Gestetner DSm616 Facsimile Reference Manual

Operating Instructions Facsimile Reference FAX Option Type 2018 Operating Instructions Facsimile Reference Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting

Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 3.360000 mm Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice. In no event will the company be li- able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper- ating the machine. Trademarks Microsoft® and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe®, PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒Manuals provided are specific to machine type. ❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒Two CD-ROMs are provided: • CD-ROM 1“Operating Instructions for Printer/Scanner” • CD-ROM 2“Scanner Driver & Document Management Utilities” ❖ ❖❖ ❖General Settings Guide Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.) and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. ❖ ❖❖ ❖Network Guide (PDF file - CD-ROM1) Describes procedures for configuring the machine and computers in a net- work environment. ❖ ❖❖ ❖Copy Reference Describes operations, functions, and troubleshooting for the machine’s copier function. ❖ ❖❖ ❖Facsimile Reference (this manual) Describes operations, functions, and troubleshooting for the machine’s fac- simile function. ❖ ❖❖ ❖Facsimile Reference Describes advanced functions and settings for key operators. ❖ ❖❖ ❖Printer Reference 1 Describes system settings and operations for the machine’s printer function. ❖ ❖❖ ❖Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s print- er function. ❖ ❖❖ ❖Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function.

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed. • DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed. • Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when Desk- TopBinder Lite is installed. ❖ ❖❖ ❖Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for Scan- Router V2 Lite in detail. This guide can be displayed from the [Setup] dia- log box when ScanRouter V2 Lite is installed. • ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed. ❖ ❖❖ ❖Other manuals • PostScript3 Supplement (PDF file - CD-ROM1) • UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

Manuals for This Machine......................................................................................i NOTICE ...................................................................................................................1 Important Safety Instructions...............................................................................3 Caution.......................................................................................................................3 How to Read This Manual .....................................................................................4 Symbols .....................................................................................................................4 Names of Major Option ..............................................................................................5 1. Getting Started Control Panel..........................................................................................................7 Reading the Display...................................................................................................9 Reading the display and using keys........................................................................9 Standby display .....................................................................................................10 Communication display .........................................................................................11 User code entry display.........................................................................................12 2. Faxing Transmission Modes ...........................................................................................13 Switching between Memory Transmission and Immediate Transmission................14 Placing Originals..................................................................................................15 Placing a Single Original on the Exposure Glass.....................................................16 Placing Originals in the Optional ADF or ARDF.......................................................17 Originals unsuitable for the optional ADF or ARDF...............................................17 If the Machine Cannot Detect the Size of Your Original...........................................18 Original sizes difficult to detect..............................................................................19 Memory Transmission.........................................................................................20 Canceling a Memory Transmission....................................................................23 Before the Original Is Scanned ................................................................................23 While the Original Is Being Scanned........................................................................23 While the Original Is Being Transmitted or Before the Transmission Is Started ......23 Immediate Transmission.....................................................................................25 Canceling an Immediate Transmission .............................................................28 Before You Have Pressed {Start} Key .....................................................................28 After You Have Pressed {Start} Key........................................................................28 Scan Settings .......................................................................................................29 Resolution ................................................................................................................29 Original Type............................................................................................................30 Image Density (Contrast) .........................................................................................31 Mixing Scan Settings for a Multiple Page Original ...................................................31 When placing originals on the exposure glass ......................................................31 When placing originals in the optional ADF or ARDF............................................32 Specifying a Destination .....................................................................................33 Entering a Fax Number............................................................................................33 Pause ....................................................................................................................34 Tone ......................................................................................................................34

Using the Destination List ........................................................................................35 Specifying a destination using the Quick Dial key.................................................36 Specifying a group of destinations using the Quick Dial key.................................36 Checking the Specified Destination .........................................................................37 Searching for a Destination ................................................................................38 Search by Destination Name ...................................................................................38 Selecting from Destination List.................................................................................39 Specifying a Registration Number............................................................................40 Search by Fax Number ............................................................................................41 Search by E-mail Address........................................................................................42 Reception..............................................................................................................44 Switching the Reception Mode.................................................................................44 Receiving a Fax in Manual Reception Mode............................................................44 3. Using Internet Fax Functions Internet Fax Functions ........................................................................................45 Internet Fax Precautions..........................................................................................46 Functions Not Supported by E-mail Transmission...................................................46 Functions Not Supported by E-mail Reception ........................................................46 T.37 Full Mode .........................................................................................................47 Transmitting Internet Fax....................................................................................49 Confirming Reception...............................................................................................54 Canceling Internet Fax Transmission................................................................55 Before the Original Is Scanned ................................................................................55 While the Original Is Being Scanned........................................................................55 Receiving Internet Fax.........................................................................................56 Auto E-mail Reception .............................................................................................56 Manual E-mail Reception .........................................................................................56 Received Images .....................................................................................................58 4. Programming Initial Settings and Adjustments ........................................................................59 Programming............................................................................................................60 Editing ......................................................................................................................62 Deleting....................................................................................................................63 Programming Fax Numbers and E-mail addresses..........................................64 5. Troubleshooting Adjusting the Volume..........................................................................................65 When {{{{Facsimile}}}} Key Is Lit in Red ......................................................................67 When Toner Runs Out.........................................................................................68 Error Messages and Their Meanings .................................................................69 Solving Problems.................................................................................................73 When Things Don't Go as Expected ..................................................................75 INDEX......................................................................................................... 76

- - - -Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation. This equipment generates, uses and can radiate radio frequency ener- gy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be deter- mined by turning the equipment off and on, the user is encouraged to try to cor- rect the interference by one more of the following measures: • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio /TV technician for help. - - - -Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

only). The Telephone Consumer Protection Act of 1991 makes it unlawful for any per- son to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending ma- chine or such business, other entity, or individual. (The telephone number pro- vided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should com- plete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This informa- tion is transmitted with your document by the FAX HEADER feature. In addi- tion to the information, be sure to program the date and time into your machine. Note to users in Canada - - - -Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada - - - -Avertissement: Cet appareil numerique de la classe B est conforme a la norme NMB-003 du Canada.

Caution When using your telephone equip- ment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swim- ming pool. • Avoid using a telephone during an electrical storm. There may be a re- mote risk of electric shock from lightning. • Do not use a telephone in the vicin- ity of a gas leak to report the leak. • Use only the power cord and bat- teries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with lo- cal codes for possible special dis- posal instructions. Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial téléphonique afin de réduire les risques d’incendle, de choc électrique et de blessures. En voici quelquesunes: • Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près d’une piscine. • Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre. • Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est situé près de la fuite. • Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l’élimination des piles. Conserver ces instructions.

Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. Be sure to read the instructions, all of which are in- cluded in “Safety Information”, Copy Reference. R CAUTION: This symbol indicates a potentially hazardous situation that might result in mi- nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety In- formation”, Copy Reference. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates information or preparations required prior to operating. Note This symbol indicates precautions for operation, or actions to take after abnor- mal operation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's display panel. [ ] Keys and buttons that appear on the computer's display. { } Keys built into the machine's control panel.

The following software products are referred to using a general name: • DeskTopBinder Lite and DeskTopBinder Professional* → DeskTopBinder *Optional Major options of this machine are referred to as follows in this manual: • Auto Document Feeder → ADF • Auto Document Feeder capable of scanning both side of a sheet → ARDF

Control Panel The illustration shows the control panel when options are installed. 1. Communicating indicator Lights during transmission or reception. 2. Receive File indicator Lights to tell you a message has been re- ceived into memory. Blinks when a Memory Lock file has been received. See p.79 “Memory Lock”, Facsimile Reference . 3. {{{{Facsimile}}}} key Press to switch to Facsimile mode. 4. {{{{Search Destination}}}} key Press to search for destination from the destination list. 5. {{{{Check Destination}}}} key Press to check destinations which are currently selected. 6. {{{{Job Information}}}} key Press to check the status of sending faxes or e-mail. 7. Indicators Display errors and the machine status. h: Error indicator. See Network Guide and General Settings Guide. B: Load Paper indicator. See Copy Refer- ence. D: Add Toner indicator. See Copy Refer- ence. Reference For more information, see General Settings Guide. 8. Display Display the operation status and messag- es. 9. Selection keys These keys correspond to the items on the display. Press the corresponding key to select the item. 10. Scroll keys Use to select an item. {{{{UUUU}}}} key: Press to scroll upward {{{{TTTT}}}} key: Press to scroll downward {{{{VVVV}}}} key: Press to scroll right {{{{WWWW}}}} key: Press to scroll left On Hook Dial On Hook Dial Pause/ Redial Receive File Detail Standard Fine OK 05 06 07 08 09 10 11 12 13 14 15 16 Symbols Space Shift 01 02 03 04 @. __ ABC DEF GHI JKL MNO PQR STU VWX YZ - & @. _ Facsimile Scanner Printer Copy Combine/ Series Duplex Sort Lighter Darker Text Photo Original ABC DEF MNO JKL GHI WXY TUV OPER PRS On Clear Modes User Tools/ Counter Clear/Stop Start Enter Main Power Job Information Search Destination Check Destination Immediate Trance. Memory Trance. Cancel Commu- nicating Transmission Stamp Start Manual Reception Switch RX Mode 4 5 6 1 2 3 7 8 9 10 12 1314 15 20 17 1819 21 25 262728 30 31 16 11 29 222324 AAN100F

