Duplex] check box, and the paper feed unit will automat- ically be selected in the[Option Tray:] box. Automatic duplex printing be- comes possible with the printer. Reference You can confirm how much memory the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM E Click [OK]. Windows NT 4.0 - Installing the IPDL-C Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. ⇒ P.37 “Installing by Auto Run” If you want to share the printer on Windows NT 4.0, use the [Sharing]tab in the Printer Properties to specify the alternate printer driver. (For details, refer to the instructions manual of the Windows 4.0.) When prompted for the Windows 95/98/Me alternate driver location, select the following folder in the CD-ROM. \DRIVERS\IPDL-C\WIN9X_ME\DISK1\ Setting up options Limitation ❒Changing the printer settings requires Full Control access permission. Mem- bers of the Administrators, Server Operators, Print Operators, and Power Us- ers groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot access the Printer Properties from an application.

41 4 A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Installable Options] tab. D From the [Option Tray:] and [Total Printer Memory:] boxes, select any options you have installed. Selecting the wrong tray here will make it impossible to use the tray correctly. Selecting the wrong amount of memory here may cause printing problems. Be sure to change this setting whenever you add more memory. Note ❒If the optional paper feed unit and the optional duplex unit are installed, simply check the[Duplex] check box, and the paper feed unit will automat- ically be selected in the[Option Tray:] box. Automatic duplex printing be- comes possible with the printer. Reference You can confirm how much memory the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM E Click [OK].

42 4 Installing the RICOH-SCRIPT2 Printer Driver Windows 95/98/Me - Installing the RICOH-SCRIPT2 Printer Driver With Windows 95/98/Me, you should install both the Windows 95/98/Me PostScript printer driver and the PPD file. Note ❒Be sure to install the PPD file for Windows 95/98/Me. Do not accidentally in- stall the PPD file for Windows 2000 or Windows NT 4.0. Installing the printer driver Preparation The Windows 95/98 operating system CD-ROM or diskettes are required for installing the printer driver. The following procedure describes installation when the printer is connected to the computer via a parallel interface. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printer] icon. [Add Printer Wizard] starts. D Click [Next]. E Click [Local printer], and then click [Next]. A dialog box for selecting the printer manufacturer and model name appears. F Click [Have Disk]. A dialog box for installing a driver from a disk appears. G Press the {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the {{{{SHIFT}}}} key pressed until the computer has finished accessing the CD-ROM. If the Auto Run program starts, click [Cancel].

43 4 H Click [Browse]. Note ❒The Windows 95/98/Me printer driver is in the following folder in the CD-ROM: \DRIVERS\RPS2\WIN9X_ME\(Language)\ I In the box, double-click [DRIVERS], [RPS2] and [WIN9X_ME]. Then double- click the folder of the appropriate language. Finally, click [OK]. J Click [OK]. A dialog box for selecting the printer model appears. K Click the name of the printer you want to install, and then click [Next]. A dialog box for selecting the printer port appears. L From the [Available ports:] box, select the printer port, and then click [Next]. M Change the name of the printer if you want, and then click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the comput- er's hard disk. Note ❒Print a test page after completing installation and restarting Windows. O If you are asked to insert the Windows 95/98 system disk, insert it in the computer, and then click [OK]. P If you are asked to provide the location of the required file for Windows 95/ 98, do the following: • Select the [WIN95] or [WIN98] folder on the system disk. • Navigate to the folder where Windows is installed. Then, select the appro- priate folder. The location of the appropriate folder may differ depending on the version of your operating system. The following are examples: \WINDOWS\SYSTEM\OPTION\CABS \WINDOWS\OPTION\CABS Q Restart the computer. R Set up any options with the printer driver.

44 4 Setting up options Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Device Options] tab. D From the [Installable options] box, select the options you have installed. The current settings are displayed in the [Change settings for:] list box. Note ❒The following items are available here: [Option Tray], [VMOption]. E Use the [Change settings for:] list box to select the appropriate setting for the selected option. F Click [Apply] to apply the settings you made. G After making all settings you want, click [OK]. Reference You can confirm that how much memory the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM

45 4 Windows 2000 - Installing the RICOH-SCRIPT2 Printer Driver With Windows 2000, you should install both the Windows 2000 PostScript driv- er and the PPD file. Limitation ❒Installing a printer driver requires Manage Printers permission. Members of the Administrators, and Power Users groups have Manage Printers permis- sion by default. When you install a printer driver, log on using an account that has Manage Printers permission. ❒Be sure to install the PPD file for Windows 2000. Do not accidentally install the PPD file for Windows 95/98/Me or Windows NT 4.0. Installing the printer driver Preparation The following procedure describes installation when the printer is connected to the computer via a parallel interface. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printer] icon. [Add Printer Wizard] starts. D Click [Next]. E Click [Local printer], clear the [Automatically detect and install my Plug and Play printer] check box, and then click [Next]. A dialog box for selecting the printer port appears. F Click the port you want to use, and then click [Next]. A dialog box for selecting the printer manufacturer and model name appears. G Click [Have Disk]. A dialog box for installing a driver from a disk appears. H Press the left {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the left {{{{SHIFT}}}} key pressed until the computer has finished accessing the CD-ROM. If the Auto Run program starts, click [Cancel].

