Epson All in One Printer Operation & User’s Manual

Copyright and Trademarks No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resulting from the use of the information herein. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other products. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions. Seiko Epson Corporation and its affiliates shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation. Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation. EPSON® is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a trademark of Seiko Epson Corporation. Intel® is a registered trademark of Intel Corporation. Epson Scan software is based in part on the work of the Independent JPEG Group. libtiff Copyright © 1988-1997 Sam Leffler Copyright © 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics. THE SOFTWARE IS PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. User’s Guide Copyright and Trademarks 2

Apple, Macintosh, Mac OS, OS X, Bonjour and TrueType are trademarks of Apple Inc., registered in the U.S. and other countries. Apple Chancery, Chicago, Geneva, Hoefler Text, Monaco and New York are trademarks or registered trademarks of Apple, Inc. AirPrint is a trademark of Apple Inc. Google Cloud Print™ is a registered trademark of Google Inc. Monotype is a trademark of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions. Albertus, Arial, Gillsans, Times New Roman and Joanna are trademarks of The Monotype Corporation registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions. ITC Avant Garde, ITC Bookman, ITC Lubalin, ITC Mona Lisa Recut, ITC Symbol, ITC Zapf-Chancery, and ITC ZapfDingbats are trademarks of International Typeface Corporation registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions. Clarendon, Helvetica, New Century Schoolbook, Optima, Palatino, Stempel Garamond, Times and Univers are registered trademarks of Heidelberger Druckmaschinen AG, which may be registered in certain jurisdictions, exclusively licensed through Linotype Library GmbH, a wholly owned subsidiary of Heidelberger Druckmaschinen AG. Wingdings is a registered trademark of Microsoft Corporation in the United States and other countries. Antique Olive is a registered trademark of Marcel Olive and may be registered in certain jurisdictions. Adobe SansMM, Adobe SerifMM, Carta, and Tekton are registered trademarks of Adobe Systems Incorporated. Marigold and Oxford are trademarks of AlphaOmega Typography. Coronet is a registered trademark of Ludlow Type Foundry. Eurostile is a trademark of Nebiolo. Bitstream is a registered trademark of Bitstream Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions. Swiss is a trademark of Bitstream Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions. PCL is the registered trademark of Hewlett-Packard Company. Adobe, Adobe Reader, PostScript3, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be registered in certain jurisdictions. Getopt Copyright © 1987, 1993, 1994 The Regents of the University of California. All rights reserved. User’s Guide Copyright and Trademarks 3

following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 4. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This code illustrates a sample implementation of the Arcfour algorithm Copyright © April 29, 1997 Kalle Kaukonen. All Rights Reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this copyright notice and disclaimer are retained. THIS SOFTWARE IS PROVIDED BY KALLE KAUKONEN AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL KALLE KAUKONEN OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. microSDHC Logo is a trademark of SD-3C, LLC. (WF-5690 Series only.) Note: microSDHC is built into the product and cannot be removed. General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks. © 2013 Seiko Epson Corporation. All rights reserved. The contents of this manual and the specifications of this product are subject to change without notice. User’s Guide Copyright and Trademarks 4

Copyright and Trademarks. . . . . . . . . . . . . . . . . . . 2 Introduction Where to Find Information. . . . . . . . . . . . . . . . . . . 9 Available Features. . . . . . . . . . . . . . . . . . . . . . . . . . 9 Caution, Important and Note. . . . . . . . . . . . . . . . 10 Operating System Versions. . . . . . . . . . . . . . . . . . 10 Using Epson Connect Service. . . . . . . . . . . . . . . . 11 Important Instructions Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . 12 Product Advisories and Warnings. . . . . . . . . . . . . 12 Setting up/using the product. . . . . . . . . . . . . . . 13 Using the product with a wireless connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Using the LCD screen. . . . . . . . . . . . . . . . . . . . 14 Handling ink cartridges. . . . . . . . . . . . . . . . . . . 14 Restrictions on Copying. . . . . . . . . . . . . . . . . . . . 14 Protecting Your Personal Information. . . . . . . . . . 15 Getting to Know Your Product Product Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Guide to the Control Panel. . . . . . . . . . . . . . . . . . 19 Status icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Status Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Icons on the Software Keyboard for the LCD Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Paper and Media Handling Introduction to Using, Loading, and Storing Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Storing paper. . . . . . . . . . . . . . . . . . . . . . . . . . 24 Selecting Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Paper type settings on the LCD screen. . . . . . . . 26 Paper type settings from the printer driver. . . . . 27 Loading Paper into the Paper Cassette. . . . . . . . . . 28 Loading Paper and Envelopes into the Rear Paper Feed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . 33 Automatic Document Feeder (ADF). . . . . . . . . 33 Scanner glass. . . . . . . . . . . . . . . . . . . . . . . . . . 35 Access Control Logging On from the Control Panel. . . . . . . . . . . . 37 Printing from the Computer when the Access Control is Valid (For Windows Only). . . . . . . . . . 37 Copying Copying Documents. . . . . . . . . . . . . . . . . . . . . . . 38 Basic copying. . . . . . . . . . . . . . . . . . . . . . . . . . 38 Copy Mode Menu List. . . . . . . . . . . . . . . . . . . . . . 38 Printing Printing from the Control Panel. . . . . . . . . . . . . . 39 Printing a JPEG file. . . . . . . . . . . . . . . . . . . . . . 39 Printing a PDF or TIFF file. . . . . . . . . . . . . . . . 39 Printing from Your Computer. . . . . . . . . . . . . . . . 40 Printer Driver and Status Monitor. . . . . . . . . . . 40 Basic Operations. . . . . . . . . . . . . . . . . . . . . . . . . . 43 Basic printing. . . . . . . . . . . . . . . . . . . . . . . . . . 43 Canceling printing. . . . . . . . . . . . . . . . . . . . . . 47 Other Options. . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Product presets (For Windows Only). . . . . . . . . 49 2-sided printing. . . . . . . . . . . . . . . . . . . . . . . . 50 Fit to page printing. . . . . . . . . . . . . . . . . . . . . . 52 Pages per Sheet printing. . . . . . . . . . . . . . . . . . 53 Anti-Copy Pattern printing (for Windows Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Watermark printing (For Windows Only). . . . . 55 Header/Footer printing (For Windows Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Printing Confidential Jobs. . . . . . . . . . . . . . . . . 56 Administrator Settings for Printer Driver (for Windows Only). . . . . . . . . . . . . . . . . . . . . . . . . . 57 Using the PostScript Printer Driver. . . . . . . . . . . . 58 Using the Epson Universal P6 Printer Driver. . . . . 58 Scanning Scanning from the Control Panel. . . . . . . . . . . . . . 59 Scanning to a memory device. . . . . . . . . . . . . . 59 Scanning to a folder. . . . . . . . . . . . . . . . . . . . . 59 Scanning to an email. . . . . . . . . . . . . . . . . . . . . 60 Scanning to Cloud. . . . . . . . . . . . . . . . . . . . . . . 61 User’s Guide Contents 5

Windows only). . . . . . . . . . . . . . . . . . . . . . . . . 61 Scanning to a computer (WSD). . . . . . . . . . . . . 62 Scan mode menu list. . . . . . . . . . . . . . . . . . . . . 63 Scanning from Your Computer. . . . . . . . . . . . . . . 63 Settings for Access Control (For Windows only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Scanning in Office Mode. . . . . . . . . . . . . . . . . . 63 Scanning in Professional Mode. . . . . . . . . . . . . 65 Image Adjustment Features. . . . . . . . . . . . . . . . 67 Previewing and Adjusting the Scan Area. . . . . . 70 Software Information. . . . . . . . . . . . . . . . . . . . . . 72 Starting Epson Scan Driver. . . . . . . . . . . . . . . . 72 Starting Other Scanning Software. . . . . . . . . . . 72 Faxing Connecting to a Phone Line. . . . . . . . . . . . . . . . . . 74 Compatible telephone lines and phone cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Connecting the product to the phone line. . . . . . 74 Connecting a phone device. . . . . . . . . . . . . . . . 75 Setting Up for Faxing. . . . . . . . . . . . . . . . . . . . . . 76 Basic settings. . . . . . . . . . . . . . . . . . . . . . . . . . 76 Advanced settings. . . . . . . . . . . . . . . . . . . . . . . 80 Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Basic operations. . . . . . . . . . . . . . . . . . . . . . . . 81 Other options. . . . . . . . . . . . . . . . . . . . . . . . . . 83 Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Setting up the receive mode. . . . . . . . . . . . . . . . 87 Outputting received faxes. . . . . . . . . . . . . . . . . 88 Viewing received faxes on the LCD screen. . . . . 90 Receiving a fax by polling. . . . . . . . . . . . . . . . . 91 Receiving a fax manually. . . . . . . . . . . . . . . . . . 91 Saving received faxes on a computer. . . . . . . . . 92 Checking Fax Job Status and History. . . . . . . . . . . 92 Using the status menu. . . . . . . . . . . . . . . . . . . . 92 Printing a fax report. . . . . . . . . . . . . . . . . . . . . 93 Fax Mode Menu List. . . . . . . . . . . . . . . . . . . . . . . 94 Making Contact List Settings Creating a Contact. . . . . . . . . . . . . . . . . . . . . . . . 95 Creating a Group. . . . . . . . . . . . . . . . . . . . . . . . . 96 Menu List of Control Panel Copy Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Memory Device Mode. . . . . . . . . . . . . . . . . . . . . . 98 Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Setup Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 System Administration Settings. . . . . . . . . . . . 102 Contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Presets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Status Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Ink Cartridge and Consumable Information Ink Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Maintenance Box . . . . . . . . . . . . . . . . . . . . . . . . 112 Replacing Ink Cartridges Ink Cartridge Safety Instructions, Precautions, and Specifications. . . . . . . . . . . . . . . . . . . . . . . . 113 Safety instructions. . . . . . . . . . . . . . . . . . . . . . 113 Precautions on ink cartridge replacement. . . . . 113 Ink Cartridge Specifications. . . . . . . . . . . . . . . 114 Checking the Ink Cartridge Status. . . . . . . . . . . . 115 For Windows. . . . . . . . . . . . . . . . . . . . . . . . . 115 For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . 116 Using the control panel. . . . . . . . . . . . . . . . . . 117 Temporary Printing with Black Ink When Color Ink Cartridges are Expended. . . . . . . . . . . . . . . . 118 For Windows. . . . . . . . . . . . . . . . . . . . . . . . . 118 For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . 120 Conserving Black Ink When the Cartridge Is Low (For Windows Only). . . . . . . . . . . . . . . . . . . . . . 121 Replacing an ink cartridge. . . . . . . . . . . . . . . . . . 122 Maintaining Your Product and Software Installing Option. . . . . . . . . . . . . . . . . . . . . . . . . 125 Paper Cassette Unit. . . . . . . . . . . . . . . . . . . . . 125 Checking the Print Head Nozzles. . . . . . . . . . . . . 126 Using the Nozzle Check utility for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Using the Nozzle Check utility for Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Using the control panel. . . . . . . . . . . . . . . . . . 127 Cleaning the Print Head. . . . . . . . . . . . . . . . . . . 128 Using the Head Cleaning utility for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Using the Head Cleaning utility for Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Using the control panel. . . . . . . . . . . . . . . . . . 129 User’s Guide Contents 6

