Polycom VIEWSTATION EX Quick Tips

Adjust the camera; navigate through menus Return to the main (home) screen Increase or decrease the sound you hear from the far sites Zoom the camera image in or out Turn automatic camera tracking on or off Mute the sound you’re sending to the far sites Select a camera or other video source Display the onscreen keyboard so you can enter text Start and stop sending content to far sites when using the Visual Concert™ FX device; select PowerPoint® presentations Access the online help; access Technical Support if your organization uses the Global Management System™ Return to the previous screen Place or end a call Open the address book so you can make a call or work with an entry Confirm your current selection; perform functions on highlighted items Toggle between controlling the near-site and far-site cameras Show or hide the Picture-in-Picture (PIP) Store camera positions (when followed by a number); delete all stored camera positions Enter a dot in an IP address Delete letters or numbers Enter numbers or text; move the camera to a stored position Capture an image from a camera and send it to the far sites as a still image Quick Tips for ViewStation EX, ViewStation FX, and VS4000 Answering a Video Call >> Press Call-Hang Up. Ending a Video Call 1. Press Call-Hang Up. 2. Select Disconnect Video Call. Placing a Video Call Entering a Name or Number 1. Select Video Call from the main screen. 2. Enter the ISDN number, system name, or IP address. To enter text, press Keyboard to access the onscreen keyboard. 3. Enter a second ISDN number, if necessary. 4. Select the call type. 5. Select the call speed. 6. Press Call-Hang Up. Using the Address Book 1. Press Directory. 2. Use the arrow buttons to scroll to the name of the site you want to call. 3. Press Call-Hang Up. Using the Speed Dial List 1. Select Address Book from the main screen. 2. Press the speed dial number of the site you want to call.

Other Video Source 1. Press Near or Far. 2. Press the number button that corresponds to the video source you want to select. 3. To adjust the main or auxiliary camera: • Press the arrow buttons to move the camera up, down, to the left, or to the right. • Press Zoom to zoom the camera in or out. If you see this... You can select and adjust this... Near-site camera or video source Far-site camera or video source Press this... To select this... 1 Main camera 2 Document camera 3 VCR or DVD player 4 Auxiliary pan/tilt/zoom camera Quick Tips for ViewStation EX, ViewStation FX, and VS4000 Setting and Using Camera Presets To store a preset: 1. Press Near or Far. 2. Move the camera as needed using Zoom and the arrow buttons. 3. Press Preset. 4. Press a number from 0 to 9. To move the camera to a preset position: >> Make sure the camera is pointing towards you and press a number from 0 to 9. Presenting Content To show any content (such as a slideshow or document) stored on your laptop: 1. Connect the laptop to the optional Visual Concert FX device. 2. Make sure the laptop video is configured to a supported resolution and refresh rate. 3. Press on the Visual Concert or press Graphics on the remote control. Getting Help If you need help using the ViewStation® system, go to www.polycom.com/videodocumentation to access other documents (such as the ViewStation Getting Started Guide), or contact your system administrator. Placing a Multipoint Call 1. Select Video Call from the main screen. 2. Select Multipoint from the Video Phone screen. 3. Enter the names of the sites you want to call by using the Address Book or by manually entering the phone number of the site. 4. Press Call-Hang Up. If you are already in a video call and would like to add more sites to that call, press Call-Hang Up and select Add a Video Call. Adding a Phone Call to a Video Call 1. Press Call-Hang Up after your video call is connected. 2. Select Add Telephone. 3. Enter the telephone number of the audio participant that you want to add to your video call. 4. Press Call-Hang Up. 5. Once the call connects, press Near or Far. During Your Videoconference To do this... Press this... Mute the microphones Mute (or press on the microphone) Increase or decrease the volume Volume Turn the PIP on and off PIP Enable automatic camera tracking Auto Copyright © 2003 Polycom, Inc. Polycom, the Polycom logo, and ViewStation are registered trademarks and Global Management System and Visual Concert are trademarks of Polycom, Inc. PowerPoint is a registered trademark of Microsoft Corp. 3725-21631-001/B