46 4 I Click [Browse]. Note ❒The Windows 2000 printer driver is in the following folder in the CD- ROM: \DRIVERS\RPS2\WIN2000\(Language)\ J In the box, double-click [DRIVERS], [RPS2] and [WIN2000]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. K Click [OK]. A dialog box for selecting the printer model appears. L Click the name of the printer you want to install, and then click [Next]. A dialog box for changing the printer name appears. M Change the name of the printer if you want, and then click [Next]. N Click [Next]. O In the next dialog box asking if you want to print a test page, select [No] and then click [Next]. A confirmation dialog box appears. Note ❒Print a test page after completing installation and restarting Windows. P Confirm the settings you have set, and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the comput- er's hard disk. Note ❒If the [Digital Signature Not Found] dialog box appears, click [Yes] to continue the installation. Q Restart the computer after installation is complete. R Set up any options with the printer driver.

47 4 Setting up options Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission. Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Device Settings] tab. D From the [Installable Options] list, select the options you have installed. Note ❒The following items are available here: [Total Printer Memory:], [Option Tray:], and [Duplex Unit:]. E Click [Apply] to apply the settings you made. F After making all settings you want, click [OK]. Reference You can confirm that how much the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM

48 4 Windows NT 4.0 - Installing the RICOH-SCRIPT2 Printer Driver With Windows NT 4.0, you should install both the Windows NT 4.0 PostScript driver and the PPD file. Limitation ❒Installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission. ❒We recommend that you upgrade your Windows NT 4.0 operating system to the latest version before installing the printer driver. Contact your Windows retailer for details about the latest version available. ❒Be sure to install the PPD file for Windows NT 4.0. Do not accidentally install the PPD file for Windows 95/98/Me or Windows 2000. Installing the printer driver Preparation The CD-ROM containing the Windows NT Server operating system version 4.0, or the Windows NT Workstation operating system is required for install- ing the printer driver. The following procedure describes installation when the printer is connected to the computer via a parallel interface. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printer] icon. [Add Printer Wizard] starts. D After confirming that the [My Computer] option is selected, click [Next]. A dialog box for selecting the printer port appears. E Click the check box of the printer port you want to use, and then click [Next]. A dialog box for selecting the printer manufacturer and model name appears. F Click [Have Disk]. A dialog box for installing a driver from a disk appears. G Press the {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the {{{{SHIFT}}}} key pressed until the computer has finished accessing the CD-ROM. If the Auto Run program starts, click [Cancel].

49 4 H Click [Browse]. Note ❒The Windows NT 4.0 printer driver is in the following folder in the CD- ROM: \DRIVERS\RPS2\NT4\(Language)\ I In the box, double-click [DRIVERS], [RPS2] and [NT4]. Then double-click the folder of the appropriate language. Finally, click [Open]. J Click [OK]. A printer model selection dialog box appears. K Click the name of the printer you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the comput- er's hard disk. Note ❒Print a test page after completing installation and restarting Windows. O If you are asked to insert the Windows NT 4.0 system disk, insert it in the computer, and then click [OK]. P If you are asked to provide the drive of the system disk, use the drive con- taining the Windows NT 4.0 system disk. Q If you are asked to provide the location of the required file, select the ap- propriate folder. The location of the appropriate folder may differ depend- ing on the version of your operating system. The following is an example: • Folder named [i386] on the Windows NT 4.0 system disk. R Restart the computer after installation is complete. S Set up any options with the printer driver.

50 4 Setting up options Limitation ❒Changing the printer settings requires Full Control access permission. Mem- bers of the Administrators, Server Operators, Print Operators, and Power Us- ers groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note ❒When setting up options, you should access the Printer Properties from Win- dows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Prop- erties]. C Click the [Device Settings] tab. D From the [Installable Options] list, select the options you have installed. Note ❒The following items are available here: [Total Printer Memory:], [Option Tray:], and [Duplex Unit:]. E Click [Apply] to apply the settings you made. F After making all settings you want, click [OK]. Reference You can confirm that how much memory the printer is currently equipped with by printing a configuration page. ⇒ "Printing the Configuration Page" in the "Printer Reference" included as a PDF file on the CD-ROM

51 4 Using Adobe PageMaker Version 6.0 or 6.5 You should install the PPD file for PostScript printing with Adobe PageMaker. Installing the PPD files A Close Adobe PageMaker if it is currently running. B Press the {{{{SHIFT}}}} key and insert the CD-ROM into the CD-ROM drive. Keep the {{{{SHIFT}}}} key press until the computer has finished accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. C Select the CD-ROM drive. D In the box, double-click [DRIVERS], [RPS2] and [PM6]. Then double-click the folder of the appropriate language. You can see the PPD file. E Copy the PPD file into the appropriate folder. The location of the appropri- ate folder may differ depending on the version of software or how you in- stalled the software on your operating system. The following are examples: • Adobe PageMaker version 6.0: PM6\RSRC\PPD4 • Adobe PageMaker version 6.5: PM65\RSRC\(Language)\PPD4 Selecting the PPD files A Launch Adobe PageMaker. B On the [File] menu, click [Print]. The [Print Document] dialog box appears. C From the [Printers] list box, select the printer you want to use. Note ❒Confirm that “RPS” is shown after the printer name. D In the [PPD] list box, select the printer you want to use.