Using the Print Head Alignment utility for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Using the Print Head Alignment utility for Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Using the control panel. . . . . . . . . . . . . . . . . . 131 Making Network Service Settings. . . . . . . . . . . . . 132 Sharing the Product for Printing. . . . . . . . . . . . . 133 Cleaning the Product. . . . . . . . . . . . . . . . . . . . . . 133 Cleaning the exterior of the product. . . . . . . . . 133 Cleaning the interior of the product. . . . . . . . . 134 Replacing Maintenance Box. . . . . . . . . . . . . . . . . 135 Checking the maintenance box status. . . . . . . . 135 Handling precautions. . . . . . . . . . . . . . . . . . . 135 Replacing a maintenance box. . . . . . . . . . . . . . 135 Transporting the Product. . . . . . . . . . . . . . . . . . 137 Checking and Installing Your Software. . . . . . . . . 138 Checking the software installed on your computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Installing the software. . . . . . . . . . . . . . . . . . . 139 Installing the PostScript Printer Driver. . . . . . . . . 139 System requirements. . . . . . . . . . . . . . . . . . . . 139 Installing the PostScript printer driver with Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Installing the PostScript printer driver with Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Installing the Epson Universal P6 Printer Driver (for Windows Only). . . . . . . . . . . . . . . . . . . . . . 143 Computer system requirements. . . . . . . . . . . . 143 Installing the Printer Driver. . . . . . . . . . . . . . . 143 Uninstalling Your Software. . . . . . . . . . . . . . . . . 143 For Windows. . . . . . . . . . . . . . . . . . . . . . . . . 144 For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . 145 Transferring Data Using an External Storage Device Precautions on Storage Devices. . . . . . . . . . . . . . 146 Copying Files Between a Storage Device and Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Copying files to your computer. . . . . . . . . . . . 146 Saving files to a storage device. . . . . . . . . . . . . 147 Error Indicators Error Messages on the Control Panel. . . . . . . . . . 149 Error Code on the Status Menu. . . . . . . . . . . . . . 149 Troubleshooting for Printing/Copying Diagnosing the Problem. . . . . . . . . . . . . . . . . . . 153 Checking product status. . . . . . . . . . . . . . . . . 154 Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Removing jammed paper from the rear unit. . . 157 Removing jammed paper from the front cover and the output tray. . . . . . . . . . . . . . . . . . . . . 158 Removing jammed paper from the paper cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Removing jammed paper from the Automatic Document Feeder (ADF). . . . . . . . . . . . . . . . . 159 Preventing paper jams. . . . . . . . . . . . . . . . . . . 161 Reprinting after a paper jam (for Windows only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Print Quality Help. . . . . . . . . . . . . . . . . . . . . . . . 162 Horizontal banding. . . . . . . . . . . . . . . . . . . . . 163 Vertical banding or misalignment. . . . . . . . . . 163 Incorrect or missing colors. . . . . . . . . . . . . . . 164 Blurry or smeared print. . . . . . . . . . . . . . . . . . 164 Miscellaneous Printout Problems. . . . . . . . . . . . . 165 Incorrect or garbled characters. . . . . . . . . . . . . 165 Incorrect margins. . . . . . . . . . . . . . . . . . . . . . 166 Printout has a slight slant. . . . . . . . . . . . . . . . . 166 Size or position of copied image is incorrect. . . 166 Inverted image. . . . . . . . . . . . . . . . . . . . . . . . 166 Blank pages print. . . . . . . . . . . . . . . . . . . . . . 167 Printed side is smeared or scuffed. . . . . . . . . . 167 Printing is too slow. . . . . . . . . . . . . . . . . . . . . 167 Paper Does Not Feed Correctly. . . . . . . . . . . . . . 168 Paper does not feed. . . . . . . . . . . . . . . . . . . . . 168 Multiple pages feed. . . . . . . . . . . . . . . . . . . . . 168 Paper Cassette 2 is not displayed on the printer driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Paper is improperly loaded. . . . . . . . . . . . . . . 169 Paper is not ejected fully or is wrinkled. . . . . . . 169 The Product Does Not Print. . . . . . . . . . . . . . . . 169 All lights are off. . . . . . . . . . . . . . . . . . . . . . . . 169 The control panel or lights are on. . . . . . . . . . . 169 Access Control is Enabled. . . . . . . . . . . . . . . . 170 Using the PostScript Printer Driver. . . . . . . . . . . 170 The product does not print. . . . . . . . . . . . . . . 170 The product does not print correctly. . . . . . . . 170 Miscellaneous printout problems. . . . . . . . . . . 171 Printing takes time. . . . . . . . . . . . . . . . . . . . . 171 Other Problem. . . . . . . . . . . . . . . . . . . . . . . . . . 171 Printing plain papers quietly. . . . . . . . . . . . . . 171 The external memory device is not recognized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 User’s Guide Contents 7

Problems Indicated by Messages on the LCD Screen or Status Light. . . . . . . . . . . . . . . . . . . . . 172 Problems When Starting a Scan. . . . . . . . . . . . . . 172 How to unblock Document Capture Pro. . . . . . 173 Using the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Using scanning software other than Epson Scan driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Problems When Feeding Paper. . . . . . . . . . . . . . 174 The paper gets dirty. . . . . . . . . . . . . . . . . . . . . 174 Multiple sheets of paper are fed. . . . . . . . . . . . 174 The paper jams in the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . 174 Problems With Scanning Time. . . . . . . . . . . . . . 174 Problems With Scanned Images. . . . . . . . . . . . . . 174 Scan quality is unsatisfactory. . . . . . . . . . . . . . 174 The scanning area or direction is unsatisfactory. . . . . . . . . . . . . . . . . . . . . . . . . 176 Other Problems. . . . . . . . . . . . . . . . . . . . . . . . . . 177 Scanning quietly. . . . . . . . . . . . . . . . . . . . . . . 177 Problems Remain After Trying All Solutions. . . . 177 Troubleshooting for Faxing Cannot send and receive fax. . . . . . . . . . . . . . . . . 178 “No dial tone detected.” error occurs. . . . . . . . 178 Memory full error occurs. . . . . . . . . . . . . . . . . 179 Quality problems. . . . . . . . . . . . . . . . . . . . . . . . 179 In sent faxes. . . . . . . . . . . . . . . . . . . . . . . . . . 179 In received faxes. . . . . . . . . . . . . . . . . . . . . . . 179 Other problems. . . . . . . . . . . . . . . . . . . . . . . . . . 179 Answering machine cannot answer voice calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 The time and date of sent or received fax jobs is incorrect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Cannot store received faxes in an external storage device. . . . . . . . . . . . . . . . . . . . . . . . . 180 Faxes are sent at the wrong size. . . . . . . . . . . . 180 Product Information System Requirements. . . . . . . . . . . . . . . . . . . . . 181 For Windows. . . . . . . . . . . . . . . . . . . . . . . . . 181 For Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . 181 Technical Specifications. . . . . . . . . . . . . . . . . . . . 181 Printer specifications. . . . . . . . . . . . . . . . . . . . 181 Scanner specifications. . . . . . . . . . . . . . . . . . . 183 Automatic Document Feeder (ADF) specifications. . . . . . . . . . . . . . . . . . . . . . . . . 184 Fax specifications. . . . . . . . . . . . . . . . . . . . . . 184 Network interface specification. . . . . . . . . . . . 185 Mechanical. . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Electrical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 Environmental. . . . . . . . . . . . . . . . . . . . . . . . 189 Standards and approvals. . . . . . . . . . . . . . . . . 189 Interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 External USB device. . . . . . . . . . . . . . . . . . . . 190 Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Font Information. . . . . . . . . . . . . . . . . . . . . . . . 191 Available fonts. . . . . . . . . . . . . . . . . . . . . . . . 191 PCL5 mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 193 PCL6 mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Introduction to symbol sets. . . . . . . . . . . . . . . 196 Where To Get Help Technical Support Web Site. . . . . . . . . . . . . . . . . 202 Contacting Epson Support. . . . . . . . . . . . . . . . . . 202 Before Contacting Epson. . . . . . . . . . . . . . . . . 202 Help for Users in Europe. . . . . . . . . . . . . . . . . 203 Help for Users in Taiwan. . . . . . . . . . . . . . . . . 203 Help for Users in Australia. . . . . . . . . . . . . . . 204 Help for Users in Hong Kong. . . . . . . . . . . . . . 204 Index User’s Guide Contents 8

The latest version of the following manuals are available on the Epson support website. http://www.epson.eu/Support (Europe) http://support.epson.net/ (outside Europe) ❏ Start Here (paper): Provides you with an introduction to the product and services. ❏ Important Safety Instructions (paper): Provides you with instructions to ensure the safe use of this product. This manual may not be included depending on model and region. ❏ User’s Guide (PDF): Provides you with detailed operating, safety, and troubleshooting instructions. See this guide when using this product with a computer, or when using advanced features such as 2 sided copying. ❏ Network Guide (PDF): Provides instructions on network settings for your computer, smartphone or product, and solving problems. ❏ Administrator’s Guide (PDF): Provides the system administrator with information on security management and product settings. Available Features Check what is available for your product. WF-4630 WF-4640 WF-5620 WF-5621 WF-5690 Print ✓ ✓ ✓ ✓ Print (PS3/PCL) - - - ✓ Copy ✓ ✓ ✓ ✓ Fax ✓ ✓ ✓ ✓ Scan to a computer Scan to a memory device ✓ ✓ ✓ ✓ User’s Guide Introduction 9

Scan to an email Forward fax to a network folder Forward fax to an email Australia and New Zealand only Australia and New Zealand only ✓ ✓ LDAP* - - ✓ ✓ IPsec/IP Filtering - - ✓ ✓ Access Control - - ✓ ✓ Confidential job printing - - ✓ ✓ * For more details, see the online Administrator’s Guide. Caution, Important and Note Caution, Important, and Note in this manual are indicated as below and have the following meaning. !Caution must be followed carefully to avoid bodily injury. c Important must be observed to avoid damage to your equipment. Note contain useful tips and restrictions on product operation. Operating System Versions In this manual, the following abbreviations are used. ❏ Windows 8 refers to Windows 8, Windows 8 Pro, Windows 8 Enterprise. ❏ Windows 7 refers to Windows 7 Home Basic, Windows 7 Home Premium, Windows 7 Professional, and Windows 7 Ultimate. ❏ Windows Vista refers to Windows Vista Home Basic Edition, Windows Vista Home Premium Edition, Windows Vista Business Edition, Windows Vista Enterprise Edition, and Windows Vista Ultimate Edition. ❏ Windows XP refers to Windows XP Home Edition, Windows XP Professional x64 Edition, and Windows XP Professional. ❏ Windows Server 2012 refers to Windows Server 2012 Essentials Edition, Server 2012 standard Edition. User’s Guide Introduction 10

Windows Server 2008 x64 Standard Edition, and Windows Server 2008 x64 Enterprise Edition. ❏ Windows Server 2008 R2 refers to Windows Server 2008 R2 Standard Edition and Windows Server 2008 R2 Enterprise Edition. ❏ Windows Server 2003 refers to Windows Server 2003 Standard Edition, Windows Server 2003 Enterprise Edition, Windows Server 2003 x64 Standard Edition, Windows Server 2003 x64 Enterprise Edition, Windows Server 2003 R2 Standard Edition, Windows Server 2003 R2 Standard x64 Edition, Windows Server 2003 R2 Enterprise Edition and Windows Server 2003 R2 Enterprise x64 Edition. ❏ Mac OS X refers to Mac OS X 10.5.8, 10.6.x, 10.7.x, 10.8.x. Using Epson Connect Service Using Epson Connect and other companies’ services, you can easily print directly from your smartphone, tablet PC or laptop, anytime and practically anywhere even across the globe! For more information about the printing and other services, visit the following URL; https://www.epsonconnect.com/ (Epson Connect portal site) http://www.epsonconnect.eu (Europe only) Note: You can make network service settings using a Web browser on your computer, smartphone, tablet PC, or laptop that is connected to the same network as the product. & “Making Network Service Settings” on page 132 User’s Guide Introduction 11

reference. Also, be sure to follow all warnings and instructions marked on the product. ❏ Use only the power cord supplied with the product and do not use the cord with any other equipment. Use of other cords with this product or the use of the supplied power cord with other equipment may result in fire or electric shock. ❏ Be sure your AC power cord meets the relevant local safety standard. ❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by yourself, except as specifically explained in the product’s guides. ❏ Unplug the product and refer servicing to qualified service personnel under the following conditions: The power cord or plug is damaged; liquid has entered the product; the product has been dropped or the casing damaged; the product does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions. ❏ Place the product near a wall outlet where the plug can be easily unplugged. ❏ Do not place or store the product outdoors, near excessive dirt or dust, water, heat sources, or in locations subject to shocks, vibrations, high temperature or humidity. ❏ Take care not to spill liquid on the product and not to handle the product with wet hands. ❏ Keep this product at least 22 cm away from cardiac pacemakers. Radio waves from this product may adversely affect the operation of cardiac pacemakers. ❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately. ❏ Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. ❏ Do not use a telephone to report a gas leak in the vicinity of the leak. Note: The following provides safety instructions for ink cartridges. & “Replacing Ink Cartridges” on page 113 Product Advisories and Warnings Read and follow these instructions to avoid damaging the product or your property. Make sure you keep this guide for future reference. User’s Guide Important Instructions 12

