Lexmark Optra S 1625 Operation & User’s Manual

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC. PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions, therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. A form for reader’s comments is provided at the back of this publication. If the form has been removed, comments may be addressed to Lexmark International, Inc., Department F95/035-3, 740 New Circle Road N.W., Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries, contact your point of purchase. © Copyright Lexmark International, Inc. 1998. All rights reserved. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550.

iii Table of Contents Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii Getting Started Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . 1 Identifying Your Printer, Features, and Options . . . . . . . . . . . . . . . . 1 Optra S 1255 and Optra S 1625 . . . . . . . . . . . . . . . . . . . . . . . . . 2 Optra S 1855 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Optra S 2455 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Unpacking the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Determining What to Install Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Installing the Dual 500-Sheet Drawer . . . . . . . . . . . . . . . . . . . . . . . . . 7 Attaching the Decals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Removing the Print Cartridge Packaging . . . . . . . . . . . . . . . . . . . . . 12 Removing the 250-Sheet Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Adding Names to the Paper Tray Knob . . . . . . . . . . . . . . . . . . . . . . 17 Loading the 250-Sheet Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Installing the Operator Panel Overlay . . . . . . . . . . . . . . . . . . . . . . . . 25 Attaching a Parallel Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Plugging the Printer In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Turning the Printer Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Printing a Test Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Installing Printer Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . 30 Using the Printer Utilities . . . . . . . . . . . . . . . . . 31 Setup Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Installing Printer Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Bidirectional Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 MarkVision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 MarkVision Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

iv Table of Contents MarkVision Support in Various Environments . . . . . . . . . . 37 MarkVision Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Toolkit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Network Printer Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Getting Updated Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . . 47 Online Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Automated FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Using Your Printer Using the Operator Panel and Menus . . . . . . . 51 Power Indicator Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Operator Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Printer Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Using the Operator Panel to Change Printer Settings . . . . . . . . . . . 55 Example of Printing the Menu Settings . . . . . . . . . . . . . . . . . . . . . . . 57 Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Overview of Printer Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Paper Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Finishing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Tests Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Quality Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 PCL Emul Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 PostScript Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Parallel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Serial Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Infrared Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 LocalTalk Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Fax Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Disabling the Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . 121

Table of Contents Using Print Materials . . . . . . . . . . . . . . . . . . . . 123 Print Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Print Material Characteristics . . . . . . . . . . . . . . . . . . . . . . . . 126 Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Envelope Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Label Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Card Stock Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Transparency Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Paper Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Standard Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Optional Drawers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Optional Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Paper Source Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Paper Size Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Envelope Size Specifications . . . . . . . . . . . . . . . . . . . . . . . . . 145 Tray Linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Paper Loading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Loading a Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Duplexing (Two-Sided Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Paper Exits (Output Bins) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . 157 Multipurpose Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Opening the Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Loading the Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Using the Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Closing the Multipurpose Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Receive-only Fax . . . . . . . . . . . . . . . . . . . . . . . . 171 Hardware Needed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Receive-only Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Disabling Receive-only Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

vi Table of Contents Caring for Your Printer Understanding Printer Messages . . . . . . . . . . 177 Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Line 1 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Line 2 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Attendance Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Solving Printer Problems . . . . . . . . . . . . . . . . . 199 Display Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201 Option Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Network Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207 Other Problems and Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Possible Paper Jam Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Accessing Paper Jam Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211 200 and 201 Paper Jam - Remove Cartridge . . . . . . . . . . . . 212 202 Paper Jam - Open Rear Door . . . . . . . . . . . . . . . . . . . . . 214 230 Paper Jam - Check Duplex . . . . . . . . . . . . . . . . . . . . . . . 218 24x Paper Jam - Check Tray x . . . . . . . . . . . . . . . . . . . . . . . . 224 250 Paper Jam - Check MP Feeder . . . . . . . . . . . . . . . . . . . . 234 260 Paper Jam - Check Env Feeder . . . . . . . . . . . . . . . . . . . . 234 27x Paper Jam - Check Bin x . . . . . . . . . . . . . . . . . . . . . . . . . 238 Maintaining Your Printer . . . . . . . . . . . . . . . . . 247 Ordering a Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Ordering a Label Fuser Cleaner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248 Storing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 Ordering a Charge Roll Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Table of Contents Installing Options Adding Options to the Printer . . . . . . . . . . . . . 253 Optional Drawers . . . . . . . . . . . . . . . . . . . . . . . 255 Installing an Optional Drawer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Envelope Feeder Option . . . . . . . . . . . . . . . . . . 261 Installing the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262 Envelope Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265 Loading the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265 Using the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270 Removing the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271 Duplex Option . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Installing the Duplex Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273 Changing Duplex Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Duplex Bind . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278 Selecting Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280 Output Expanders . . . . . . . . . . . . . . . . . . . . . . . 281 Installing an Optional Output Expander . . . . . . . . . . . . . . . . . . . . . 282 Removing an Output Expander Tray . . . . . . . . . . . . . . . . . . . . . . . 289 Changing Output Bin Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291 Output Bin Linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291 Memory and Option Cards . . . . . . . . . . . . . . . 293 Accessing the Printer System Board . . . . . . . . . . . . . . . . . . . . . . . . . 293 Closing the Printer System Board . . . . . . . . . . . . . . . . . . . . . . . . . . . 297 Printer Memory Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299 Installing a Printer Memory Option . . . . . . . . . . . . . . . . . . . 300 Removing a Memory Option . . . . . . . . . . . . . . . . . . . . . . . . 303 Flash Memory Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 304 Installing a Flash Memory Option . . . . . . . . . . . . . . . . . . . . 304

viii Table of Contents Removing a Flash Memory Option . . . . . . . . . . . . . . . . . . . 307 Option Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308 Internal Network Adapter (INA) Option Card . . . . . . . . . 309 Tri-Port Interface Option Card . . . . . . . . . . . . . . . . . . . . . . . 310 Parallel 1284-C Adapter Option Card . . . . . . . . . . . . . . . . . 311 Hard Disk with Adapter Option Card . . . . . . . . . . . . . . . . . 312 Installing an Option Card . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Removing an Option Card . . . . . . . . . . . . . . . . . . . . . . . . . . 319 Infrared Adapter . . . . . . . . . . . . . . . . . . . . . . . . 321 Connecting the Cable and Using the Infrared Adapter . . 321 Verifying the Installation of Options . . . . . . 325 Appendixes Understanding Fonts . . . . . . . . . . . . . . . . . . . . . 329 Typefaces and Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329 Weight and Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330 Pitch and Point Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331 Symbol Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 332 Bitmapped and Scalable Fonts . . . . . . . . . . . . . . . . . . . . . . . 333 Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334 Printing a Font Sample List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 339 Enhancing Print Quality . . . . . . . . . . . . . . . . . . 341 Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 341 Print Quality Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343 Print Quality Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344 Print Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345 1200 Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345 Print Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345 Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346 PQET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

Table of Contents PictureGrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347 Printer Specifications . . . . . . . . . . . . . . . . . . . . 349 Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Duty Cycle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349 Reference Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 365 Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 395

printer family (Optra S 2455, Optra S 1855, Optra S 1625 and Optra S 1255). This information includes printer menus and settings, printer messages, paper handling features, and print material specifications. Keep this book in a handy place and use it as a reference when you have a question about printer function or if you encounter a printing problem. Note: The illustrations represent the Optra S 2455 unless indicated otherwise. The User’s Guide is divided into the following sections: Getting Started This section begins with illustrations of each printer model with its available options highlighted. Detailed steps are provided to set up your specific printer. Using Your Printer This section helps you understand printer functions and explains the operation of your printer. Caring for Your Printer This section explains how to solve printer problems, clear paper jams, and replace supplies.

available for your printer. Appendixes This section provides information on fonts, print quality, printer specifications, features, and options. Reference This section contains notices, safety information, the warranty, the glossary, and the index. If you need more technical information about printer languages and commands, interface specification, or managing printer memory, a Technical Reference is available from Lexmark. Simply complete the order form included with the printer registration card to request a Technical Reference. The Technical Reference is only available in English.

are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. PictureGrade, and RAMSmart are trademarks of Lexmark International, Inc. Operation ReSource is a service mark of Lexmark International, Inc. The following terms are trademarks or registered trademarks of these companies. Albertus The Monotype Corporation plc. Antique Olive Monsieur Marcel OLIVE Arial The Monotype Corporation plc. CG Omega A product of Bayer Corporation CG Times Based on Times New Roman under license from The Monotype Corporation plc, is a product of Bayer Corporation Helvetica Linotype-Hell AG and/or its subsidiaries Intellifont Bayer Corporation ITC Bookman International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Marigold AlphaOmega Typography, Inc.

subsidiaries Times New Roman The Monotype Corporation plc. Univers Linotype-Hell AG and/or its subsidiaries Wingdings Microsoft Corporation AppleTalk, LocalTalk, and Macintosh are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. TrueType is a trademark of Apple Computer, Inc. PCL® is a registered trademark of the Hewlett-Packard Company. PCL 5 and PCL 6 are Hewlett-Packard Company’s designations of a set of printer commands (language) and functions included in its printer products. This printer is designed and manufactured by Lexmark International, Inc., to be compatible with the PCL 5 and PCL 6 languages. This means the printer recognizes PCL 5 and PCL 6 commands used in various application programs, and that the printer emulates the functions corresponding to the commands. PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript Level 2 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is designed and manufactured by Lexmark International, Inc., to be compatible with the PostScript Level 2 language. This means the printer recognizes PostScript Level 2 commands used in various application programs, and that the printer emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners.