52 4 Macintosh Use the Macintosh LaserWriter 8 driver that comes with your operating system. Important ❒For more information about the functions of the LaserWriter 8 printer driver, see the documentation that comes with your operating system. ❒The PPD file is not compatible with QuickDrawGX. ❒The LaserWriter printer driver for a Macintosh does not come with this print- er. Use the appropriate printer driver that comes with the Macintosh operat- ing system you are using. Reference This manual describes only the settings specific to this printer. Settings actu- ally may differ depending on the version of the LaserWriter driver you are us- ing. For more information about the LaserWriter functions, see the documentation that comes with the Macintosh. Note ❒The versions of the LaserWriter driver are separated into two categories. "LaserWriter 8.3x or earlier" refers to the LaserWriter 8.3x driver and all driv- ers before that. "LaserWriter 8.4x or later" refers to LaserWriter 8.4x, 8.6x and 8.7. LaserWriter 8.6x was used to make this manual. The settings may differ depending on the version of the LaserWriter driver being used. Installing the PPD files Limitation ❒Be sure to install the PPD file correctly. If not installed correctly, you cannot use it, even though it is physically installed on the printer. A Start the Macintosh. B Double-click the hard disk icon, and then double-click the [Extensions] fold- er inside the [System Folder]. C Insert the CD-ROM into the CD-ROM drive. D Double-click the CD-ROM icon. The contents of the CD-ROM appear. E Double-click the [PRINTER DESCRIPTIONS] folder in the CD-ROM, and then double-click the folder having the appropriate language name. F Select the appropriate PPD file for the printer. G Copy the PPD file in the [Printer Descriptions] folder located inside the [Exten- sions] folder. The PPD file is installed.

53 4 Installing the ColorSync profiles ColorSync profiles make it possible for the printer to print colors of similar in- tensity to those that appear on the computer display. You must install the Col- orSync profiles to use this feature. Note ❒The ColorSync profiles conform with the color characteristics defined by the International Color Consortium (ICC). ❒Some computer displays may require particular settings to be controlled by ColorSync. For more information, see the documentation that comes with your display. The following profiles are provided for the printer. ❖❖❖❖ Transparency Adjusts the image density to optimize the output for overhead projectors. This profile is selected automatically whenever [OHP Transparency] is selected as the paper type. ❖❖❖❖ Presentation Enhances the reproduction of documents that contain text and graphics. This profile is best for printing charts, colored graphs, presentation materials and so on. ❖❖❖❖Photograph Use this profile to enhance the reproduction of photos and graphics that in- clude midtones. ❖❖❖❖Solid Color Use this profile for printing specific colors, logos and so on. The following procedure describes how to install the ColorSync Profiles. A Start the Macintosh. B Double-click the hard disk icon, and then open the appropriate folder for installing the ColorSync profiles. Note ❒The location of the appropriate folder may differ depending on the version of the operating system. The following are examples: • System: Preferences: ColorSync Profiles • System: ColorSync Profiles C Insert the CD-ROM into the CD-ROM drive. The icon of the CD-ROM appears. D Double-click the CD-ROM icon. The contents of the CD-ROM appear.

54 4 E Double-click the [ColorSync™ Profiles] folder in the CD-ROM. F Copy all four files in the [ColorSync™ Profiles] folder. The ColorSync profiles are installed. Setting up the PPD file Preparation Confirm that the printer is connected to an AppleTalk network before per- forming the following procedure. A On the Apple menu, select [Chooser]. B Click the [LaserWriter 8] icon. C In the [Select a PostScript Printer] list, click the name of the printer you want to use, and then click [Create]. Note ❒If your network has multiple zones, click the name of the zone the printer belongs to in the [AppleTalk Zones] list in the lower left side of the [Chooser] dialog box. D Click the name of the printer, and then click [Select]. Note ❒Be sure to select the PPD file correctly. If the correct PPD file is not selected, certain options may not be available. The PPD file is set up and the LaserWriter 8 icon appears at the left of the printer name in the list. Next, follow the procedure on P.54 “Setting up op- tions” to make the option settings, or to close the [Chooser] dialog box. Setting up options A On the Apple menu, select [Chooser]. B Click the [LaserWriter 8] icon. C In the [Select a PostScript Printer] list, click the name of the printer you want to use, and then click [Setup]. Note ❒If your network has multiple zones, click the name of the zone the printer belongs to in the [AppleTalk Zones] list in the lower left side of the [Chooser] dialog box. D Click [Configure]. A list of options appears.

