Oce im7520 Operation & User’s Manual

management needs. The following information will help you get the most productive and reliable use out of your system. Océ brand supplies are designed for Océ copiers, printers and fax machines to ensure maximum product performance and quality. Substituting other supplies may result in inferior image quality and machine malfunction. To order supplies call the Océ Supply Line: 1-866-472-7876 (US) 1-866-462-4478 (CAN) 01277 846 146 (UK) Should your system develop a problem that cannot be remedied by using the maintenance or troubleshooting procedures outlined in this manual, please contact the Océ Customer Support Center by calling: 1-800-243-5556 (US) 1-866-462-4478 (CAN) 08708 500 749 (UK) For faster service, please have your machine model and serial number available before calling. Serial Number: This product was first introduced by Imagistics International Inc. and is now a part of the Océ product line. Please be aware that while some components may still carry the Imagistics name and markings, they are fully compatible with the Océ brand system. www.oce.com

1 Introduction 1.1 Special Notice to User ..................................................................... 1-3 1.1.1 For Canada .................................................................................... 1-3 1.1.2 For U.S.A........................................................................................ 1-3 1.1.3 For New Zealand............................................................................ 1-5 1.1.4 For Europe ..................................................................................... 1-6 1.2 Getting Started (FAX) ....................................................................... 1-7 1.3 Features of the FAX.......................................................................... 1-9 1.4 How to Use This User's Guide....................................................... 1-17 1.5 Descriptions and Symbols for Documents and Paper................ 1-18 1.5.1 “Width” and “Length”................................................................... 1-18 1.5.2 Paper Orientation......................................................................... 1-18 1.6 User’s Guides.................................................................................. 1-19 2 Before Use 2.1 Restriction matter............................................................................. 2-2 2.2 Control Panel .................................................................................... 2-3 2.2.1 Control Panel ................................................................................. 2-3 2.3 First-Use Settings............................................................................. 2-6 2.3.1 Must-Set Items............................................................................... 2-6 2.4 Useful Functions............................................................................... 2-7 2.4.1 Address Book ................................................................................ 2-7 2.4.2 Program ....................................................................................... 2-11 2.5 FAX Screen...................................................................................... 2-14 2.6 User Authentication and Account Track ...................................... 2-16 2.6.1 When the User Authentication has been set................................ 2-16 2.6.2 When the Account Track has been set........................................ 2-16 2.7 Fax reception using the Box.......................................................... 2-17 2.7.1 Type of boxes (With hard disk installed) ...................................... 2-18 2.7.2 Type of boxes (with no hard disk installed).................................. 2-21 2.7.3 Operations of the PC-FAX RX feature.......................................... 2-23

2.8.1 Using a line for both sending and receiving ................................. 2-25 2.8.2 Using a line only for receiving....................................................... 2-27 2.8.3 Using a line only for sending......................................................... 2-28 2.9 Fax Completion Tone Volume Setting........................................... 2-29 3 Transmission 3.1 Simple FAX Transmission................................................................. 3-2 3.2 Placing the Original on the Machine................................................ 3-5 3.2.1 Using the ADF................................................................................. 3-5 3.2.2 Placing Originals on the Platen Glass............................................. 3-6 3.2.3 Sending Multiple Originals from the Platen Glass .......................... 3-6 3.2.4 Transmitting Originals by Using both the ADF and the Platen Glass 3- 8 3.3 Setting Transmission Conditions................................................... 3-10 3.3.1 Original Image Type...................................................................... 3-11 3.3.2 Density .......................................................................................... 3-12 3.3.3 Simplex/Duplex............................................................................. 3-12 3.3.4 Resolution..................................................................................... 3-13 3.3.5 Confirming Settings and Communication Results........................ 3-14 3.3.6 Registering the Address Book from the Mode Check screen ...... 3-17 3.4 Selecting One Destination.............................................................. 3-19 3.4.1 Selecting One Destination ............................................................ 3-19 3.4.2 Selecting Multiple Destinations .................................................... 3-26 3.4.3 To Confirm/Delete a Destination................................................... 3-27 3.4.4 Recently Dialed............................................................................. 3-28 3.5 Scanning........................................................................................... 3-29 3.5.1 When Original Size Cannot be Detected ...................................... 3-29 3.5.2 When Memory Capacity is Exceeded........................................... 3-29 3.5.3 Automatic rotation of original document ...................................... 3-29 3.6 When Unable to Send...................................................................... 3-30 3.7 Reserving Transmission ................................................................. 3-34 3.8 Manual Transmission...................................................................... 3-35 3.9 Canceling Transmission ................................................................. 3-36 3.9.1 Canceling Communication in Progress ........................................ 3-36

3.10 Confirm the Job List....................................................................... 3-39 3.11 Confirming Communication Results............................................. 3-40 3.12 Timer Transmission........................................................................ 3-43 3.13 International Communication........................................................ 3-45 3.14 Sender Information......................................................................... 3-48 3.14.1 Set to Inside Body Text................................................................ 3-48 3.14.2 Set to Outside Body Text............................................................. 3-48 3.14.3 Set to OFF.................................................................................... 3-49 3.14.4 Print Receiver’s Name ................................................................. 3-49 3.14.5 [Print Receiver’s Name] is set to ON............................................ 3-49 3.14.6 [Print Receiver’s Name] is set to OFF .......................................... 3-50 4 Reception 4.1 Reception Mode................................................................................ 4-2 4.1.1 Auto Reception (FAX Only Mode) .................................................. 4-2 4.1.2 Manual Reception (Telephone Only Mode).................................... 4-2 4.2 Auto Reception (FAX Only Mode).................................................... 4-3 4.3 Manual Reception (Telephone Only Mode) .................................... 4-4 4.4 Unable to Receive............................................................................. 4-5 4.5 Memory Substitute Reception......................................................... 4-6 4.6 Reception Recording ....................................................................... 4-8 4.6.1 Recording after Reducing at the Minimum Reduction Rate .......... 4-8 4.6.2 Recording after Reducing to Fit in Paper....................................... 4-9 4.6.3 Recording at Full Scale................................................................ 4-15 4.7 Reception Information ................................................................... 4-17 5 Troubleshooting 5.1 Cannot Send Messages ................................................................... 5-2 5.2 Cannot Receive Messages .............................................................. 5-3 5.3 Error Message Displayed................................................................. 5-5 5.4 Call for Service.................................................................................. 5-6 6 Specifications 6.1 Specifications ................................................................................... 6-2

7.2 Application Functions Overview ...................................................... 7-4 7.3 Mixed Original.................................................................................... 7-6 7.4 Z-Folded Original............................................................................... 7-9 7.5 Long Original.................................................................................... 7-12 7.6 Bind Position.................................................................................... 7-15 7.7 Frame Erase Transmission............................................................. 7-18 7.8 Background Adjustment................................................................. 7-21 7.9 TX Stamp.......................................................................................... 7-24 7.10 Scan Size.......................................................................................... 7-27 7.11 Header Setting................................................................................. 7-30 7.12 Specify the File Type ....................................................................... 7-33 7.13 Password Transmission.................................................................. 7-36 7.14 Confidential Communication (F-Code TX) .................................... 7-38 7.14.1 Confidential Communication ........................................................ 7-38 7.15 Relay Transmission Request (F-Code TX) .................................... 7-41 7.16 ECM OFF .......................................................................................... 7-44 7.17 V.34 OFF ........................................................................................... 7-46 7.18 Fax Transmission from Public User Box/Personal User Box...... 7-48 7.19 Check the destination before sending .......................................... 7-51 7.20 Sending after the check of destination ......................................... 7-53 7.21 Specifying the line for sending (Line Selection) ........................... 7-54 8 Useful Functions for Reception 8.1 Utilize a document received as Confidential Reception................ 8-2 8.1.1 Utilize a document received as Confidential Reception................. 8-2 8.1.2 Printing the Document Received in a Confidential User Box ......... 8-3 8.1.3 Deleting Documents from a Confidential User Box........................ 8-4 8.2 Memory Reception............................................................................ 8-5 8.2.1 Printing a Document Held in Memory............................................. 8-5 8.2.2 Deleting a Document Held in Memory............................................ 8-7 8.3 Reception Information ...................................................................... 8-8 8.3.1 Various Reception Information ....................................................... 8-8