Use to dial a number while hearing tone. 12. {{{{User Tools/Counter}}}} key Use to change default or operation pa- rameters according to the operating con- ditions. 13. {{{{Clear Modes}}}} key Press to clear the current setting. 14. {{{{Clear/Stop}}}} key Clear: Clears an entered numeric value. Stop: Stops scanning or other operations. 15. Main power indicator and On indicator The main power indicator lights up when the main power switch is set to on. The On indicator lights up when the machine is on. 16. Operation switch Press to turn the machine on. The On in- dicator lights up. To turn the machine off, press this switch again. Note ❒This key is inactivate while scanning or setting Facsimile Features. 17. User Function keys Each of these can be programmed for rapid access to frequently used features. ❖ ❖❖ ❖Features Programmed by Default 18. {{{{Transmission Mode}}}} key Press to toggle between Memory Trans- mission (Memory Trans.) and Immediate Transmission (Immediate Trans.) modes. 19. {{{{Resolution}}}} key Press to switch between Standard, Detail and Fine. When the resolution type is se- lected, the corresponding indicator lights. 20. Quick Dial keys Use to select the programmed destina- tion at a single touch or to enter letters and symbols. Reference For more information, see General Settings Guide. Note ❒You can program up to 32 destina- tions in the Quick Dial key. 21. Quick Dial Flip Plate Flip this plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32. 22. Data In indicator 23. Online indicator 24. {{{{Online}}}} key 25. {{{{Lighter}}}} and {{{{Darker}}}} keys Press to change the setting of image den- sity. Select the image density in five steps from Lighter to Darker. 26. {{{{Original Type}}}} key Press to select the original type pro- grammed with Text or Photo. When the original type is selected, the correspond- ing indicator lights. 27. {{{{Cancel}}}} key Press to cancel an operation or return to the previous display. 28. {{{{OK}}}} key Press to set a selected item or entered characters. 29. {{{{Pause/Redial}}}} key Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. Redial: Press to redial one of the last ten destina- tions. Key Function F1 Start Manual Reception F2 Switch RX Mode F3 Transmission Stamp

Use to enter numeric values. 31. {{{{Start}}}} key Press to begin faxing, printing reports or lists. Reading the Display The display shows you the machine status, messages, and guides you through operations. Note ❒This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using "Facsim- ile Auto Reset Timer". See “Timer Settings”, General Settings Guide. Reading the display and using keys Display contents will differ depending on installed optional units. Note ❒The copy display is set as the default display when the machine is turned on. You can change the settings in the System Settings. See General Settings Guide. 1. Selection keys Correspond to items at the bottom line on the display. Example: The standby display • When the instruction "Press [ ]" appears in this manual, press the left selection key. • When the instruction "Press [Tone]" appears in this manual, press the mid- dle selection key. • When the instruction "Press [TX Mode]" appears in this manual, press the right selection key. 2. {{{{Cancel}}}} key Press to cancel an operation or return to the previous display. 3. {{{{OK}}}} key Press to set a selected item or entered nu- meric values. 4. Scroll keys Press to move the cursor to each direction on by one. When {{{{UUUU}}}}, {{{{TTTT}}}}, {{{{VVVV}}}} or {{{{WWWW}}}} appears in this manual, press the scroll key of the same direction. OK Cancel 1 2 3 4 AAN102F

lected function 2. Message 3. Destination entry 4. Selection keys 5. Selectable items ❖ ❖❖ ❖When Internet Fax Setting is ON 1. Switches the destination be- tween fax number and e-mail ad- dress. Note ❒To use the Internet Fax functions, the optional printer/scanner unit is required. ❒You need to set Internet Fax Set- tings to On in Fax Features. See p.73 “E-mail Settings”, Facsimile Reference . Standby display While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key is pressed or after the {{{{Clear Modes}}}} key is pressed), the following display appears. Note ❒To return to standby mode, do one of the following: • If you have placed the original in the optional ADF or ARDF and have not pressed the {{{{Start}}}} key, remove the original. • If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key. 1 2 3 4 1 5 1

❖ ❖❖ ❖Memory Transmission (fax transmission) ❖ ❖❖ ❖Reception ❖ ❖❖ ❖Immediate Transmission ❖ ❖❖ ❖TX Mode When a function is set to on, a “clip” mark is attached to that function name. Note ❒To set the transmission mode item, press [TX Mode].

When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department. Note ❒You can specify a user code with “System Settings”. See “Registering a New User Code”, General Settings Guide. ❒Even when User Code Management is on, you can still receive and print fax messages as normal. AAAA Enter a user code of up to eight digits using the number keys. BBBB Press the {{{{OK}}}} or {{{{# # # #}}}} key. Note ❒If an unprogrammed user code is entered, the display returns to that of step A.

• Memory Transmission • Immediate Transmission Note ❒You can use Parallel Memory Transmission that dials while the original is being scanned. See p.31 “Parallel Memory Transmission”, Facsimile Reference . ❖ ❖❖ ❖Memory Transmission Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you. You can also send the same original to several destina- tions (broadcasting). ❖ ❖❖ ❖Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. This is convenient when you want to send an original quickly, or when you want to check if original was sent to the specified destination (since Immediate Trans- mission is made after establishing the connection). When using this type of transmission, the original is not stored in memory, and you can only specify one destination. Important ❒If power outage lasts about an hour, or the machine is discon- nected from the power outlet for about an hour, documents stored in the fax machine's mem- ory are deleted. If any document is deleted, the Power Failure Re- port is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Ref- erence .

Transmission and Immediate Transmission Check the indicators on the operation panel to check which mode is current- ly active and press the {{{{Transmission Mode}}}} key to toggle between them. Note ❒You can select the transmission mode (Memory Transmission or Immediate Transmission) that is operative when the machine is turned on or when the {{{{Clear Modes}}}} key is pressed, using [Home Position] under [Key Operator Tools]. See p.85 “Home Position”, Facsimi- le Reference (switch 02, bit 1). ❒You can have the machine return to the status obtained by pressing the {{{{Clear Modes}}}} key after each transmission using [Home Position] under [Key Operator Tools]. See p.85 “Home Position”, Facsimile Refer- ence (switch 01, bit 7). AAN132F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

the optional ADF or ARDF or on the exposure glass. Some types of origi- nals are unsuitable for the ADF or ARDF, so they must be placed on the exposure glass. Place to scan by portrait orientation for the original of A4, 81/2"×11" or larger size, landscape orientation for the original of A4, 81/2"×11" or small- er size shown in the illustration. The size of some originals might not be detected. For details, see p.19 “Origi- nal sizes difficult to detect”. ❖ ❖❖ ❖How to place A4, B4 JIS (Japanese Industrial Standard), A3, 81/2"××××11", 81/2"××××14", and 11"××××17" size originals Note ❒When you place originals as shown in the above illustration, the fax header will be printed on the received faxes at the destina- tion as follows: • *1 On the top of the fax • *2 On the left side of the fax ❖ ❖❖ ❖How to place A5, 51/2"××××81/2" and B5 JIS size originals Limitation ❒If you place A5, 51/2"×81/2" or B5 size documents on the exposure glass, they will not be detected. A5 or 51/2"×81/2" size documents placed in the ADF or ARDF are sent. See p.19 “Original sizes diffi- cult to detect”. Note ❒When you place originals as shown in the above illustration, the fax header will be printed on the received faxes at the destina- tion as follows: • *1 On the top of the fax • *2 On the left side of the fax • *3 When the scanning size is set to A4L or 81/2"×11"L on the original size specifying display. Original *1 *2 Where original is placed Exposure glass For ADF or ARDF AAN055S Original *2 *3 *1 Where original is placed Exposure glass For ADF or ARDF AAN056S

put at the other end depends on the size and orientation of paper used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the origi- nal, the fax image may be reduced in size, trimmed at both edges, or di- vided into two or more sheets. When sending an important original, we recommend you ask the receiver about the size and orientation of the paper used in their terminal. ❒Make sure that all ink, correcting fluid etc., has completely dried be- fore placing your original. If it is still wet, the exposure glass will be marked and those marks will ap- pear on the received image. ❒If you place an A4L or 81/2"×11"L size original in the portrait orienta- tion, the machine rotates the image by 90 degrees before sending. See p.33 “Transmission with Image Rotation”, Facsimile Reference . ❒You can send the first pages from the exposure glass then the remaining pages from the ADF or ARDF. After you have removed the last page from the exposure glass, insert the remain- ing pages in the ADF or ARDF, and then press the {{{{Start}}}} key. ❒When using the Internet Fax func- tion, documents transmitted are sent at A4 size. Documents larger than A4 are reduced to A4 width. Reference For how to place two-sided documents, see p.7 “Two-Sided Transmission (Double-Sided Transmission)”, Facsimile Reference . The ARDF is required. For acceptable types of originals, see p.112 “Acceptable Types of Originals”, Facsimile Reference . Placing a Single Original on the Exposure Glass Place originals that cannot be placed in the optional ADF or ARDF, such as a book, on the exposure glass one page at a time. AAAA Lift the exposure glass cover or the ADF or ARDF by at least 30 degrees. Note ❒If you do not lift the exposure glass cover or the ADF or ARDF by at least 30 degrees, the origi- nal size will not be detected. BBBB Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass. 1. Positioning mark 2. Left Scale CCCC Lower the exposure glass cover or the ADF or ARDF. Note ❒When setting a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent the bound part from rising. AAN050S

Optional ADF or ARDF Use the ADF or ARDF to scan in a stack of originals in one operation. The ARDF can handle both one-sided and two-sided originals. Limitation ❒Place all the originals to be sent in a single stack. You cannot place originals in the ADF or ARDF one page at a time or in successive stacks. Note ❒To send an original longer then the following lengths, use Memory Transmission. However, the maxi- mum length of an original for Memory Transmission is 1200 mm (47"). • A3 or 11"×17" size: 850 mm (33.5") for Standard, 432 mm (17") for Detail • B4 JIS or 81/2"×14" size: 1000 mm (39.4") for Standard, 500 mm (19.7") for Detail • A4 or 81/2"×11" size: 600 mm (23.6") for Detail, 300 mm (11.8") for Fine ❒If you frequently send long docu- ments, set Long Document Trans- mission to on with the User Parameters. If a jam occurs, the document might be damaged be- cause scanning will not stop. See p.80 “User Parameters”, Facsimile Reference (switch 14, bit 1). ❒If your original is bent or folded, flatten it before you place it. ❒When sending thin originals, place them on the exposure glass. ❒If an original jammed, press the {{{{Clear/Stop}}}} key, and then slowly remove the original. ❒You can check information about the sizes and number of originals that can be placed in the ADF or ARDF. See p.112 “Acceptable Types of Originals”, Facsimile Ref- erence . AAAA Adjust the document guide to match the size of the originals. BBBB Align the edges of the originals and stack them in the ADF or ARDF face up. 1. Limit mark 2. Document guide Originals unsuitable for the optional ADF or ARDF Do not place the following types of originals in the ADF or ARDF be- cause they may be damaged. Place them on the exposure glass instead. • Originals in unacceptable sizes (See p.112 “Acceptable Types of Originals”, Facsimile Reference .) • Originals containing staples or clips • Perforated or torn originals AAN051S

nals • Pasted originals • Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon pa- per, or conductive paper • Originals with index tabs, tags, or other projecting parts • Sticky originals, such as translu- cent paper • Thin and soft originals • Originals of inappropriate weight (See p.112 “Acceptable Types of Originals”, Facsimile Reference .) • Originals in bound form, such as books • Transparent originals, such as OHP transparencies or translucent paper If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the orig- inal size, the following display is shown: If this happens, carry out the follow- ing steps. AAAA Press [Exit]. The previous display appears. BBBB Make sure that the original is set correctly. CCCC Remove the original and replace it on the exposure glass. DDDD Press the {{{{Start}}}} key. A scan progress starts. - - - -Specifying the Original Size Manually If the original size is not detected by repeating steps A to C three times, the original size specifying display ap- pears. A Using the scroll keys, select the size for scanning. B Press the {{{{OK}}}} or {{{{Staet}}}} key. Scanning starts.