❏ Do not block or cover the vents and openings in the product. ❏ Use only the type of power source indicated on the product’s label. ❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off. ❏ Avoid electrical outlets controlled by wall switches or automatic timers. ❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as loudspeakers or the base units of cordless telephones. ❏ The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer. ❏ If you use an extension cord with the product, make sure that the total ampere rating of the devices plugged into the extension cord does not exceed the cord’s ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating. ❏ If you plan to use the product in Germany, the building installation must be protected by a 10 or 16 amp circuit breaker to provide adequate short-circuit protection and over-current protection for the product. ❏ When connecting the product to a computer or other device with a cable, ensure the correct orientation of the connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable. ❏ Place the product on a flat, stable surface that extends beyond the base of the product in all directions. The product will not operate properly if it is tilted at an angle. ❏ When storing or transporting the product, avoid tilting it, placing it vertically, or turning it upside down; otherwise ink may leak. ❏ Allow spaces behind the product for the cables, and space above the product so that you can fully raise the document cover. ❏ Leave enough space in front of the product for the paper to be fully ejected. ❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the product away from direct sunlight, strong light, or heat sources. ❏ Do not insert objects through the slots in the product. ❏ Do not put your hand inside the product during printing. ❏ Do not touch the white flat cable inside the product. ❏ Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause fire. ❏ Do not move the print head by hand; otherwise, you may damage the product. User’s Guide Important Instructions 13

the LCD screen has turned off completely. ❏ Before transporting the product, make sure that the print head is in the home (far right) position and the ink cartridges are inserted into the slots. ❏ If you are not going to use the product for a long period, be sure to unplug the power cord from the electrical outlet. ❏ Do not press too hard on the scanner glass when placing the originals. Using the product with a wireless connection ❏ Do not use this product inside medical facilities or near medical equipment. Radio waves from this product may adversely affect the operation of electrical medical equipment. ❏ Do not use this product near automatically controlled devices such as automatic doors or fire alarms. Radio waves from this product may adversely affect these devices, and could lead to accidents due to malfunction. Using the LCD screen ❏ The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven brightness. These are normal and do not indicate that it is damaged in any way. ❏ Only use a dry, soft cloth to clean the LCD screen or touchscreen. Do not use liquid or chemical cleaners. ❏ The exterior cover of the LCD screen could break if it receives a heavy impact. Contact your dealer if the panel surface chips or cracks, and do not touch or attempt to remove the broken pieces. ❏ Press the touchscreen gently with your finger. Do not press force or operate with your nails. ❏ Do not operate by a sharp edge thing such as a ball point pen, sharp pencil, stylus pen and so on. ❏ Condensation inside the panel due to abrupt changes in temperature or humidity may cause performance to deteriorate. Handling ink cartridges We will provide ink-related safety instructions and product advice/warnings in the linked section (before “Replacing Ink Cartridges” section). & “Replacing Ink Cartridges” on page 113 Restrictions on Copying Observe the following restrictions in order to ensure the responsible and legal use of the product. Copying of the following items is prohibited by law: ❏ Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities User’s Guide Important Instructions 14

❏ Government-issued revenue stamps, and securities issued according to legal procedure Exercise caution when copying the following items: ❏ Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession tickets, etc. ❏ Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc. Note: Copying these items may also be prohibited by law. Responsible use of copyrighted materials: ❏ Products can be misused by improperly copying copyrighted materials. Unless acting on the advice of a knowledgeable attorney, be responsible and respectful by obtaining the permission of the copyright holder before copying published material. Protecting Your Personal Information This product allows you to store names and telephone numbers in its memory even when the power is turned off. Use the following menu to erase the memory if you give the product to someone else or dispose of it. Setup > System Administration > Restore Default Settings > Clear All Data and Settings User’s Guide Important Instructions 15

Note: The illustrations in this manual are from a similar product model. Although they may differ from your actual product, the method of operation is the same. Product Parts a. ADF cover b. Automatic Document Feeder (ADF) c. Edge guide d. ADF input tray (place your originals here to be copied) e. ADF output tray (your originals are ejected here as they are copied) f. Paper cassette 1 g. Optional paper cassette unit* h. Paper cassette cover* i. Paper cassette 2* * Optional for the WF-4630 Series, WF-5620 Series and WF-5690 Series. User’s Guide Getting to Know Your Product 16

d. Output tray e. Edge guides f. Rear paper feed g. Feeder guard a. Document cover b. Scanner glass c. Control panel d. External interface USB port User’s Guide Getting to Know Your Product 17

b. Front cover c. Print head a. LINE port b. EXT. port c. USB port d. LAN port e. Service USB port* f. Maintenance box g. Rear cover h. AC inlet * USB port for future use. Do not remove the sticker. User’s Guide Getting to Know Your Product 18

Note: ❏ Control panel design varies depending on location. ❏ Although the control panel design and what displayed on the LCD screen such as menu names and option names may differ from your actual product, the method of operation is the same. WF-4640 Series/WF-5690 Series WF-4630 Series/WF-5620 Series Buttons/Lights Function a Turns the product on or off. The power light turns on when the product is on. Flashes when the product is printing/copying/scanning/faxing, replacing an ink cartridge, charging ink, or cleaning the print head. b Returns to the top menu. c Interrupts the current print or copy job and allows you to perform a different print or copy job. Press this button again to restart the job that has been paused. d Resets your settings to user default settings. If user default settings have not been made, resets to the factory default. e y Stops the current operation. User’s Guide Getting to Know Your Product 19

swiping the LCD screen. Try swiping a little harder if the touch panel is slow to respond. Returns to the Home screen if no operations are made for a few minutes. g Cancels/returns to the previous menu. h Shows the Status Menu. & “Status Menu” on page 22 The orange light on the left turns on or flashes when an error occurs. You can check the error from the Status Menu. The blue light on the right flashes while the product is processing data. It stays on when there are print/scan/fax jobs waiting to be processed. i 0 - 9 , Specifies the date/time or the number of copies, as well as fax numbers. Enters alphanumeric characters and switches between uppercase, lowercase, and numbers each time it is pressed. It may be easier to use the software keypad to enter text instead of using these buttons. j c Clears the number of copies and fax number. k Starts printing/copying/scanning/faxing in black and white. l Starts printing/copying/scanning/faxing in color. Status icons The following icons are displayed on the control panel depending on the product’s status. Press the Wi-Fi icon or network status icon to check the current network settings and make Wi-Fi settings. Status icons Icons Description Displays a help which provides you instructions such as loading paper and placing a document. A document is placed on the Automatic Document Feeder (ADF). One or more ink cartridges are running low on ink or the maintenance box is nearly full. Press to open the Status Menu, select Printer Information, and then check the status of the consumables. Indicates that one or more ink cartridges are expended or the maintenance box is full. Press to open the Status Menu, select Printer Information, and then check the status of the consumables. User’s Guide Getting to Know Your Product 20

settings to save received faxes on a computer or external storage device, this icon also indicates that received faxes have not been saved on the computer or the storage device. Indicates the fax memory usage. Indicates the fax memory is full. Delete received faxes you have already read or printed. & “Checking received faxes in the Inbox” on page 93 If you have made settings to save received faxes on a computer or an external memory device, turn on the computer or connect the device to the product. Indicates that a Wi-Fi or an Ethernet connection is being processed. Indicates that there is no Ethernet connection. Indicates that an Ethernet connection has been established. Indicates that there is no Wi-Fi connection. Indicates that a Wi-Fi network error has occurred or the product is searching for a connection. Indicates that a Wi-Fi connection has been established. The number of bars indicates the connection’s signal strength. Indicates that an Ad Hoc connection has been established. Indicates that a Wi-Fi Direct mode connection has been established. Indicates that Simple AP mode connection has been established. * Indicates that the access control feature is enabled. Press the icon to log in to the printer. You need to enter a user name and password. Contact your administrator if you do not know the login information. & “Access Control” on page 37 * Indicates that the access control feature is enabled, and a user with access permission is logged in. Press the icon to log out. * This function is only supported by the WF-5620 Series and WF-5690 Series. User’s Guide Getting to Know Your Product 21

Icons Description Enters Copy mode. & “Copying” on page 38 Enters Scan mode. & “Scanning from the Control Panel” on page 59 Enters Fax mode. & “Faxing” on page 74 Opens Preset screen. Enters Memory Device mode. Shows the registered contact list for scanning and faxing. & “Making Contact List Settings” on page 95 Shows the status of Epson Connect service. & “Using Epson Connect Service” on page 11 Opens Eco Mode settings screen. & “System Administration Settings” on page 102 Enters Setup mode. & “Setup Mode” on page 101 Status Menu The Status Menu displays the current status of the product and jobs. Press on the control panel. Function Description Printer Information Displays the status of the consumables and any errors that have occurred in the product. To resolve an error, select the error from the list to display the error message. Job Monitor Displays a list of ongoing jobs and jobs waiting to be processed. Job History Displays the job history. If a job fails, an error code is shown in the history. You can check the error code and the solution for the error in the following section. & “Error Code on the Status Menu” on page 149 Job Storage Select Inbox to display the received faxes stored in the product’s memory. Confidential Job* Displays a list of jobs for which passwords have been set. To print the job, select the job and enter the password. & “Printing Confidential Jobs” on page 56 * This function is only supported by the WF-5620 Series and the WF-5690 Series. User’s Guide Getting to Know Your Product 22

You can enter characters and symbols from the software keyboard to register a contact, make network settings, and so on. The following icons are displayed on the software keyboard screen. Note: Available icons vary depending on the setting item. Icons Description Switches between upper case and lower case letters. Switches the character type. 123#: Allows you to enter numbers and symbols. ABC: Allows you to enter the alphabet. ÁÄÂ: Allows you to enter special characters such as umlauts and accents. Changes the keyboard layout. Enters a space. Deletes the character to the left. Confirms the entered characters. User’s Guide Getting to Know Your Product 23

Introduction to Using, Loading, and Storing Media You can achieve good results with most types of plain paper. However, coated papers provide superior prints because they absorb less ink. Epson provides special papers that are formulated for the ink used in Epson ink jet products, and recommends these papers to ensure high-quality results. When loading special paper distributed by Epson, read the instruction sheets packed with the paper first and keep the following points in mind. Note: ❏ Load the paper into the paper cassette printable side down. The printable side is usually whiter or glossier. See the instruction sheets packed with the paper for more information. Some types of paper have cut corners to help identify the correct loading direction. ❏ If the paper is curled, flatten it or curl it slightly in the opposite direction before loading. Printing on curled paper may cause ink to smear on your prints. Storing paper Return unused paper to the original package as soon as you finish printing. When handling special media, Epson recommends storing your prints in a resealable plastic bag. Keep unused paper and prints away from high temperature, humidity, and direct sunlight. Selecting Paper The following table shows supported paper types. The loading capacity and paper source vary by paper as shown below. User’s Guide Paper and Media Handling 24

Automatic 2-sided printing Paper cassette 1 or Paper cassette Paper cassette 2*1 Rear paper feed Plain Paper*2 Legal 27.5 mm 27.5 mm 1 - Letter 27.5 mm 27.5 mm 80*3 ✓ A4 27.5 mm 27.5 mm 80*3 ✓ B5 27.5 mm 27.5 mm 80*3 ✓ A5 27.5 mm - 80*3 - Executive - - 80*3 - A6 - - 80*3 - User Defined (182 x 257 mm to 215.9 x 297 mm) - - 80*3 ✓ User Defined (other than above) - - 1 - Thick paper*4 Legal - - 1 - Letter - - 10*5 - A4 - - 10*5 - B5 - - 10*5 - A5 - - 10*5 - Executive - - 10*5 - A6 - - 10*5 - User Defined (182 x 257 mm to 215.9 x 297 mm) - - 10*5 - User Defined (other than above) - - 1 - Envelope #10 - - 10 - DL - - 10 - C4 - - 1 - C6 - - 10 - Epson Bright White Ink Jet Paper A4 200 200 50*6 ✓ Epson Photo Quality Ink Jet Paper A4 - - 80 - User’s Guide Paper and Media Handling 25