9.1.1 Polled Transmission....................................................................... 9-2 9.2 Polling Reception.............................................................................. 9-5 9.3 Bulletin............................................................................................... 9-7 9.3.1 Write a Document to the Bulletin Board ........................................ 9-7 9.3.2 Receive by Polling a Document Written to the Bulletin Board of a Destination (FAX) 9-9 10 Registering/Settings 10.1 Displaying the Fax Registration Screen ....................................... 10-2 10.2 Registering the Address Book ...................................................... 10-3 10.3 Registering the Group.................................................................. 10-16 10.4 Registering the Program.............................................................. 10-22 10.5 Registering the Subject and Text of the E-Mail......................... 10-28 10.6 Setting Up Confidential Reception (F-Code RX) User Boxes... 10-44 10.7 Setting the Bulletin Board............................................................ 10-50 10.8 Setting the Relay User Box.......................................................... 10-53 10.9 Setting the Memory RX User Box ............................................... 10-56 11 Utility Mode 11.1 Utility Mode Screen ........................................................................ 11-2 11.1.1 Entering User Setting................................................................... 11-2 11.1.2 Exiting from User Setting............................................................. 11-2 11.1.3 Entering Administrator Setting..................................................... 11-3 11.1.4 Exiting from Administrator Setting............................................... 11-4 11.2 FAX Utility Mode List...................................................................... 11-5 11.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting. 11-5 11.2.2 User Setting >> Display Setting >> Fax Active Screen ............... 11-5 11.2.3 User Setting >> Initial Setting ...................................................... 11-5 11.2.4 Administrator Setting >> System Setting >> Power Save Setting>> Entering Power Save Mode (Fax) 11-6 11.2.5 Administrator Setting >> System Setting >> Restrict User Access>> Restrict Operation Setting >> Restrict Fax Broadcasting 11-6 11.2.6 Administrator Setting >> Fax Setting >> Header Information ..... 11-6

11.2.8 Administrator Setting >> Fax Setting >> Telephone Line Settings 11- 7 11.2.9 Administrator Setting >> Fax Setting >> TX/RX Setting............... 11-8 11.2.10 Administrator Setting >> Fax Setting >> Function Setting........... 11-9 11.2.11 Administrator Setting >> Fax Setting >> PBX CN Set................ 11-10 11.2.12 Administrator Setting >> Fax Setting >> Report Settings .......... 11-11 11.2.13 Administrator Setting >> Fax Setting >> Job Settings List ........ 11-12 11.2.14 Administrator Setting >> System Connection>> Prefix / Suffix Auto Setting 11-12 11.2.15 Administrator Setting >> Fax Setting >>Multi Lines Setting ...... 11-12 11.2.16 Administrator Setting >> Security Setting >>Security Details>>Restrict Fax TX 11-13 11.3 Fax Basic Screen Default Setting ................................................ 11-14 11.4 Fax Active Screen.......................................................................... 11-16 11.5 Initial Setting .................................................................................. 11-18 11.6 Entering Power Save Mode (Fax)................................................. 11-20 11.7 Restrict Fax Broadcasting............................................................ 11-22 11.8 Header Information ....................................................................... 11-24 11.9 Header/Footer Position................................................................. 11-27 11.10 Telephone Line Settings ............................................................... 11-30 11.11 TX/RX Setting ................................................................................ 11-33 11.12 Function Setting ............................................................................ 11-36 11.12.1 Function ON/OFF Setting ........................................................... 11-36 11.12.2 Memory RX ................................................................................. 11-39 11.12.3 Closed Network RX..................................................................... 11-41 11.12.4 Forward TX Setting ..................................................................... 11-43 11.12.5 Incomplete TX Hold .................................................................... 11-46 11.12.6 PC-FaX RX Setting ..................................................................... 11-48 11.12.7 TSI User Box Setting .................................................................. 11-52 11.13 PBX (Private Branch Exchange) CN Set...................................... 11-57 11.14 Report Settings.............................................................................. 11-59 11.15 Prefix/Suffix Auto Setting (North American users only)............. 11-62 11.15.1 Prefix/Suffix Auto Setting............................................................ 11-62 11.15.2 Transmission using [Prefix/Suffix Auto Setting].......................... 11-63

11.17 Restrict Fax TX.............................................................................. 11-73 12 Explanation of Reports and Lists 12.1 Types of Reports and Lists............................................................ 12-2 12.1.1 Reports......................................................................................... 12-2 12.1.2 Lists.............................................................................................. 12-3 12.2 Activity Report ................................................................................ 12-4 12.2.1 Automatic Printout ....................................................................... 12-4 12.2.2 Manual Printout............................................................................ 12-4 12.3 TX Report ........................................................................................ 12-8 12.3.1 Manual Printout............................................................................ 12-8 12.3.2 Automatic Printout ....................................................................... 12-8 12.4 Polling TX Report.......................................................................... 12-10 12.5 Polling RX Report ......................................................................... 12-12 12.6 Broadcast Report ......................................................................... 12-14 12.7 Sequence Polling Reception Report........................................... 12-16 12.8 Reservation Communication Report .......................................... 12-18 12.9 Reservation Polling TX Report .................................................... 12-20 12.10 Broadcast Reserved Report ........................................................ 12-22 12.11 An address Polling Rx Reserved Report .................................... 12-24 12.12 Sequence Polling RX Reservation Report.................................. 12-26 12.13 Confidential RX Report ................................................................ 12-28 12.14 Bulletin TX Report......................................................................... 12-30 12.15 Relay TX Result Report................................................................ 12-32 12.16 Relay Request RX Report ............................................................ 12-34 12.17 PC-Fax TX Error Report ............................................................... 12-36 12.18 Address Book List ........................................................................ 12-37 12.19 Group Address List....................................................................... 12-40 12.20 Program List.................................................................................. 12-43 12.21 E-Mail Subject/Text List............................................................... 12-46 12.22 Fax Setting List ............................................................................. 12-49 12.22.1 Multi Line Setting ....................................................................... 12-52 12.22.2 Relay List.................................................................................... 12-53

12.22.4 Confidential/Bulletin List............................................................. 12-55 13 Web Connection 13.1 Items That Can Be Specified Using Web Connection.................. 13-2 13.1.1 Page Structure.............................................................................. 13-3 13.1.2 Web Browser Cache..................................................................... 13-5 13.2 Logging On and Logging Off .......................................................... 13-6 13.3 Address Book ................................................................................ 13-13 13.4 Group.............................................................................................. 13-17 13.5 Program Registration.................................................................... 13-19 13.6 Confidential RX User Box ............................................................. 13-26 13.7 Bulletin Board User Box................................................................ 13-30 13.8 Relay User Box .............................................................................. 13-34 13.9 Polling TX User Box....................................................................... 13-39 13.10 Memory RX User Box.................................................................... 13-41 14 Appendix 14.1 Number of Stored Pages to Memory............................................. 14-2 14.2 Entering text..................................................................................... 14-3 14.3 FAX Terms........................................................................................ 14-6 14.4 Index ............................................................................................... 14-12

This User's Guide describes operating procedures and precautions for use of the Fax functions. Please read this User's Guide before starting operation of the machine. After reading this User's Guide, it is advisable to keep it close at hand to consult it any time when necessary in order to operate the Fax functions at their optimum condition. For correct operation, also read the “User's Guide (Copy Operations)” before starting operation. ACKNOWLEDGEMENT: Océ and the Océ logo are registered trademarks or trademarks of Océ N.V. Network Management Utility is a registered trademark or trademark of Océ N.V. Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered trademarks or trademarks of Adobe Systems, Inc. Other company names and product names used in this User's Guide are the registered trademarks or trademarks of their respective companies. COPYRIGHT © 2007 by Océ N.V. All Rights Reserved. EXEMPTION - A part or this User's Guide may be used or duplicated without permis- sion. - Information written in this User's Guide is subject to change without no- tice.