The machine finds it difficult to detect the size of the following kinds of origi- nals. If this happens, the receiving machine may not select print paper of the cor- rect size. • Documents placed on the exposure glass of sizes other than those listed in the table below • Originals with index tabs, tags, or protruding parts • Transparent originals, such as OHP transparencies or translucent paper • Dark originals with dense text or drawings • Originals which partially contain solid printing • Originals which have solid printing around their edges • Originals with glossy surfaces • Bound originals of more than 10 mm (0.3") in thickness, such as books. The following paper sizes are automatically detected in facsimile mode. ❖ ❖❖ ❖Metric Version Ο: Detectable size ×: Undetectable size ❖ ❖❖ ❖Inch Version Ο: Detectable size ×: Undetectable size Size Location of the original A3L L L L B4 JIS L L L L A4K K K K L L L L B5 JIS L L L L B5 JIS K K K K A5L L L L A5K K K K 8 1/2"×××× 11" K K K KL L L L 8 1/2"×××× 13" L L L L Exposure glass Ο Ο Ο × Ο × Ο × Ο ADF or ARDF Ο Ο Ο Ο Ο Ο Ο × Ο Size Location of the original 11"×××× 17"L L L L 8 1/2"×××× 14"L L L L 8 1/2"×××× 11"K K K K L L L L 5 1/2"×××× 8 1/2" K K K K 5 1/2"×××× 8 1/2" L L L L 8"×××× 13"L L L L 11"×××× 15"L L L L 10"×××× 14"L L L L 10"×××× 8"L L L L Exposure glass Ο Ο Ο × × × × × × ADF or ARDF Ο Ο Ο Ο Ο Ο Ο × Ο

you press the {{{{Start}}}} key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one). Memory Transmission is useful be- cause: • You can take your original away from the machine without having to wait too long. • While your message is being sent, other people can use the machine. • You can send the same message to more than one place in a single op- eration (broadcasting). Memory transmission mode has nor- mal fax and Internet Fax functions. Important ❒If there is a power failure (the main power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify delet- ed files. If you turn only the opera- tion switch off, documents are not deleted. See p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference . ❒We recommend you call the re- ceiver and confirm with them when sending important messag- es. Limitation ❒If memory is full (0% appears on the display), Memory Transmis- sion is disabled. Use Immediate Transmission instead. Note ❒Maximum number of destinations per Memory Transmission: 300. ❒Combined total number of desti- nations of standby messages stored in memory: 300. ❒After the total number of pro- grammed destination numbers ex- ceeds 300, you can perform only Immediate Transmission. ❒The number of documents you can store is 200. ❒The number of pages you can store in memory depends on the origi- nal images and the scan settings. You can store up to 160 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text). ❒Allows you to specify fax number and e-mail address simultaneous- ly. Reference p.49 “Transmitting Internet Fax”

indicator lights. Note ❒If it is not, press the {{{{Transmis- sion Mode}}}} key. BBBB Place the original in the ADF or ARDF, or on the exposure glass. Note ❒You can send the first few pages from the exposure glass then the remaining pages from the ADF or ARDF. After you re- move the last page from the ex- posure glass, you have 60 seconds to insert the remaining pages in the ADF or ARDF. ❒Note that you cannot place orig- inals on the exposure glass after you start using the ADF or ARDF. Reference p.15 “Placing Originals” CCCC Make the settings you require. Reference p.29 “Scan Settings” p.30 “Original Type” p.31 “Image Density (Con- trast)” DDDD Specify a destination. Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter the correct number. Reference p.33 “Entering a Fax Number” p.35 “Entering an E-mail Ad- dress” p.35 “Using the Destination List” p.25 “Chain Dial”, Facsimile Ref- erence p.26 “Redial”, Facsimile Refer- ence EEEE When sending the same original to several destinations (broad- casting), press [Add Dest] to speci- fy other destinations. Note ❒You do not have to press [Add Dest] when adding a destination using a Quick Dial key. ❒If you do not want to do a broadcast transmission, pro- ceed to step G. AAN130F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

Note ❒Press [ ] to switch the des- tination between fax number and e-mail address. ❒If you want to specify another destination, repeat steps E and F. ❒Entered destinations can be checked using {{{{UUUU}}}} or {{{{TTTT}}}}. ❒To delete an entered destina- tion, find it using {{{{UUUU}}}} or {{{{TTTT}}}}, press the {{{{Clear/Stop}}}} key, and then press [Delete]. GGGG Press the {{{{Start}}}} key. Note ❒Do not lift the ADF or ARDF during scanning. After scanning, the standby dis- play appears. - - - -Sending originals using the exposure glass A Make sure that Memory Trans. in- dicator lights. If it is not, press the {{{{Transmission Mode}}}} key. B Place the first page of your original face down on the exposure glass. C Specify a destination. D Make the scan settings you re- quire. E Press the {{{{Start}}}} key. The machine starts scanning. F Place the next original on the expo- sure glass within 60 seconds after the machine has finished scanning the first original. G Repeat steps D to F for all origi- nals. H Place the last original, press the {{{{Start}}}} key, and then press the {{{{# # # #}}}} key. - - - -Broadcasting Sequence If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. - - - -Checking the Transmission Progress To check which destinations the fax message has been sent to so far, print the Journal. See p.21 “Printing the Journal”, Facsimile Reference .

23 2 Canceling a Memory Transmission Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you can- not cancel the transmission of a sent Internet Fax document. Before the Original Is Scanned Use this procedure to cancel a trans- mission before pressing the {{{{Start}}}} key. AAAA Press the {{{{Clear Modes}}}} key. Note ❒When documents are placed in the ADF or ARDF, you can can- cel transmission simply by re- moving them. While the Original Is Being Scanned Use this procedure to cancel a trans- mission after pressing the {{{{Start}}}} key. AAAA Press the {{{{Clear/Stop}}}} key. The machine stops scanning. Note ❒Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted or Before the Transmission Is Started Note ❒If the transmission finishes while you are carrying out this proce- dure, it will not be canceled. ❒If you cancel a message while it is being sent, the transmission is halt- ed as soon as you finish the cancel- lation procedure. However, some pages of your message may have already been sent and received at the other end. AAAA Make sure that the standby dis- play appears. Note ❒If you press the {{{{Clear/Stop}}}} key while the original is being scanned, scanning stops. BBBB Press the {{{{Clear/Stop}}}} key. AAN131F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop AAN105F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter AAN105F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

DDDD Press [Delete]. The standby display appears. Note ❒If you want to cancel stopping, press [No].

you press the {{{{Start}}}} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the desti- nation. Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the oth- er terminal's Own Name or Own Fax Number on the control panel during transmission). Limitation ❒Internet Fax is performed only with Memory Transmission - which starts transmission auto- matically after storing documents in memory. If you specify Immedi- ate Transmission in Internet Fax, the “Try again after switch- ing to memory transmission.” message appears. When this hap- pens, press [Exit], and then switch to Memory Transmission. Note ❒You cannot send the same docu- ment to multiple destinations (broadcasting). Memory Transmis- sion allows this function. ❒You can have the machine set to Memory Transmission mode or Immediate Transmission mode right after the power is turned on. See p.72 “General Settings/Ad- just”, Facsimile Reference . ❒You can have the machine return to the default transmission mode (Memory Transmission or Imme- diate Transmission) after every transmission. You can change this so that the desired setting is main- tained. See p.72 “General Set- tings/Adjust”, Facsimile Reference . AAAA Make sure that the Immediate Trans. indicator lights. Note ❒If it is not, press the {{{{Transmis- sion Mode}}}} key. BBBB Place the original. Note ❒You can scan a few pages of your original from the exposure glass and the remaining pages from the ADF or ARDF. When you have finished scanning from the exposure glass, re- move the original from the ex- posure glass and place the remaining pages in the ADF or ARDF within ten seconds. ❒To send two or more pages us- ing the exposure glass, set them one page at a time. ❒The original can be placed whenever, before the {{{{Start}}}} key is pressed. AAN103F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

CCCC Select the scan settings you re- quire. Reference p.29 “Scan Settings” p.30 “Original Type” p.31 “Image Density (Con- trast)” DDDD Specify a destination. Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter the correct number. Reference p.33 “Specifying a Destination” p.35 “Using the Destination List” p.25 “Chain Dial”, Facsimile Ref- erence p.26 “Redial”, Facsimile Refer- ence EEEE Press the {{{{Start}}}} key. The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When con- nected, the machine starts scan- ning the original. Note ❒Do not lift the ADF or ARDF during scanning. After transmission, the standby display appears. AAN107F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

exposure glass A Make sure that Immediate Trans. indicator lights. If it is not, press the {{{{Transmission Mode}}}} key. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you re- quire. E Press the {{{{Start}}}} key. F Place the next original on the expo- sure glass within 10 seconds after the machine has finished scanning the first original. G Repeat steps D to F for all origi- nals. H Place the last original, and then press the {{{{# # # #}}}} key.