Chapter Setting Up Your Printer 1 Getting Started Setting Up Your Printer 1 Complete the following sections in this chapter to set up your printer. Identifying Your Printer, Features, and Options Use the following three illustrations on pages 2 through 4 to determine the features and options of the Optra™ S 1255, Optra S 1625, Optra S 1855, and Optra S 2455. The options are highlighted in color. The illustrations also aid you in determining the installation sequence of options and the printer. Once you look at these pages, see “Unpacking the Printer” on page 5 to start the setup of your printer. Options compatible with the Optra S 1855 are labeled with a colored circle. If the option is not labeled with a colored circle, do not install it on an Optra S 1855. See the table below for the location of the circle on each option. Option Location of colored circle labels All Paper Drawers • Left front corner on top of the support unit Envelope Feeder • Left rear corner on top of the feeder Duplex • Left front corner on top of the unit Output Expander • Left front face of the unit behind the output expander tray (tray must be removed)

2 Setting Up Your Printer Getting Started Optra S 1255 and Optra S 1625 Multipurpose Feeder Duplex Option Optional 500-sheet Drawer Optional 250-sheet Drawer 250-sheet Input Tray Standard Output Bin Optional Envelope Feeder

Setting Up Your Printer Getting Started Optra S 1855 Note: Options compatible with the Optra S 1855 are labeled with a colored circle. If the option is not labeled with a colored circle, do not install it on an Optra S 1855. See the table on page 1 for the location of the label. 250-sheet Input Tray Standard Output Bin Optional Output Expanders Duplex Option Optional Envelope Feeder Multipurpose Feeder Optional 500-sheet Drawer Optional 500-sheet Drawer Optional 500-sheet Drawer

4 Setting Up Your Printer Getting Started Optra S 2455 Optional Output Expanders Optional Envelope Feeder Dual 500-sheet Drawer Optional 250-sheet Drawer Optional 500-sheet Drawer Duplex Option 250-sheet Input Tray

Setting Up Your Printer Getting Started Unpacking the Printer 1 Select a well-ventilated area as the location to set up your printer. Make sure you have a sturdy, low table or the optional printer cabinet on which to set the printer. Allow at least 304.8 mm (12 in.) of clearance on all sides of the printer. Since you may want to install more printer options or the standard dual 500-sheet drawer for the Optra S 2455, leave 137.16 cm (4 ½ ft) clearance above the printer. 137.16 cm (4 ½ ft) 304.8 mm (12 in.) 508 mm (20 in.) 304.8 mm (12 in.) 304.8 mm (12 in.)

6 Setting Up Your Printer Getting Started 2 Remove all items from the box except the printer. Make sure you have the items shown. If any items are missing, contact the place where you bought the printer. Save the carton and packing material in case you need to repack the printer for service or storage. CAUTION: Leave the printer in the box until you are ready to install it. Then use the hand grips on the printer or ask someone to help you lift it. Make sure your fingers are not under the printer when you set it down. Diskettes (May be included with certain models.) CD Power Cord Printer Dual 500-sheet Drawer (Optra S 2455 only)

Setting Up Your Printer Getting Started Determining What to Install Next Install the following based on the printer you purchased. If you have purchased optional 250-sheet drawers, 500-sheet drawers, a 2000-sheet drawer, or the duplex option, install them now before the printer is set in place. See the table in “Adding Options to the Printer” on page 253 for more information. See the illustrations on pages 2, 3, and 4 to determine the order to install options. If you have an Optra S 2455, install the dual 500-sheet drawer. See “Installing the Dual 500-Sheet Drawer” as follows. Installing the Dual 500-Sheet Drawer The dual 500-sheet drawer is standard on the Optra S 2455. It consists of two attached support units. Each support unit contains a 500-sheet input tray. 1 Remove the dual 500-sheet drawer from the packaging. Remove any packing tape. 2 Pull the trays out of the support units. 3 Remove all packing material and tape from the trays. Support Units 500-sheet Input Trays

8 Setting Up Your Printer Getting Started Note: Options compatible with the Optra S 1855 are labeled with a colored circle. If the option is not labeled with a colored circle, do not install it on an Optra S 1855. See the table on page 1 for the location of the label. Note: Decide on an installation location to set the dual 500-sheet drawer. The printer will be placed on top of it, so allow enough clearance space. The location must be sturdy and large enough to accommodate the dual 500-sheet drawer and the printer. See page 5 for information on clearance space. 4 Grasp the dual 500-sheet drawer on each side at opposite corners and move it to the table or printer cabinet you selected as the installation location.

Setting Up Your Printer Getting Started 5 Locate the following parts on the top surface of the upper support unit: the tab, the round hole, and the four square holes. The bottom surface of the printer has matching holes or feet that accommodate the tab, round hole, and four square holes. Note: If you have purchased optional drawers or the duplex option, install them now before the printer is set in place. CAUTION: Make sure your fingers are not under the printer when you set it down. Use the hand grips on the printer or ask someone to help you lift it. Tab Round Hole Square Hole

10 Setting Up Your Printer Getting Started 6 Lift and place the printer on top of the support unit. Be sure the edges of the printer and the support unit are aligned so all the parts fit. The right side of the printer is aligned with the option. Hand Grip Support Unit

Setting Up Your Printer Getting Started Attaching the Decals Decals, showing the number one, are on your printer and the 250-sheet input tray as shown. This pair of decals keeps the 250-sheet input tray paired with the printer. If you purchased an Optra S 2455 or optional drawers, you received a sheet of decals. Peel the decals from the sheet and attach them to the recessed areas on the support unit and the matching tray as shown. By using the decals you can keep the paper trays paired with the matching supports units. Using the labels and setting the paper size window (see page 23) helps you remember what paper size you have loaded into each tray. This is valuable information to have before you start setting values on the operator panel that relate to paper source, size, and type.

12 Setting Up Your Printer Getting Started Removing the Print Cartridge Packaging 1 Push the upper release latch to the right to release the upper front door. 2 Raise the upper front door. It remains in place.

Setting Up Your Printer Getting Started 3 Grasp the print cartridge by the hand grip. 4 Pull the print cartridge up and out.

14 Setting Up Your Printer Getting Started 5 Pull on each end of the plastic, V-shaped piece and then pull the packaging material straight out. Discard all packaging material: the V-shaped piece, the foam, and the paper connected to the foam.

Setting Up Your Printer Getting Started 6 Reinstall the print cartridge. Align the side slides on the print cartridge with the slots on the print cartridge cradle. Use the colored arrows inside the printer for placement. 7 Guide the print cartridge down as it drops into place. The cartridge snaps into place. 8 Close the upper front door.

16 Setting Up Your Printer Getting Started Removing the 250-Sheet Input Tray The 250-sheet input tray is the standard tray in the printer. Remove the 250-sheet input tray by pulling it out of the printer. Remove any packing material.

Setting Up Your Printer Getting Started Adding Names to the Paper Tray Knob The paper tray knob shows common paper sizes. It has spaces for you to write custom names or sizes. If you want to customize the paper tray knob, complete the following instructions. 1 Turn the knob on the paper tray so the bar on the knob is parallel with the front of the tray. 2 Reach underneath the tray and push up on the knob.

18 Setting Up Your Printer Getting Started 3 Pull the knob out of the tray. Notice the label on the lower portion of the knob. The abbreviations for certain paper size names are pre- printed on the label. The size names are LGL for legal-size paper, A4 for A4 paper, and LTR for letter-size paper. Notice the extra spaces on the label. 4 Write your customized abbreviations on the label in the spaces provided.

Setting Up Your Printer Getting Started 5 Align the knob so the bar is parallel with the front of the tray and push the knob down.

20 Setting Up Your Printer Getting Started Loading the 250-Sheet Input Tray 1 Squeeze the width guide lever and slide the width guide to the far right side of the tray. Note: Before you put paper in the tray, adjust the tray size for your paper. This example shows how to adjust for letter size paper (LTR). Notice the paper size indicators printed on the top left surface of the tray. These abbreviations indicate the paper sizes. The paper size indicators help you in the placement of the length guide. Width Guide (squeeze here)

Setting Up Your Printer Getting Started 2 Squeeze the length guide lever and slide the length guide to the correct position for the paper size you are loading. Note: Do not fill paper above the paper capacity mark (fill line) on the left inside wall of the paper tray. The top edge of the length guide serves as a fill line, also. If the paper stack exceeds the full level, the excess paper is pushed out the front of the tray when you install the tray. Also, paper may jam in the printer. 3 Flex the paper back and forth. Do not fold or crease the paper. Straighten the edges on a level surface. Paper Size Indicators Paper Capacity Mark Length Guide Top Edge Length Guide Lever

22 Setting Up Your Printer Getting Started 4 Place the paper into the paper tray with the recommended print side face down and the bottom edge going in first toward the length guide. Do not overload the paper tray. To load letterhead, see page 150. When the paper is loaded into the tray, the paper is stacked at an angle. The paper tray wall at the front of the tray is angled as this cross-section of the tray illustrates. If you readjust the length guide lever once the paper is in the tray, do not push it too far. Pushing the length guide lever too far causes the paper to move up along this angled wall and jam.