Automatic 2-sided printing Paper cassette 1 or Paper cassette Paper cassette 2*1 Rear paper feed Epson Matte Paper - Heavyweight A4 - - 20 - Epson Premium Glossy Photo Paper A4 - - 20 - 13 × 18 cm (5 × 7 in.) - - 20 - 10 × 15 cm (4 × 6 in.) - - 20 - 16:9 Wide (102 × 181 mm) - - 20 - Epson Premium Semigloss Photo Paper A4 - - 20 - 10 × 15 cm (4 × 6 in.) - - 20 - Epson Ultra Glossy Photo Paper A4 - - 20 - 13 × 18 cm (5 × 7 in.) - - 20 - 10 × 15 cm (4 × 6 in.) - - 20 - Epson Photo Paper, Glossy A4 - - 20 - 13 × 18 cm (5 × 7 in.) - - 20 - 10 × 15 cm (4 × 6 in.) - - 20 - *1Depending on the product, Paper cassette 2 is an optional extra. *2Plain paper is defined as paper with a weight of 64 g/m2 (17 lb) to 90 g/m2 (24 lb). It includes preprinted paper, letterhead, colored paper, and recycled paper. *3The loading capacity for manual 2-sided printing is 30 sheets. *4Thick paper is defined as paper with a weight of 91 g/m2 (25 lb) to 256 g/m2 (68 lb). *5The loading capacity for manual 2-sided printing is 5 sheets. *6The loading capacity for manual 2-sided printing is 20 sheets. Note: The availability of paper varies by location. Paper type settings on the LCD screen The product automatically adjusts itself for the type of paper you select in your print settings. That is why the paper type setting is so important. It tells your product what kind of paper you are using and adjusts the ink coverage accordingly. The table below lists the settings you should choose for your paper. For this paper LCD paper type Plain paper*1 plain papers User’s Guide Paper and Media Handling 26

LCD paper type Preprinted paper *1 Preprinted Letterhead*1 Letterhead Colored paper*1 Color Recycled paper*1 Recycled Epson Bright White Ink Jet Paper*1 plain papers Epson Ultra Glossy Photo Paper Ultra Glossy Epson Premium Glossy Photo Paper Prem. Glossy Epson Premium Semigloss Photo Paper Prem. Semigloss Epson Photo Paper, Glossy Glossy Epson Matte Paper – Heavyweight Matte Epson Photo Quality Ink Jet Paper Matte Thick paper Thick -Paper Envelopes Envelope *1You can perform 2-sided printing with this paper. Paper type settings from the printer driver The product automatically adjusts itself for the type of paper you select in your print settings. That is why the paper type setting is so important. It tells your product what kind of paper you are using and adjusts the ink coverage accordingly. The table below lists the settings you should choose for your paper. For this paper Printer driver paper type Plain paper plain papers Epson Bright White Ink Jet Paper plain papers Preprinted paper Preprinted Letterhead Letterhead Colored paper Color Recycled paper Recycled Epson Ultra Glossy Photo Paper Epson Ultra Glossy Epson Premium Glossy Photo Paper Epson Premium Glossy Epson Premium Semigloss Photo Paper Epson Premium Semigloss Epson Photo Paper, Glossy Photo Paper Glossy Epson Matte Paper – Heavyweight Epson Matte Epson Photo Quality Ink Jet Paper Epson Matte User’s Guide Paper and Media Handling 27

Printer driver paper type Thick paper Thick-Paper Envelopes Envelope Note: The availability of special media varies by location. For the latest information on media available in your area, contact Epson support. & “Technical Support Web Site” on page 202 Loading Paper into the Paper Cassette Follow these steps to load paper: A Pull the paper cassette all the way out. Note: When you are loading paper in paper cassette 2, remove the paper cassette cover. B Pinch and slide the edge guides to the sides of the paper cassette. User’s Guide Paper and Media Handling 28

C Slide the edge guide to adjust to the paper size you will use. D Load paper toward the edge guide with printable side face down, and check that the paper is not sticking out from the end of the cassette. Note: ❏ Fan and align the edges of the paper before loading. ❏ If you want to print on commercially available pre-punched paper, see “Loading Paper and Envelopes into the Rear Paper Feed” on page 31. User’s Guide Paper and Media Handling 29

Note: ❏ For plain paper, do not load paper above the H arrow mark inside the edge guide. For Epson special media, make sure the number of sheets is less than the limit specified for the media. & “Selecting Paper” on page 24 ❏ When you are loading paper in paper cassette 2, reattach the paper cassette cover. F Keep the cassette flat and slowly and carefully reinsert it all the way into the product. Note: When you insert the paper cassette, the screen for making paper size and paper type settings is automatically displayed. Make sure the paper settings match the paper you have loaded. G Slide out the output tray and raise the stopper. User’s Guide Paper and Media Handling 30

❏ Do not remove or insert the paper cassette while the product is operating. Loading Paper and Envelopes into the Rear Paper Feed Follow the steps below to load paper and envelopes into the rear paper feed: A Slide out the output tray, and raise the stopper. B Pull up the paper support. C Open the feeder guard and then pinch and slide the edge guides. User’s Guide Paper and Media Handling 31

Note: ❏ The printable side is often whiter or brighter than the other side. ❏ When loading envelopes, load the short edge first with the flap facing down. ❏ Do not use envelopes that are curled or folded. ❏ Flatten the envelope and the flaps before loading. ❏ Flatten the leading edge of the envelope before loading. ❏ Avoid using envelopes that are too thin, as they may curl during printing. User’s Guide Paper and Media Handling 32

You can use pre-punched paper with binding holes on one of the long edges. Do not load the paper with the binding holes along the top or the bottom. ❏ Available sizes are A4, A5, B5, Letter and Legal. ❏ Load one sheet of paper at a time. ❏ Automatic 2-sided printing is not available. ❏ Make sure you adjust the print position of your file to avoid printing over the binder holes. E Slide the edge guide to the edge of the paper, but not too tightly. F Enter Setup mode from the Home menu. Select Paper Setup, and then select the size and type of paper you loaded into the rear paper feed. Placing Originals Automatic Document Feeder (ADF) You can load your original documents in the Automatic Document Feeder (ADF) to copy, scan, or fax multiple pages quickly. The ADF can scan both sides of your documents. You can use the following originals in the ADF. Size B5, A5*, A4, Letter, Legal* Type Plain paper Weight 64 g/m2 to 95 g/m2 User’s Guide Paper and Media Handling 33

* You cannot automatically scan both sides of the paper at this size. c Important: To prevent paper jams, avoid the following documents. For these types, use the scanner glass. ❏ Documents held together with paper clips, staples, etc. ❏ Documents that have tape or paper stuck to them. ❏ Photos, OHPs, or thermal transfer paper. ❏ Paper that is torn, wrinkled, or has holes. A Tap the originals on a flat surface to even the edges. B Slide the edge guide on the Automatic Document Feeder. C Insert the originals face-up and short edge first into the Automatic Document Feeder. Note: Do not load documents above the H arrow mark inside the edge guide. User’s Guide Paper and Media Handling 34

Note: For 2-up or 4-up Copy layout, place the original as shown. Make sure the orientation of the original matches the Document Orientation settings. Scanner glass A Open the document cover and place your original face-down on the scanner glass. User’s Guide Paper and Media Handling 35

Note: See the following sections if any problems occur with the scanning area or the scanning direction when using EPSON Scan. & “The edges of your original are not scanned” on page 176 & “Multiple documents are scanned into a single file” on page 176 C Close the cover gently. Note: When there is a document in the Automatic Document Feeder (ADF) and on the scanner glass, priority is given to the document in the Automatic Document Feeder (ADF). User’s Guide Paper and Media Handling 36

Administrator can restrict users/groups of printing/copying/scanning/faxing by setting Access Control. When this setting is valid, user authentication is necessary by entering password. Administrator can register up to 10 users/ groups in total. For details, refer to the Administrator Guide. Logging On from the Control Panel A Press the logon icon on the Home menu. B Enter password when the password entering screen is displayed. Note: If you do not know the user name and password, contact your printer administrator. C Permitted modes are operatable. Note: Restricted menus are grayed out. Printing from the Computer when the Access Control is Valid (For Windows Only) You need to enter your user name and password on the printer driver before sending a job. & “Access Control settings for Windows” on page 42 User’s Guide Access Control 37

A Load paper. & “Loading Paper into the Paper Cassette” on page 28 & “Loading Paper and Envelopes into the Rear Paper Feed” on page 31 B Place original. & “Placing Originals” on page 33 C Enter Copy mode from the Home menu. D Enter the number of copies by using the numeric keypad on the control panel. E Select Layout, and then select the appropriate layout such as 2-up copying. F Make the appropriate copy settings. Select Settings to make more detailed settings. Note: ❏ Press Preview to preview the copy results before you start copying. ❏ You can save your copy settings as a preset. & “Presets” on page 111 G Press one of the x buttons to set the color mode, and then start copying. Copy Mode Menu List Refer to the section below for the Copy mode menu list. & “Copy Mode” on page 97 User’s Guide Copying 38

Follow the steps below to print from the control panel without using a computer. You can print data from an external USB device. Printing a JPEG file A Load paper. & “Loading Paper into the Paper Cassette” on page 28 & “Loading Paper and Envelopes into the Rear Paper Feed” on page 31 B Insert a memory device. C Select Memory Device from the Home menu. D Select JPEG. Note: ❏ If you have more than 999 images on your memory device, images are automatically divided into groups and the group selection screen is displayed. Select the group that contains the image you want to print. Images are sorted by the date they were taken. ❏ To select another group, select the menu as shown below. Memory Device > JPEG > Options > Select Group. E Select the image you want to print. F Enter the number of prints by using the numeric keypad on the control panel. G Press Settings to make print settings or press Adjustments to make color adjustment settings. Note: ❏ For more information on detailed settings, see the Memory Device mode menu list. & “Memory Device Mode” on page 98 ❏ To select more images, press and then repeat steps 5 to 6, or swipe horizontally to change the image. H Press one of the x buttons to set the color mode, and then start printing. Printing a PDF or TIFF file Only the WF-5690 Series supports PDF file printing. User’s Guide Printing 39

& “Loading Paper and Envelopes into the Rear Paper Feed” on page 31 B Insert a memory device. C Select Memory Device from the Home menu. D Select PDF or TIFF. E Select the file you want to print. F Check the file information, and then press Proceed. G Enter the number of prints by using the numeric keypad on the control panel. H Press Settings to make the print settings. Note: For detailed settings items, refer to the Memory Device mode menu list. & “Memory Device Mode” on page 98 I Press Proceed, then confirm the print settings. J Press one of the x buttons to set the color mode, and then start printing. Note: If a password is set for the PDF, enter the password. Printing from Your Computer Printer Driver and Status Monitor The printer driver lets you choose from a wide variety of settings to get the best printing results. The status monitor and the printer utilities help you check the product and keep it in top operating condition. User’s Guide Printing 40

❏ Your printer driver automatically finds and installs the latest version of the printer driver from Epson’s Web site. Click the Software Update button in your printer driver’s Maintenance window, and then follow the on-screen instructions. If the button does not appear in the Maintenance window, point at All Programs or Programs in the Windows Start menu, and check in the EPSON folder.* * For Windows 8: If the button does not appear in the Maintenance window, right-click on the Start screen, or swipe from the bottom or top edge of the Start screen and select All apps, then select Software Update from EPSON category. ❏ If you want to change the language of the driver, select the language you want to use from the Language setting in your printer driver’s Maintenance window. Depending on the location, this function may not be available. Accessing the printer driver for Windows You can access the printer driver from most Windows applications, the desktop or the taskbar. To make settings that apply only to the application you are using, access the printer driver from that application. To make settings that apply to all of your Windows applications, access the printer driver from the desktop or the taskbar. Refer to the following sections to access the printer driver. Note: Screen shots of the printer driver windows in this User’s Guide are from Windows 7. From Windows applications A Click Print or Print Setup on the File menu. B In the window that appears, click Printer, Setup, Options, Preferences, or Properties. (Depending on your application, you may need to click one or a combination of these buttons.) From the desktop ❏ Windows 8 and Server 2012 Select Desktop, Settings charm, and Control Panel. Then select Devices and Printers from the Hardware and Sound category. Right-click on the product, or press and hold the product and select Printing preferences. ❏ Windows 7 and Server 2008 R2: Click the start button, select Devices and Printers. Then right-click the product and select Printing preferences. ❏ Windows Vista and Server 2008: Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category. Then right-click the product and select Printing preferences. ❏ Windows XP and Server 2003: Click Start, Control Panel, (Printers and Other Hardware,) then Printers and Faxes. Select the product, then click Printing Preferences on the File menu. User’s Guide Printing 41