1.1.1 For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. AVIS: Le present materiel est conforme aux specifications techniques applicables d'Industrie Canada. L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d'indices d'equivalence de la sonnerie de tous les dispositifs n'excede pas 5. 1.1.2 For U.S.A. FCC PART 68 REQUIREMENTS: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the tel- ephone company. This equipment uses certification jack USOC RJ11C. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also com- pliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the de-

the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX.. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label. If this equipment cm3500210 causes harm to the telephone network, the tel- ephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the tele- phone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, op- erations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment cm3500210, for repair or war- ranty information, please contact the Océ dealer location where you pur- chased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commis- sion for information. If you home has specially wired alarm equipment con- nected to the telephone line, ensure the installation of cm3500210 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX ma- chines, to send any message unless such message clearly contains in a mar- gin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

number for which charges exceed local or long-distance transmission charg- es.) In order to program this information into your FAX machine, you should com- plete the following steps: See "Header Information" on page 11-24. 1.1.3 For New Zealand 1. This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing. 2. Use of pulse dialing, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should not contact the Telecom Fault Service. 3. This equipment may not provide for the effective hand-over of a call to another device connected to the same line. 4. This equipment does not fully meet Telecom's impedance requirements. Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should diffi- culties arise in such circumstances. 5. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all re- spects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Tel- ecom's network services. 6. The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word “Warning” is intend- ed to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the Copier User's Guide. CAUTION The exclamation point within an equilateral triangle followed by the word “Caution” is intend- ed to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage. Be sure to focus your attention on the Caution headings when reading the Copier User's Guide.

phone port. The auxiliary port is not specifically designed for 3-wire con- nected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1.1.4 For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point. In the event of problems, you should contact your equipment supplier in the first instance. The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents.

Sending Perform the following basic procedure to send a FAX. 1 Press [Fax] on the control panel to start the FAX mode. 2 Set the functions as necessary. FAX screen Scan Setting screen Comm. Setting screen Application screen

of the destination. – If you make an incorrect entry, press [Del.] to clear your entry. – Press [C] (clear) to clear the whole entry. 4 Place the original on the machine. – For details, see "Placing the Origi- nal on the Machine" on page 3-5. 5 Press [Start] on the control panel.

Send a FAX at a specified time This function allows you to specify the time to start sending a fax. You can save money by specifying a transmission to start during the night or early in the morning when telephone charges are less. ! Detail For details, see "Timer Transmission" on page 3-43. Sending faxes to a foreign country You can employ a lower transmission rate if you send a FAX to the location at which the communication condition is poor. ! Detail For details, see "International Communication" on page 3-45. TX Stamp When transmitting a fax via the copier's ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to con- firm that these pages have been scanned. Stamp position Front surface of original document Original document transmitting direction

Frame erasure mode You can send a FAX by erasing dark bands sometimes created when trans- mitting a document bound in the form of book. You can also set the width of marginal erasure according to your preference. ! Detail For details, see "Frame Erase Transmission" on page 7-18. Send a FAX in original size select mode You can send a FAX by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original.

Setting and sending document pages of mixed sizes in a single opera- tion You can send pages of mixed sizes because the facsimile recognizes each size and sends pages properly when the mixed original feature is used. ! Detail For details, see "Mixed Original" on page 7-6. Send Z folded original You can send Z folded original because the ADF can determine the docu- ment size properly. Some facsimiles cannot detect the document size if it has been folded. ! Detail For details, see "Z-Folded Original" on page 7-9. Transmitted and reproduced in the same sizes as the original pages at the destination. You set document pages of mixed sizes on the ADF.

You can send originals longer than 432 mm. ! Detail For details, see "Long Original" on page 7-12. Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read ap- propriately by determining right to left or top to bottom. ! Detail For details, see "Bind Position" on page 7-15.

You can send a FAX that has been read and stored in hard disk in the fac- simile when a polling command is sent from the recipient. ! Detail For details, see "Polling Reception" on page 9-5. Sending a FAX with ECM disabled You can send a FAX with ECM disabled to shorten the transmission time. ! Detail For details, see "ECM OFF" on page 7-44. Polling specified document You can store documents that you want to poll in the bulletin board of the hard disk for polling transmission or polling reception. ! Detail For details, see "Bulletin" on page 9-7.

You can send a FAX with the super G3 mode disabled if V.34 protocol is not available because of restrictions on the Private Branch Exchange (PBX). ! Detail For details, see "V.34 OFF" on page 7-46. Relay Fax You can send a FAX to a recipient via an intermediate relay station. ! Detail For details, see "Relay Transmission Request (F-Code TX)" on page 7-41. Originating Station Terminating Station Terminating Station Intermediate relay station Toll call Local call

You can use a confidential box (similar to an inbox) to exchange confidential information with specific person. ! Detail For details, see "Confidential Communication (F-Code TX)" on page 7-38. Sending a FAX protected with a password You can send a FAX protected with a password if the closed communication is set at the recipient. ! Detail For details, see "Password Transmission" on page 7-36. To be sent with the density in the background color adjusted. Transmission can be made after the density in the background color of the original is adjusted. ! Detail For details, see "Background Adjustment" on page 7-21. Sender Receiver Classified Document Box

An original that has been read can be sent as an E-Mail from the fax screen to the computer. ! Detail For details, see "Direct Input" on page 3-24. To be saved in the box. An original that has been read can be saved in the box created in the internal hard disk. Furthermore, files saved in the box can be transmitted by FAX. ! Detail For details, see "Fax reception using the Box" on page 2-17 or "Fax Transmission from Public User Box/Personal User Box" on page 7-48. E-Mail Mail Server BOX Hard Disk

Trans missio n 3 3-31 3.10 Confirming Re served Documents Confirm ing Reserved Docu ments Transmission reservation documents stored in memory can b e confirmed on the job list screen. 1 Press [JOB LIST] on the FAX Basic s creen. Shows the view of the touch screen at the operation. This page does not exist in the document. 7 Warning WARNING % Failure to observe instructions highlighted in this manner may result in fatal or critical injuries. % Observe all warnings in order to ensure safe use of the machine. % Caution 2... Reminder Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information. ! Detail Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections. 2... Note Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully. [ ] Names highlighted as shown above indicate keys on the control panel and keys in the touch panel. Title 7WARNING Failure to observe instructions highlighted in this manner may result in fatal or critical injuries. Observe all warnings in order to ensure safe use of the machine. 7CAUTION Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. Observe all cautions in order to ensure safe use of the machine. 2... Reminder Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information. 2... Note Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully. ! Detail Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

The use of words and symbols in this manual are explained below. 1.5.1 “Width” and “Length” Whenever paper dimensions are mentioned in this manual, the first value al- ways refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”). 1.5.2 Paper Orientation Lengthwise (w) If the width (Y) of the paper is shorter than the length (X), the paper has a ver- tical or portrait orientation, indicated by w. Crosswise (v) If the width (Y) of the paper is longer than the length (X), the paper has a hor- izontal or landscape orientation, indicated by v.

User’s Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. User’s Guide [Network Scanner Operations] This manual contains details on specifying network settings for standard equipment and on operations for scanning functions. - Refer to this User’s Guide for details on operating procedures for network functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB. User’s Guide [Box Operations] This manual contains details on operating procedures for using the boxes. - Refer to this User’s Guide for details on operating procedures for using the boxes on the hard disk. User’s Guide [Enlarge Display Operations] This manual contains details on operating procedures for using copy, network scanner and fax functions in Enlarge Display mode. - Refer to this User’s Guide for details on operating procedures in Enlarge Display mode. User’s Guide [cm3500210 Facsimile Operations] This manual contains details on operating procedures for faxing. - Refer to this User’s Guide for details on operating procedures for fax functions when the fax kit is installed. User’s Guide [Network Fax Operations] This manual contains details on operating procedures for network faxing. - Refer to this User’s Guide for details on operating procedures for network fax functions (Internet Fax/IP Address Fax).

This manual contains details on operating procedures using the optional Image Controller. - Refer to the User’s Guide (PDF data) provided in the User Software CD- ROM or Quick Guide (printed matter) attached to for the procedures to use the printer functions.

- Local phone lines (including facsimile communication networks) - PBX (Private branch exchange Two wire system) With respect to the telephone line to be used, be sure to check the following. - A business phone cannot be connected as an outside line. - When the digital private line is multiplexed in the corporate network that is used by the customer, the facsimile communication may be subject to the following constraints. – The transmission speed is restricted. – Communication by the Super G3 is not available. There may occur once in a while communication errors in the setting made when the product was shipped from the factory. These constraints are due to the multiplexed device that restricts the band available for the line to the utmost limit on the assumption that voice is used. However, these constraints vary depending on a device that makes up the network. For more information, refer to the administrator of the network that you use. 2 Reminder Turning the power OFF/ON repeatedly may cause an fault. After turning OFF the equipment, wait for more than 5 seconds before turning it ON again.