Setting Up Your Printer Getting Started 5 Squeeze the width guide lever and slide the width guide to the left until it lightly rests against the edge of the paper stack. 6 Turn the knob for the paper size window to show the size of the paper you are loading, for example, LTR. This serves as a visual reminder of the paper size currently loaded. Width Guide (squeeze here) Paper Size Window Knob

24 Setting Up Your Printer Getting Started 7 Slide the paper tray all the way in until it snaps into place. 8 Load paper in trays for any other drawers you have installed previously. Note: Paper is loaded into all trays in the same manner as the 250-sheet input tray. 9 Insert the trays into the matching support units. Note: If you have purchased any other options, install them now.

Setting Up Your Printer Getting Started Installing the Operator Panel Overlay You may need to install the operator panel overlay for your language. 1 Locate the overlay packaged with your printer. 2 Press the new overlay into place on the operator panel. It snaps into place. Note: See “Display Language” on page 92 if you want to change the country language displayed on the operator panel.

26 Setting Up Your Printer Getting Started Attaching a Parallel Cable Use IEEE 1284-compliant cable. We recommend Lexmark® part number 1329605 (10 ft) or 1427498 (20 ft). 1 Align and plug the cable into the parallel connector as shown. Parallel Connector (Rear View)

Setting Up Your Printer Getting Started 2 Push the clips at each end of the connector into the notches on the parallel cable. The clips snap when pushed into the notches. 3 Attach the other end of the cable to the computer. Clips

28 Setting Up Your Printer Getting Started Plugging the Printer In 1 Plug the printer power cord into the printer. 2 Plug the other end of the printer power cord into a properly grounded electrical outlet. Turning the Printer Power On Turn the printer power On (|).

Setting Up Your Printer Getting Started Printing a Test Page WARNING: Complete “Removing the Print Cartridge Packaging” on page 12 before you print a page. 1 Make sure the printer power is On (|) and the Ready status message appears on the display. Note: See “Using the Operator Panel and Menus” on page 51 to identify the display and operator panel buttons if you need help. 2 Press Menu> or until you see TESTS MENU. 4 Press Select to show the list of menu items for the TESTS MENU. Continue to press and release Menu> until you see Print Menus on the second line. 5 Press Select to select Print Menus. The message, Printing Menu Settings, is shown on the display and remains on the display until the page prints. The page shows current settings for the menus and a list of installed options. You can use this page to verify that all the printer options are properly installed and the printer settings are set to what you want. The page prints to indicate the printer is operational. However, if an error message appears, see “Understanding Printer Messages” on page 177 for more information. The printer returns to the Ready status message when the page or pages finish printing.

30 Setting Up Your Printer Getting Started Installing Printer Drivers and Utilities 1 Locate the CD that was shipped with your printer. Note: If you do not have access to a CD-ROM drive, you can transfer the information on the CD to diskettes. Locate a computer with a CD-ROM drive, start the CD-ROM utility, and then follow the instructions on the screen to create diskettes. 2 Follow the instructions in the booklet included with the CD to start the printer setup utility appropriate for your operating system. The setup utility installs printer drivers and utilities that lets you manage Lexmark printers attached to your network. See “Using the Printer Utilities” on page 31 for details about the printer drivers and the network management tools available with MarkVision™ and the other printer utilities. 3 If necessary, use standard network software to identify the printer to the LAN and to complete any other setup that may be needed. Note: Consult your network software documentation for more information. Also, see “Using the Printer Utilities” on page 31 for more information.

Chapter Using the Printer Utilities 31 Getting Started Using the Printer Utilities 2 Setup Utility The CD shipped with your printer contains separate setup utilities for Windows 95, Windows 3.1, Windows NT 4.0, Macintosh, OS/2, and DOS environments. The setup utility lets you quickly install printer drivers as well as the MarkVision printer utility. Note: See the documentation that comes with the diskettes and the CD for installation instructions. Diskettes are only included with certain printer models. Help is available from each screen of the utility. Highlight the item you want to know more about, then press F1. Press ESC to exit the online Help.

32 Using the Printer Utilities Getting Started Installing Printer Utilities The setup utility installs printer utilities that help you manage your printer or your network of printers. The utilities it installs depend on your operating system. If you’re using Windows 95, Windows 3.1, Windows NT 4.0, Macintosh, or OS/2 Warp, you can install the MarkVision utility. If you’re using other versions of OS/2 or if you’re using DOS, you can install the printer Toolkit. Note: MarkVision for UNIX networks is available on a separate CD and may be purchased separately. For details about the utilities, refer to the pages indicated in the following table: Utility See page… MarkVision 36 Toolkit 46 Network Printer Utility 47

Using the Printer Utilities Getting Started MarkVision for a Network The following table defines which workstation operating systems can support MarkVision in various network environments. Depending on your network configuration, all of the utilities necessary to install MarkVision on your workstations are included on the CD. See page 47 for more information about the Network Printer Utility. MarkVision network support Network operating system Workstation operating system Windows 95 Windows NT 4.0 Windows 3.1x OS/2 Warp2 UNIX /AIX Mac- intosh Novell NetWare 3.x, 4.x Yes4 No Yes No No No Windows NT Server 3.51 Yes 1 Yes Yes 1 No No No Windows NT Server 4.x5 Yes Yes Yes No No No Windows 95 (Peer-to-Peer) Yes No No No No No OS/2 LAN Server and OS/2 Warp2 Server Yes 3 No Yes 3 Yes No No TCP/IP6 Yes Yes Yes Yes Yes No AppleTalk No No No No No Yes 1 To set up the Windows NT server to support clients using Windows operating systems, select “Server Utilities” from the Install window when running the Network Printer Utility. 2 Requires a bidirectional print spooler. Request the latest FixPak from IBM. 3 To set up the OS/2 server to support clients using Windows operating systems, select “Server and Workstation Utilities” from the Install window when running the Network Printer Utility. 4 Requires a 32-bit Requester from Novell. 5 To set up the Windows NT server, use the MarkVision installation procedures from the CD for network support. Select “MarkVision Server Agent” and install it. 6 Server/Network operating system independent.

34 Using the Printer Utilities Getting Started Printer Drivers Printer drivers for the following operating systems and applications are included on the CD: • Windows 95 • Windows 3.1 • Windows for Workgroups 3.11 • Windows NT 4.0 • Macintosh • OS/2 Warp • OS/2 2.1 or later • WIN-OS/2 for OS/2 2.1 or later • DOS applications: - WordPerfect 5.1, 6.0 - Lotus 1-2-3 2.x, 3.x Note: All drivers are also available electronically. See page 47 for more information. If you select the “Server” installation method when you run the Windows setup utilities, the MarkVision utility for Windows environments that is installed on your system can help ensure that all network users have the latest printer drivers. When launched, MarkVision compares the drivers on the local workstation to those stored on the network. If the workstation drivers are not as current as those available on the network, you can have MarkVision automatically update the workstation drivers. Getting Other Printer Drivers Additional printer drivers may have been developed since this book was printed. If the driver you need for your operating system or your DOS application is not included on the CD, it may be available from Lexmark or from the software developer. Lexmark maintains several resources for obtaining current drivers. See “Getting Updated Drivers and Utilities” on page 47.

Using the Printer Utilities Getting Started If the drivers you need are not available with your software application, contact the software company or a representative where you bought your printer. If you install MarkVision for Windows 3.1, a separate Lexmark Support icon is included in the MarkVision Printer Utility group on the Windows desktop. If you are using MarkVision for Windows 95, the phone numbers are included in the online Help. If you cannot locate a driver for your DOS application, you can use one of the drivers listed in the following table. When you use these alternate printer drivers, your printer supports only those functions provided by the driver and may not support the full function possible with your printer. Bidirectional Communication Your printer is capable of intelligent communication with your computer and the network. Not only can it receive information from software applications, but it can also send back messages about the work it’s doing and what it needs to complete the task. This intelligent bidirectional communication, Network Printing Alliance Protocol (NPAP) 1.0 standard, is part of the printer design. The utilities and drivers that are shipped with the printer take advantage of this advanced communication capability. Alternate printer drivers Printer language Printer (in preferred order) PCL 5 emulation Lexmark Optra S Lexmark Optra plus Lexmark Optra HP LaserJet 5Si PostScript Level 2 emulation Lexmark Optra S Lexmark Optra plus Lexmark Optra HP LaserJet 5Si PCL 6 emulation Lexmark Optra S HP LaserJet 5

36 Using the Printer Utilities Getting Started MarkVision The MarkVision graphical user interface provides ongoing status for Lexmark printers connected locally or attached directly to the network by way of an optional network adapter. The status reported includes all messages appearing on the operator panel display if you are administrating the remote operator panel, as well as information about options installed on the printer and printer default settings. Workgroup administrators or key operators can monitor only those printers they are responsible for by using a helpful list of print queues that can be listed through MarkVision. When minimized on your screen, the MarkVision icon flashes to let you know there is a problem with a printer. You can maximize the window to see a graphic of the printer and detailed information about the problem. MarkVision can save you a lot of time setting up a network of Lexmark printers. The Quick Setup function lets you create a printer configuration file at your workstation, save the printer settings in the file, and then send the settings to other printers on the network. By using the MarkVision job statistics utility, you can also keep track of network printer activity. MarkVision helps you collect printer usage statistics and create charge-back reports, including information about total jobs printed, total pages, and average print time. MarkVision can also provide information about jobs currently in the print buffer.