Right-click the product icon on the taskbar, then select Printer Settings. To add a shortcut icon to the Windows taskbar, first access the printer driver from the desktop as described above. Next, click the Maintenance tab, and then click the Extended Settings button. In the Extended Settings window, select Enable EPSON Status Monitor 3, and then press OK. Next, click the Monitoring Preferences button on the Maintenance tab, and then select Register the shortcut icon to the task bar. Getting information through online help In the printer driver window, try one of the following procedures. ❏ Right-click the item, then click Help. ❏ Click the button at the top right of the window, then click the item (for Windows XP only). Accessing printer properties for Windows ❏ Windows 8 and Server 2012: Select Desktop, Settings charm, and then Control Panel. Next, select Devices and Printers from the Hardware and Sound category. Right-click on the product, or press and hold the product, and then select Printer properties. ❏ Windows 7 and Server 2008 R2: Click the start button, select Devices and Printers, and then right-click the product and select Printer properties. ❏ Windows Vista and Server 2008: Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category. Then right-click the product and select Properties. ❏ Windows XP and Server 2003: Click Start, Control Panel, (Printers and Other Hardware,) and then Printers and Faxes. Select the product, and then click Properties on the File menu. Access Control settings for Windows This function is only available for the WF-5620 Series and WF-5690 Series. When the printer’s Access Control is set to On, you need to enter your user name and password on the printer driver before sending a print job. A Access the printer driver. & “Accessing the printer driver for Windows” on page 41 B Click Printer and Option Information on the Maintenance tab. C Select the Save Access Control settings check box and then click Settings on the Printer and Option Information screen. User’s Guide Printing 42

Note: If you do not know the user name and password, contact your printer administrator. E Click OK, and then close the Printer and Option Information screen. Accessing the printer driver for Mac OS X The table below describes how to access the printer driver dialog. Dialog Box How to Access It Page Setup Click Page Setup on the File menu of your application. Note: Depending on your application, the Page Setup menu may not appear in the File menu. Print Click Print on the File menu of your application. Epson Printer Utility 4 For Mac OS X 10.8 or 10.7, click System Preferences on the Apple menu and then click Print & Scan. Select your product from the Printers list box, click Options & Supplies, Utility, and then click Open Printer Utility. For Mac OS X 10.6, click System Preferences on the Apple menu and then click Print & Fax. Select your product from the Printers list box, click Options & Supplies, Utility, and then click Open Printer Utility. For Mac OS X 10.5, click System Preferences on the Apple menu and then click Print & Fax. Select your product from the Printers list box, click Open Print Queue and then click Utility button. Basic Operations Basic printing Follow the steps below to print from your computer. If you cannot change some of the printer driver settings, they may have been locked by the administrator. Contact your administrator or a power user for assistance. Note: ❏ The screen shots in this manual may vary depending on the model. ❏ Before you print, load paper properly. & “Loading Paper into the Paper Cassette” on page 28 & “Loading Paper and Envelopes into the Rear Paper Feed” on page 31 ❏ Refer to the section below for the printable area. & “Printable area” on page 182 ❏ After completing the settings, print one test copy and examine the results before printing an entire job. User’s Guide Printing 43

Note for the WF-5620 Series /WF-5690 Series: When the printer’s Access Control is set to On, you need to enter your user name and password on the printer driver before sending a print job. & “Access Control settings for Windows” on page 42 A Open the file you want to print. B Access the printer settings. & “Accessing the printer driver for Windows” on page 41 C Click the Main tab. D Select the appropriate Paper Source setting. E Select the appropriate Document Size setting. You can also define a custom paper size. For details, see the online help. F Select Portrait (tall) or Landscape (wide) to change the orientation of your print. Note: Select Landscape when printing on envelopes. User’s Guide Printing 44

& “Paper type settings from the printer driver” on page 27 Note: Print quality is automatically adjusted for the selected Paper Type. H Select the appropriate Quality setting. Note: If you are printing high-density data on plain paper, letterhead, or preprinted paper, select Standard-Vivid to make your printout vivid. I Click OK to close the printer settings window. Note: To make changes to advanced settings, refer to the relevant section. J Print your file. Basic product settings for Mac OS X Note: Screen shots of the printer driver windows in this manual are from Mac OS X 10.7. A Open the file you want to print. User’s Guide Printing 45

& “Accessing the printer driver for Mac OS X” on page 43 Note: If the simplified dialog box is displayed, click the Show Details button (for Mac OS X 10.8 or 10.7) or the d button (for Mac OS X 10.6 or 10.5.8) to extend this dialog box. C Select the product you are using as the Printer setting. Note: Depending on your application, you may not be able to select some of the items in this dialog box. If so, click Page Setup on the File menu of your application, and then make suitable settings. D Select the appropriate Paper Size setting. E Select the appropriate Orientation setting. Note: Select landscape orientation when printing envelopes. User’s Guide Printing 46

G Select the appropriate Paper Source setting. H Select the appropriate Media Type setting. & “Paper type settings from the printer driver” on page 27 I Select the appropriate Print Quality setting. Note: If you are printing high-density data on plain paper, letterhead, or preprinted paper, select Standard-Vivid to make your printout vivid. J Click Print to start printing. Canceling printing If you need to cancel printing, follow the instructions in the appropriate section below. Using the product button Press y to cancel a print job in progress. Using the product’s status menu You can cancel a print job in progress on the product’s Status Menu. User’s Guide Printing 47

B Select Job Monitor, then Print Job. Ongoing jobs and jobs that are standing by are shown in the list. C Select the job that you want to cancel. D Press Cancel. For Windows Note: You cannot cancel a print job that has been completely sent to the product. In this case, cancel the print job by using the product. A Access the EPSON Status Monitor 3. & “For Windows” on page 154 B Click the Print Queue button. The Windows Spooler appears. C Right-click on the job you want to cancel and then select Cancel. For Mac OS X Follow the steps below to cancel a print job. Note: If you have sent a print job from a Mac OS X 10.6 or 10.5.8 through the network, you may not be able to cancel printing from the computer. Press y on the product’s control panel to cancel a print job. To solve this problem, see the online Network Guide. A Click your product icon in the Dock. B In the Document Name list, select the document which is printing. User’s Guide Printing 48

For Mac OS X 10.8: Click the button to cancel the print job. Other Options Product presets (For Windows Only) Printer driver presets make printing a snap. You can also create presets of your own. Product settings for Windows A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Select a Printing Presets in the Main tab. Product settings are automatically set to the values displayed in the pop-up window. User’s Guide Printing 49

Note: ❏ This feature may not be available at some settings. ❏ The loading capacity differs during 2-sided printing. & “Selecting Paper” on page 24 ❏ Only use papers that are suitable for 2-sided printing. Otherwise, the printout quality may deteriorate. & “Selecting Paper” on page 24 ❏ Manual 2-sided printing may not be available when the product is accessed over a network or is used as a shared printer. ❏ If the ink runs low during automatic 2-sided printing, the product stops printing and the ink needs to be replaced. When ink replacement is complete, the product starts printing again, but there may be some missing parts in your print. If this happens, print again the page that has missing parts. ❏ Depending on the paper and the amount of ink used to print text and images, ink may bleed through to the other side of the paper. ❏ The surface of the paper may be smeared during 2-sided printing. Note for Windows: ❏ Four types of 2-sided printing are available: automatic standard, automatic folded booklet, manual standard and manual folded booklet. ❏ Manual 2-sided printing is available only when EPSON Status Monitor 3 is enabled. To enable the status monitor, access the printer driver and click the Maintenance tab followed by the Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box. ❏ When automatic 2-sided printing is performed, printing may be slow depending on the combination of options selected for Select Document Type in the Print Density Adjustment window and for Quality in the Main window. Note for Mac OS X: ❏ Mac OS X supports automatic standard 2-sided printing only. ❏ When automatic 2-sided printing is performed, printing may be slow depending on the Document Type setting in Two-sided Printing Settings User’s Guide Printing 50

A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Select the appropriate 2-Sided Printing setting. Note: Depending on the driver version, the 2-Sided Printing setting may become available when you select the check box. When using automatic printing, make sure the Auto check box is checked. C Click Settings, and make the appropriate settings. Note: If you want to print a folded booklet, select Booklet. D Check the other settings and print. Note: ❏ When printing automatically, and if you are printing high-density data such as photos or graphs, we recommend making the settings in the Print Density Adjustment window. ❏ The actual binding margin may be different from the specified settings depending on your application. Experiment with a few sheets to examine actual results before printing the entire job. ❏ Manual 2-sided printing allows you to print the even-numbered pages first. When you print odd-numbered pages, a blank sheet of paper is output at the end of the print job. ❏ When you are printing manually, make sure that the ink is completely dry before reloading the paper. Product settings for Mac OS X A Access the Print dialog box. & “Accessing the printer driver for Mac OS X” on page 43 B Make the appropriate settings in the Two-sided Printing Settings pane. C Check the other settings and print. Note: If you are printing high-density data such as photos or graphs, we recommend adjusting Print Density and Increased Ink Drying Time settings manually. User’s Guide Printing 51

Lets you automatically enlarge or reduce the size of your document to fit the paper size selected in the printer driver. Note: This feature may not be available at some settings. Product settings for Windows A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Select Reduce/Enlarge Document and Fit to Page in the More Options tab, and then select the size of the paper you are using from Output Paper. Note: If you want to print a reduced image with centering, select Center. C Check the other settings and print. Product settings for Mac OS X A Access the Print dialog box. & “Accessing the printer driver for Mac OS X” on page 43 B Choose Scale to fit paper size for Destination Paper Size in the Paper Handling pane and select the desired paper size from the pop-up menu. C Check the other settings and print. User’s Guide Printing 52

Lets you use the printer driver to print two or four pages on a single sheet of paper. Note: This feature may not be available at some settings. Product settings for Windows A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Select 2-Up or 4-Up as Multi-Page in the Main tab. C Click Page Order, and make the appropriate settings. D Check the other settings and print. Product settings for Mac OS X A Access the Print dialog box. & “Accessing the printer driver for Mac OS X” on page 43 B Select the desired number of Pages per Sheet and the Layout Direction (page order) in the Layout pane. C Check the other settings and print. User’s Guide Printing 53

This function allows you to print a document as a copy-protected document. When you try to copy a copy-protected document, the string that you added as the anti-copy pattern is printed several times on the document. Note: This feature may not be available at some settings. A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Click Watermark Features on the More Options tab, and then select an Anti-Copy Pattern from the Anti-Copy Pattern list. Note: ❏ This feature is available only with the following settings selected. Paper Type: plain papers Quality: Standard Auto 2-Sided Printing: Off Color Correction: Automatic ❏ If you want to create your own watermark, click Add/Delete. For more details about each setting, see the online help. C Click Settings, and make the appropriate settings. Note: Anti-Copy Pattern are printed in monochrome only. D Click OK to return to the More Options window. E Click OK to close the printer settings window and print. User’s Guide Printing 54

This function allows you to print a text-based or image-based watermark on your document. Note: This feature may not be available at some settings. A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Click Watermark Features on the More Options tab, and then select a watermark from the Watermark list. Note: ❏ If you want to create your own watermark, click Add/Delete. For more details about each setting, see the online help. ❏ Saved watermarks can only be used with the printer driver in which you saved the settings. Even if multiple printer names are set for a printer driver, the settings are only available for the printer name in which you saved the settings. ❏ When sharing the printer on a network, you cannot create a user defined watermark as a client. C Click Settings, and then make the appropriate settings. D Click OK to return to the More Options window. E Click OK to close the printer settings window and print. User’s Guide Printing 55

This function allows you to print user name, computer name, date, time, or collate number, at the top or bottom of each page in a document. A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Click Watermark Features on the More Options tab, select Header/Footer, and then click Settings. C Select the necessary items from the drop-down list in the Header Footer Settings window. Note: If you select Collate Number, the number of copies is printed. D Click OK to return to the More Options window. E Click OK to close the printer settings window and print. Printing Confidential Jobs This function is only available for the WF-5620 Series and WF-5690 Series. This function allows you to set a password when sending a job. When a password is set, the job cannot be printed until the password is entered on the product's control panel. A Access the printer settings. & “Accessing the printer driver for Windows” on page 41 B Select Confidential Job on the More Options tab. C Make settings such as the password, user name, and job name on the Confidential Job Settings screen, and then click OK. User’s Guide Printing 56

E Click OK to close the printer settings screen and send the print job. F Go to the printer, press on the control panel and select Confidential Job. G Enter your user name and select the job you sent. H Enter the password you set, and then press one of the x buttons to start printing. Administrator Settings for Printer Driver (for Windows Only) Administrators can lock the following printer driver settings for each user to prevent unintended changes of the settings. ❏ Anti-Copy Pattern ❏ Watermark ❏ Header/Footer ❏ Color ❏ 2-sided printing ❏ Multi-Page Note: You need to logon as an administrator in Windows. A Windows 8 and Server 2012: Select Desktop, Settings, charm, Control Panel, and then select Devices and Printers from the Hardware and Sound category. Windows 7 and Server 2008 R2: Click the start button, and then select Devices and Printers. Windows Vista and Server 2008: Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category. Windows XP and Server 2003: Click Start, select Control Panel, and then select Printers and Faxes from the Printers and Other Hardware category. User’s Guide Printing 57