Before You Have Pressed {{{{Start}}}} Key AAAA Press the {{{{Clear Modes}}}} key. Note ❒When the original is placed in the ADF or ARDF, you can also cancel an Immediate Transmis- sion by removing the original. After You Have Pressed {{{{Start}}}} Key AAAA Press the {{{{Clear/Stop}}}} key, and then remove the original. Note ❒If the transmission finishes while you are carrying out this procedure, it will not be can- celed. AAN131F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop AAN105F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your ma- chine has three settings that you can adjust to help you transmit your doc- ument with the best possible image quality. ❖ ❖❖ ❖Resolution: Standard, Detail, Fine ❖ ❖❖ ❖Original Type: Text, Photo ❖ ❖❖ ❖Image Density (Contrast): Manual Image Density (five levels) Resolution Images and text are scanned into the machine by converting them to se- quences of dots. The density of the dots determines the quality of the im- age and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Con- versely, low resolution (Standard) scanning results in lower quality but your original is sent more quickly. Se- lect the setting that matches your needs based upon this trade off be- tween speed and image clarity. ❖ ❖❖ ❖Standard (8 x 3.85 lines/mm, 200 x 100 dpi) Select for originals containing nor- mal size characters. ❖ ❖❖ ❖Detail (8 x 7.7 lines/mm, 200 x 200 dpi) Select for originals containing small characters or when you re- quire greater clarity. This resolu- tion is twice as fine as Standard. ❖ ❖❖ ❖Fine (8 x 15.4 lines/mm, 200 x 400 dpi) Select for originals with fine details or when you require the best possi- ble image clarity. This resolution is four times finer than Standard. Limitation ❒If the other party's machine does not support the resolution at which you are sending, this ma- chine automatically switches to a resolution that is supported. You can check the resolution at which you sent actually. See p.21 “Print- ing the Journal”, Facsimile Reference . ❒Transmission at Fine resolution is possible with originals of A4, 81/2"×11" and smaller. Even if you select the Fine resolution for the original exceeding A4, 81/2"×11", the resolution type is forcibly changed to Detail. ❒In Internet Fax transmission, if the destination is not set in full mode, the original is scanned using De- tail, even if you select [Fine]. Note ❒The machine supports Standard, Detail, and Fine resolutions. ❒The resolution type selected as soon as the machine is turned on or modes cleared is set to [Standard].

switch between resolutions. The indicators above the key shows the current selection. Original Type If your original contains photo- graphs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity. ❖ ❖❖ ❖Text Select Text to send an original con- taining a high-contrast black-and- white image. Use this setting even if your original contains text and photographs or if you only want to send clearer text. ❖ ❖❖ ❖Photo Select Photo to send an original containing a halftone image such as a photograph or a colour origi- nal. Limitation ❒If you select Photo, resolution is automatically set to Detail. Even if you select Text again, the resolu- tion will not return to Standard. Note ❒If you select Photo, the transmis- sion will take longer than if you se- lect Text. ❒If you send a fax message with Photo and the background of the received image is dirty, reduce the density and re-send. ❒You can select which original type (Text or Photo) is active when the machine is first turned on, or when the {{{{Clear Modes}}}} key is pressed, using [Home Position] under [Key Operator Tools]. See p.85 “Home Po- sition”, Facsimile Reference (switch 01, bit 1, 0). ❒You can set the machine to return to the initial status obtained by pressing the {{{{Clear Modes}}}} key af- ter each transmission using [Home Position] under [Key Operator Tools]. See p.85 “Home Position”, Facsimi- le Reference (switch 01, bit 7). AAAA Press the {{{{Original Type}}}} key for the type you require. AAN104F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode AAN121F On Hook Dial OK _ Combine/ Series Duplex Sort Lighter Darker Text Photo Original Cancel

The text and diagrams in your origi- nal should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspa- per clipping), or if the writing is faint, adjust the image density. Use the {{{{Image Density}}}} key to vary the image density within 5 levels. AAAA Press the {{{{Lighter}}}} or {{{{Darker}}}} key to change the density from five density level. Mixing Scan Settings for a Multiple Page Original When sending an original of several pages, you can select a different im- age density, resolution, and original type setting for each page. Place the original, select the scan set- tings for the first page, dial, and then press the {{{{Start}}}} key as you would normally. Then follow one of the fol- lowing two procedures. Note ❒It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original. When placing originals on the exposure glass Note ❒Select density, resolution, and original type within 60 seconds for Memory Transmission (10 seconds for Immediate Transmission). The remaining time is shown on the display. AAAA Check which pages you want to scan with different settings. BBBB Remove the previous page and place the next page. CCCC Select the image density, resolu- tion, and original type. Note ❒Adjust the settings for each page before you press the {{{{Start}}}} key. AAN119F On Hook Dial OK Combine/ Series Duplex Sort Lighter Darker Text Photo Original Cancel AAN106F On Hook Dial OK _ Combine/ Series Duplex Sort Lighter Darker Text Photo Original Cancel AAN104F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

ADF or ARDF Note ❒Depending on what time the scan settings are adjusted, the settings may not be reflected in the result- ing operation. AAAA Check which pages you want to scan with different settings. BBBB Select the image density, resolu- tion, and original type before the next page is scanned. AAN106F On Hook Dial OK Combine/ Series Duplex Sort Lighter Darker Text Photo Original Cancel AAN104F Detail Standard Fine 05 06 0 09 10 1 13 14 15 S Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

33 2 Specifying a Destination You can specify the destination using one of three methods. ❖ ❖❖ ❖Fax number p.33 “Entering a Fax Number” ❖ ❖❖ ❖E-mail address p.35 “Entering an E-mail Address” ❖ ❖❖ ❖Destination list p.35 “Using the Destination List” This section covers these functions and others in more detail. Note ❒The display shows the percentage of free memory space for storing originals. Since fax numbers and e- mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display. Entering a Fax Number Enter numbers directly using the key pad on the right side of the control panel. Note ❒Maximum length of a fax number: 128 digits. ❒You can insert pauses and tones in a fax number. See p.34 “Pause”, p.34 “Tone”. AAAA Make sure that is displayed in the destination display column. Note ❒If it is not displayed, press [ ]. BBBB Enter the fax number using the number keys. Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter again.

aling or storing a number to insert a pause of about two seconds. Note ❒You cannot insert a pause before the first digit of a fax number. If you press the {{{{Pause/Redial}}}} key at the first digit, a redial occurs. See p.26 “Redial”, Facsimile Reference . ❒A pause is shown as a “-” on the display. Note ❒You can also program numbers in- cluding pauses in destination lists. Tone This function allows a machine con- nected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dial- ing line). Limitation ❒Certain services may be unavail- able when using the Tone function. Note ❒A tone is shown as a “•” on the dis- play. Using the Tone function with On Hook Dial AAAA Press the {{{{On Hook Dial}}}} key. BBBB Enter the fax number using the number keys. CCCC Press [Tone]. DDDD Enter the number you want to tone dial using the number keys. AAN108F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter AAN109F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

35 2 Entering an E-mail Address When using Internet Fax transmis- sion, specify the e-mail address in place of the fax number. Note ❒You can enter up to 128 characters. AAAA Make sure that is displayed in the destination display column. Note ❒If it is not displayed, press [ ]. BBBB Press [Manual]. CCCC Enter the e-mail address destina- tion, and then press the {{{{OK}}}} key. Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key, and then enter again. ❒To change the e-mail address af- ter pressing the {{{{OK}}}} key, press [Edit Dest.], re-enter an e-mail address, and then press the {{{{OK}}}} key. Reference “Entering Text”, General Set- tings Guide The destination is specified. Using the Destination List You can program up to 150 destina- tions (fax numbers and e-mail ad- dresses) into the destination list. The destinations programmed into desti- nation numbers 001 to 032 can be specified by pressing Quick Dial keys 01 to 32. Hence, you should program frequently used destinations in the Quick Dial keys. In a Quick Dial key, you can program a single destination or multiple destinations (fax numbers and/or e-mail addresses). A Quick Dial key programmed with multiple destinations is called a Group Dial. You can send (broadcast) the same message to the destinations in the Group Dial. You can also program a name for a Quick Dial key (for example "Brown", or “Branch Office”) that will appear before you press the {{{{Start}}}} key to start sending. Preparation In the destination list, program in- dividual fax numbers, e-mail ad- dresses and/or groups of destinations. See “Registering a Fax Destination”, “Registering an E-mail Destination”, and “Regis- tering a New Group”, General Set- tings Guide.

ry Transmission only; not Immedi- ate Transmission. If you specify Immediate Transmission in Group Dial, the "Try again after switching to memory trans- mission." message appears. When this happens, press [Exit], and then switch to Memory Trans- mission. Note ❒To check the contents of Quick Di- al, print the destination list. See “Key Operator Tools”, General Set- tings Guide. ❒A stored name can be printed out on the first page of a received fax at the other end. See p.11 “Label In- sertion”, Facsimile Reference . ❒To check the contents of the Groups, print the list. See “Key Operator Tools”, General Settings Guide. Specifying a destination using the Quick Dial key AAAA Press the Quick Dial key in which the destination's number is pro- grammed. If the destionation's name has been stored, the name is shown on the display. If it is not, the fax number or e-mail address is shown. Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key and try again. ❒If you want to specify another destination, press [Add Dest] and specify another fax number or e-mail address. ❒You do not have to press [Add Dest] when adding a destination using the Quick Dial keys. BBBB Press the {{{{Start}}}} key. Specifying a group of destinations using the Quick Dial key AAAA Place the original, and then select the scan settings you require. BBBB Press the Quick Dial key in which the Group is programmed. AAN110F On Hook Dial Receive File Detail Standard Fine 05 06 07 08 09 10 11 12 13 14 15 16 Symbols Space Shift 01 02 03 04 @. __ ABC DEF GHI JKL MNO PQR STU VWX YZ - & @. _ Facsimile Scanner Job Information Search Destination Check Destination Immediate Trance. Memory Trance. Commu- nicating Transmission Stamp Start Manual Reception Switch RX Mode AAN110F Receive File Detail Standard Fine 05 06 07 08 09 10 11 12 13 14 15 16 Symbols Space Shift 01 02 03 04 @. __ ABC DEF GHI JKL MNO PQR STU VWX YZ - & @. _ Facsimile Scanner Job Information Search Destination Check Destination Immediate Trance. Memory Trance. Commu- nicating Transmission Stamp Start Manual Reception Switch RX Mode