Using the Printer Utilities Getting Started MarkVision Windows The appearance of the MarkVision window on your computer display varies, depending on your operating system and your network and printer configuration. MarkVision Support in Various Environments Refer to the following MarkVision support table to determine the features available in the MarkVision utility installed on your workstation operating system. Summaries of each of the features follow. Scroll through the online Help included with MarkVision for more information about its various features. MarkVision utilities for Windows 95, Windows 3.1x, Windows NT 4.0, Macintosh, and OS/2 Warp were shipped with your printer. You can purchase MarkVision for UNIX Networks from Lexmark. Contact a representative at the place where you bought the printer for more information. Lexmark is continually updating printer utilities to provide you optimum printer control. To get information about the newest versions of MarkVision, which may include new features or enhanced functions, use the Lexmark resources listed under “Getting Updated Drivers and Utilities” on page 47.

38 Using the Printer Utilities Getting Started Feature support Feature Windows 95 and NT 4.0 Windows 3.1 OS/2 Warp UNIX Mac Printer configuration: control and visual status Yes Yes Yes Yes Yes Remote operator panel Yes Yes Yes Yes Yes Status and alerts Yes Yes Yes Yes Yes Auto driver update Yes Yes 1 No No No Toolkit Yes 3 Yes Yes 3 Yes Yes 3 Basic resource management Yes Yes Yes Yes Yes Enhanced resource management Yes Yes Yes Yes Yes Hard disk partitioning4 Yes Yes Yes Yes No Printer inventory Yes Yes Yes Yes Yes Job statistics Yes Yes Yes Yes Yes Job queue management Yes Yes 1 Yes 2 Yes No Print buffer management Yes Yes Yes No Yes Drag-and-drop printing through MarkVision No Yes5 No No No Dynamic Data Exchange (DDE) No Yes No No No Printer Access Security Yes Yes5 Yes Yes No Dial up support (TCP/IP) Yes Yes No Yes No Output Expander Naming Yes Yes Yes No No Media Type Control Yes Yes Yes No No Printer Password Access Security Control Yes Yes Yes No No Uninstaller for MarkVision Yes Yes Yes Yes Yes 1 Not supported for TCP/IP networks. 2 Support for this feature provided by the operating system. 3 Toolkit functions are available, although they are not identified by the “Toolkit” name. 4 If supported by the printer 5 Limited function

Using the Printer Utilities Getting Started Management Infor- mation Format (MIF) File Creation from Printer Inventory Yes No Yes No No Property Tag Support Yes Yes5 Yes Yes No Toner Level Sensing Yes Yes Yes Yes No Printer Inventory Summary Page Yes No Yes Yes No Menus Yes No Yes No No Feature support Feature Windows 95 and NT 4.0 Windows 3.1 OS/2 Warp UNIX Mac 1 Not supported for TCP/IP networks. 2 Support for this feature provided by the operating system. 3 Toolkit functions are available, although they are not identified by the “Toolkit” name. 4 If supported by the printer 5 Limited function

40 Using the Printer Utilities Getting Started Printer Configuration The MarkVision Quick Setup features let you configure multiple printers simultaneously. Simply set up one printer, save the settings into a file, and send that file to all the other printers you want to update through MarkVision. Remote Operator Panel The MarkVision remote operator panel provides an exact replica of the selected printer operator panel. The menus and messages appear just as they do on the printer display. You can then use the operator panel buttons to step through the menus and change printer settings. In addition, for Windows 95, Windows NT 4.0, and OS/2, a full-menu display of the operator panel is available. It allows a window-like graphical user interface. Status and Alerts You can determine the current status for each printer and see a graphic of the options installed on each printer. With this information, you can then easily identify the printer best suited for a particular print job. Unlike other network printer management software, the MarkVision alert-driven architecture lets you actively monitor the status of multiple printers on a real-time basis without polling. If an error occurs on a printer attached to your network, MarkVision immediately provides a visual and audible alert without excess network traffic. Auto Driver Update If you select the “Server” installation method when you run the Windows 3.1, Windows 95, or Windows NT 4.0 setup utility, MarkVision for Windows can compare the drivers on a local workstation to those stored on the network. If the workstation

Using the Printer Utilities Getting Started drivers are not as current as those available on the network, you can have MarkVision automatically update the workstation drivers. Toolkit MarkVision for Windows 3.1 groups several resource management tools in the printer Toolkit. Use the Toolkit to download fonts, overlays, and forms to the printers, as well as manage the resources once they are stored in flash memory or hard disk. MarkVision for Windows 95, MarkVision for Windows NT 4.0, MarkVision for OS/2 Warp, MarkVision for Macintosh, and MarkVision for UNIX Networks offer the same tools, although they are not grouped in a “Toolkit” form. Basic Resource Management MarkVision provides a directory of all the fonts, overlays, and forms stored in flash memory or hard disk. The directory also lists the amount of available memory for each storage device. You can then use MarkVision to delete, move, or copy files from one storage device to another on the same printer. Enhanced Resource Management Use MarkVision to copy or move files stored on flash memory or hard disk from one printer to another. MarkVision also lets you recover or defragment space on flash memory after deleting files. In addition, you can use MarkVision to password protect resources on the storage devices.

42 Using the Printer Utilities Getting Started Hard Disk Partitioning Use MarkVision to designate a percentage of the optional hard disk memory for job buffering to hard disk. You can then enable or disable job buffering for each of the interface ports (parallel, serial, network 1, network 2, and network 3). Refer to the Technical Reference for more information about job buffering to hard disk. Printer Inventory MarkVision can collect information about the printers on your network and print a report listing the printer models, serial numbers, code versions, and installed options. The report can be saved in two ways: comma delimited format or a MIF format. MIF File Creation from Printer Inventory Data is stored in MarkVision in three ways: a print list, a comma delimited format, or a MIF format. MIF and comma delimited are the newest ways to store data. Printer MIF lets you gather detailed information about each printer on the network. For each printer you select, you create one .mif file. The .mif files can be imported to use in various Network Management Tools for creating reports, such as asset management. The .mif file format is based on the standard layout approved by the Desktop Management Task Force (DMTF). Printer Inventory Summary Page MarkVision collects information about the printers on your network which includes the printer models, serial numbers, code versions, and installed options. MarkVision lets you print a one page summary report listing of all the items associated with a printer for all the printers on a network.

Using the Printer Utilities Getting Started Job Statistics MarkVision can collect data about network printer activity, including user names, job duration, printer capabilities used, number of pages printed, and problems encountered. Job Queue Management Network administrators using MarkVision for Windows 3.1, Windows 95, and Windows NT 4.0 can view, release, reorder, and cancel print jobs in server queues. Print Buffer Management Network administrators using MarkVision for Windows 3.1, Windows 95, Windows NT 4.0, MarkVision for OS/2 Warp, or MarkVision for Macintosh can also view and cancel print jobs already stored in the print buffer. Drag-and-drop Printing Users of MarkVision for Windows 3.1 can simply drag and drop files they want to print onto the minimized MarkVision icon. MarkVision automatically starts the application associated with the file. Dynamic Data Exchange (DDE) Software developers writing DDE-enabled Windows applications can use DDE as a means of accessing printer information from MarkVision for Windows 3.1x. For example, Lexmark offers an application that transmits printer status alerts through a wireless messaging service to network administrators away from their workstations.