Right-click on the product, or press and hold the product, select Printer properties, Optional Settings, and then select the Driver Settings button. Windows Vista and Server 2008: Right-click the icon for your product, click Optional Settings, and then click the Driver Settings button. Windows XP and Server 2003: Right-click the icon for your product, click Optional Settings, and then click the Driver Settings button. C Make the appropriate settings. For more details about each setting, see the online help. D Click OK. Using the PostScript Printer Driver See the following for details on installing the PostScript printer driver. & “Installing the PostScript Printer Driver” on page 139 Using the Epson Universal P6 Printer Driver See the following for details on installing the Epson Universal P6 Printer Driver. & “Installing the Epson Universal P6 Printer Driver (for Windows Only)” on page 143 Note: Whenever possible select fonts in your application. See your software documentation for instructions. If you are sending unformatted text to the printer directly from DOS or if you are using a simple software package that does not include font selection, you can select fonts using the printer’s control panel menus. User’s Guide Printing 58

You can scan documents and send the scanned image from the product to a connected computer, a memory device, a network folder, and send the scanned image by attaching to an email. Note: ❏ Depending on the product, Scan to Network Folder/FTP and Scan to Email functions may not be supported. & “Available Features” on page 9 ❏ You can save your scan settings as a preset. & “Presets” on page 111 Scanning to a memory device A Insert an external USB device. B Place original. & “Placing Originals” on page 33 C Enter Scan mode from the Home menu. D Select Memory Device. E Press Format, and then select the file format you want to use to save scanned data to the memory device. F Press Settings, and then make the appropriate scan settings. Note: When PDF is selected as the file format, security settings become available allowing you to create a password protected PDF. Select PDF Settings. G Press one of the x buttons to set the color mode, and then start scanning. Your scanned image is saved. Scanning to a folder The Scan to Network Folder/FTP function allows you to save scanned images to a folder on a server. You can specify a saved folder by entering a folder path directly, but it may be easier if you register a saved folder and configure the folder settings in Contacts first before you use this function. & “Making Contact List Settings” on page 95 User’s Guide Scanning 59

B Enter Scan mode from the Home menu. C Select Network Folder/FTP. D Press Contacts to display a list of registered folders. Note: You can also specify the folder by entering the folder path directly. After step 3, press the Enter Location field. Select Communication Mode, enter the folder path using the numeric keypad and other buttons on the control panel, and then configure the folder settings. After making the settings, go to step 6. E Press the check box on the list to select the folder you want, and then press Proceed. F Press Menu. Make the appropriate scan settings. G Press one of the x buttons to set the color mode, and then start scanning. Your scanned image is saved. Scanning to an email The Scan to Email function allows you to send scanned image files by email directly from the product through a preconfigured email server. Note: Before using this function, make sure you have configured the Email Server Settings and that the Date/Time and Time Difference in Date/Time Settings have been set correctly. Otherwise, time stamps on your emails may not be displayed correctly on the recipient’s computer. A Place original. & “Placing Originals” on page 33 B Enter Scan mode from the Home menu. C Select Email. D If you want to specify email addresses directly, press the Enter Email Address field, and then enter an email address. User’s Guide Scanning 60

by pressing the check box on the list. Then press Proceed. Note: You can send an email up to 10 individual email addresses and group. F Press Format and select the file format. G Press Menu. H Select Email Settings. You can specify a name for the scanned image file in Filename Prefix and specify the subject of the email to which you want to attach the scanned file in Subject. Note: A predetermined message, “Attached Scan Data”, is automatically entered as the body of the email. I Select Basic Settings. Make the appropriate scan settings. Note: ❏ You can specify the maximum size for files that can be attached to an email in Attached File Max Size. Select a larger size if you often send large files. ❏ When PDF is selected as the file format, security settings become available allowing you to create a password protected PDF. Select PDF Settings. J Press one of the x buttons to set the color mode, and then start scanning. Your scanned image is sent by email. Scanning to Cloud For instruction on using Scan to Cloud, visit the Epson Connect portal Web site. & “Using Epson Connect Service” on page 11 Scanning to Document Capture Pro (For Windows only) This function allows you to scan using the settings made in Document Capture Pro. Before using this function, make sure you have installed Document Capture Pro and setup a job on this software. For more information, see the following section. & “Document Capture Pro” on page 72 Note: You need to connect the product to the computers on the network to use this function. A Place original. & “Placing Originals” on page 33 User’s Guide Scanning 61

C Select Document Capture Pro. D Press the Select Computer field, and then select the computer to which a job has been registered in Document Capture Pro. Note: If you have set a password in Document Capture Pro from the Network Scan Settings in the software, select a computer and then enter the password. E Select a job. Note: ❏ When you have registered only one job in advance, go to step 6. ❏ To check the job details, press the job contents field on the screen. ❏ To select another registered job, press the job select field again. F Press one of the x buttons. The scanned image is saved to the destination you specified. Scanning to a computer (WSD) Note: ❏ This function is only available for computers running Windows 8, Windows 7, or Vista. ❏ To use this function, you need to setup WSD for your computer in advance. For more information, see the online Network Guide. A Place original. & “Placing Originals” on page 33 B Enter Scan mode from the Home menu. C Select Computer (WSD). D Select a computer. E Press one of the x buttons and then start scanning. Your scanned image is saved. Note: Depending on the version of the operating system, the scanned image is saved to different destinations. For more information, see your computer’s documentation. User’s Guide Scanning 62

Refer to the section below for the Scan mode menu list. & “Scan Mode” on page 99 Scanning from Your Computer Settings for Access Control (For Windows only) This function is only available for the WF-5620 Series and the WF-5690 Series. When the printer’s Access Control is set On, you need to enter the user name and password in EPSON Scan Settings to use EPSON Scan. A Select the start button icon or Start > All Programs or Programs > EPSON > EPSON Scan > EPSON Scan Settings. For Windows 8 and Server 2012: Enter “EPSON Scan Settings” in the search charm, and then select the software. B Select Access Control. C Enter the User Name and Password and then click OK. Note: If you do not know the user name and password, contact your printer administrator. Scanning in Office Mode Office Mode lets you quickly scan text documents without previewing your image. Note: ❏ If you want to install Epson Scan on Windows Server 2012, Server 2008, or Server 2003, you have to install Desktop Experience first. ❏ See the Help for more details on Epson Scan. A Place your original(s). & “Placing Originals” on page 33 B Start Epson Scan. & “Starting Epson Scan Driver” on page 72 User’s Guide Scanning 63

D Select the Document Source setting. E Select the size of your original as the Size setting. F Select the Image Type setting. G Select an appropriate resolution for your original(s) as the Resolution setting. H Click Scan. I In the File Save Settings window, select the Type setting and then click OK. Note: ❏ If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window. ❏ You can create a password protected PDF file. Select the Security tab in PDF Plug-in Settings. See the Help for more details on Epson Scan. ❏ When you select Skip Blank Page, any blank pages in the document are not scanned. User’s Guide Scanning 64

Scanning in Professional Mode Professional Mode gives you total control of your scanning settings and lets you check the changes you have made in a preview image. This mode is recommended for advanced users. Note: ❏ If you want to install Epson Scan on Windows Server 2012, Server 2008, or Server 2003, you have to install Desktop Experience first. ❏ See the Help for more details on Epson Scan. A Place your original(s). & “Placing Originals” on page 33 B Start Epson Scan. & “Starting Epson Scan Driver” on page 72 User’s Guide Scanning 65

D Select the Document Source setting. E Select Photo or Document as the Auto Exposure Type setting. F Select the Image Type setting. User’s Guide Scanning 66

H Click Preview to preview your image(s). The Preview window opens and displays your image(s). & “Previewing and Adjusting the Scan Area” on page 70 Note for the Automatic Document Feeder (ADF): ❏ The ADF loads your first document page, and then Epson Scan prescans it and displays it in the Preview window. The ADF then ejects your first page. Place your first document page on top of the rest of the pages, and then load the entire document into the ADF. ❏ The document page ejected by the ADF has not been scanned yet. Reload the entire document into the ADF. I Select the size of the scanned image(s) as the Target Size setting if necessary. You can scan your images at their original size, or you can reduce or enlarge their size by selecting Target Size. J Adjust the image quality if necessary. & “Image Adjustment Features” on page 67 K Click Scan. L In the File Save Settings window, select the Type setting and then click OK. Note: ❏ If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window. ❏ You can create a password protected PDF file. Select the Security tab in PDF Plug-in Settings. See the Help for more details on Epson Scan. Your scanned image is saved. Image Adjustment Features Epson Scan offers a variety of settings for improving color, sharpness, contrast, and other aspects affecting image quality. See the Help for more details on Epson Scan. User’s Guide Scanning 67

individually. Tone Correction Provides a graphical interface for adjusting tone levels individually. Image Adjustment Adjusts brightness and contrast and the balance of red, green, and blue colors in the overall image. Color Palette Provides a graphical interface for adjusting mid-tone levels, such as skin tones, without affecting the highlight and shadow areas of the image. Unsharp Mask Sharpens the edges of image areas for an overall clearer image. User’s Guide Scanning 68

such as skin tones. Color Restoration Restores the colors in faded photos automatically. Backlight Correction Removes shadows from photos that have too much background light. Dust Removal Removes dust marks from your originals automatically. Text Enhancement Enhances text recognition when scanning text documents. Auto Area Segmentation Makes Black&White images clearer and text recognition more accurate by separating the text from the graphics. User’s Guide Scanning 69

Previewing and Adjusting the Scan Area Selecting a preview mode Once you have selected your basic settings and resolution, you can preview your image and select or adjust the image area in a Preview window. There are two types of preview. ❏ Normal preview displays your previewed image(s) in their entirety. You can select the scan area and make any image quality adjustments manually. ❏ Thumbnail preview displays your previewed image(s) as thumbnail(s). Epson Scan automatically locates the edges of your scan area, applies automatic exposure settings to the image(s), and rotates the image(s) if necessary. Note: ❏ Some of the settings that you change after previewing an image are reset if you change the preview mode. ❏ Depending on your document type and the Epson Scan mode you are using, you may not be able to change the preview type. ❏ If you preview image(s) without the Preview dialog displayed, image(s) are displayed in the default preview mode. If you preview with the Preview dialog displayed, image(s) are displayed in the preview mode that was displayed just before previewing. ❏ To resize the Preview window, click and drag the corner of the Preview window. ❏ See the Help for more details on Epson Scan. Creating a marquee A marquee is a moving dotted line that appears on the edges of your preview image to indicate the scan area. Do one of the following to draw a marquee. User’s Guide Scanning 70

marquee and click. Drag the cross-hairs over the image to the opposite corner of the desired scan area. ❏ To draw the marquee automatically, click the auto locate icon. You can only use this icon when you are viewing a normal preview and you only have one document on the scanner glass. ❏ To draw the marquee at a specified size, type in a new width and height in the Document Size setting. ❏ For best results and image exposure, make sure all sides of the marquee are located inside the preview image. Do not include any areas around the preview image in the marquee. Adjusting a marquee You can move the marquee and adjust its size. If you are viewing a normal preview, you can create multiple marquees (up to 50) on each image to scan different image areas as separate scan files. To move the marquee, position your cursor inside the marquee. The pointer becomes a hand. Click and drag the marquee to the desired location. To resize the marquee, position your cursor over the edge or corner of the marquee. The pointer becomes a straight or angled double-arrow. Click and drag the edge or corner to the desired size. To create additional marquees of the same size, click this icon. To delete a marquee, click inside the marquee and click this icon. To activate all marquees, click this icon. Note: ❏ To restrict the movement of the marquee to vertical or horizontal only, hold down the Shift key as you move the marquee. ❏ To restrict the size of the marquee to the current proportions, hold down the Shift key as you resize the marquee. ❏ If you draw multiple marquees, make sure you click All in the Preview window before you scan. Otherwise, only the area inside the last marquee you drew will be scanned. User’s Guide Scanning 71