55 4 E Select the option you want to set up and the appropriate settings for it. Note ❒If the option you want to set up does not appear, the PPD file has not been set up correctly. Check the name of the PPD file shown in the dialog box. Reference For more information about setting up options, see the “Operating Instruc- tions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. F Click [OK]. The list of options closes. G Click [OK]. The [Chooser] dialog box appears. Installing screen fonts The screen fonts described below can be found in the CD-ROM, in the folder named [Fonts]. Screen fonts are 10, 12, 14, 18 and 24 point bitmap fonts. Other sizes make char- acters appear with ragged edges on the computer screen but they print with smooth edges. Note ❒The screen fonts included on the CD-ROM are as follows: AG-Ricoh, HN- Ricoh, CS-Ricoh, BM-Ricoh, ZC-Ricoh, ZD-Ricoh. A Start the Macintosh. B Insert the CD-ROM into the CD-ROM drive. The CD-ROM icon appears. C Double-click the CD-ROM icon. The contents of the CD-ROM appear. D Copy the fonts you want to install in the [System] folder. A confirmation dialog box appears. E Click [OK]. The fonts are installed. F Restart the Macintosh. Note ❒The names of the fonts you have installed appear in the pull-down menu when you select fonts with applications.

56 4 - - - -Screen Fonts Screen fonts are bitmap fonts, which are formed by grouping dots together. Be- cause of this, screen fonts appear jagged on your computer screen when you en- large or reduce them. It is recommended that you install as many different sizes as possible for each font to avoid such jagged appearances. Screen fonts are pro- vided for this printer in 10, 12, 14, 18 and 24 point sizes.

Access Control Mask, 29, 32 Active Protocol, 29 AD390, 14 Adobe PageMaker, 51 Auto Run, 37 C ColorSync, 53 D Data In indicator, 9 duplex printer, 2 duplex unit, 14 install, 25 E {#Enter} key, 8 Error indicator, 8 {Escape} key, 9 F Frame type NetWare, 29 front cover, 5 front cover open lever, 6 fuser cleaner, 7 fuser oil bottle, 7 G Gateway Address, 29, 32 I inset grips, 6 install Adobe PageMaker, PPD, 51 duplex unit, 25 Macintosh, ColorSync, 53 Macintosh, PPD, 52 Macintosh, screen fonts, 55 memory unit, 15 network interface board, 17 Paper Cassette Type204 (legal), 20 PAPER FEED UNIT Type206, 21 Windows 2000, IPDL-C, 39 Windows 2000, RICOH-SCRIPT2, 45 Windows 95/98/Me, IPDL-C, 38 Windows 95/98/Me, RICOH-SCRIPT2, 42 Windows NT 4.0, IPDL-C, 40 Windows NT 4.0, RICOH-SCRIPT2, 48 IP Address, 29 IPDL-C printer driver, 3 IPDL-C printer driver Windows 2000, install, 39 Windows 95/98/Me, install, 38 Windows NT 4.0, install, 40 L LaserWriter, 52 M Macintosh, 52 install, PPD, 52 main power switch, 6 {Media} key, 8 memory unit, 14 install, 15 Memory Unit Type B (128MB), 14 Memory Unit Type B (32MB), 14 Memory Unit Type B (64MB), 14 {Menu} key, 8 Multidirect Print, 4

network interface board, 14 install, 17 Network Interface Board Operating Instructions, v Network Interface Board Type306, 14 O On Line indicator, 8 {On Line} key, 8 operation panel, 5, 8 options, 13 output tray, 6 P panel display, 8 paper cassette, 14 Paper Cassette Type204, 14 Paper Cassette Type204 (legal) install, 20 paper feed unit, 14 PAPER FEED UNIT Type206, 14 install, 21 paper stopper, 5 paper tray, 5 parallel interface connector, 6 photoconductor unit, 7 PortNavi, 4 power connector, 6 Power indicator, 8 power switch, 5 PPD, 3 Macintosh, install, 52 Macintosh, set up, 54 printer board, 6 printer driver, 3 Printer Reference, v Q Quick Installation Guide, v R rear cover, 6 {Reset} key, 9 RICOH-SCRIPT2 Operating Instructions, v RICOH-SCRIPT2 printer driver, 3 RICOH-SCRIPT2 printer driver Windows 2000, install, 45 Windows 95/98/Me, install, 42 Windows NT 4.0, install, 48 S screen fonts, 55 Setup Guide, v simplex printer, 2 Subnet Mask, 29, 32 T toner cartridges, 7 top cover, 5 top cover open lever, 6 U UNIX Supplement, v User Code, 36 V ventilator, 6 W waste toner bottle, 7 Windows 2000 install, IPDL-C, 39 install, RICOH-SCRIPT2, 45 Windows 95/98/Me install, IPDL-C, 38 install, RICOH-SCRIPT2, 42 Windows NT 4.0 install, IPDL-C, 40 install, RICOH-SCRIPT2, 48

Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursu- ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equip- ment does cause harmful interference to radio or television reception, which can be determined by turn- ing the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Caution (in case of 100BaseTX environment): Properly shielded and grounded cables (STP) and connectors must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits. Declaration of Conformity Product Name: Printer Model Number: AP206/SLP6c/C7006 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2. this device must accept any interference received, including interference that may cause undesired operation. Properly shielded cables must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits. Network interface cable with ferrite core must be used for RF interference suppression. Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a a a a means POWER ON. b b b b means POWER OFF. Copyright © 2000

reference. For safety, please follow the instructions in this manual.

maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Notes: The name of the applications do not appear in the following pages. Confirm which applications you will be using before reading this manual. Power Source 120 V, 50/60 Hz, 11 A or more Please be sure to connect the power cord to a power source as above. Operator Safety: This machine is considered a CDRH class 1 laser device, safe for office/ EDP use. The machine con- tains 5-milliwatt, 760 - 800 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mech- anisms have been designed to prevent any possible laser beam exposure to the operator. Laser Safety: The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser sub- systems to the factory or service depot when replacement of the optical subsystem is required. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Caution: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This ma- chine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine supplier's parts in your supplier's office product. For good copy quality, supplier recommends that you use genuine supplier's toner. Descriptions in this manual Application PRINTER MANAGER FOR ADMINISTRATOR Aficio Manager for Admin Net Vision for Admin PRINTER MANAGER FOR CLIENT Aficio Manager for Client Net Vision for Client

Microsoft®, Windows® and Windows NT® are registered trademarks of Mi- crosoft Corporation in the United States and/or other countries. Adobe®, PostScript®, Acrobat® and PageMaker® are registered trademarks of Adobe Systems Incorporated. Ethernet® is a registered trademark of Xerox Corporation. AppleTalk, Apple and Macintosh are registered trademarks of Apple Computer, Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. Notes: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please con- tact your local dealer. Notes: The proper names of the Windows operating systems are as follows: • Microsoft® Windows® 95 operating system • Microsoft® Windows® 98 operating system • Microsoft ® Windows ® Millennium Edition (Windows Me) • Microsoft® Windows® 2000 Professional • Microsoft® Windows® 2000 Server • Microsoft® Windows NT® Server operating system Version 4.0 • Microsoft® Windows NT® Workstation operating system Version 4.0

followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not fol- lowed, may result in minor or moderate injury or damage to property. • Connect the power cord directly into a wall outlet and never use an ex- tension cord. • Confirm that the wall outlet is near the machine and freely accessible, so that in event of an emergency, it can be unplugged easily. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this man- ual. • Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exist: • You spill something into the equipment. • You suspect that your equipment needs service or repair. • Your equipment's cover has been damaged. • Do not incinerate spilled toner or used toner. Toner dust is flammable and might ignite when exposed to an open flame. • Disposal should take place at an authorized dealer or appropriate col- lection site. • If you dispose of the used toner containers yourself, dispose of them according to local regulations.

and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment. • Do not eat or swallow toner. • Keep toner (used or unused) and toner cartridge out of reach of children. • For environmental reasons, do not dispose of the equipment or expended supplies at a household waste collection point. Disposal should take place at an authorized dealer or an appropriate collection site. • Our products are engineered to meet the highest standards of quality and functionality. When purchasing expendable supplies, we recommend using only those specified by an authorized dealer. • The inside of the machine becomes very hot. Do not touch the parts with a label indicating a “hot surface”. Touching a “hot surface” could result in a burn injury. • If you use this printer in a cold area, leave the printer on. Otherwise, severe cold might damage sensitive components inside the printer.

❖❖❖❖Low-power mode (Energy Saver mode) This printer automatically lowers its power consumption 60 minutes after the last operation has been completed when the Energy Level is set to level 1. To exit Low-power (Energy Saver) mode, press any key on the operation panel. To change the setting of the Energy Saver mode, see P.79 “Using the Operation Panel”. ❖❖❖❖Specifications - - - -Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly. Please contact your sales representative for recommended paper. As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equip- ment by means of energy-saving features, such as Low-power mode. Lower-power mode (Energy Saver mode) Power Consumption 35 W or less Default Time 30 minutes

There are six manuals that separately describe the procedures for the installation of the printer and for the operation and maintenance of the printer and its op- tional equipment. To enhance safe and efficient operation of the printer, all users should read and follow the instructions contained in the following manuals. ❖❖❖❖Quick Installation Guide Describes the procedures for installing the printer. ❖❖❖❖Setup Guide Describes the procedures and provides necessary information about setting up the printer and its options. ❖❖❖❖Printer Reference Describes the procedures and provides necessary information about using the printer and its options. The manual is included as a PDF file on the CD- ROM (this manual). ❖❖❖❖RICOH-SCRIPT2 Operating Instructions Describes the menus and features you can set using the RICOH-SCRIPT2 printer driver. The manual is provided as a PDF file which is included on the CD-ROM labeled “Printer Drivers and Utilities”. ❖❖❖❖Network Interface Board Operating Instructions Describes the procedures and provides necessary information about setting up and using the printer in a network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled “Printer Drivers and Utilities”. ❖❖❖❖UNIX Supplement Provides information about setting up and using the printer in a UNIX envi- ronment. This manual is included as a PDF file on the CD-ROM labeled “Printer Drivers and Utilities”.

Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating. Note This symbol indicates precautions for operation, or actions to take after misop- eration. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard.

1.Setting Up the Printer Driver and Canceling a Print Job IPDL-C Accessing the Printer Properties................................................ 1 Windows 95/98/Me - Accessing the Printer Properties ................................. 1 Windows 2000 - Accessing the Printer Properties........................................ 2 Windows NT 4.0 - Accessing the Printer Properties ..................................... 4 RICOH-SCRIPT2 - Setting Up for Printing............................................... 6 Windows 95/98/Me - Accessing the Printer Properties ................................. 6 Windows 2000 - Accessing the Printer Properties........................................ 8 Windows NT 4.0 - Accessing the Printer Properties ................................... 10 Macintosh - Setting Up for Printing ............................................................. 12 Canceling a Print Job.............................................................................. 14 Windows 95/98/Me - Canceling a Print Job ................................................ 14 Windows 2000 - Canceling a Print Job ....................................................... 14 Windows NT 4.0 - Canceling a Print Job .................................................... 15 Macintosh - Canceling a Print Job .............................................................. 16 2.Uninstalling the Printer Driver and Software Uninstalling the IPDL-C Printer Driver................................................... 17 Windows 95/98/Me - Uninstalling the IPDL-C Printer Driver....................... 17 Windows 2000 - Uninstalling the IPDL-C Printer Driver.............................. 17 Windows NT 4.0 - Uninstalling the IPDL-C Printer Driver........................... 18 Uninstalling the RICOH-SCRIPT2 Printer Driver................................... 19 Windows 95/98/Me - Uninstalling the RICOH-SCRIPT2 Printer Driver....... 19 Windows 2000 - Uninstalling the RICOH-SCRIPT2 Printer Driver.............. 19 Windows NT 4.0 - Uninstalling the RICOH-SCRIPT2 Printer Driver........... 20 Macintosh - Uninstalling the RICOH-SCRIPT2 Printer Driver..................... 20 3.Paper and Other Media Paper and Other Media Supported by This Printer .............................. 21 Paper Types and Sizes............................................................................... 21 Paper Recommendations............................................................................ 24 Printable Area ............................................................................................. 28 Loading Paper.......................................................................................... 29 Loading Paper in the Paper Tray ................................................................ 29 Loading Paper in the PAPER FEED UNIT Type206................................... 31 Switching between Paper Trays.................................................................. 33

Printed Error Messages .............................................................................. 35 Error & Status Messages on the Operation Panel ...................................... 36 Getting Printer Information over the Network.............................................. 41 Printer Does Not Print............................................................................. 46 Other Printing Problems......................................................................... 50 Removing Misfed Paper.......................................................................... 54 When the Message "Remove Misfeed From Paper Tray" Appears ............ 54 When the Message "Open Rear Cover Remove Misfeed" Appears ........... 56 When the Message "Remove Misfeed From Output Tray" Appears........... 57 When the Message "Open DuplexCover Remove Misfeed" Appears......... 59 Cleaning and Adjusting the Printer ....................................................... 61 Cleaning the Charge Wire........................................................................... 61 Adjusting the Image Density ....................................................................... 63 Adjusting the Setting of Registration of the Paper Tray .............................. 64 Replacing Consumables......................................................................... 66 Replacing the Toner Cartridge .................................................................... 66 Replacing the Photoconductor Unit............................................................. 68 Replacing the Fuser Oil Bottle and Ozone Filter......................................... 72 Replacing the Waste Toner Bottle .............................................................. 75 Replacing the Fuser Cleaner ...................................................................... 76 5.Using the Operation Panel Setting Menus.......................................................................................... 79 Protecting the Menus.............................................................................. 81 Protecting the Menus .................................................................................. 81 Removing Protection................................................................................... 82 Menu Table............................................................................................... 84 Menu Settings.......................................................................................... 86 IPDL-C Menu .............................................................................................. 86 RPS2 Menu................................................................................................. 86 System Menu .............................................................................................. 90 Maintenance Menu...................................................................................... 93 Changing the Printer Language .................................................................. 93 Printing the Configuration Page ............................................................ 95 Interpreting the Configuration Page...................................................... 96 Interpreting the Configuration Page/IPDL-C ............................................... 96 Interpreting the Configuration Page/RICOH-SCRIPT2 ............................... 97 Printing the Color Sample ...................................................................... 98 Resetting Menus.................................................................................... 100