44 Using the Printer Utilities Getting Started Security MarkVision has access to the logon authority granted each LAN user within the network operating system. MarkVision honors this logon authority when granting access to MarkVision functions. Dial Up Support (TCP/IP) MarkVision for TCP/IP and MarkVision for UNIX Networks lets you use SLIP or PPP protocols to view and control network printers from a remote site. Output Expander Naming The operator panel menu item Output Bin has Bin 1, Bin 2, and Bin 3 as the values or names for the output expanders, but MarkVision lets you rename each to a special name. MarkVision also lets you rename the Standard Bin to a special name. Once the names are defined and the driver establishes bidirectional communication with the printer, the driver shows the names through MarkVision on a screen. You can then select an output expander by the name you defined. Media Type Control MarkVision lets you manipulate media type names to allow for personalized naming of media types. This is a separate function from the operator panel Custom Type x name that allows for a user-defined name. Printer Password Access Security Control MarkVision provides access to two new passwords in the printer. The passwords help in network environments without built-in security, such as TCP/IP. The network administrator assigns a

Using the Printer Utilities Getting Started password to the printer to restrict users from printing or from having MarkVision access. This new security function does not override existing security functions on the network if they exist. Uninstaller for MarkVision This function lets you remove MarkVision from your personal computer if you need to do so. Property Tag Support MarkVision lets your company define valuable information about the printer, such as, a unique name, the name of the person using the printer, the printer location in a building, and so on. This information is specified in the Property Tag field and the information is stored in non-volatile random access memory (NVRAM). The information is accessible when you request a Printer Inventory through MarkVision. Toner Level Sensing The printer is able to determine the level of toner in the print cartridge. You can access this information through MarkVision. Toner level sensing is available with Windows 95, Windows NT 4.0, OS/2, and UNIX. Menus (a New Remote Operator Panel) MarkVision lets you view the menus and the menu items in a different way from the printer operator panel. It brings up dialog boxes for different menus. For instance, you may view all the menu items for the Paper Menu on one screen. Click to select the menu item you want. This selection method lets you set values for menu items faster than using the printer operator panel. This feature is only available in Windows 95, Windows NT 4.0, and OS/2.

46 Using the Printer Utilities Getting Started MarkVision Online Help Context-sensitive online Help is available from all MarkVision screens. MarkVision for Windows 95 and MarkVision for Windows NT 4.0 include step-by-step procedures for many MarkVision functions. To view these procedures, select Help from the MarkVision Printer Window menu bar and click Help Topics. MarkVision for OS/2 Warp and MarkVision for Macintosh also offer task-oriented information. The online Help in MarkVision for Macintosh includes full-color illustrations. Toolkit If you’re using DOS or OS/2 2.x, install the Toolkit when you run the setup utility. If you’re using Windows 3.1, the Toolkit is included as part of the MarkVision utility. In MarkVision for Windows 95 and Windows NT 4.0, Toolkit functions are grouped under the Resource Management tab. MarkVision for OS/2 Warp, MarkVision for Macintosh, and MarkVision for UNIX Networks also offer the Toolkit functions, although they do not identify them as part of a “Toolkit” utility. The OS/2 Toolkit lets you: • Format optional flash memory and hard disk • Download PostScript language programs and PCL 5 macros • Download PostScript Type 1 format and PCL format bitmapped and scalable fonts • View, file, and send printer commands For more details about the Toolkit functions, refer to the README file included with the utilities and to the online Help.

Using the Printer Utilities Getting Started Network Printer Utility For information on network adapters and the Network Printer Utility, refer to the network adapter documentation and to the CD online documentation. Getting Updated Drivers and Utilities There are a number of ways you can get information about the latest Lexmark drivers and utilities. If you live outside the U.S. or Canada, refer to the README files included with the DOS, Windows 3.1, and OS/2 printer utilities for a listing of technical support resources. MarkVision for Windows 95 and Windows NT 4.0 includes similar information in its online Help. Online Services If you have access to an online service, you can download printer drivers from Lexmark 24 hours a day, 7 days a week. The addresses are: • Internet server: ftp.lexmark.com (driver files are located at /pub/driver) • World Wide Web (WWW): http://www.lexmark.com • CompuServe: go lexmark

48 Using the Printer Utilities Getting Started Automated FAX System In the U.S. and Canada, you can get a list of available drivers by dialing the Lexmark Automated Fax System. The system is available 24 hours a day, 7 days a week. To access the Automated Fax System from the U.S. or Canada, call (606) 232-2380 from a touchtone phone and follow the voice prompts. You can request information on how to use the system, request a catalog of documents available, or choose a specific document you want sent to you. The system prompts you for the phone number of the fax machine that will receive the information.

Menus Chapter Using the Operator Panel and Menus 51 Using Your Printer Using the Operator Panel and Menus 3 The operator panel has a 2-line by 16-character liquid crystal display (LCD), five buttons, and one indicator light. Normally you only use the printer operator panel to check for messages when you have printer problems. You make most changes to your printer settings through your software application. If there is a setting you cannot change from your application and printer driver, you can use the operator panel menus or MarkVision to change that setting. Note: Changes made to printer settings from a software application override changes made from the operator panel. LCD Select Return Menu Stop Go Light

52 Using the Operator Panel and Menus Using Your Printer You can also access the operator panel remotely from the MarkVision Windows Utility. The remote access to the operator panel lets you change printer menu settings at your computer, so you don’t have to leave your workstation. If you are familiar with using an operator panel similar to this, you may want to skip to “Overview of Printer Menus” on page 60. Power Indicator Light Light State Meaning Off The printer is off. On The printer is on, but idle. Flashing The printer is on and is busy.

Using the Operator Panel and Menus Using Your Printer Operator Panel Buttons Use the five operator panel buttons to change printer settings and respond to printer messages. Change printer settings by selecting items from the menus on the display (see “Using the Operator Panel to Change Printer Settings” on page 55). Note: Buttons act upon the information displayed on the second line of the operator panel. Button Function Go Use the Go button to: • Return the printer to Ready status (Ready message). The printer must display Ready for jobs to print. The printer is in a ready to print state if it displays Power Saver. For more information, see “Printer Messages” on page 54. • Exit printer menus displayed on the operator panel. • Exit Power Saver. • Clear operator panel messages. Note: If you’ve changed printer settings from the operator panel menus, press Go before you send a job to print. Menu> and or button to scroll forward or the

54 Using the Operator Panel and Menus Using Your Printer Printer Messages The operator panel messages are in three groups: • Status - gives information about the current state of the printer • Attendance - indicates printer errors that you must resolve • Service - indicates printer failures that may require servicing For example, when the printer displays the Ready status message, it is ready for you to send a job to print. While it’s printing a job, it displays a Busy message similar to the following one: The Busy message identifies the printer language (PCL emulation) used for the print job in this example. The printer status is shown on the first line of the display. The second line of the display shows messages that give more information about printer status. Busy PCL Toner Low

Using the Operator Panel and Menus Using Your Printer The attendance messages help you solve printer problems. For example, if you left the upper front door open, the message Close Door or Insert Cartridge appears on the display: The service messages notify you of printer failures that may require a call for service. See “Understanding Printer Messages” on page 177 for a complete listing of all the printer messages. Using the Operator Panel to Change Printer Settings From the operator panel, you can select menu items and associated values to run your print jobs successfully. You can also use the panel to alter the setup and operating environment of the printer. See “Operator Panel Menus” on page 58 for an explanation of all the menu items. You can modify printer settings by: • Selecting a setting from a list of values • Changing an On/Off setting • Changing a numerical setting To select a new value as a setting: 1 From a Ready status message, press Menu> or or

56 Using the Operator Panel and Menus Using Your Printer 3 Press Select to select the menu or menu item shown on the second line of the display. • If the selection is a menu, the menu is opened and the first printer setting in the menu is displayed. • If the selection is a menu item, the default setting for the menu item is displayed. (The current user default setting has an asterisk (*) beside it.) Each menu item has a list of valid values for the menu item. A value can be: • a phrase or word to describe a setting • a numerical value that can be changed • an On or Off setting 4 Press Menu> or

Using the Operator Panel and Menus Using Your Printer Example of Printing the Menu Settings Follow the steps below to print a list of the current user default settings and installed printer options. 1 Make sure the printer power is On (|) and the Ready status message appears on the display. 2 Press Menu> or until you see TESTS MENU. 4 Press Select to show the list of menu items for the TESTS MENU. Continue to press and release Menu> until you see Print Menus. 5 Press Select to select Print Menus. The message, Printing Menu Settings, is shown on the display and remains on the display until the page prints. The page shows current settings for the menus and a list of installed options. If an error message appears, see “Understanding Printer Messages” on page 177 for more information. The printer returns to the Ready status message when the page or pages finish printing.

58 Using the Operator Panel and Menus Using Your Printer Operator Panel Menus The printer has standard menus that let you configure the printer: • Paper • Finishing • Tests • Job • Quality • Setup • PCL Emul • PostScript • Fax PCL emulation is the default printer language. Additional menus are displayed if a language is available for the model or is activated, and if options, network adapters, and attachments are installed. These menus include: • Standard Parallel, Parallel Option 1, Parallel Option 2, and Parallel Option 3 • Standard Serial, Serial Option 1, Serial Option 2, and Serial Option 3 • Network Option 1, Network Option 2, and Network Option 3 • Infrared • LocalTalk The diagram on page 60 shows the menu items in each menu. The rest of this chapter contains tables that list the menu items for each menu, the available values, and a description of the values for each value in a menu item. The values in each table are listed in the order they appear in the menu item. Some of the menu items or values are displayed only if a specific option is installed on the printer. Other menu items or values may only be effective for a particular printer language. You can select these values at any time, but they only affect printer function when you use the specified printer language.