37 2 Note ❒If you make a mistake, press the {{{{Clear/Stop}}}} key and try again. ❒If you want to specify other des- tinations, press [Add Dest.]. CCCC Press the {{{{Start}}}} key. Note ❒If you press an incorrect Quick Dial key, press the {{{{Clear/Stop}}}} key, and then press the Quick Dial key you want. ❒To cancel all the destinations specified by the Quick Dial key, press the {{{{Clear Mode}}}} key. Then, repeat from step B. Checking the Specified Destination If you specified from the destination list, you can display the name and fax numbers or e-mail addresses. If the group is specified for the destination, you can display fax numbers or e- mail addresses in the group. AAAA Make sure the destination name appears on the display. Note ❒If you want to specify other des- tinations, press [Add Dest.]. BBBB Press the {{{{Check Destination}}}} key. CCCC If you specified more than one destination, display them one by one using {{{{UUUU}}}} or {{{{TTTT}}}}. Note ❒If you specified a group using the Quick Dial keys, , the group icon appears to the right of the destination name. DDDD Press the {{{{OK}}}} key when confir- mation is complete. The display returns to that of step A. AAN111F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

Use this procedure to search through the destination lists for a particular destination. ❖ ❖❖ ❖Search by Destination Name p.38 “Search by Destination Name” ❖ ❖❖ ❖Select by Display Destination List p.39 “Selecting from Destination List” ❖ ❖❖ ❖Specifying a Registration Number p.40 “Specifying a Registration Number” ❖ ❖❖ ❖Search by Fax Number p.41 “Search by Fax Number” ❖ ❖❖ ❖Search by E-mail Address p.42 “Search by E-mail Address” Search by Destination Name Note ❒The search returns only destina- tions whose beginnings match the entered name. ❒This function distinguishes be- tween lowercase and uppercase letters. AAAA Press the {{{{Search Destination}}}} key. BBBB Make sure [Search by Name] is se- lected. Note ❒If [Search by Name] is not select- ed, press {{{{UUUU}}}} or {{{{TTTT}}}} to display. CCCC Press the {{{{OK}}}} key. [Search by Name] entry display ap- pears. DDDD Enter characters to search. Reference “Entering Text”, General Set- tings Guide. Note ❒If you enter a wrong destination name, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the destination name again. EEEE Press the {{{{OK}}}} key. [Search by Name] confirmation dis- play appears. AAN112F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

39 2 FFFF Press the {{{{OK}}}} key. A search progress starts, then search result appears. Note ❒If no destination is matched for specified text, "Specified destination is not pro- grammed." is displayed. Press [Exit] to return to the display of B. GGGG Select the destination name to specify using {{{{UUUU}}}} or {{{{TTTT}}}}. HHHH Press the {{{{OK}}}} key. The destination which you searched is specified for the desti- nation. Note ❒Press [Add Dest] to specify other destinations. Selecting from Destination List Destinations can be selected from the destination list. Destinations appear in order of registration number. Limitation ❒Fax and e-mail destinations are not displayed at the same time. AAAA Press [ ] to switch the desti- nation to fax number or e-mail address . BBBB Press the {{{{Search Destination}}}} key. CCCC Select [Display Destination List] us- ing {{{{TTTT}}}} or {{{{UUUU}}}}. DDDD Press the {{{{OK}}}} key. Destinations appear in order of registration number. AAN112F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

specify using {{{{TTTT}}}} or {{{{UUUU}}}}. FFFF Press the {{{{OK}}}} key. The specified destination is select- ed. Note ❒Press [Add Dest] to specify other destinations. ❒You cannot specify destinations twice. If you try to, the “This destination has already been programmed.” message appears. Press [Exit] to return to the standby display. Specifying a Registration Number You can search by Destination Lists. Limitation ❒Fax and e-mail destination are not displayed at the same time. AAAA Press the {{{{Search Destination}}}} key. BBBB Select [Search by Registration No.] using {{{{UUUU}}}} or {{{{TTTT}}}}. CCCC Press the {{{{OK}}}} key. [Search by Registration No.] entry display appears. DDDD Enter the three-digit registration number of desired Quick Dial key by number keys. Note ❒If you enter a wrong registra- tion number, press the {{{{Clear/Stop}}}} key, and then enter the code again. EEEE Press the {{{{OK}}}} key. Search result appears. Note ❒If no destination is matched for specified registration number, "Specified destination is not programmed." is dis- played. Press [Exit] to return to the display of B. AAN112F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

41 2 FFFF Press the {{{{OK}}}} key. The destination which you searched is specified for the desti- nation. Note ❒If you try to specify the destina- tion again, "This destination has already been pro- grammed." is displayed. Press [Exit] to return to the destination specifying display. ❒Press [Add Dest] to specify other destinations. Search by Fax Number Note ❒The search returns only destina- tions whose beginnings match the entered fax number. AAAA Press [ ] to display . BBBB Press the {{{{Search Destination}}}} key. CCCC Select [Search by Fax No.] using {{{{UUUU}}}} or {{{{TTTT}}}}. Note ❒If [Search by Fax No.] does not ap- pear, is not selected in step A. Press the {{{{Cancel}}}} key to return to step A. DDDD Press the {{{{OK}}}} key. [Search by Fax No.] entry display ap- pears. EEEE Enter a fax number to search for. Note ❒You can search with a part of the fax number. However, you must enter a number from top for beginning matching. ❒If you enter a wrong fax num- ber, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the number again. FFFF Press the {{{{OK}}}} key. [Search by Fax No.] confirmation display appears. AAN112F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

Search result appears. Note ❒If no destination is matched for specified fax number, "Speci- fied destination is not programmed." is displayed. Press [Exit] to return to step C. HHHH Select the number to specify us- ing {{{{UUUU}}}} or {{{{TTTT}}}}. IIII Press the {{{{OK}}}} key. The destination which you searched is specified. Note ❒Press [Add Dest] to specify other destinations. Search by E-mail Address Note ❒The search returns only destina- tions whose beginnings match the entered e-mail address. AAAA Press [ ] to display . BBBB Press the {{{{Search Destination}}}} key. CCCC Select [Search by E-mail Address] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}. Note ❒If [Search by E-mail Address] does not appear, is not selected in step A. Press the {{{{Cancel}}}} key to return to step A. DDDD Press the {{{{OK}}}} key. [Search by E-mail Address] entry dis- play appears. AAN112F 05 06 07 08 01 02 03 04 _ ABC DEF GHI JKL Scanner Job Information Search Destination Check Destination

43 2 EEEE Enter an e-mail address to search for. Reference "Entering Text", General Settings Guide Note ❒You can search with a part of the e-mail address. However, you must enter a number from top for beginning matching. ❒If you enter a wrong e-mail ad- dress, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the address again. FFFF Press the {{{{OK}}}} key. [Search by E-mail Address] confirma- tion display appears. GGGG Press the {{{{OK}}}} key. Search result appears. Note ❒If no destination is matched for specified e-mail address, "Specified destination is not programmed." is dis- played. Press [Exit] to return to the display of C. HHHH Select the e-mail address to speci- fy using {{{{UUUU}}}} or {{{{TTTT}}}}. IIII Press the {{{{OK}}}} key. The destination which you searched is specified. Note ❒Press [Add Dest] to specify other destinations.

your machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception ❖ ❖❖ ❖Manual Reception When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manual- ly to facsimile mode. ❖ ❖❖ ❖Auto Reception When a telephone call comes in, the machine automatically re- ceives it as a fax message. Use this setting on a dedicated fax line. Note ❒The optional handset or an ex- ternal telephone is required to use this machine as a telephone. Switching the Reception Mode You can switch reception modes us- ing the Reception Settings menu (un- der Fax Features). See p.73 “Reception Settings”, Facsimile Refer- ence . If you program a User Function key with Switch Reception Mode, you can switch reception mode quickly. See p.72 “General Settings/Adjust”, Fac- simile Reference . This function is set to the User Func- tion key {{{{F2}}}} as default. AAAA Press the {{{{Switch RX Mode}}}} key. BBBB Select the reception mode using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. The standby display appears. Note ❒To cancel the selection, press the {{{{Cancel}}}} key. Receiving a Fax in Manual Reception Mode AAAA When the machine rings, pick up the optional handset or the hand- set of the external telephone. BBBB If you hear beeps, press the {{{{Start}}}} key. (The {{{{Start}}}} key is only avail- able in facsimile mode when an original is not placed.) CCCC Replace the handset. The ma- chine will start receiving. AAN113F Detail Standard Fine 05 06 0 09 10 1 13 14 1 Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

Internet Fax Functions The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address. You can also print or forward received e-mail messages. Note ❒This machine must be connected to a LAN and set up correctly in order to use its Internet Fax functions. See Network Guide. ❒The Internet Fax function supported by this machine is compliant with ITU- T Rec. T.37. ❒You can receive e-mail messages with an attached TIFF-F image sent from computers. This machine E-Mail: [email protected] FAX No:310-876-4321 E-Mail: [email protected] FAX No:212-123-5678 FAX FAX No:310-567-1234 GFIFAX0E

46 3 Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.103 “Server-Generated Error E-mail”, Facsimile Refer- ence . However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of im- portant document by calling the other party. • The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use a standard fax whenever communication is time sensitive. • If you use this machine with dial-up connection, the Auto E-mail Reception function accesses the provider's server via telephone line and may incur call charges even if you do not receive e-mail. To reduce the frequency of server access, specify a large E-mail Reception Interval. For the E-mail Reception In- terval setting, see "Settings You Can Change with User Tools - File Transfer", Network Guide. Functions Not Supported by E-mail Transmission The following functions are supported with standard fax transmission, but not with Internet Faxing. • Immediate Transmission • Chain Dial • On Hook Dial • Manual Dial • JBIG Transmission • Batch Transmission • ECM (Error Correction Mode) Functions Not Supported by E-mail Reception The following functions are supported with standard fax reception, but not with Internet Faxing. • Memory Lock Reception • Authorized Reception

47 3 T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception confirmation request attached to the sent e-mail. This return re- ceipt includes the receiver's reception capability information (compression type, paper size, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the re- ceived information in the Address Book. This allows you to send subsequent an Internet Fax document to that receiver based on this information. Note ❒When you program a destination in the Address Book via a Web browser, program the T.37 full mode supporting machine as the T.37 full mode desti- nation. See p.64 “Editing Receiver's Fax Information Via Web Browser”, Fac- simile Reference . ❒When you use Internet Fax transmission, you can send a document to multi- ple destinations at once. However, when you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order. ❖ ❖❖ ❖Returning a Return Receipt When an e-mail is received, if the sender requests reception confirmation, the receiver sends a return receipt that includes the receiving machine's capabil- ity (compression type, paper size, and resolution). ❖ ❖❖ ❖Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver's recep- tion capability, the sender checks the sent final recipient address is pro- grammed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability. The reg- istered reception capability is updated each time the sender receives new re- ception capability information. The sender can send documents to the receiver based on this information. ❖ ❖❖ ❖Requesting a Reception Confirmation When the receiver's machine supports T.37 full mode and is programmed as a full mode machine and its reception capability is set in the Address Book, the machine requests the reception confirmation from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's re- ception capability.