17 16 19 18 20 21 22 23 12 No. Name Description 1 [Power Save] key Press to enter Low Power mode. While the machine is in Low Power mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Low Power mode, press the [Power Save] key again. 2 Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel. 3 [Access] key If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the ac- count name and password (for account track) in order to use this machine. 4 [Box] key Press to enter Box mode. While the machine is in Box mode, the indicator on the [Box] key lights up in green. For details, refer to the Us- er's Guide (Box Operations). 5 [Fax] key Press to enter Fax mode. While the machine is in Fax mode, the indicator on the [Fax] key lights up in green. 6 [Scan] key Press to enter Scan mode. While the machine is in Scan mode, the indicator on the [Scan] key lights up in green. For details, refer to the User's Guide (Network Scanner Operations). 7 [Copy] key Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User's Guide (Copy Operations).

tings) entered in the control panel and touch panel. 9 [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode." appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again. 10 [Stop] key Stops reading the original. 11 [Start] key Press to start the operation that is selected Box mode, Fax mode, Scan mode or Copy mode. While in Fax mode, fax transmission is started. When this machine is ready to begin operation, the in- dicator on the [Start] key lights up in green. If the indi- cator on the [Start] key lights up in orange, operation cannot begin. 12 Main Power indicator Lights up in green when the machine is turned on with the main power switch. 13 Data indicator Lights up at the time of transmission or reception of FAX and when any document is saved in the Bulletin Board User Box, Polling TX User Box, Memory RX User Box or Fax Retransmit User Box. 14 [Proof Copy] key Not used for Fax mode. 15 Keypad Use to type in the number. Use to type in the telephone numbers and various set values. 16 [C] (clear) key Press to erase a value entered using the keypad. 17 [Mode Check] key Press to display screens showing the specified set- tings. 18 [Utility/Counter] key Press to display the Meter Count screen and the Utility screen. 19 [Mode Memory] key Not used for Fax mode. 20 Contrast dial Use to adjust the contrast of the touch panel. 21 [Enlarge Display] key Press to enter Enlarge Display mode. 22 [Accessibility] key Press to display the screen for specifying user acces- sibility functions. 23 [Help] key Press to display the Help Main Menu screen, where descriptions of the various functions and details of op- erations can be displayed. For details, refer to User’s Guide (Copy Operations). No. Name Description

scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructing you to call your service representative appears and copying is no longer possible, a malfunction may have occurred. Note the malfunction code, immediately unplug the machine, and then contact the service representative to inform them of the malfunction code.

functions. You will not be able to execute the FAX communication if these items are not set properly. - Header Information – Registers the FAX number and name of this facsimile. - Telephone Line settings – Sets the telephone line and the receiving method. Header Information Set the following items. ! Detail For details, see "Header Information" on page 11-24. Telephone Line Settings Set the following items. ! Detail For details, see "Telephone Line Settings" on page 11-30. Sender Name Set the name of this machine. The name is a string of up to 30 characters. The name can contain with any alphanumeric charac- ter and symbols. Sender Fax No. Set the FAX number of this machine. The FAX ID is a number of up to 20 digits. The ID can contain any number between 0 and 9, the + symbol, spaces, * symbol, and # symbol. Dialing Method Select between tone dialing line and pulse dial line (PB, Pulse). Receive Mode Select between automatic reception and manual reception. Se- lect “Auto RX” for automatic reception. Select “Manual RX” if you often receive calls to an external hand- set connected to this machine.

[Program] or [Address Book], the information of registration can be called. 2.4.1 Address Book Registering into the [Address Book] the destination to which a message is frequently sent, you can call the information of registration only by pressing the [Address Book] key. ! Detail [Address Book], [Group] and [Program] can be also registered using the Web Connection. Using the Web Connection, setting can be changed or addresses can be registered from a computer connected to the network. Refer to the "Web Connection" on page 13-2 or User’s Guide (Network Scanner) for the method to use the Web Connection. If the Name and Search Character are registered when registering the Address Book for the Address Book, an address can be specified using a reference character. Address Book This section describes the procedures for setting the FAX number, destination name, and retrieval character of an Abbreviated Destination. 1 Press [Utility/Counter] on the control panel to open the Utility Mode screen if it is not already open. – When the optional hard disk has been installed, up to 2000 addresses (0001 to 2000) in total can be registered for the [Address Book] including the [Address Book] set up with the scanner function, etc. can be registered. (If no hard disk has been installed, up to 1000 addresses can be registered.) – You can confirm the registered information in the Abbreviation List. 2 Press [One-Touch Registration]. – For Utility Mode, the number displayed in the key can also be selected by entering it through the numeric keypad. In the case of [One-Touch Registration], enter 1 through the keypad.

5 Press the destination to register. – The item which can be registered for the Address Book is the following three items. – Abbr. Dial: Registering the FAX number. – E-Mail: Registering the E-Mail address. This machine can specify an E-Mail address as a fax destination. – If it has been registered. This feature is convenient when transmitting a picture to an E-Mail address simultaneously with fax transmission. – User Box: Registering the Box Name. This machine can specify a box in an internal hard disk as a fax destination. – If it has been registered. This feature is convenient when storing a picture to a Box simultaneously with fax transmission. – If Abbreviated Destination are already registered, you can press [Edit] in that screen to edit the contents of the list. For details, see "Registering the E-Mail for the Address Book" on page 10-7. 6 Press [New].

[OK]. – For the operation of the entering character, see page 14-3. – The name can be a string of up to 24 characters. 8 Enter the destination. – When [Abbr. Dial] is selected in the Step 5. Enter the FAX number to the destination by the keypad. – When [E-Mail] is selected in the Step 5. Press [E-Mail Address] and then enter the E-Mail address. – When [User Box] is selected in the Step 5. Press [User Box Name] and then select the Box. – Numbers containing up to 38 digits can be entered. – Unregistered No. is displayed in the [Stored No.] field. – To correct a wrong entry, use [Delete] or [C] (clear). – In order to select the box, it is necessary to register the box in advance. – For the registration method of the Boxes, see “User’s Guide (Box Operations).” 9 Press [Index] to entry the characters for search and then press [OK]. – Press the Search key of the Search Character you want to register from among [Main] - [etc]. 10 Press [Line Setting] if necessary to select [Overseas TX], [ECM OFF], [V.34 OFF], [Check Destination] or [Line Selection] (When using 2 lines only) and then press [OK]. – When [E-Mail] or [User Box] is selected in the Step 5. There is no [Line Setting]. 11 Press [OK]. Registration is performed and the registered destination is displayed on a list.

6. 12 Press [Exit].

you can call the information of registration only by pressing the [Program] key. ! Detail [Address Book], [Group] and [Program] can be also registered using the Web Connection. Using the Web Connection, setting can be changed or addresses can be registered from a computer connected to the network. Refer to the "Web Connection" on page 13-2 or User’s Guide (Network Scanner) for the method to use the Web Connection. You can register the Scan Setting and Comm. Setting functions. For details, see "Registering the Program" on page 10-22. Program This section describes procedures for registering into the [Program] the registration name and destination. 1 Press [Utility/Counter] on the control panel to open the Utility Mode screen if it is not already displayed. – When the optional hard disk has been installed, up to 400 addresses (001 - 400) can be registered for the [Program]. (If no hard disk has been installed, up to 200 addresses can be registered.) 2 Press [One-Touch Registration]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [One- Touch Registration], enter the "1" on the keypad. 3 Press [Fax].

6 Press [Name], enter the name of the Program and press [OK]. – The name can be a string of up to 24 characters. – For the operation of the entering character, see page 14-3. 7 Press [Destination] to select the destination. – When registering a destination that has been already registered, select [Select From Address Book] to enter it through either [Abbr. Dial], [User Box], [Group] or [E-Mail], and then press [OK]. – When entering a fax number, press [Direct Input], enter a destination by selecting [Abbr. Dial], [User Box] or [E-Mail] address, and then press [OK]. – To correct a wrong entry, use [Delete] or [C] (clear). – In order to select a box, it is necessary to register a box in advance.