This software lets you control all aspects of scanning. You can use this as a standalone scanning program or use it with another TWAIN-compliant scanning program. How to start ❏ Windows 8 and Server 2012: Select the EPSON Scan icon on the desktop. Or, select EPSON Scan from the Start screen. ❏ Windows 7, Vista, XP, Server 2008 and Server 2003: Double-click the EPSON Scan icon on the desktop. Or, select the start button icon or Start > All Programs or Programs > EPSON > EPSON Scan > EPSON Scan. ❏ Mac OS X: Select Applications > Epson Software > EPSON Scan. How to access the help Click the Help button on the Epson Scan driver. Starting Other Scanning Software Note: Some scanning software may not be included in some countries. Document Capture Pro Only available for Windows users. This software allows you to rearrange pages or correct rotation for image data, and then save the data, send it by e-mail, send it to a server, or send it to a cloud service. You can also register frequently used scanning settings to simplify scanning operations. You can download this software from the following Epson website. http://support.epson.net/ http://assets.epson-europe.com/gb/en/document_capture_pro/ (Europe) How to start ❏ Windows 8: Right-click on the Start screen, or swipe from the bottom or top edge on the Start screen, and select All apps > Epson Software > Document Capture Pro. ❏ Windows 7, Vista and XP: Select the start button or Start > All Programs or Programs> Epson Software > Document Capture Pro. User’s Guide Scanning 72

Select Help from the menu on the software screen to display the Help. User’s Guide Scanning 73

Compatible telephone lines and phone cables Phone line This product’s fax features are designed to work over standard analogue telephone lines (PSTN = Public Switched Telephone Network) and PBX (Private Branch Exchange) telephone systems. (Depending on the environment, some PBX telephone systems may not be supported.) Epson cannot guarantee compatibility with all digital phone environments, especially under the following conditions. ❏ When using VoIP ❏ When using fiber-optic digital services ❏ When adapters such as terminal adapters, VoIP adapters, splitters, or DSL router are connected between the telephone wall jack and the product. Phone cable Use a phone cable with the following interface specification. ❏ RJ-11 Phone Line ❏ RJ-11 Telephone set connection Depending on the area, a phone cable may be included with the product. If so, use that cable. You may need to connect the phone cable to an adapter provided for your country or region. Connecting the product to the phone line Standard phone line (PSTN) or PBX Connect a phone cable from the telephone wall jack or PBX port to the LINE port on the back of the product. User’s Guide Faxing 74

❏ Do not remove the cap from the EXT port of the product when you are not connecting your phone. DSL or ISDN Connect a phone cable from your DSL modem, terminal adapter, or ISDN router to the LINE port on the back of the product. For more information, consult the documentation that came with your modem, adapter, or router. c Important: When connecting to a DSL line, you may need to use a separate DSL filter. When using a DSL filter, connect a phone cable from the DSL filter to the product’s LINE port. Connecting a phone device After you connect the product to the phone line, follow the procedure below to connect your telephone or answering machine. Single phone line A Remove the cap from the EXT port on the product. User’s Guide Faxing 75

c Important: ❏ When sharing a single phone line with the phone and the product, make sure you connect the phone to the product’s EXT port. Otherwise, the phone and product may not work properly. ❏ When connecting an answering machine, you may need to change the product’s Rings to Answer setting. & “Setting the number of rings to answer” on page 79 Two phone lines (example of ISDN) Connect a second phone cable to your telephone or answering machine and to the port on the terminal adapter or ISDN router. Setting Up for Faxing Basic settings This section describes the minimum settings required for using the fax features. Note: The Lock Setting function in the Admin Settings menu allows an administrator to password protect the settings from being changed. & “System Administration Settings” on page 102 User’s Guide Faxing 76

The product’s Fax Setting Wizard menu guides you through setting up the basic fax features. The wizard is automatically displayed when the product is turned on for the first time. If you have already configured the settings, skip this section unless you need to change the settings. c Important: Before starting the wizard, make sure you have connected the product and your phone device to the phone line correctly. & “Connecting to a Phone Line” on page 74 A Enter Setup mode from the Home menu. B Select System Administration. C Select Fax Settings. D Select Fax Setting Wizard. The Fax Setting Wizard screen is displayed. Press Start to continue. E On the Fax Header screen, enter the sender’s name (up to 40 characters). F On the Your Phone Number screen, enter your phone number (up to 20 digits). Note: ❏ You should enter your name and phone number in the fax header before sending faxes so that recipients can identify the origin of the fax. ❏ You can change the header information later. Access the menu as shown below. Setup > System Administration > Fax Settings > Basic Settings > Header G If you have subscribed to a distinctive ring service from your telephone company, select Proceed in the DRD Setting screen. Select the ring pattern to be used for incoming faxes (or select On), and then go to Step 10. If you do not need to set this option, select Skip, and then go to the next step. Note: ❏ Distinctive ring services, offered by many telephone companies (the service name differs by company), allows you to have several phone numbers on one phone line. Each number is assigned a different ring pattern. You can use one number for voice calls and another for fax calls. Select the ring pattern assigned to fax calls in DRD Setting. ❏ Depending on the region, On and Off are displayed as the DRD Setting options. Select On to use the distinctive ring feature. ❏ If you select On or one of the ring patterns other than All, Receive Mode is automatically set to Auto. ❏ You can change the DRD Setting later. Access the menu as shown below. Setup > System Administration > Fax Settings > Receive Settings > DRD User’s Guide Faxing 77

machine to the product, and then go to the next step. If you select No, Receive Mode is automatically set to Auto. Go to Step 10. c Important: When no external telephone is connected to the product, Receive Mode must be set to Auto; otherwise you cannot receive faxes. I On the next Receive Mode Setting screen, select Yes to receive faxes automatically. Select No to receive faxes manually. Note: ❏ When you have connected an external answering machine and select to receive faxes automatically, make sure the Rings to Answer setting is correct. & “Setting the number of rings to answer” on page 79 ❏ If you select to receive faxes manually, you need to answer every call and operate the product’s control panel or your phone to receive faxes. & “Receiving a fax manually” on page 91 ❏ You can change the Receive Mode setting later. Access the menu as shown below. Setup > System Administration > Fax Settings > Receive Settings > Receive Mode J On the Confirm Settings screen, check the settings you made, and then select Proceed. Press to correct or change the settings. K Follow the on-screen instructions to run Check Fax Connection and print a report of the check result. If there are any errors reported, try the solutions on the report, and then run the check again. Note: ❏ If the Select Line Type screen is displayed, see the following section. & “Setting the line type” on page 78 ❏ If the Select Dial Tone Detection screen is displayed, select Disable. However, disabling the dial tone detection function may drop the first digit of a fax number and send the fax to the wrong number. ❏ To run the check again after closing the wizard, access the menu as shown below. Setup > System Administration > Fax Settings > Check Fax Connection Setting the line type If you are connecting the product to a PBX phone system or terminal adapter, change the Line Type setting as described below. Note: PBX (Private Branch Exchange) is used in office environments where an external access code such as “9”must be dialed to call an outside line. The default Line Type setting is PSTN (Public Switched Telephone Network), which is a standard phone line, similar to the one in your home. A Enter Setup mode from the Home menu. User’s Guide Faxing 78

C Select Fax Settings. D Select Basic Settings. E Select Line Type. F Select PBX. G Select Use or Do Not Use on the Access Code screen. If you select Use, go to the next step. H Enter an external access code in the Access Code field. Note: When connecting to a PBX phone system, we recommend making the access code setting first. After you have made the setting, enter (hash) instead of the actual external access code when entering an outside fax number or storing it in the contact list. The product automatically replaces the with the set code when dialing. Compared to entering an actual code, using may help avoid connection problems. Setting the number of rings to answer If you have connected an external answering machine and selected to receive faxes automatically, make sure the Rings to Answer setting is correct. c Important: The Rings to Answer setting indicates the number of rings that must occur before the product automatically receives a fax. If the connected answering machine is set to pick up on the fourth ring, you should set the product to pick up on the fifth ring or later. Otherwise the answering machine cannot receive voice calls. Depending on the region, this setting may not be displayed. A Enter Setup mode from the Home menu. B Select System Administration. C Select Fax Settings. D Select Receive Settings. E Select Rings to Answer. User’s Guide Faxing 79

Note: The answering machine picks up every call faster than the product, but the product can detect fax tones and start receiving faxes. If you answer the phone and you hear a fax tone, check that the product has started receiving the fax, and then hang up the phone. Advanced settings This section introduces advanced fax settings. Access the menus as indicated under each topic. See the menu list for an explanation about each menu and option. & “System Administration Settings” on page 102 Settings for sending faxes ❏ Changing the fax communication speed. & Setup > System Administration > Fax Settings > Basic Settings > Fax Speed Note: The fax speed selected here is also applied when receiving faxes. ❏ Creating a contact list for faxing. & “Creating a Contact” on page 95 ❏ Changing the default settings for sending faxes such as the resolution and the document size. & Setup > System Administration > Fax Settings > User Default Settings Settings for receiving faxes ❏ Changing received fax output settings. By default, the product prints every fax received. You can change the settings to save received faxes in the product’s memory, on a computer, or to an external memory device. & “Outputting received faxes” on page 88 ❏ Selecting paper cassettes for printing faxes and fax reports. If your product has more than one paper cassette, you can select which cassette to use for printing faxes and fax reports. & Setup > System Administration > Printer Settings > Paper Source Settings > Auto Select Settings > Fax Note: When more than one cassette is selected from the menu above, the most suitable cassette is automatically selected according to the paper size setting for each cassette and the size of received faxes or fax reports. ❏ Changing settings for printing faxes and fax reports. & Setup > System Administration > Fax Settings > Output Settings User’s Guide Faxing 80

Epson FAX Utility allows you to send a fax from a computer and save received faxes in a specified folder. Follow the procedure below to install FAX Utility. PC-FAX Driver is installed at the same time. This is necessary for sending faxes. c Important: Install the printer driver before installing FAX Utility. Windows Insert the software disc that came with your product, and then click setup.exe in the following folder. \Apps\FaxUtility\setup.exe c Important: Select the same port used for the printer driver. Mac OS X Download FAX Utility from the following Epson website. http://support.epson.net/setupnavi/ After installing FAX Utility, follow the procedure below to add the fax driver. A Select Apple - System Preference - Print & Scan (Print & Fax for OSX10.6 or 10.5) to display the printer list. B Click the + add button. C Click Default when the add printer screen is displayed. D When the PC-FAX Driver is displayed in the list, select it and then click Add. Note: ❏ It may take a while before the PC-FAX Driver is displayed. ❏ The PC-FAX Driver name starts with “FAX” followed by the product name and connection method in parentheses such as (USB). E Select Quit System Preferences from the System Preferences menu. Sending Faxes Basic operations Follow the steps below to send a monochrome (B&W) or color fax. When sending a monochrome fax, the scanned document is temporarily stored in the product’s memory and you can preview it on the LCD screen before sending. User’s Guide Faxing 81

& “Checking fax jobs that are ongoing or waiting” on page 92 A Place original. You can send up to 100 pages in one transmission. & “Placing Originals” on page 33 B Enter Fax mode from the Home menu. Note: To fax a double-sided document, place your document in the ADF. Press Menu, select Fax Send Settings, ADF 2-Sided, and then On. You cannot fax double-sided documents in color. C Specify the fax recipients using one or a combination of the following methods. You can send a monochrome fax to up to 200 recipients. Manually entering a fax number Enter a fax number using the numeric keys on the control panel and press the enter key on the software keypad. To add another fax number, repeat the same procedure. You can also display the software keypad by pressing the Enter a Fax Number field. Selecting from the contact list Press Contacts to display the contact list screen. Select one or more recipients from the list by selecting the check boxes (press the boxes again to deselect). Press the Search box to search for recipients by name, index name, or entry number. After selecting recipients, press Proceed. Selecting from the sent fax history Press History to display the sent fax history. Select a recipient from the list, press Menu on the Details screen, and then select Send to this number. Note: ❏ To delete entered recipients, press the “fax number entry” field and select the recipient you want to delete from the destination list. Then press Delete from the List. ❏ When the Direct Dialing Restrictions option in Security Settings is enabled, you can only select fax recipients from the contact list or the sent fax history. You cannot manually enter a fax number. ❏ You cannot send a color fax to more than one recipient at a time. ❏ If your phone system is PBX and you need an external access code such as “9” to get an outside line, enter the access code at the beginning of the fax number. If the access code has been set in the Line Type setting, enter (hash) instead of the actual access code. & “Setting the line type” on page 78 D Press Menu, and then select Fax Send Settings to change the fax transmission settings, such as the resolution, if necessary. See the menu list for an explanation of each of the settings. & “Fax Mode” on page 99 Note: You can save your fax settings as a preset. For more information, see the following section. & “Presets” on page 111 User’s Guide Faxing 82