Viewing the Number of Pages Printed Under Each User Code ................ 103 Reading the Statistics Report.................................................................... 104 Protecting the User Code Record ............................................................. 105 Deleting the User Code Record ................................................................ 106 Using the Job Log ................................................................................. 108 Printing the Job Log .................................................................................. 109 Reading the Job Log................................................................................. 110 6.Appendix Color Guide............................................................................................ 111 Color Printing Basics................................................................................. 111 Memory Capacity and Paper Size ........................................................ 113 Low Memory.............................................................................................. 114 Moving and Transporting the Printer .................................................. 115 Specifications ........................................................................................ 116 Mainframe ................................................................................................. 116 Options...................................................................................................... 118 Consumables......................................................................................... 120 INDEX...................................................................................................... 122

and Canceling a Print Job IPDL-C Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the Printer Properties from the [Printers] window. Note ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • Windows 95: [General], [Details] and [Sharing] • Windows 98/Me: [General], [Details], [Color Management] and [Sharing] ❒Profiles set on the [Color Management] tab are not supported. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Make desired settings, and then click [OK]. Making printer settings from an application To make the printer settings for a specific application, open the Printer Proper- ties from that application. The following example describes how to make set- tings for the WordPad application that comes with Windows 95/98/Me. Note ❒The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information about the proce- dures, see the documentation that comes with the application you are using.

2 1 ❒When you use some applications, the driver's initial default settings of the ap- plications might be applied over the printer driver's setting. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Prop- erties]. The Printer Properties appear. C Make desired settings, and then click [OK]. D Click [OK] to start printing. Windows 2000 - Accessing the Printer Properties There are three methods you can use to open the Printer Properties. Making printer default settings - Printer Properties Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission. Note ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • [General], [Sharing], [Ports], [Advanced], [Color Management] and [Security] A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Make desired settings, and then click [OK]. Note ❒Settings you make here are used as the default settings for all applications.

3 1 Making printer default settings – Printing Preferences Properties Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Printing Preferences]. The Printing Preferences Properties appear. D Make desired settings, and then click [OK]. Note ❒Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings for a specific application, open the Printing Prefer- ences Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000. Note ❒The actual procedures you should follow to open the Printing Preferences Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] box. C Make desired settings, and then click [Apply] to start printing.

4 1 Windows NT 4.0 - Accessing the Printer Properties There are three methods you can use to open the Printer Properties. Making printer default settings - Printer Properties Limitation ❒Changing the printer settings requires Full Control access permission. Mem- bers of the Administrators, Server Operators, Print Operators, and Power Us- ers groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • [General], [Ports], [Scheduling], [Sharing] and [Security] A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Make desired settings, and then click [OK]. Note ❒Settings you make here are used as the default settings for all applications. Making printer default settings – Default Document Properties Limitation ❒Changing the printer settings requires Full Control access permission. Mem- bers of the Administrators, Server Operators, Print Operators, and Power Us- ers groups have Full Control permission by default. When you set up options, log on under Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults]. The Default Document Properties appear.

5 1 D Make desired settings, and then click [OK]. Note ❒Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings for a specific application, open the Document Prop- erties from that application. The following example describes how to make set- tings for the WordPad application that comes with Windows NT 4.0. Note ❒The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information about the procedures, see the documentation that comes with the application you are using. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Prop- erties]. The Document Properties appear. C Make desired settings, and then click [OK]. D Click [OK] to start printing.

6 1 RICOH-SCRIPT2 - Setting Up for Printing Windows 95/98/Me - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the Printer Properties from the [Printers] window. Note ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • Windows 95: [General], [Details] and [Sharing] • Windows 98/Me: [General], [Details], [Color Management] and [Sharing] Note ❒Profiles set on the [Color Management] tab are not supported. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. On the [File] menu, click [Properties]. The Printer Properties appear. C Make desired settings, and then click [OK]. Reference For more information about making printer default settings, see the “Op- erating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. Making printer settings from an application To make the printer settings for a specific application, open the Printer Proper- ties from that application. The following example describes how to make set- tings for the WordPad application that comes with Windows 95.

7 1 Note ❒The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information about the proce- dures, see the documentation that comes with the application you are using. ❒When you use some applications, the driver's initial default settings of the ap- plications might be applied over the printer driver's setting. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] window appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Printer Properties appear. C Make desired settings, and then click [OK]. Reference For more information about each tab, see the “Operating Instruction” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. D Click [OK] to start printing.

8 1 Windows 2000 - Accessing the Printer Properties There are three methods you can use to open the Printer Properties. Making printer default settings - Printer Properties Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission. Note ❒With some applications, the printer driver's settings are not used, and the ap- plication's own initial default settings are applied. ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • [General], [Sharing], [Ports], [Advanced], [Color Management] and [Security] A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Make desired settings, and then click [OK]. Reference For more information about making printer default settings, see the “Op- erating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. Note ❒Settings you make here are used as the default settings for all applications. Making printer default settings – Printing Preferences Properties Limitation ❒Changing the printer settings requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permis- sion by default. When you set up options, log on using an account that has Manage Printers permission.

9 1 A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Printing Preferences]. The Printing Preferences Properties appear. D Make desired settings, and then click [OK]. Reference For more information about making printer default settings, see the “Op- erating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. Note ❒Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings for a specific application, open the Printing Prefer- ences Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000. Note ❒General users can change the settings in an application's [Print] window. ❒The actual procedures you should follow to open the Printing Preferences Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] window appears. B Select the printer you want to use in the [Select Printer] box. C Make desired settings, and then click [Print] to start printing. Reference For more information about each tab, see the “Operating Instruction” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. D Click [OK] to start printing.