Operations)." 8 Press [Close] and then press [OK]. – To stop registering the Program, press [Cancel]. The list of Program is displayed. When proceeding with the registration of the Program, go to Step 5. 9 Press [Exit].

panel. The FAX screen contains [Program], [Group], [Address Book] or [Direct Input]. No. Name Description 1 Job List The list of the jobs in the queue for execution, the job history, and the error jobs is displayed. 2 Program Displays Program select screen. 3 Group Displays Group select screen. 4 Address Book Displays Address Book select screen. 5 Direct Input A screen is displayed in which dialing is made by using a special symbol such as a tone and a pause. Pressing [Scan to E-Mail] allows you to display the keyboard screen in which the E-Mail address is entered. 6 No. of Dest. The number of destinations to which transmission has been set is displayed. 7 Memory The remaining amount of memory to be used while in operation is displayed. 8 Off-Hook Press when you want to TX/RX a fax manually. When you press this key, a signal noise sounds. 9 Name Dest. The display can be switched between the Name and the telephone number of the destination that is being displayed. 10 Page Indicator The page of the list of Program Destination is dis- played. 11 Page List The page of the list of Program Destination can be specified. 12 Scan Setting The menu is displayed in which a method to read an original, such as Original Image Type, Resolution or Application, is set. 13 Comm. Setting The menu is displayed in which a method for commu- nication such as Timer TX or Polling RX is set. 1 3 5 2 4 7 14 6 8 9 10 11 12 13 15

15 Sub Area The description according to the operations being set on the right side is displayed. For the operation of the fax, the explanation of each function and the Broad- cast Destinations are displayed. No. Name Description

When using this machine, the machine may be set so that the User name, the Department name and the Password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. For particulars of the department name and the user name, contact your administrator. 2.6.1 When the User Authentication has been set ! Detail For details of the User Authentication and the Account Track, see “User's Guide” (Copy Operations). 2.6.2 When the Account Track has been set

Using the PC-FAX RX feature and the Memory RX functions of this machine allows you to save the documents received in the box in the hard disk without printing them immediately. And when a confidential document is received, it is saved automatically in the Confidential User Box in the hard disk. Documents saved in the box can be printed with this machine or imported into the computer on the network. In this section, a general description is given of the fax reception by means of the box. - For the creation of a box and the download of documents received in the box through the PC-FAX RX feature, see “User's Guide (Box Operations). - When the box of this machine is specified as a Destination while in the fax sending, documents that have been read can be saved in the box. Hard Disk Sender Original Hard Disk 1000 2000

When the optional hard disk has been installed, both the Public User Box/Personal User Box and System Box can be used. - For the Public/Personal User Box, there is a Specified Box (No. 1 to 999999999) provided. - For the System User Box, there are 6 types of boxes available, such as Bulletin Board User Box / Polling TX User Box / Memory RX User Box / Secure Print User Box/Annotation User Box / Fax Retransmit User Box. For this machine, using these boxes allows the functions listed in the table below to be used. Box Name Function Public User Box/Personal User Box Specified Box (Box No. 1 - 999999999) The Public/Personal User Box is usually made up of the Public/Personal User Box and the Confidential User Box, and a communication password can be set for the Confidential User Box. Up to 20 Confi- dential User Boxes can be set. When the specified box is specified as a place into which documents received are stored in the PC- FAX RX feature, and when the TSI User Box Setting is specified, the documents received are saved in the box with a relevant number. In the case of the PC-FAX RX feature: Saved in the box with a number specified in the sub- address by the sender. In the case of the TSI RX: Saved in the box a number corresponding to the TSI User Box Setting. The distribution of faxes received to the Confidential User Box is not available. ! Detail For details, see "Operations of the PC- FAX RX feature" (p. 2-23). System User Box Bulletin Board User Box This is a box into which documents for perusal are registered. Documents registered in the bulletin board user box can be polling transmitted accord- ing to the polling instruction from the other party. ! Detail For details, see "Bulletin" (p. 9-7). Polling TX User Box Originals read for the polling transmission are saved in this box. ! Detail For details, see "Polled Transmission" (p. 9-2).

(Box: No.0) When the Memory RX is set to ON, documents re- ceived are not printed but saved in this box. ! Detail For details, see "Memory Reception" (p. 8-5). When the Memory RX User Box is specified as a place into which documents received are stored in the PC-FAX RX feature, the documents received are saved in this box. ! Detail For details, see "Operations of the PC- FAX RX feature" (p. 2-23). Secure Print User Box Secure Print Document is saved in this box. ! Detail For details of the Secure Print User Box, see "User's Guide (Printer Operations)". Annotation User Box Used when transmitting document data which was saved in the scan mode, with the attached [Date/Time] or [Page Number] through the network. Type of characters to be attached can be set up at the time of transmission. ! Detail For details of the Annotation User Box, see "User's Guide (Network Scanner)". Fax Retransmit User Box A document which could not be transmitted by re- dialing because the remote station was busy or for some other reason is saved in this box for a certain time. The document saved can be transmitted again either to the same address or after changing to a dif- ferent address. ! Detail For details of the Fax Retransmit User Box, see "Fax Retransmit User Box" on page 3-32. Box Name Function

This is a box provided with a communication pass- word by which documents are stored for relay and delivery. Registrations can be made at the Interme- diate Relay Station. Up to 5 registrations are availa- ble. ! Detail For details of the Relay User Box, see page 10-53. Box Name Function

When no hard disk has been installed, following boxes can be used. Box Name Function System User Box Bulletin Board User Box This is a box into which documents for perusal are registered. Documents registered in the bulletin board user box can be polling transmitted accord- ing to the polling instruction from the other party. ! Detail For details, see "Bulletin" (p. 9-7). Polling TX User Box Originals read for the polling transmission are saved in this box. ! Detail For details, see "Polled Transmission" (p. 9-2). Memory RX User Box When the Memory RX is set to ON, documents re- ceived are not printed but saved in this box. ! Detail For details, see "Memory Reception" (p. 8-5). Confidential User Box Confidential document is saved in this box without being printed. ! Detail For details, see "Utilize a document re- ceived as Confidential Reception" (p. 8- 2). Fax Retransmit User Box A document which could not be transmitted by re- dialing because the remote station was busy or for some other reason is saved in this box for a certain time. The document saved can be transmitted again either to the same address or after changing to a dif- ferent address. ! Detail For details of the Fax Retransmit User Box, see "Fax Retransmit User Box" on page 3-32.

This is a box provided with a communication pass- word by which documents are stored for relay and delivery. Registrations can be made at the Interme- diate Relay Station. Up to 5 registrations are availa- ble. ! Detail For details of the Relay User Box, see page 10-53. Box Name Function

! Detail For details, see "PC-FaX RX Setting" (p. 11-48). When setting the PC-FAX RX feature or TSI User Box Setting, documents received are saved in the Memory RX User Box (Box No.0) or Public/Personal User Box (Box No.1 to 999999999) in the hard disk. The box into which documents received are saved is set in [PC-Fax RX Setting] of the Utility Mode. For the relationship between [PC-Fax RX Setting] and the reception method, see the table below. [PC-Fax RX Setting] of the Utility Mode Reception method PC-Fax RX Setting: OFF Documents received are not saved in the box, but printed imme- diately. In the following cases, however, documents received are saved in the box. 1. In the case of the Confidential RX or Relay Request RX (When the sub-address in the F-code is representing a number for the Confidential User Box or Relay User Box): The reception documents are saved in the Confidential User Box or Relay User Box regardless of the setting of the PC-FAX RX fea- ture. When the sub address is different from a number for each box, or the password of the F code is different from a communication password for each box, a communication error results. 2. When TSI User Box Setting is set to ON: Documents received are stored in the box set by TSI User Box Setting. 3. When the Memory RX is set to ON: When not corresponding to 1. or 2. above, documents received are saved in the Memory RX User Box. PC-Fax RX Setting: ON RX Output: Memory RX User Box Documents received are saved in the Memory RX User Box. In the following cases, however, documents received are saved in a different box. 1. In the case of the Confidential RX or Relay Request RX (When the sub-address in the F-code is representing a number for the Confidential User Box or Relay User Box): Documents received are saved in the Confidential User Box re- gardless of the setting of the PC-FAX RX feature. When the sub address is different from a number for each box, or the password of the F code is different from a communication password for each box, a communication error results.