48 3 Note ❒If the receiver is programmed as the simple mode machine or not pro- grammed in the Address Book, the receiver's reception capability cannot be registered. ❒If you know the receiver's reception capability, you can set it manually. How- ever, this setting will be overwritten when the machine receives the return re- ceipt. See p.64 “Editing Receiver's Fax Information Via Web Browser”, Facsimile Reference .

49 3 Transmitting Internet Fax Preparation You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide. This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number. You can send Internet Fax documents only with Memory Transmission. If you specify Immediate Transmission in Internet Fax, the "Try again af- ter switching to memory trans- mission." message appears. When this happens, press [Exit], and then switch to Memory Transmission. When sending documents, you can set e-mail options using [TX Mode]. You can set the following options: ❖ ❖❖ ❖Attach Subject Allows you to enter a subject for the document you want to send. Note ❒For convenience, program fre- quently-used subject. "Urgent", and "High" are programmed as default. See "Settings You Can Change with User Tools - File Transfer", Network Guide. ❒You can enter up to 64 charac- ters in total. ❒If you send e-mail without set- ting a subject in "E-mail Options" under "TX Mode", the subject is automatically inserted. For more details about how a subject is au- tomatically inserted, see p.53 “About the E-mail Subject”. ❒You cannot send a subject only as e-mail without an original. ❖ ❖❖ ❖Return Receipt You can confirm sent documents were properly received using e- mail or Journal. Important ❒If power outage lasts about an hour, or the machine is disconnect- ed from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automati- cally printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Opera- tion switch does not delete stored documents. See p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference . ❒You may not be able to send large files as e-mail, depending on e- mail environment conditions. ❒The level of security for Internet communications is low. Use of the telephone network is recommend- ed for confidential communica- tions. Limitation ❒When available memory is low, you may not be able to send the In- ternet Faxes. Note ❒Because the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re- ceived on a computer.

50 3 ❒You can limit the size of transmit- ted e-mail messages. See p.73 “E- mail Settings”, Facsimile Reference . ❒See p.58 “Received Images” for how e-mail is actually received by the computer when it is sent with mail options selected. ❒When you transmit an Internet Fax specifying a user code, and the e- mail address is set as the routing destination of the specified user code, a Communication Result Re- port is sent after the transmission is completed. This makes it possi- ble to verify the result of a trans- mission. ❒You can specify fax destination and Internet Fax destination si- multaneously. ❒You cannot send e-mails to a desti- nation as cc. AAAA Press [ ] to display . BBBB When you set an e-mail option, press [TX Mode]. If you are not setting e-mail op- tions, proceed to step D. CCCC Select [E-mail Options] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. To enter the subject directly A Select [Attach Subject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Select [Manual Input] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. C Enter the subject. Reference "Entering Text", General Set- tings Guide. Note ❒If you enter a wrong subject, press the {{{{Cancel}}}} key, and then enter the subject again.

51 3 D Press the {{{{OK}}}} key. The display returns to that of step A. Note ❒If you press the {{{{Clear/Stop}}}} key, entering a subject is can- celed. The display returns to that of step A. To enter the programmed subject A Select [Attach Subject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Select [Select Programmed Sub- ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. C After selecting the subject, press the {{{{OK}}}} key. Note ❒You can register up to 5 pro- grammed subjects. See p.50 “To enter the subject direct- ly”. ❒If you press the {{{{Cancel}}}} key, attaching a subject is can- celed. The display returns to that of step A. The display returns to that of step A. Setting Return Receipt A Select [Return Receipt] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Press {{{{UUUU}}}} or {{{{TTTT}}}} to select [On]. Note ❒Select [Off], if you do not want to confirm the recep- tion. C Press the {{{{OK}}}} key. The display returns to that of step A. Note ❒If you press the {{{{Cancel}}}} key, the setting is canceled. The display returns to that of step A. DDDD Press the {{{{Cancel}}}} key twice to re- turn to the standby display. EEEE Place the original. Note ❒You can send the first few pages from the exposure glass then the remaining pages from the ADF or ARDF. After you re- move the last page from the ex- posure glass, you have 60 seconds to insert the remaining pages in the ADF or ARDF.

52 3 ❒Note that you cannot place pag- es on the exposure glass after you have started using the ADF or ARDF. ❒The original can be placed ei- ther in the ADF or ARDF or on the exposure glass, until the {{{{Start}}}} key is pressed. Reference p.15 “Placing Originals”. FFFF Select the scan settings you re- quire. Note ❒In Internet Fax transmission, the original is scanned using "De- tail" resolution for transmission, even if you select "Fine". ❒When using the Internet Fax function, documents transmit- ted are sent at A4 width. Docu- ments larger than A4 are reduced to A4 width. Reference p.29 “Resolution” p.30 “Original Type” p.31 “Image Density (Con- trast)” GGGG Enter the e-mail address. Note ❒If is not displayed in the des- tination display column, press [ ]. Reference p.35 “Entering an E-mail Ad- dress”. p.35 “Using the Destination List”. p.26 “Redial”, Facsimile Refer- ence . HHHH To send the same document to multiple destinations, press [Add Dest]. To send e-mail to one destination only, proceed to step J. Note ❒It is not necessary to press [Add Dest] when adding destinations using the Quick Dial key. IIII Specify the next destination. Note ❒Press [ ] to switch the des- tination between fax number and e-mail address. ❒To specify more destinations, repeat steps H and I. ❒If you want to delete an entered destination, find it using {{{{UUUU}}}} or {{{{TTTT}}}}, press the {{{{Clear/Stop}}}} key, and then press [Delete].

53 3 JJJJ Press the {{{{Start}}}} key. This machine starts scanning the document into memory. The e- mail send operation starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts. Note ❒With a large volume of docu- ment, it may take some time be- fore transmission starts. This is due to the time the machine re- quires to convert the data in memory. ❒To cancel transmission of an In- ternet Fax, see p.55 “Canceling Internet Fax Transmission”. - - - -About the E-mail Subject If there is no subject specified in “Pro- gram Fax Information” under “Gen- eral Settings/Adjust”, a subject is automatically inserted. Subjects differ according to Stamp Sender Name set- tings. • If Own Fax Number and Own Name are programmed: From "Own Fax Number" ("Own Name") (Fax Message NO.xxxx) • If only Own Fax Number is pro- grammed: From "Own Fax Number" (Fax Message NO.xxxx) • If only Own Name is programmed: From "Own Name" (Fax Message NO.xxxx) • If neither Own Fax Number nor Own Name are programmed: Fax Message NO.xxxx Note ❒"xxxx" is the document number that appears in the Journal. Reference p.59 “Initial Settings and Adjust- ments” - - - -E-mail Text When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text. To check the host name and e-mail ad- dress, see “Settings You can Change with User Tools”, Network Guide. This e-mail was sent from “Host Name” (product name) Queries to: “Key Operator's e-mail address”

54 3 Confirming Reception When Return Receipt is set under “E- mail Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the origi- nator to verify that the transmission has been received. Limitation ❒The Return Receipt feature is only available if the receiver supports MDN (Message Disposition Noti- fication). ❒Simultaneous Broadcast is not available in this function. Message is sent to a receiver at a time in the order of specified destinations. Note ❒If your fax is not received normal- ly, “Error” appears in the Result column. ❒Information regarding the last 200 messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a re- turn receipt message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e-mail has been received by the Journal's Re- sult column. ❒If you specify mailing list address- es, do not set for Return Receipt. Otherwise, you will receive multi- ple return receipt messages from e- mail recipients, and the Result col- umn will be overwritten each time a new notice message is received. However, if you receive a return receipt message indicating an er- ror, “Error” appears in the Result column and will not be overwrit- ten, even if you subsequently re- ceive a return receipt message as "OK" following the error message. ❒Return receipt results are only shown in Journal. The Result col- umn in all other files, lists, and transmission reports show "- -". ❒Return receipt messages them- selves are not recorded in Journal. ❒The return receipt can be printed out. This can be set with User Pa- rameters. See p.80 “User Parame- ters”, Facsimile Reference (switch 21, bit 0).