Using the Operator Panel and Menus Using Your Printer An asterisk (*) next to a value in the tables indicates the factory default setting. Factory defaults may differ for different countries. Factory defaults are the function settings in effect the first time you turn your printer on. These remain in effect until you change them. Factory defaults are restored if you select the Restore value for the Factory Defaults menu item in the TESTS MENU. See Factory Defaults on page 79 for more information. When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default. User defaults are the settings you select for different printer functions and store in printer memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. See “Using the Operator Panel to Change Printer Settings” on page 55 for instructions on how to select a new setting. Note: Be aware that settings you choose from your software application may override the settings you select from the operator panel.

60 Using the Operator Panel and Menus Using Your Printer Overview of Printer Menus POSTSCRIPT MENU (page 100) PictureGrade Print PS Error Font Priority PARALLEL MENU (page 102) STD PARALLEL PARALLEL OPT 1 PARALLEL OPT 2 PARALLEL OPT 3 Each menu contains the following items as the value list: PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer Job Buffering Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2 Menu items in italics only appear on the display if the corresponding option is installed. For all menus: - Press Go to return to Ready. - Press Return to back up to the previous menu level. PCL EMUL MENU (page 95) Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width TRAY RENUMBER Auto CR after LF Auto LF after CR SETUP MENU (page 87) Printer Language Power Saver Resource Save Download Target Print Timeout Wait Timeout Auto Continue Jam Recovery Page Protect Print Area Display Language Alarm Control Toner Alarm Job Buffer Size Job Accounting Job Acct Limit TESTS MENU (page 78) Quick Demo Print Menus Print Fonts Print Directory Print Demo Factory Defaults Format Flash Defragment Flash Format Disk Job Acct Stat Hex Trace FINISHING MENU (page 71) Duplex Duplex Bind Copies Blank Pages Collation Separator Sheets Separator Source Multipage Print Multipage Order Multipage View Multipage Border JOB MENU (page 82) Cancel Job Reset Printer Reset Active Bin Print Buffer QUALITY MENU (page 85) Print Resolution Print Darkness Toner Saver PQET PAPER MENU (page 61) Paper Source PAPER SIZE PAPER TYPE CUSTOM TYPES Output Bin Configure Bins Substitute Size Configure MP Envelope Enhance PAPER TEXTURE PAPER WEIGHT SERIAL MENU (page 106) STANDARD SERIAL SERIAL OPTION 1 SERIAL OPTION 2 SERIAL OPTION 3 Each menu contains the following items as the value list: PCL SmartSwitch PS SmartSwitch NPA Mode Serial Buffer Job Buffering RS-232/RS-422 RS-422 Polarity Serial Protocol Robust XON Baud Data Bits Parity Honor DSR LOCALTALK MENU (page 116) LocalTalk Port PCL SmartSwitch PS SmartSwitch NPA Mode LocalTalk Buffer Job Buffering NPA Hosts LocalTalk Name LocalTalk Addr LocalTalk Zone NETWORK MENU (page 111) NETWORK OPTION 1 NETWORK OPTION 2 NETWORK OPTION 3 Each menu contains the following items as the value list: PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer Job Buffering NETWORK X SETUP INFRARED MENU (page 113) Infrared Port PCL SmartSwitch PS SmartSwitch NPA Mode Infrared Buffer Job Buffering Window Size Transmit Delay Max Baud Rate FAX MENU (page 119) Fax Port Fax Baud Fax Data Bits Fax Parity Fax Buffer

Using the Operator Panel and Menus Using Your Printer Paper Menu Paper Menu Selections Menu Item Values and Functions of the Menu Items Paper Source Tray 1* Tray 2 Tray 3 Tray 4 Tray 5 MP Feeder (available with the multipurpose feeder) Env Feeder (available if the optional envelope feeder is installed) Manual Paper (available with the multipurpose feeder) Manual Env (available with the multipurpose feeder) The Paper Source setting identifies the default paper source. Note: Only installed paper sources are displayed. See “Paper Sources” on page 140 for information on how many sources your printer model may have. If your printer model is configured with a multipurpose feeder, the Manual Paper and Manual Env sources are available for selection. These sources are used when manually feeding envelopes or other print material. The multipurpose feeder may also be selected as the default paper source. To make it available for selection, the multipurpose feeder must be configured as a Cassette. To configure the multipurpose feeder as a Cassette, set the Configure MP menu item to Cassette. See Configure MP on page 68 for more information. If Paper Source or Separator Source is set to MP Feeder, when Configure MP is changed to Manual or First, they are changed to Tray 1. If you are using the same size and type print material in all the paper sources, the trays are automatically linked. See “Tray Linking” on page 145 for more information. * Factory default

62 Using the Operator Panel and Menus Using Your Printer PAPER SIZE • Tray x Size (x represents a tray number from 1 to 5, but only installed paper sources are displayed.) - A4* (Country specific) - A5 - JIS B5 - Letter* (Country specific) - Legal - Executive - Universal • MP Feeder Size (available with the multipurpose feeder) - same paper sizes as Tray x Size, except the Universal size is different - same envelope sizes as Env Feeder • Env Feeder Size (available if the optional envelope feeder is installed) - 7 ¾ Envelope - 9 Envelope - 10 Envelope* (Country specific) - DL Envelope* (Country specific) - C5 Envelope - B5 Envelope - Other Envelope • Manual Pap Size (same paper sizes as Tray x Size) • Manual Env Size (same envelope sizes as Env Feeder) Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer PAPER SIZE The PAPER SIZE setting identifies the default formatting size for each paper source. It is important to select the correct paper size from the menu when using paper sources. Some paper sources have size sensing. This means the printer can automatically determine the size of print materials installed in the source. The PAPER SIZE setting for size sensing sources cannot be modified through the operator panel. You must install the size you want in the source. Note: For paper and envelope sources without size sensing, the factory default is country specific. For sources with size sensing, the factory default is the size that is installed in the source. To determine if a source has size sensing, see “Paper Sources” on page 140. If your printer model is configured with a multipurpose feeder, the Manual Pap Size and Manual Env Size settings are available for selection. These sizes are used when manually feeding envelopes or other print material. MP Feeder Size is also available and displayed on the operator panel when the multipurpose feeder is present on the printer model and Configure MP is set to Cassette. To configure the multipurpose feeder as a Cassette, set the Configure MP menu item to Cassette. See Configure MP on page 68 for more information. See “Paper Size Specifications” on page 144 and “Envelope Size Specifi- cations” on page 145 for more information. Universal size refers to any size that is not considered a standard size. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

64 Using the Operator Panel and Menus Using Your Printer PAPER TYPE • Tray x Type (x represents a tray number from 1 to 5, but only installed paper sources are displayed.) - Plain Paper* (Factory default for Tray 1 only) - Card Stock - Transparency - Labels - Bond - Letterhead - Preprinted - Colored Paper - Custom Type 1 - Custom Type 2* (Factory default for Tray 2 only) - Custom Type 3* (Factory default for Tray 3 only) - Custom Type 4* (Factory default for Tray 4 only) - Custom Type 5* (Factory default for Tray 5 only) - Custom Type 6 • MP Feeder Type (available with the multipurpose feeder) - Plain Paper - Card Stock - Transparency - Labels - Bond - Envelope - Letterhead - Preprinted - Colored Paper - Custom Type 1 - Custom Type 2 - Custom Type 3 - Custom Type 4 - Custom Type 5 - Custom Type 6* Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer PAPER TYPE • Env Feeder Type (available if the optional envelope feeder is installed) - Envelope* - Custom Type 1 - Custom Type 2 - Custom Type 3 - Custom Type 4 - Custom Type 5 - Custom Type 6 • Manual Paper Type (same paper types as Tray x Type) • Manual Env Type (same paper types as Env Feeder Type) The PAPER TYPE setting lets you specify the type of print material installed in each source. The PAPER TYPE setting is used by the printer in the following ways: • Enables the printer to optimize print quality for the specified print material. • Enables you to select paper sources through your software application by selecting only a type and size. A source selection is unnecessary. • Enables the printer to automatically link paper sources. Any sources that contain the same type and size of print material are automatically linked by the printer. If your printer model is configured with a multipurpose feeder, the Manual Paper Type and Manual Env Type are available for selection. These types are used when manually feeding envelopes or other print material. MP Feeder Type is also available and displayed on the operator panel when the multipurpose feeder is present on the printer model and Configure MP is set to Cassette. To configure the multipurpose feeder as a Cassette, set the Configure MP menu item to Cassette. See Configure MP on page 68 for more information. Custom Type 1 through 6 refers to names you defined for special types of print materials you use. You set the names through a utility, such as MarkVision. For example, if you are using three different letterheads for different professionals in your business, you could define a custom type name based on the name on their letterhead paper. For more information on setting the Custom Type names, see CUSTOM TYPES on page 66. Note: If you are using different print material in the paper sources (trays), each source with a different print material must have the PAPER TYPE set to a unique value to disable the automatic linking feature. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