RX Output: Specified Box Documents received are saved in the Specified Box (1 to 999999999) with a number specified by the sub-address. In the following cases, however, documents received are saved in a different box. 1. When the sub-address is not specified: Documents received are saved in the Memory RX User Box. 2. When there is no appropriate Specified Box: Follow the setting in [Incorrect User Box No. Entry] of Utility Mode. 3. In the case of the Confidential RX or Relay Request RX (When the sub-address of the F-code is representing a number for the Confidential User Box or Relay User Box): Documents received are saved in the Confidential User Box or Relay User Box regardless of the setting of the PC-FAX RX fea- ture. When the password of the F code is different from a com- munication password for each box, a communication error results. [PC-Fax RX Setting] of the Utility Mode Reception method

receiving If a line is added, you can send or receive documents to or from various locations at the same time with two lines. - No external telephone cannot be connected to the Line 2 (expansion line). - Off-hook can be used only with the Line 1 (standard line). - The Line 2 (expansion line) allows only automatic reception. 2.8.1 Using a line for both sending and receiving You can speed up your faxing with Fax Multi Line. You can use the Fax Multi Line to send a document to various locations at the same time with two lines, to assign different telephone companies to each line, or to send or receive a fax while you are sending or receiving a fax. Refer to page 11-64 for more information. Send/Receive Send/Receive Line 1 (standard line) Line 2 (additional line) A Telephone Company B Telephone Company

For example, if one telephone company provides better rates for long dis- tance and another provides better rates for local calls, each line may be assigned a different company with the Fax Multi Line.

You can set Line 2 (additional line) only to receive. If such is the case, Line 1 is only used to send. This is useful if you want to specify one line only for sending and the other only for receiving. ! Detail Line 1 is always used for both sending and receiving. You cannot set the line only for receiving. Refer to page 11-64 for more information. Only for receiving For both sending and receiving Line 2 (additional line) Line 1 (standard line)

You can set the Line 2 (additional line) only for sending. As a result, only the Line 1 is used for receiving. This is useful for sending or receiving separately. ! Detail Refer to page 11-64 for more information. Only for sending Line 2 (additional line) Line 1 (standard line) For both sending and receiving

The volume of the buzzer that sounds at the end of the fax communication can be adjusted. Available value : 0 to 16 (Default value : 8) 1 Press [Accessibility] on the control panel to open the Accessibility Setting screen. 2 Press [Sound Setting]. 3 Press [Fax Completion Tone Volume Setting]. 4 Press the [Lower] or [Higher] to adjust the sound volume, and then press [OK].

Simple FAX Transmission The following is an explanation of procedures for simple FAX transmission. Although the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient. Refer "Transmission Applications" on page 7-2 to for further details. 1 Press [Fax] on the control panel to open the FAX screen. 2 Press [Scan Setting] to set the function and then press [OK]. – The Scan Setting in the FAX screen is set as follows at the time of purchase. – Original Image Type Text – Density Standard – Simplex/Duplex Single sided – Resolution Fine – For details, see "Setting Transmission Conditions" on page 3-10.

Setting screen" on page 7-2. 3 Press [Comm. Setting] to set the function and then press [OK]. – See "Transmission Applications" on page 7-2 for detail. 4 Select the destination. – Setting the destination is as follows. – Keypad – Program – Group – Address Book – Direct Input – Registering the Fax number of the destination in advance withAbbreviated Destination or Program makes it simple to select the destination. – When canceling a destination that has been selected, select a destination you want to cancel once again. – Press [RESET] to clear the whole entry. – For details, see "Registering the Address Book" on page 10-3 and "Registering the Program" on page 10-22. – When [Manual Destination Input] in [Security Setting] of the Utility Mode is set to [Restrict], [Direct Input] is not displayed. For the setting of [Manual Destination Input], contact your Administrator. The fax number entered is displayed in the Broadcast Destinations.

– For details, see "Placing the Original on the Machine" on page 3-5. 6 Press [Start]. – When the Destination Check Display function is set to ON, the Check Destination screen appears. Then, check the destination to see if it is correct and press [TX]. Refer to page 7-53 for details. – The machine begins to scan the original and transmission starts. – The following screen will appear if the TX Result Report Check screen is programmed to appear. If you want to print the TX Report, press [Yes]. – To interrupt transmission, press [STOP]. – When it can not transmit, see page 5-2. – If the transmission fails, TX Report is automatically output (if the TX Report is programmed to print). For details of Report Settings, see "Report Settings" on page 11-59. – For more information about the TX Report, see "TX Report" on page 12-8.

The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. 3.2.1 Using the ADF When using the ADF, multiple originals can be scanned automatically. In addition, two-sided originals can be sent. Using the ADF 1 Close the ADF. 2 Align the originals starting with the first page. 3 Place the originals in the ADF with the side to be scanned facing up. – To make a proper print of the Header Information (Sender Name/Sender Fax No.), insert the front edge of the original into the ADF. 4 Adjust paper guides. – In Mixed Original mode, extend the paper guides to fit the largest paper size, and place the remaining originals aligned in the top left corner.

Use the platen glass for originals that cannot be placed in the ADF (such as a book or thick/thin originals). Placing Originals on the Platen Glass 1 Open the ADF. 2 Place the original FACE DOWN in the left rear corner, aligning the edge with the left measuring guide. 3 Gently close the ADF. 3.2.3 Sending Multiple Originals from the Platen Glass Originals that cannot be sent with the ADF can be sent by using the platen glass. Sending Multiple Originals from the Platen Glass 1 If the FAX screen is not displayed, press [Fax] on the control panel to open the FAX screen. 2 Select a destination. 3 Set the desired functions as necessary.

Press [Scan Setting] - [Separate Scan] - [OK] and then press [Start]. 5 Place the next original on the platen glass and press [Start]. – Repeat this procedure until all originals to be sent have been scanned. – Pressing [Change Setting] allows you to change the setting ([Simplex/Duplex], [Frame Erase], [Density], [Original Type]) while the original is being read. The scanned originals are stored in memory. 6 Press [Finish]. The Document reading mode is canceled. 7 Press [Start]. Transmission begins.

en Glass You can scan originals by using both the ADF and the platen glass and you can also scan the large amounts of originals by placing them on the ADF in several times. Transmitting Originals by Using both the ADF and the Platen Glass 1 If the FAX screen is not displayed, press [Fax] on the control panel to open the FAX screen. 2 Select a destination. 3 Set the desired functions as necessary. 4 Place the original on the platen glass. Press [Scan Setting] - [Separate Scan] - [OK] and then press [Start]. – Document placed on the ADF will take precedence over those on the platen glass. – For details, see "Placing the Original on the Machine" on page 3-5. 5 Place the next original on the ADF or the platen glass and press [Start]. – Repeat this procedure until all originals to be sent have been scanned. – Pressing [Change Setting] allows you to change the setting ([Simplex/Duplex], [Frame Erase], [Density], [Original Type]) while the original is being read. The scanned originals are stored in memory.

7 Press [Start]. Transmission begins.

Original Image Type, Density, Simplex/Duplex and Resolution are displayed when [Scan Setting] is pressed on the FAX screen. These can be used to set transmission conditions according to the type of original to be sent. Setting Transmission Conditions 1 Press [Scan Setting] on the FAX screen. 2 Press the key desired to be set. – Display on the screen varies depending on the country.