55 3 Canceling Internet Fax Transmission When fax and Internet Fax destina- tions are specified simultaneously, you can cancel sending using the same method. Note ❒You cannot cancel a transmission once scanning is complete. Before the Original Is Scanned Use this procedure to cancel a trans- mission before pressing the {{{{Start}}}} key. AAAA Press the {{{{Clear Modes}}}} key. Note ❒When documents are placed in the ADF or ARDF, you can can- cel transmission simply by re- moving them. While the Original Is Being Scanned Use this procedure to cancel a trans- mission after pressing the {{{{Start}}}} key. AAAA Press the {{{{Clear/Stop}}}} key. The machine stops scanning. Note ❒Scanning may be completed while you are performing the cancel operation. ❒If transmission finishes while you are carrying out this proce- dure, it is not canceled. AAN131F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop AAN105F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

56 3 Receiving Internet Fax You can receive e-mail documents by Internet Fax. There are two methods of receiving e- mail: Auto E-mail Reception and Manual E-mail Reception. Limitation ❒E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can se- lect whether or not the machine sends this message with User Pa- rameters. See p.80 “User Parame- ters”, Facsimile Reference (switch 21, bit 7). How- ever, TIFF-F documents created by the Saving function of Desktop- Binder can be received. Note ❒When Reception Protocol is set to POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “Settings You Can Change with User Tools - File Transfer”, Network Guide. ❒With User Parameters, you can have the machine return the ac- knowledgment of e-mail to the sender. See p.80 “User Parame- ters”, Facsimile Reference (switch 21, bit 1). Auto E-mail Reception When this function is turned on, the machine periodically checks the e- mail server for incoming e-mail and downloads it as necessary. E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception in- terval in minutes. See “Settings You Can Change with User Tools - File Transfer”, Network Guide. Note ❒If memory runs out, e-mail will not be received at the specified inter- vals. Reception will resume when sufficient memory becomes avail- able. Manual E-mail Reception The following operation allows you to receive e-mail at all times. Preparation Program the Manual E-mail RX function to a User Function key ({{{{F1}}}} to {{{{F3}}}}) beforehand. See p.72 “Set User Function Key”, Facsimile Reference . AAAA Press the programmed User Func- tion key ({{{{F1}}}} to {{{{F3}}}}). Guide display appears. AAN114F Detail Standard Fine 05 06 0 09 10 1 13 14 1 Space Shift @. __ ABC DEF MNO PQR YZ @. _ Immediate Trance. Memory Trance. g Transmission Stamp Start Manual Reception Switch RX Mode

57 3 BBBB Press the {{{{Start}}}} key. Accesses the server to check for e- mail. E-mail is in the server A Start printing and receiving in the memory. If the receiving is finished, the standby display appears. E-mail is not in the server A Press [Exit]. The standby display appears. AAN107F On Hook Dial On Hook Dial Pause/ Redial ABC DEF MNO JKL GHI WXY TUV OPER PRS Clear/Stop Start Enter

58 3 Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software. 1. E-mail transmitted without speci- fying a subject in “E-mail Options”. 2. E-mail transmitted with a subject specified in “E-mail Options”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above. From "Own Fax Number" ("Own Name") (Fax Message NO. document number) 7. The message is inserted in all e- mails. XXXX is a product name. 8. Attachment File Any message included by the sender is displayed as an attached document. AAN052S January 4 This E-mail was sent from "Head Office" (XXXX). Queries to: [email protected]

You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other ma- chine and printed as a report. The fol- lowing information can be sent. Important ❒You can confirm programmed set- tings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings. See p.84 “Printing the User Param- eter List”, Facsimile Reference . ❖ ❖❖ ❖Fax Header The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header. Important ❒In the USA, the Fax Header must contain the telephone number of the line your ma- chine is connected to. It will be printed on the header of every page you send. Required in the USA. Note ❒You can program up to 32 char- acters in the Fax Header. ❒You can use characters, sym- bols, numbers, and spaces. ❒You can set whether or not to print a Fax Header using [Print Fax Header] under [TX Mode]. See p.10 “Fax Header Print”, Fac- simile Reference . ❒In the USA, law requires that your fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parame- ters. See, p.80 “User Parame- ters”, Facsimile Reference . ❖ ❖❖ ❖Own Name The Own Name is sent to the other party when you send or receive a fax using a G3 line. This name should include your name. The Own Name is shown on the dis- play of the other machine and printed in a report. Limitation ❒Own Name works only when the other machine is of the same manufacturer, and has the Own Name function. Note ❒You can use characters, sym- bols, numbers, and spaces. ❒You can program up to 20 char- acters as an Own Name.

of sender) The sender's Own Fax Number is sent to the other party when send- ing a fax using a G3 line. The re- ceived facsimile number is shown on the display of the other machine and printed in a report. This func- tion is available regardless of the manufacturer of the other party's machine. Note ❒You can program up to 20 char- acters in Own Fax Number. Note ❒When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. ❒This prevents unauthorized peo- ple from changing registration. Programming AAAA Press the {{{{User Tools/Counter}}}} key. BBBB Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. Note ❒If the key operator code is pro- grammed and turned on, enter the key operator code (maxi- mum 8 digit) using number keys, and then press the {{{{OK}}}} key. CCCC Select [General Settings/Adjust] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. DDDD Select [Program Fax Information] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. AAN115F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop

61 4 EEEE Program your name and fax num- ber. Programming a Fax Header A Select [Fax Header] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Enter a Fax Header including your own name and fax num- ber, and then press the {{{{OK}}}} key. Reference "Entering Text", General Set- tings Guide Programming an Own Name A Select [Own Name] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Enter an own name, and then press the {{{{OK}}}} key. Reference "Entering Text", General Set- tings Guide. Programming an Own Fax Number A Select [Own Fax Number] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. B Enter an own fax number using number keys, and then press the {{{{OK}}}} key. Note ❒To enter a + sign or a space, press [+] or [Space]. ❒If you enter a wrong number, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then en- ter the number again. FFFF Press the {{{{User Tools/Counter}}}} key. The standby display appears.

how to edit Fax Header, as an ex- ample of editing. ❒When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. AAAA Press the {{{{User Tools/Counter}}}} key. BBBB Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. Note ❒If the Key Operator Code is pro- grammed and turned on, enter the Key Operator Code (maxi- mum 8 digit) using number keys, and then press the {{{{OK}}}} key. CCCC Select [General Settings/Adjust] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. DDDD Select [Program Fax Information] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. EEEE Select [Fax Header] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. FFFF Press the {{{{Clear/Stop}}}} key. All characters are deleted. GGGG Enter the characters you want to program, and then press the {{{{OK}}}} key. The information for editing are programmed. Reference "Entering Text", General Settings Guide. Note ❒Press the {{{{Cancel}}}} key to cancel editing. The display returns to that of step E. AAN115F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop

63 4 HHHH Press the {{{{User Tools/Counter}}}} key. The standby display appears. Deleting This following procedure explains how to delete Fax Header, as an ex- ample of deleting. Note ❒If the key operator code is pro- grammed and turned on, enter the key operator code (maximum 8 digit) using number keys, and then press the {{{{OK}}}} key. AAAA Press the {{{{User Tools/Counter}}}} key. BBBB Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. CCCC Select [General Settings/Adjust] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. DDDD Select [Program Fax Information] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. EEEE Select [Fax Header] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. FFFF Press the {{{{Clear/Stop}}}} key. All registered characters are delet- ed. Note ❒Press the {{{{Cancel}}}} key to cancel deleting. The display returns to that of step E. GGGG Press the {{{{OK}}}} key. The display returns to that of step E. HHHH Press the {{{{User Tools/Counter}}}} key. The standby display appears. AAN115F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop

addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group. Note ❒When you try to return to the standby display after changing the contents of the Address Book, a message appears stating the destination list has been up- dated. Press [Exit]. The standby display then reappears. Reference “Key Operator Tools”, General Settings Guide “E-mail Destination”, General Settings Guide “Registering Destinations to a Group”, General Settings Guide

You can change the volume of the fol- lowing sounds that the machine makes. ❖ ❖❖ ❖On Hook Mode Heard when the {{{{On Hook Dial}}}} key is pressed. ❖ ❖❖ ❖At Transmission Heard when the machine sends a message. ❖ ❖❖ ❖At Reception Heard when the machine receives a message. ❖ ❖❖ ❖At Dialing Heard after pressing the {{{{Start}}}} key, until the line connects to the destination. ❖ ❖❖ ❖At Printing Heard when a received message is printed. See p.44 “Print Comple- tion Beep”, Facsimile Reference . Note ❒You can adjust the On Hook vol- ume when you press the {{{{On Hook Dial}}}} key. See p.27 “On Hook Dial”, Facsimile Reference . AAAA Press the {{{{User Tools/Counter}}}} key. BBBB Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. CCCC Select [General Settings/Adjust] us- ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. DDDD Select [Adjust Sound Volume] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key. EEEE Select the item you want to adjust using {{{{UUUU}}}} or {{{{TTTT}}}}. FFFF Press the {{{{OK}}}} key. AAN115F On Hook Dial On Hook Dial ABC DEF Clear Modes User Tools/ Counter Clear/Stop

{{{{WWWW}}}} or {{{{VVVV}}}}. Note ❒You can adjust the volume by seven levels. HHHH Press the {{{{OK}}}} key. Note ❒Press the {{{{Cancel}}}} key to cancel setting and the display returns to that of step E. IIII Press the {{{{User Tools/Counter}}}} key. The standby display appears.

67 5 When {{{{Facsimile}}}} Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. Problem Solutions A facsimile error has occurred. The facsimile has a problem. Contact your ser- vice representative. See p.69 “Error Messages and Their Meanings” The copier will still func- tion normally. Out of paper Add more paper. "Loading Paper", Copy Reference A network error has occurred. • Check the displayed message. See p.69 “Er- ror Messages and Their Meanings”. • Check the machine is correctly connected to the network, and the machine is correct- ly set. See Network Guide. • Consult your network administrator. • When the key is still lit in red even if you take the measures above, please contact your service representative. AAN116F Receive File 05 06 07 0 01 02 03 0 _ ABC DEF GHI MNO PQR STU Facsimile Job Information Search Destination Check Destination Immediate Trance. Memory Trance. Commu- nicating Start Manual Reception

When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not list, exceeds 100, communication will not be possible. Limitation ❒The Memory Storage Report is not printed. AAAA Make sure that the machine is in facsimile mode. Note ❒If the standby display is not dis- played, press the {{{{Facsimile}}}} key. BBBB Press [Exit], and then perform transmission operation. The error message disappears. Reference p.20 “Memory Transmission” p.25 “Immediate Transmission” AAN117F Receive File 05 06 07 0 01 02 03 0 _ ABC DEF GHI MNO PQR STU Facsimile Job Information Search Destination Check Destination Immediate Trance. Memory Trance. Commu- nicating Start Manual Reception