66 Using the Operator Panel and Menus Using Your Printer PAPER TYPE For example, if you have an Optra S 2455 with two optional trays attached, and you have 215.9 x 279.4 mm (8.5 x 11 in.) size plain paper, labels, trans- parencies, letterhead, and colored paper loaded into Trays 1 through 5 respectively, you need to set the paper type for each source. Otherwise, if one tray becomes empty, the printer selects print material from another tray since the printer sees the trays as linked. This might cause a one-page letter to print on a sheet of labels or on a transparency. CUSTOM TYPES Custom Type x (x represents a custom type from 1 to 6) - Paper* - Card Stock - Transparency - Labels - Envelope The CUSTOM TYPES setting identifies the kind of print material used for each of the Custom Types 1 - 6 available in the PAPER TYPE menu item. This print material designation optimizes print quality settings when you select print material from a source when the type is set to Custom Type x. If a user-defined name is available, this name is displayed instead of Custom Type x, where x represents a number 1 through 6. The user-defined name is truncated to 14 characters. Output Bin Standard Bin* Bin 1 Bin 2 Bin 3 The Output Bin setting identifies the default exit for printed material. The standard bin is located on top of the printer. Each additional bin, repre- sented by numbers, is available for each output option installed. If a user- defined bin name is assigned to an output option, the name is used instead of the bin number to designate the output option. For information on how many output bins your printer model may have, see “Paper Exits (Output Bins)” on page 153. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer Configure Bins Mailbox* Link Link Optional The Configure Bins menu item is only available if one or more output options are installed. The Mailbox setting allows the Standard Bin and any output options to be selected individually. Printed material is placed in the output bin selected by the print job. If a print job does not specify the output bin, the printed material goes to the default output bin. See Output Bin on page 66 for more information. When an output bin is full, the Remove Paper message is displayed and the printer stops printing until the printed material is removed from the output bin. The Link setting allows for bin linking. Bin linking causes all the output bins (standard bin and output options) to be linked together as though they are one large bin. The printer fills the Standard Bin first. When it is full, the printer starts filling the first output option. As each additional output option is filled, the printer switches to the next installed output option. When the standard bin and all the output options are full, the printer issues the Remove Paper All Output Bins message. The Link Optional setting causes all output options to be linked together as though they are one large bin, while leaving the Standard Bin individually addressable. The printer fills the default output bin first. When it is full, the printer switches to the next installed output option. When all output options are full, the printer issues the Remove Paper All Output Bins message. Substitute Size Off* Letter/A4 The Letter/A4 setting lets the printer automatically print A4 jobs on letter size paper and letter jobs on A4 size paper, if the requested size is not currently installed. Note: When a size substitution is performed, the page image is automati- cally clipped to fit on the substituted size, possibly resulting in data loss. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

68 Using the Operator Panel and Menus Using Your Printer Envelope Enhance Off On* Use Envelope Enhance to minimize envelope wrinkling. With Envelope Enhance set On, you may hear a tapping sound as the envelopes are printing. We recommend that you leave Envelope Enhance set On unless the tapping sound is too loud for your work area. To avoid this sound, set Envelope Enhance to Off. Print a few envelopes. If the quality of print is acceptable, leave Envelope Enhance set Off. If envelopes crease or wrinkle, set Envelope Enhance to On. Configure MP Cassette* Manual First When the multipurpose feeder is set to Cassette, print material contin- uously feeds from this source, just like you were using one of the paper trays. When Manual is selected, this source manually feeds single sheets. If First is selected, print material in the multipurpose feeder is always used for printing until the multipurpose feeder is empty. This lets the printer override the paper size, source and type request in a print job. If the multi- purpose feeder is empty when the print job starts printing, the paper size, source and type specified by the print job is used. When First is selected, the multipurpose feeder selection for paper source, size and type are removed from the paper menu. These selections are restored when the multipurpose feeder is set to Cassette. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer PAPER TEXTURE • Plain Texture • Card Stock Text • Trnsprncy Text • Labels Texture • Bond Texture • Envelope Texture • Ltrhead Texture • Preprint Texture • Colored Texture • Custom 1 Texture • Custom 2 Texture • Custom 3 Texture • Custom 4 Texture • Custom 5 Texture • Custom 6 Texture Each of the above menu items support the following three values as a second menu: - Smooth - Normal* - Rough Note: Rough is the factory default for Bond Texture paper. If you have print quality problems due to the texture of a paper, use the PAPER TEXTURE menu item to set the texture for any defined PAPER TYPE, including the custom types. If a user-defined name is available, this name is displayed instead of Custom x Texture, where x represents a number 1 through 6. The user- defined name is truncated to 14 characters. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

70 Using the Operator Panel and Menus Using Your Printer PAPER WEIGHT • Plain Weight • CardStock Weight • Trnsprncy Weight • Labels Weight • Bond Weight • Envelope Weight • Ltrhead Weight • Preprint Weight • Colored Weight • Custom 1 Weight • Custom 2 Weight • Custom 3 Weight • Custom 4 Weight • Custom 5 Weight • Custom 6 Weight Each of the above menu items support the following three values as a second menu: - Light - Normal* - Heavy Use the PAPER WEIGHT menu item to set the paper weight for each defined PAPER TYPE including the custom types. If a user-defined name is available, this name is displayed instead of Custom x Weight, where x represents a number 1 through 6. The user- defined name is truncated to 14 characters. See page 125 for more information on paper weights. Paper Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer Finishing Menu Finishing Menu Selections Menu Item Values and Functions of the Menu Items Duplex Off* On The Duplex menu item is available only if the duplex option is installed. When Duplex is selected, the printer prints on both sides of the paper. With Duplex set to Off, the printer prints only on one side of the paper. You can print duplexed pages for certain size papers from any paper source except the Envelope Feeder. Duplex Bind Long Edge* Short Edge The Duplex Bind menu item is available only if the Duplex Option is installed. Duplex bind refers to the way pages are bound or connected and how the printing on the back (even-numbered) pages is oriented in relation to the printing on the front (odd-numbered) pages. Long edge means pages are bound along the long edge of the page (the left edge for portrait and the top edge for landscape). For example, the pages of this book were printed using long-edge binding and portrait orientation. * Factory default Back of Sheet Front of Next Sheet Back of Sheet Front of Next Sheet Portrait Landscape

72 Using the Operator Panel and Menus Using Your Printer Duplex Bind Short edge means the pages are bound along the short edge (for example, the top and bottom of this page). Copies 1 to 999 (1*) The Copies setting changes the number of copies printed for each page. For example, if you send three pages to print and set Copies to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3. Blank Pages Do Not Print* Print The Blank Pages setting is used to specify whether or not the printer includes blank pages with print jobs. When Blank Pages is set to Do Not Print, paper will be saved by not printing blank pages. Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default Back of Sheet Front of Next Sheet Back of Sheet Front of Next Sheet Portrait Landscape

Using the Operator Panel and Menus Using Your Printer Collation Off* On When Collation is Off, the printer prints each page of a job the number of times as specified by the Copies setting. For example, if you send a three- page job to print and set Copies to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3. When Collation is On, the printer prints each job again, the number of times as specified in the Copies setting. For example, if you send a three- page job to print and set Copies to 2, the printer prints page 1, page 2, page 3, page 1, page 2, page 3. Many applications collate documents by sending the file once for each copy requested. As a result, the printer must process the print job once for each copy. This requires additional time since the printer must process the same pages over again. By using Collation, the printer processes the file only once, saves this file in the printer memory, and prints the multiple copies. This saves processing time for the printer and application, and overall printing time may be reduced. However, your software application must recognize this printer collation feature and not send the print job multiple times to the printer. Your appli- cation must also let you specify the number of copies needed or let you use the printer default setting for Copies. Collation can be selected from the operator panel or from the printer driver. For best results, in the printer driver select collated and set the number of copies to one. In your application select uncollated (if the option is available) and the number of copies you want. If the job is complex or exceeds the memory capacity of your printer, you may receive a 37 Insufficient Collation Area message. Press Go to clear the message. The printer collates the remaining pages in memory. If you reset the printer, the printer stops printing the job. Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

74 Using the Operator Panel and Menus Using Your Printer Separator Sheets None* Between Copies Between Jobs Between Pages Your printer can insert blank separator pages between your printed pages or documents (both collated and non-collated). If you leave Separator Sheets in the default setting of None, no separator pages are inserted. Select Between Copies for multiple copy jobs. If Collation is Off, a blank page is inserted between sets of each printed page. If Collation is On, a blank page is inserted between each print job. If you select Between Jobs, a blank page is inserted after each print job. This may be helpful when there is more than one person using the printer. A blank page is added after each page when you select Between Pages. This selection is useful when you want to separate transparencies. Separator Source Tray 1* Tray 2 Tray 3 Tray 4 Tray 5 MP Feeder (available with the multipurpose feeder) Env Feeder (available if the optional envelope feeder is installed) Note: Only installed paper sources are displayed on the operator panel. See “Paper Sources” on page 140 to determine the number of sources you may have based on your printer model. If your printer model is configured with a multipurpose feeder, the MP Feeder source is available for selection. The multipurpose feeder may be selected as the default paper separator source. To make it available for selection, the multipurpose feeder must be configured as a Cassette. To configure the multipurpose feeder as a Cassette, set the Configure MP menu item to Cassette. If Paper Source or Separator Source is set to MP Feeder, when Configure MP is changed to Manual or First, then they are changed to Tray 1. See Configure MP on page 68 for more information. When you are using separator sheets, select Separator Source and then the paper source containing the separator sheets. You can select Tray 1 through Tray 5, MP Feeder, or Env Feeder depending on the number of options installed or the printer model you have. See “Paper Sources” on page 140 for information on available paper sources for your printer model. Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer Multipage Print Off* 2-Up 3-Up 4-Up 6-Up 9-Up 12-Up 16-Up Use the Multipage Print (N-up) setting to print multiple page images on a single page. For example, 2-Up means two page images are printed on one page, 3-up means three page images are printed on one page, and so forth. The printer uses the Multipage Order, Multipage View and Multipage Border settings to determine the order and orientation of the page images and whether a border is printed around each page image. Note: Printer setting changes within a print job may affect the results you get when using Multipage Print. Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