Set Quality according to the contents of the original. There are 4 types of Quality settings. Text is default at the time of purchase. Text Press this when scanning originals containing text only. If this mode is selected and an original of pictures is scanned, neutral tints of the pictures turn black without being reproduced. Text/Photo Press this when scanning originals containing both text and pho- tographs (half-tone). Select this mode in either case when both characters and pic- tures are contained in one page, and when both pages of charac- ters and those of pictures are contained in one document. Photo Press this when scanning originals containing photographs (Half- tone) only. Dot Matrix Press this when scanning originals containing text which are thin- ly written in pencil as a whole.

can be set in 9 steps. [Std.(Auto)] is set at the time of purchase. 3.3.3 Simplex/Duplex This is used to set the manner in which originals are scanned according to the type of original. There are 3 types. Single sided is set at the time of purchase. Light Press to scan originals so that they are lighter than the density de- tected with Standard. Std.(Auto) Press to scan originals at a density that is between Darker and Lighter. Used when returning to the default setting. Dark Press to scan originals so that they are darker than the density detected with Standard. Single sided Press this when scanning one-sided originals. Double sided Press this when scanning two-sided originals. Cover + 2-Sided Press this button when scanning cover and two-sided originals.

following 4 settings are available for Resolution. Fine is set at the time of purchase. ! Detail As originals are scanned with increasing fineness, the amount of data that is sent also increases, and more time is required for transmission. When Ultra Fine or Super Fine has been selected and the receiving machine is not equipped with the resolution, originals are sent at a resolution corresponding to the reception capability of the receiving machine. Std. Press this when the sending time is cut short. Fine Press this when scanning normal originals. Super Fine Press this when scanning originals containing small graphics or text. Ultra Fine Press this when scanning originals containing especially fine graphics or text.

The settings and communication results of the FAX screen and FAX Application screen can be confirmed by using [Mode Check] on the control panel. Confirming Settings and Communication Results 1 Press [Fax] on the control panel. 2 Press [Mode Check] on the control panel. 3 Press a key of setting you want to confirm. 4 Confirm the settings. – The four kinds of the setting as follows can be confirmed. – Destination Confirming the destination. – Pressing [Dest.] in the screen shown by pressing [Details] allows you to change the destination.

and the Scan Setting screen corresponding to each appears, and the setting can be change. – For details of the Scan Setting screen, see "Opening the Scan Setting Screen and Comm. Setting screen" on page 7-2. – Pressing [Fwd. ] to display the next screen, pressing [ Back] to display the previous screen. – Communication Setting Confirming the Communication Setting. Press each setting key in the screen, and The Communication Setting or Line Setting screen corresponding to each appears., and the setting can be change. – For details of the Communication Setting screen, see "Opening the Scan Setting Screen and Comm. Setting screen" on page 7-2. – Pressing [Fwd. ] to display the next screen, pressing [ Back] to display the previous screen.

Name, Subject, From (the Sender's E-Mail address), and Text. – When no setting is made in [From], an E-Mail address that has been set in [Administrator Registration] in the Utility Mode is put in it. – For details of [Administrator Registration], see "User’s Guide (Copy Operations)." – For details of the Default of the Subject and Text, see page 10-34, page 10-42. 5 Press [Close] twice after completion of confirmation. The FAX screen will be restored. ! Detail When the Scan Setting or Communication Setting is changed, It moves to the Scan Setting screen or Communication Setting screen. It does not return to the Mode Check screen.

screen A destination that is shown on the Mode Check screen can be registered in [Address Book]. Registering from the Mode Check screen 1 Press [Fax] on the control panel. 2 Press [Mode Check] on the control panel. 3 Press [Destination]. 4 Select destination that you want to register in [Address Book], and then press [Details]. 5 Press [Save in Address Book]. – When the destination has been already registered, [Save in Address Book] is not displayed. – When the box is specified as the destination, [Set. Dest.] is displayed. With an E-Mail address entered in [Set. Dest.], it is possible to send an E-Mail indicating the end of a job after completion of the job.

[OK]. 7 Press [Name] to enter the registration name, and then press [OK]. 8 When there is no trouble found with the entries, press [Yes]. – When canceling the registration, press [No]. 9 Press [Close] three times to return to the FAX screen. A selected destination is registered in [Address Book].

3.4.1 Selecting One Destination The following methods can be used when selecting 1 destination. - Keypad - Program - Address Book - Direct Input Keypad 1 Enter the FAX number of the destination where the FAX is to be sent. – Numbers containing up to 38 digits can be entered. – Press [Del.] on the FAX screen, if a mistake has been made in entering a single number. – Press [C] (clear) to clear the whole entry. The fax number that has been entered is displayed in the Broadcast Destinations. 2 Press [Start]. Transmission begins.

pressing Program. 1 Press [Program] in the FAX screen. 2 Select the programmed destination you want to use. – The setting for the registered function is activated. – Press or when desiring to display the next or previous screen. The destination that has been specified is displayed in the Broadcast Destinations. 3 Press [Start]. Transmission begins. 2 Note When the Comm. Setting function is set in the Program, the function is automatically set. Two or more Programs cannot be specified. When the destination is an E-Mail address, the Subject, the Text, the File Name, and the From of the sender can be set manually. For details, see "Confirming Settings and Communication Results" (p. 3-14).

list registered for Address Book. When the Box, E-Mail, has been registered to the Address Book, the box, E- Mail, can be used as an address. Jobs saved in the box can be transmitted later or can be used with the Route function (Network distribution function). 0 Refer to p. 7-48 for the transmission of jobs saved in the box and refer to the User’s Guide [Box Operations] for the Route function (Network distribution function). 1 Press [Address Book] on the FAX screen. 2 Press the search character to search. – Each time the [Name Dest.] is pressed, the display switches between the fax number and the registration name. – Tow or more Destination can be specified. – A search is made when the characters at the beginning coincide each other. – Searching in [Detail Search] – Press [Detail Search]. – Press [Name], [FAX Number] or [E-Mail] and enter an item you want to make a search for.

– Searching in [LDAP Search]: – Press [LDAP Search]. – Authenticate it when the LDAP authentication is required. – Press either [Basic Search] or [Advanced Search] and then enter a search condition.Press [OK]. – The result of the search will be displayed. – For more information of the LDAP search, see User's Guide (Network Scanner Operations).

FAX. – An alphabet shown before the key represents the following description. A Dial B Box E E-Mail The destination that has been specified is displayed in the Broadcast Destinations. 4 Press [Start]. Transmission begins.

Scan to E-Mail or Save in User Box can be made. Saving in the box requires the optional hard disk. Contact the service repre- sentative for the optional hard disk. When [Save in User Box] is to be conducted, the box is necessary to be registered in advance. For more information of the registration of the box, See “User's Guide (Box Operations)”. 0 When [Manual Destination Input] in [Security Setting] of the Utility Mode is set to [Restrict], [Direct Input] is not displayed. For the setting of [Manual Destination Input], contact your Administrator. 1 Press [Direct Input] in the FAX screen. 2 Enter a dialing symbol such as Tone, Pause or “-” as required, and then enter the fax number of the destination through the keypad. – Tone When using a rotary dialing (pulse) telephone line, press Tone to select push-button tone mode. This is used when using a FAX information service and so forth when Tone is selected. A “T” is displayed on the screen.

tone using the asterisk key. – Pause Press [Pause] to insert a space in a dialed number. Pressing [Pause] once creates an interval of one second between numbers. Multiple spaces can also be entered. A “P” is displayed on the screen. – When the PBX connection is [ON] and a call is made from the internal line to the outside line, press [Pause] after the outside line number such as “0” so that dialing is made more surely. “P” is displayed on the screen. – - This is entered as a separation symbol when dialing. It has no effect on dialing. A “-” is displayed on the screen. – Abbr. Dial Enter the Abbreviated dialing number (up to 2,000 from 0001 to 2000) through the keypad and specify the destination registered in the Address Book. On the screen, A abbr. number: Destination name is displayed as seen in the example “A0001: FAX1”. – Scan to E-Mail An E-Mail attached with an image is sent. – When the destination is an E-Mail address, the Subject of the E- Mail, the Text, the File Name of image, and the From of the sender can be set manually. For details, see "Setting Transmission Conditions" on page 3-10. – No sending or reception of a fax in color is available. If you want to send an image in color, use the Scan function. For more information of the Scan function, see “User's Guide (Network Scanner Operations).” – Recently Dialed # A fax transmission is made to the destination to which transmission was made previously. – For details of Recently Dial #, see "Recently Dialed" on page 3-28 – Save in User Box An image is saved in the internal hard disk. 3 Press [Start]. Transmission begins.

Faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission or multiple station transmission. The following methods can be used to select multiple destinations. - Keypad - Group - Address Book - Direct Input They can also be used in combination. ! Detail Up to 605 addresses (500 by abbreviation, 100 by keypad and 5 E-Mail destinations by Direct Input) can be specified as destinations. Selecting Multiple Destination 1 Specify as many destinations as necessary to which you want to send a message. (See "Selecting One Destination" on page 3-19.) – In case of keypad or Direct Input – When entering through the keypad or Direct Input, the next destination can be specified by pressing [Next Dest.] that is displayed when a destination is specified. – In case of Group – Press [Group] in the FAX screen. – Press the group number key. – Press the key for the destination in the group. To select all numbers within the Group, press the [Select All]. 2 Press [Start]. ! Detail Specification can also be made by pressing the Group in the Direct Input to enter the group No. (01 to 99, 00). When specification is made by using the method above, transmission is made to all destinations registered in the group.

To Confirm/Delete a Destination You can confirm or delete selected destinations. 1 Press [Fax] on the control panel and press [Mode Check]. 2 Press [Destination]. 3 Confirm destinations. 4 To delete a destination, select the destinations to be deleted in the list and then press [Del.]. – Pressing [Details] displays the detail information screen. – Pressing or displays the previous or next screen. The message screen appears. 5 Press [Yes]. 6 Press [Close] twice. The FAX screen will be restored.

transmitted. 1 Press [Direct Input], and then press [Recently Dialed #]. – Up to the five newest facsimile numbers which were dialed are displayed. 2 Select the destination you want to redial from the displayed destinations.

When Original Size Cannot be Detected If the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. 1 Press the original size key. 2 Press [OK]. 3.5.2 When Memory Capacity is Exceeded If a large number of pages are sent of if the images on the originals are especially detailed. ! Detail For details, see "Error Message Displayed" on page 5-5. 3.5.3 Automatic rotation of original document Original document of A4(v) or 8 1/2 x 11(v) is automatically rotated at the time of transmission and sent as A4(w) or 8 1/2 x 11(w). ! Detail If this automatic rotation is not desired, contact your service representative.

If transmission cannot be done due to the receiver being busy or for some other reason, the redial function can be used for the transmission. The redial function of this machine includes the auto redial function, manual redial function and Fax Retransmit function. ! Detail Address cannot be changed by the auto redial function nor the manual redial function. Refer to p. 5-2 if transmission cannot be still effected by redialing due to a line trouble or for any other reason. Redialing Redialing refers to dialing the number of the same destination again. If a facsimile cannot be sent due to a busy signal from the receiving machine or for some other reason, the machine redials the number after a predetermined amount of time has elapsed. During that interval before the number is redialed, the transmission document is treated as a reserved document waiting to be sent. Auto Redial function If the transmission is not effected due to the receiver being busy, etc., the address is automatically redialed according to the [Number of Redials] which has been set to the Telephone Line Settings. ! Detail The redialing function is set at factory to redial one time after a three- minute interval. The number of redials and the redialing interval can be changed in the Utility Mode. For details, see "Telephone Line Settings" on page 11-30.

When you are unable to send a FAX due to a line trouble or the like, a screen to check the redial is displayed. 1 Press [OK]. – Redialing starts after the set time has elapsed. – In case that no transmission can still be made even when redialed, a screen is displayed in which you can check that the job was not successfully completed. 2 Press [OK]. To delete a job of failed transmission, press the [Job List] and delete that job. Manual Redial function Redial a document waiting for redialing manually. 1 Press [Job List]. 2 Press [Fax TX]. 3 Select a document in the status of Redial Waiting and press [Redial]. 4 Redial screen appears. Press [OK] and transmit the selected document in the Redial mode.

If the transmission is not yet effected even after the redialing frequency set as the [Number of Redials] in the Telephone Line Settings is finished, the job is saved in the Fax Retransmit User Box. Jobs in the Fax Retransmit User Box can be redialed manually. 0 To use the Fax Retransmit function, [Incomplete TX Hold] should have been set to ON in the Function Setting in the Utility Mode. Refer to p. 11-46 for the Incomplete TX Hold. 1 Press [Box] on the control panel. 2 Press [System User Box] tab. 3 Press [Fax Retransmit User Box]. 4 Select a job to be retransmitted and press [Fax TX]. 5 Check the address and then press [Start]. – Address can be changed. The job is retransmitted.

is not displayed even if the Destination Check Display Function is kept ON. After the retransmission, the job is automatically deleted from the Fax Retransmit User Box.

This function is referred to as transmission reservation. 0 [Off-Hook] cannot be used for transmission reservation. 0 When [Transmission Display] is set to OFF, [Next Job Reservation] is not displayed. 0 For more information of [Transmission Display], See page 11-16. 1 Press [Fax] on the control panel to display the FAX screen. 2 Press [Next Job Reservation]. 3 Place the original. – For details, see "Placing Originals on the Platen Glass" on page 3-6. – To delete a reserved transmission, press [Job List] - [Fax TX], select the job you want to delete from [Current Jobs] and press [Delete]. 4 Set the desired functions as necessary. – See "Setting Transmission Conditions" on page 3-10 for setting functions on the FAX screen. – See "Opening the Scan Setting Screen and Comm. Setting screen" on page 7-2 for setting functions on the FAX Application screen. 5 Select a destination. 6 Press [Start].

status of the receiving machine. 1 Press [Fax] on the control panel to display the FAX screen. 2 Place the original. – For details, see "Placing the Original on the Machine" on page 3-5. 3 Press [Off-Hook]. – If [RX] has been selected, press [TX] to switch to the transmission mode. 4 Set the functions of Scan Setting as necessary. – See "Setting Transmission Conditions" on page 3-10 for setting functions on the FAX screen. – See "Application Functions Overview" on page 7-4 for setting functions on the FAX Application screen. 5 Select the destination with the keypad, [Program] or [Address Book]. – You can input up to 60 digits. – Pressing [On-Hook] returns the display to the FAX screen. – When an external telephone is connected, documents can be sent by lifting up the receiver of the external telephone. 6 When the signal sounds, press [Start] of the Off-Hook screen. – Pressing [Start] on the control panel allows the Off Hook Start Fax communication screen confirmation to appear. Transmission starts when you press [Yes]. – When the external telephone is connected, hang up the receiver of the external telephone after pressing [Start]. Transmission begins.

communication is in progress or a document to be sent has been reserved. With the FK-502, transmission instructions and images stored in memory are referred to as reserved jobs. Jobs reserved for communication and jobs currently being processed are simultaneously displayed on the Job List screen. 3.9.1 Canceling Communication in Progress When communication is in progress, transmission can be canceled with the procedure described below. Canceling Communication in Progress 1 Press [Job List] on the FAX screen. 2 Press [Fax TX]. 3 Check to see if the Active Jobs in the [Current Jobs] have been selected. 4 Select the job you want to delete, and press [Delete]. 5 Press [Yes]. Transmission is canceled. 6 Press [Exit]. The FAX screen will be restored.

By deleting the reserved job, the transmission is canceled. Canceling Reserved Jobs 1 Press [Job List] on the FAX screen. 2 Press [Fax TX]. 3 Press [Current Jobs]. 4 Press [Timer Jobs]. 5 Select the reservation document desired to be canceled, and press [Delete]. – Press or to display the next or previous screen. – When using 2 lines, a list of current jobs can be displayed for each line on the Current Jobs screen of Fax TX. To display the list of Current Jobs of the Line 1, Press [L1] or to display the list of Current Jobs of the Line 2, Press [L2]. The message appears. In case of 2 lines In case of 1 line

7 Press [Exit]. The FAX screen will be restored.

Confirming Reserved Documents The condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. 1 Press [Job List] on the FAX screen. 2 Press [Fax TX]. 3 Press [Current Jobs]. 4 Press [Timer Jobs] or [Active Jobs]. – Pressing or displays the previous or next screen. – When using 2 lines, a list of current jobs can be displayed for each line on the Current Jobs screen of Fax TX. To display the list of Current Jobs of the Line 1, Press [L1] or to display the list of Current Jobs of the Line 2, Press [L2]. 5 Confirm the job, press [Exit]. – If you select the job and press [Check Job] or [Detail], details information can be confirmed. FAX screen will be restored.

Confirming Communication Results Pressing [Job List] in the fax screen allows you to check the results of transmission. 1 Press [Job List] on the control panel. 2 Press [Print], [Fax TX] or [RX/User Box]. 3 Press [Job History]. – When using 2 lines, a list of current jobs can be displayed for each line on the Current Jobs screen of Fax TX. In case of 1 line In case of 2 lines