69 5 Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Put original back, check it and press Start key. Original jammed during Memory Transmis- sion. Place originals that have not been scanned again. Error occurred, and trans. was canceled. A document jam occurred during Immediate Transmission. Press the {{{{OK}}}} key, and then re- send the pages that have not been sent. An error occurred during Immediate Trans- mission. Press the {{{{OK}}}} key, and then resend the original. Note ❒There may be a problem with the machine or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative. Cannot detect original size. Place original again, then press Start key. The machine failed to detect the size of the original. Place originals again, and then press the {{{{Start}}}} key. Memory is full. Scanning will be stopped and only scanned page(s) will be stored. If you press [Exit], the machine returns to standby mode and starts transmitting the pag- es that have been stored. Cannot send fax as scanner is in use by another function. The Copy function is in use. To cancel the job in process, do the following, and then try fax- ing again. Press [Exit], and then press the {{{{Copy}}}} key. Next press the {{{{Clear/Stop}}}} key. When the mes- sage “[Stop] key was pressed. Stop copying?” appears, press [Stop]. Updating the settings. Re-se- lect dest./functions after the update finishes. Wait with the main power switch on. The ma- chine will enter standby mode after it exits from RDS mode.

network problems. [14-01] Cannot find the DNS server or SMTP server. • Check the DNS server is correctly pro- grammed using the Web browser. See the Web browser's Help. • Check the SMTP server is correctly pro- grammed using the Web browser. See the Web browser's Help. • Check the LAN cable is correctly connected to the machine. See "Connecting the Net- work Cable to the Network", Network Guide. • Check the network connection and radio wave status. • Consult your network administrator. Check whether there are any network problems. [14-09] E-mail transmission was refused by SMTP au- thentication or POP before SMTP authentica- tion. • Check the user name and password for SMTP or POP before SMTP authentication are correctly programmed in Fax Mail Re- ception Account under File Transfer in Sys- tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide. • Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Set- tings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator. Check whether there are any network problems. [14-33] No machine's e-mail address is programmed. • Check the fax machine's e-mail address is correctly programmed from Fax Mail Re- ception Account under File Transfer in Sys- tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator. Check whether there are any network problems. [15-01] No POP3/IMAP4 server's address is pro- grammed. • Check the host name or IP address of the POP3/IMAP4 server is correctly pro- grammed using the Web browser. See the Web browser's Help. • Consult your network administrator. Message Causes and solutions

71 5 Check whether there are any network problems. [15-02] No account name is programmed. • Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Set- tings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator. Check whether there are any network problems. [15-03] No machine's e-mail address is programmed. • Check the fax machine's e-mail address is correctly programmed from Fax Mail Re- ception Account under File Transfer in Sys- tem Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator. Check whether there are any network problems. [15-11] Cannot find the DNS server or POP3/IMAP4 server. • Check the DNS server is correctly pro- grammed using the Web browser. See the Web browser's Help. • Check the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help. • Check the network connection and radio wave status. • Consult your network administrator. Check whether there are any network problems. [15-12] Cannot log on to the POP3/IMAP4 server. • Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Set- tings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator. Message Causes and solutions

If the paper tray runs out of paper, “Out of paper. Load it, then press [Exit].” appears on the display, asking you to add more paper. Note ❒If there is paper left in the other paper trays, you can receive messages as usu- al, even if the message appears on the display. ❒You can turn this function on or off with the User Parameters. See p.80 “User Parameters”, Facsimile Reference (switch 05, bit 7). - - - -Network error display message If the "Check whether there are any network problems." message appears, the machine is not correctly connected to the network or the settings of the ma- chine is not correct. If you do not need to connect the machine to the network, you can select so that the message disappear and the key goes out with User Pa- rameters. See p.80 “User Parameters”, Facsimile Reference (switch 21, bit 6). Note ❒When you restart connecting the machine to the network, make sure to set "Display" with User Parameters. Otherwise, you cannot check the status of the network connection.

Problem Causes and solutions Reference Image background appears dirty when received at the other end. Images from the back page appear. Adjust scan density. p.31 “Image Density (Con- trast)” Printed or sent image contains spots. The ADF or ARDF or expo- sure glass is dirty. Clean them. Make sure that ink or correc- tion fluid is dry before placing originals. “Maintaining Your Machine”, Copy Reference Received image is too light. Request the sender to increase image density. --- When using moist, rough, or processed paper, the printed image may be partly invisible. Only use recommended pa- per. “Copy Paper”, General Set- tings Guide When D appears on the dis- play, toner is beginning to run out. Replace the toner car- tridge soon. “DAdding Toner”, Copy Ref- erence The machine failed to print re- ceived fax messages. If this happened when the re- ceive file indicator was lit, a problem such as run out of pa- per or toner might disable printing. p.38 “Substitute Reception”, Facsimile Reference When B is lit, load paper into the tray. "Loading Paper", Copy Refer- ence Message appears blank at the other end. The original was placed up- side down. Place it properly. p.15 “Placing Originals” Both transmission and receiv- ing are impossible. Make sure that the modular cord is correctly connected. p.106 “Connecting the Ma- chine to a Telephone Line and Telephone”, Facsimile Refer- ence The terminal adaptor setting is incorrect. Check the setting. --- Transmission is possible, though receiving is impossi- ble. The optional terminal adaptor setting is incorrect. Check the setting. --- Receiving is possible, though transmission is impossible. The optional terminal adaptor setting is incorrect. Check the setting. ---

Manual Dial, "Receiving" appears and transmission is not allowed. If the machine fails to detect the size of the original when the {{{{Start}}}} key is pressed, it performs a receiving opera- tion. p.18 “If the Machine Cannot Detect the Size of Your Origi- nal” All fax messages stored in memory have been lost. Those messages include ones stored through Memory Transmis- sion/Reception or Substitute Reception. When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Fail- ure Report is automatically printed when the machine is turned on. If fax messages stored for Memory Transmis- sion have been lost, check the destinations and resend the messages. If fax messages re- ceived through Memory or Substitute Reception have been lost, ask the senders to resend the messages. p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference Transmission failed due to "Exceeded max. E- mail size" error. If the e-mail size specified on the machine is exceeded, an Internet Fax document cannot be sent. Set Max. E-mail Size to OFF, or specify the maxi- mum e-mail size to a larger value. Then, resend the docu- ment. p.73 “E-mail Settings”, Facsim- ile Reference Other fax machine's name is not correctly printed or dis- played. When a destination is pro- grammed in the Address Book using SmartDeviceMon- itor for Admin or Web brows- er, in some languages, the programmed destination may not print or display correctly. When this happens, use ASCII characters (for example: a-z, 0- 9). Problem Causes and solutions Reference

75 5 When Things Don't Go as Expected I Want... Operation Reference to cancel a Memory Transmis- sion. If the original is being scanned, press the {{{{Clear/Stop}}}} key. p.23 “Canceling a Memory Transmission” If the original is being sent or if it is in standby, press the {{{{Clear/Stop}}}} key, [Stop TX], and then [Delete]. p.23 “Canceling a Memory Transmission” p.13 “Canceling a Transmis- sion”, Facsimile Reference to cancel an Immediate Trans- mission. Press the {{{{Clear/Stop}}}} key. p.28 “Canceling an Immediate Transmission” to cancel Internet Fax trans- mission. Limitation ❒Canceling Internet Fax transmission is possible only during scanning. It is impossible during com- munication. Press the {{{{Clear/Stop}}}} key. p.55 “Canceling Internet Fax Transmission”

At Dialing, 65 At Printing, 65 At Reception, 65 At Transmission, 65 On Hook Mode, 65 Attach Subject, 49 Authorized Reception, 46 Auto E-mail Reception, 56 B Batch Transmission, 46 Broadcasting, 20 Broadcasting Sequence, 22 C Chain Dial, 46 Control Panel, 7 CSI->Own Fax Number, 60 D Destination List, 35, 39 Destination Name, 38 Detail, 29 Display, 9 Display panel, 9 E ECM, 46 E-mail Address, 42 Entering a fax number, 33 Entering an E-mail Address, 35 Error Messages, 69 F Facsimile key, 67 Fax Header, 59 Deleting, 63 Editing, 62 Programming, 60 Faxing, 13 Fax Number, 41 Fine, 29 Functions Not Supported by e-mail Reception, 46 Functions Not Supported by e-mail Transmission, 46 G Getting Started, 7 I Image Density (Contrast), 31 Immediate Transmission, 13, 25 Canceling, 28 Internet Fax, 45 Canceling a Transmission, 55 Precautions, 46 Receiving, 56 Transmitting, 49 J JBIG Transmission, 46 M Manual Dial, 46 Manual E-mail Reception, 56 Manual Reception Mode, 44 Memory Lock Reception, 46 Memory Transmission, 13, 20 Canceling, 23 N Network error, 72

Original Type, 30 Out of paper, 72 Own Fax Number, 60 Deleting, 63 Editing, 62 Programming, 60 Own Name, 59 Deleting, 63 Editing, 62 Programming, 60 P Pause, 34 Photo, 30 Placing Originals, 15 Programming, 59 Q Quick Dial Specifying a destination, 36 Specifying a group of destinations, 36 R Received Images, 58 Reception, 44 Auto Reception, 44 Manual Reception, 44 Registration Number, 40 Resolution, 29 Return Receipt, 49 RTI->Own Name, 59 S Scan Settings, 29 Standard, 29 Switching the Reception Mode, 44 T T.37 Full Mode, 47 Text, 30 Tone, 34 Toner, 68 Transmission Modes, 13 TTI->Fax Header, 59 U User code, 12

On the cover of this equipment is a label that contains, among other information, a product iden- tifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail. 4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an in- coming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer- tain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). 5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. 6. The telephone company may make changes in its facilities, equipment, operations or proce- dures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain unin- terrupted service. 7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 9. Connection to party line service is subject to state tariffs. Contact the state public utility commis- sion, public service commission or corporation commission for information. ❖ ❖❖ ❖WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS: 1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. 2. Perform such activities in the off-peak hours, such as early morning hours or late evenings. CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con- nected to a telephone interface. The termination on an interface may consist of any combination of de- vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 3.360000 mm FAX Option Type 2018 Operating Instructions Facsimile Reference FAX Option Type 2018 Operating Instructions Facsimile Reference