10 1 Windows NT 4.0 - Accessing the Printer Properties There are three methods you can use to open the Printer Properties. Making printer default settings - Printer Properties Limitation ❒Changing the printer settings requires Full Control access permission. Mem- bers of the Administrators, Server Operators, Print Operators, and Power Us- ers groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note ❒With some applications, the printer driver's settings are not used, and the ap- plication's own initial default settings are applied. ❒The following tabs are standard Windows tabs. For more information about these tabs, see the documentation that comes with the Windows operating system. • [General], [Ports], [Scheduling], [Sharing] and [Security] A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. On the [File] menu, click [Properties]. The Printer Properties appear. Reference For more information about making printer default settings, see the “Op- erating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. Note ❒Settings you make here are used as the default settings for all applications. Making printer default settings - Default Document Properties A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. On the [File] menu, click [Document Defaults]. The Default Document Properties appear.

11 1 Reference For more information about making printer default settings, see the “Op- erating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. Note ❒Settings you make here are used as the default settings when printing from applications. Making printer settings from an application To make the printer settings for a specific application, open the Document Prop- erties from that application. The following example describes how to make set- tings for the WordPad application that comes with Windows NT 4.0. Note ❒General users can change the settings in an application's [Print] window. ❒The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information about the procedures, see the documentation that comes with the application you are using. ❒Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] window appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Printer Properties appear. C Make desired settings, and then click [OK]. Reference For more information about each tab, see the “Operating Instruction” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM. D Click [OK] to start printing.

12 1 Macintosh - Setting Up for Printing Making paper settings from an application A Open the file you want to print. B On the [File] menu, click [Page Setup]. [LaserWriter 8 Page Setup] appears. C Confirm that the printer you want to use is shown in the [Format for:] box. Note ❒If the printer is now shown in the [Format for:] box, use the pop-up menu to display a list of available printers. Reference The actual appearance of the Page Setup depends on the application you are using. For more information, see the documentation that comes with the Macintosh. D From the [Paper:] box, select the paper size. E Make desired settings, and then click [OK]. - - - -Small Size Print Area This printer supports printing on print areas such as “A4 Small” and “Letter Small” when printing from a Macintosh only with specific versions of the driver. The LaserWriter 8.4x (or later) driver supports printing on both standard and small print areas. However, with LaserWriter 8.3x (or earlier), the small print area options are not displayed. With LaserWriter 8.3x (or earlier), select A4, for example, and click [Options] in the [Page Setup] dialog box, then use the [Larger Print Area] option. Checking [Larg- er Print Area] produces the same printing result as LaserWriter 8.4x (or later) stan- dard A4 print area. Unchecking the [Larger Print Area] produces the same result as the LaserWriter 8.4x (or later) “A4 Small” print area. Setting up for printing from an application A Open the file you want to print. B On the [File] menu, click [Print]. The Printer Settings appear.

13 1 C Confirm that the printer is selected in the [Printer] box. D Make desired settings, and then click [Print]. Reference For more information about setting up for printing from an application, see the “Operating Instructions” for RICOH-SCRIPT2 included as a PDF file on the CD-ROM.

14 1 Canceling a Print Job Windows 95/98/Me - Canceling a Print Job A Double-click the printer icon on the task bar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Click the name of the job you want to cancel. C On the [Document] menu, click [Cancel Printing]. Note ❒You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {{{{Reset}}}} on the operation panel. A message appears on the panel display indicating that the print job is being canceled. Important ❒When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note ❒You cannot stop printing the data that has already been processed internal- ly by the printer. Because of this, printing might continue for a few pages after you press {Reset}. ❒A print job that contains a large volume of data might take considerable time to stop. Windows 2000 - Canceling a Print Job A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. Note ❒You can also open the print job queue window by double-clicking the printer icon in the [Printers] window.

15 1 D Press {{{{Reset}}}} on the operation panel. A message appears on the panel display indicating that the print job is being canceled. Important ❒When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note ❒You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages af- ter you press {Reset}. ❒A print job that contains a large volume of data might take considerable time to stop. Windows NT 4.0 - Canceling a Print Job A Double-click the printer icon on the task bar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Click the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. Note ❒You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {{{{Reset}}}} on the operation panel. A message appears on the panel display indicating that the print job is being canceled. Important ❒When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note ❒You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages af- ter you press {Reset}. ❒A print job that contains a large volume of data might take considerable time to stop.

16 1 Macintosh - Canceling a Print Job A Double-click the printer icon on the desktop. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Click the name of the job you want to cancel. C Click the pause icon, and then click the trash icon. D Press {{{{Reset}}}} on the operation panel. A message appears on the panel display indicating that the print job is being canceled. Important ❒When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note ❒You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages af- ter you press {Reset}. ❒A print job that contains a large volume of data might take considerable time to stop.