76 Using the Operator Panel and Menus Using Your Printer Multipage Order Horizontal* Vertical Reverse Horizontal Reverse Vertical The Multipage Order setting determines the positioning of multiple page images on pages printed using Multipage Print. You may choose one of four different orders. The positioning of page images depends on whether they are sent to the printer as portrait or landscape images. The examples below show the result of using each Multipage Order setting on a 4-up print job: Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default Horizontal Portrait Landscape Reverse Horizontal Portrait Landscape Vertical Portrait Landscape Reverse Vertical Portrait Landscape Page 1 Page 2 Page 1 Page 2 Page 4 Page 3 Page 3 Page 4 Page 2 Page 1 Page 2 Page 1 Page 3 Page 4 Page 4 Page 3 Page 1 Page 3 Page 1 Page 3 Page 4 Page 2 Page 2 Page 4 Page 3 Page 1 Page 3 Page 1 Page 2 Page 4 Page 4 Page 2

Using the Operator Panel and Menus Using Your Printer Multipage View Auto* Long Edge Short Edge Use the Multipage View setting to select the orientation of the printed page with respect to the page images during Multipage Print. The Auto setting allows the printer to choose between portrait and landscape positioning. The Long Edge setting positions the printed page for reading assuming the long edge is the top of the page. The Short Edge setting positions the printed page for reading assuming the short edge is the top of the page. Note: For PostScript Level 2 emulation print jobs, the Auto setting is always in Portrait orientation. Multipage Border None* Solid Use the Multipage Border setting to specify whether a border is printed around each page image during Multipage Print. Finishing Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

78 Using the Operator Panel and Menus Using Your Printer Tests Menu Tests Menu Selections Menu Item Values and Functions of the Menu Items Quick Demo Select this menu item to print the Lexmark demo page. Print Menus Press Select to print this test page. A list of the user default settings, the installed options, and the amount of printer memory available prints. This list also shows you the order of menu items. Print Fonts PCL Fonts PS 2 Fonts Select Print Fonts to print a font sample that shows all the fonts currently available in the selected printer language. PS 2 Fonts for PostScript Level 2 fonts is only displayed if the PostScript emulator is available. For more information, see “Printing a Font Sample List” on page 339. Print Directory Press Select to print this test page. If you have a Flash Memory Option or Hard Disk with Adapter Option installed, select Print Directory for a list of all the data stored on the options. This menu item is unavailable unless one of the options is installed. Refer to the Technical Reference for details. Print Demo Demo Page (resident demonstration page) List of other demo files on flash or disk Select Print Demo to see a list of the demo files stored in your printer. Select Demo Page to print the standard demonstration page. You can also select a list of the demo files on flash and disk. Refer to the Technical Reference for more information. * Factory default

Using the Operator Panel and Menus Using Your Printer Factory Defaults Restore Do Not Restore When you restore the factory default settings: • All downloaded resources (fonts, macros, and so on) in printer memory (RAM) are deleted. (Resources residing in the Flash Memory Option or Hard Disk with Adapter Option are unaffected.) • All menu settings are returned to the factory default values except: - Display Language (SETUP MENU) which is the operator panel display language - All settings in the PARALLEL MENU, SERIAL MENU, NETWORK MENU, INFRARED MENU, and LOCALTALK MENU. To determine the factory default paper size value, see PAPER SIZE on page 62. Format Flash Yes No The Format Flash menu item does not display if the installed option is defective or is Read/Write or Write protected. 51 Defective Flash displays during printer power on. See 51 Defective Flash on page 186 for more information. Formatting deletes all resources stored in flash memory and prepares the flash memory card to receive new resources. Warning: If you select Format Flash and then press Go, any data stored in flash memory is lost. Do not turn off the printer when the flash is formatting. Tests Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

80 Using the Operator Panel and Menus Using Your Printer Defragment Flash Yes No The Defragment Flash menu item does not display if the installed option is defective or is Read/Write or Write protected. 51 Defective Flash displays during printer power on. See 51 Defective Flash on page 186 for more information. Defragmenting copies all undeleted resources stored in flash memory to printer memory and then reformats the flash memory. When the format operation is complete, the undeleted resources are loaded back into flash memory. 37 Insufficient Defrag Memory displays if printer memory is too full to perform the Flash Memory Defragment operation. See 37 Insufficient Defrag Memory on page 185 Warning: Do not turn off the printer when the flash is defragmenting. Format Disk Yes No The Format Disk menu item does not display if the installed option is defective or is Read/Write or Write protected. 61 Defective Disk displays during printer power on. See 61 Defective Disk on page 189 for more information. Formatting deletes all resources stored on the hard disk and prepares the hard disk to receive new resources. Format Disk is not displayed if Job Buffer Size is set to 100%. Warning: If you select Format Disk and then press Go, any data stored on the hard disk is lost. Do not turn off the printer when the hard disk is formatting. Tests Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

Using the Operator Panel and Menus Using Your Printer Job Acct Stat Print Clear The Job Acct Stat menu item does not display if the hard disk option is defective or is Read/Write or Write protected. 61 Defective Disk displays during printer power on. See 61 Defective Disk on page 189 for more information. Select Print to print a job accounting statistics listing. See Job Accounting on page 94 for more information on Job Accounting Statistics. Select ClearJob Acct Stat to clear all job accounting statistics data stored on the hard disk. Note: The job accounting statistics data is cleared without warning once this operation is selected. Hex Trace Press Select to enter Hex Trace mode. Select Hex Trace to isolate the source of a print job problem. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed. To exit Hex Trace, turn the printer Off (O) or perform a reset. To reset the printer, press Menu> or or

82 Using the Operator Panel and Menus Using Your Printer Job Menu Note: The printer prohibits entry into the Job Menu if no function is available when it is accessed. Job Menu Selections Menu Item Values and Functions of the Menu Items Cancel Job Press Select to cancel the current print job. Cancel Job displays only when the printer is processing a print job. Reset Printer Press Select to reset the printer. When you select Reset Printer, the printer resets to the user defaults that you selected. All downloaded resources (fonts, macros, and so on) in printer memory (RAM) are deleted. All data on the currently selected host interface is deleted from the interface link buffer. Note: Before performing an operator panel reset, exit the software applica- tion you are using. * Factory default

Using the Operator Panel and Menus Using Your Printer Reset Active Bin The Reset Active Bin menu item is displayed if the following conditions exist: • The Configure Bins menu item in the Paper Menu is set to either Mailbox, Link or Link Optional mode. See page 67 or page 291 for more information on configuring bins. Note: If set to Mailbox, two or more bins must be grouped by assigning them the same bin name. • The printer displays the Busy or Waiting status message. • Menu> is pressed to display the Job Menu. When bins are linked together the printer puts paper into them in a certain sequence until all the bins are full. If paper is removed from the linked bins between print jobs, the printer sends subsequent jobs to the bin that last received paper (active bin). Reset Active Bin instructs the printer to send subsequent print jobs to the first bin in the sequence of linked bins instead of resuming with the bin that was current when paper was removed. This is useful, for instance, if you want to send a large print job to a set of linked bins and want to make sure it holds the entire job. Note: The Reset Active Bin operation has no effect if the selected bins are either full or nearly full. Depending on the value selected in the Configure Bins menu item, the Reset Active Bin menu item will perform one of the following operations: Configure Bins set to Mailbox: The value list consists of names assigned to groups of linked bins. To reset the active bin, press Menu> until the grouped bin name you want is displayed. Press Select to reset the active bin for that group. Configure Bins set to Link: No value list is displayed. When the Reset Active Bin menu item is displayed, press Select to reset the active bin. Configure Bins set to Link optional: No value list is displayed. When the Reset Active Bin menu item is displayed, press Select to reset the active bin. The Reset Active Bin operation has no effect on the Standard bin. Job Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default

84 Using the Operator Panel and Menus Using Your Printer Print Buffer Press Select to print any data stored in the print buffer. The menu item is only displayed when the Waiting message is displayed. This occurs if an incomplete job is sent to the printer or if an ASCII job is being printed. A print screen sent from your host computer or copying a DOS file are examples. Job Menu Selections (Continued) Menu Item Values and Functions of the Menu Items * Factory default