Preview on the fax top screen. The product starts scanning the documents and displays the scanned image on the LCD screen. To start sending the fax, go to Step 6. Note: ❏ You cannot preview images when the Direct Send option from the Fax Send Settings menu is enabled. ❏ When the preview screen is left untouched for 20 seconds, the fax is sent automatically. ❏ When you want to rescan the document, press Retry on the preview screen. Reset the document or change the send settings as necessary, and then repeat this step. F Press x (Color) or x (B&W) to start sending the fax. To cancel sending the fax, press y. You can also cancel the job, or check the job status/result on the Job Monitor or Job History screen. For more details on checking the job status/result, see the following section. & “Using the status menu” on page 92 Note: ❏ Sending color faxes takes some time because the product scans and sends the document simultaneously without saving the scanned image to its memory. ❏ If the Save Failure Data option is enabled, faxes that failed to be sent are stored. You can resend these stored faxes from the Status Menu screen. & Setup > System Administration > Fax Settings > Send Settings > Save Failure Data Other options Using handy fax features This section describes how to use other handy fax features to improve your productivity. Note: The Lock Setting function in the Admin Settings menu allows an administrator to password protect the settings from being changed. & “System Administration Settings” on page 102 ❏ Sending a large volume of monochrome documents (Direct Send) When sending a monochrome fax, the scanned document is temporarily stored in the product’s memory. If a large volume of documents is scanned, the product may run out of memory and stop scanning halfway. You can prevent this by using the Direct Send option from the Fax Send Settings menu. The product starts scanning after the connection is made and then scans and sends simultaneously without saving the scanned image to its memory. Even when the memory is already full, you can send a monochrome fax using this option. Note that you cannot use this option when sending faxes to more than one recipient. User’s Guide Faxing 83

When you want to send an urgent fax, and there are already multiple faxes waiting to be sent, you can send the urgent fax as soon as an ongoing fax job is finished. To do this, enable Priority Send in the Fax Send Settings menu before you press x (Color) or x (B&W). Note that a fax job sent from a computer is given priority over Priority Send fax jobs. ❏ Saving on connection times and fees by using batch operations (Batch Send) When the Batch Send option is enabled (disabled by default), the product checks all of the faxes waiting to be sent in its memory, and then groups faxes for the same recipient together to send them as a batch. Up to 5 files and/or up to 100 pages in total can be sent using the batch operation. Access the menu as shown below. & Setup > System Administration > Fax Settings > Send Settings > Batch Send Note: ❏ This function only works when the recipient information is identical. If the same recipient is found in two fax jobs, but one of the jobs contains another recipient, the product does not group them together. ❏ Even if the recipient information matches, scheduled faxes are not grouped together unless the time to send the fax matches. ❏ This function is not applied to faxes sent from a computer, or faxes sent with the Priority Send or Direct Send option enabled. ❏ Sending different-sized documents using the ADF (Continuous Scan from ADF) If you place different-sized documents in the ADF at the same time, they may not be sent at their original sizes. To send different-sized documents using the ADF, first enable Continuous Scan from ADF option from the Fax Send Settings menu. The product will then ask you if you want to scan another page each time you finish scanning documents in the ADF before starting transmission. Using this feature, you can sort and scan documents by size. This is also useful when faxing a large volume of documents, which cannot be loaded in the ADF at the same time. ❏ Using the On Hook function The On Hook function allows you to hear tones and voices from the product’s internal speaker while leaving the connected phone on the hook. Press On Hook on the fax top screen, and then enter the fax number on the control panel. You can use this feature when you want to get a specific document from an on demand fax service by following the service’s audio guidance. Sending a fax at a specified time You can set to send a fax at a specified time. You cannot send color faxes when using this function. Note: Make sure the product’s date and time setting is correct. & Setup > System Administration > Common Settings > Date/Time Settings A Follow Steps 1 to 4 in “Basic operations” on page 81. B On the fax top screen, press Menu, and then select Send Fax Later. User’s Guide Faxing 84

D Press x (B&W) to start scanning the fax. The scanned image is sent at the specified time. If the product is powered off at the specified time, the fax is sent when the product is turned on. Sending a fax on demand (fax polling) The Polling Send function allows you to store one scanned document (up to 100 pages in monochrome) to be sent automatically upon request from another fax machine. Your customers or business partners can receive the document just by calling your fax number using the polling receive function on their fax machines. A Place original. & “Placing Originals” on page 33 B Enter Fax mode from the Home menu. C Press Menu, select Polling Send, and then On. D Press Menu, and then select Fax Send Settings to change the fax transmission settings, such as the resolution, if necessary. See the menu list for an explanation of each of the settings. & “Fax Mode” on page 99 E Press x (B&W) to start scanning the document. The scanned document is stored until you delete it. To delete the stored document, access it from Status Menu. & “Checking fax jobs that are ongoing or waiting” on page 92 Note: Because only one document can be stored, you will be asked if you want to overwrite when one document has already been stored. Sending a stored fax You can store one scanned document (up to 100 pages in monochrome) in the product’s memory so that you can send it to anyone at anytime. This feature is handy for documents that you are frequently asked to send by your customers or business partners. A Place original. & “Placing Originals” on page 33 B Enter Fax mode from the Home menu. C Press Menu, and select Store Fax Data, then On. User’s Guide Faxing 85

necessary. See the menu list for an explanation of each of the settings. & “Fax Mode” on page 99 E Press x (B&W) to start scanning the document. The scanned document is stored until you delete it. To send the stored document, access it from the Status Menu. & “Checking fax jobs that are ongoing or waiting” on page 92 Note: Because only one document can be stored, you will be asked if you want to overwrite when one document has already been stored. Sending a fax from a connected phone If the phone number and fax number of the recipient is the same, you can send a fax after talking over the phone with the recipient. A Place original. & “Placing Originals” on page 33 B Dial the number from the phone connected to the product. You can talk over the phone with the recipient if needed. C Press Start Fax on the LCD screen of the product. D Select Send. E When you hear a fax tone, press x (Color) or x (B&W) to start sending the fax. F Hang up the phone. Sending a fax from a computer Using Epson FAX Utility, you can fax documents created using an application such as a word processing or spreadsheet application directly from your computer. For information on how to install FAX Utility, see the following section. & “Installing FAX Utility for faxing from a computer” on page 81 User’s Guide Faxing 86

operations may differ depending on the application you use. For more details, see the application’s help. A Open the file you want to fax. B Select the Print menu from your application’s File menu. The application’s print setting screen is displayed. C Windows: Select your printer (FAX) from the printer selection box, and then change the print settings as needed. Mac OS X: Select your printer (FAX) from the printer selection box, click d, and then change the print settings as needed. D Windows: Click Properties, change the fax transmission settings as needed, and then click OK. Mac OS X: Select Fax Settings, and then change the fax transmission settings as needed. E Windows: Click OK. The Recipient Settings screen is displayed. Select one or more recipients and then click Next. Mac OS X: Select Recipient Settings, and then select one or more recipients. F Specify the content of the cover sheet as needed. (For Mac OS X, skip this step.) G Click Send or Fax to send the fax. The fax job is sent to the product. Note for the WF-5620 Series /WF-5690 Series: For Windows, if the printer’s Access Control is set to On, FAX Utility performs user authentication based on the the user name and password set in the printer driver. Note: Windows FAX Utility allows you to save up to 1000 contacts (PC-FAX Phone Book). In addition, both Windows and Mac FAX Utility allow you to edit the product’s contact list. For more details, see the FAX Utility Help. Receiving Faxes Setting up the receive mode The product is initially set to receive faxes automatically (Receive Mode - Auto). You can change it to Manual if you connect an external telephone to the product. In automatic receive mode, the product automatically receives every fax and outputs them according to the Fax Output setting. & “Outputting received faxes” on page 88 In manual receive mode, you need to answer every call and operate the product’s control panel or your phone to receive faxes. The received fax is output according to the Fax Output settings. User’s Guide Faxing 87

When setting up the fax features for the first time, or when you need to change the settings due to a change in your phone system or for any other reason, use the Fax Setting Wizard to set up the product correctly. & “Using the Fax Setting Wizard” on page 77 Outputting received faxes The product is initially set to print every fax received. You can change the settings to save received faxes in the product’s memory, on a computer, or in an external memory device, which allows you to view them first and print only when needed. You can also make settings to forward received faxes automatically. Follow the instructions below to change the settings. Note: The Lock Setting function in the Admin Settings menu allows an administrator to password protect the settings from being changed. & “System Administration Settings” on page 102 A Enter Setup mode from the Home menu. B Select System Administration. C Select Fax Settings. D Select Output Settings. E Select Fax Output. F Check the current settings displayed on the LCD screen, and press Settings to change the settings. G Select one, all, or combination of the options referring to the following explanations. ❏ Save to Inbox Select to save received faxes in the product’s memory. If you only select this option, received faxes are not automatically printed. You can view the faxes on the LCD screen and print if needed. & “Viewing received faxes on the LCD screen” on page 90 c Important: Delete faxes after you print or view them to prevent the memory from becoming full. When the memory is full, the product cannot receive or send faxes. User’s Guide Faxing 88

To enable this option, use Epson FAX Utility on the computer connected to the product. & “Saving received faxes on a computer” on page 92 Received faxes are saved in a specified folder on the computer in PDF format. After you have configured FAX Utility to save faxes on a computer, you can change to Yes and Print on the product to print received faxes automatically while saving them on the computer. c Important: Received faxes are only saved on the computer while the computer is logged in. Because the product temporarily saves the received faxes in its memory until they are saved on the computer, the memory may become full if you leave the computer off for an extended period of time. ❏ Save to Memory Device Enable this to save received faxes in an external USB storage device connected to the product. Select Yes and Print to print received faxes automatically while saving them to the external storage device. Before you use this function, you need to create a folder to save in the device. Select Create Folder to Save in the Other Settings menu, and then follow the on-screen instruction. For information on supported external storage devices, see the following section. & “External USB device” on page 190 c Important: Because the product temporarily saves received faxes in its memory until they are saved to the storage device, the memory may become full if you do not insert the device for an extended period of time. Note for the WF-4630 Series/ WF-4640 Series/ WF-5620 Series: Received faxes cannot be printed directly from the product’s control panel as they are saved in the external storage device in PDF format. ❏ Forward Enable this to forward received faxes to up to five destinations you selected. Select Yes and Print to print received faxes automatically while forwarding them to the destinations. Note that color faxes cannot be forwarded. Select Other Settings > Where to Forward, and then select one or more forwarding destinations from the contact list. Destination type Explanation Other fax machine Select fax number entries from the contact list. Email address* Select email address entries from the contact list. You can specify the subject of the email. Select Other Settings > Email Subject to Forward, and then enter the subject. Make sure you set the Date/Time and Time Difference in the Date/Time Settings correctly. Otherwise, time stamps on your emails may not display correctly on the recipient’s computer. & “System Administration Settings” on page 102 Folder on a server* Select folder entries from the contact list. User’s Guide Faxing 89

section for more details. & “Available Features” on page 9 The Options When Forwarding Failed menu allows you to select whether to print or save the fax in the product’s memory (Inbox) if forwarding fails. Note: The product automatically prints a report when a forwarding error occurs. You can change the settings from the following menu. & Setup > System Administration > Fax Settings > Output Settings > Forwarding Report Viewing received faxes on the LCD screen To save received faxes in the product’s memory and view them on the LCD screen, you need to enable the Save to Inbox option. & “Outputting received faxes” on page 88 Note: An administrator can password protect the Inbox to restrict users from viewing the received faxes. & Setup > System Administration > Fax Settings > Security Settings > Inbox Password Settings Follow the steps below to view the received faxes. A Check the icon on the Home screen. It stays on if there are any unread or unprinted faxes in the product’s memory. B Enter Fax mode from the Home menu. C Select Open Inbox. D Enter the administrator password if the Inbox has been password protected. Note: Press Menu on the Inbox screen if you want to delete or print all data in a batch. E Select the fax you want to view from the Inbox list. The contents of the fax are displayed. F Press Menu on the preview screen and select Print, Print then Delete, or Delete, and follow the on-screen instruction. Select Details to see the detailed information. c Important: Delete faxes after you print or view them to prevent the memory from becoming full. When the memory is full, the product cannot receive or send faxes. User’s Guide Faxing 90

If the incoming fax is larger than the paper in the cassette used for fax function, it is reduced to fit or printed on multiple pages, depending on the Auto Reduction setting you select. Receiving a fax by polling This allows you to receive a fax from the fax information service you have called. A Load paper. Skip this step if you have set the product not to print received faxes in the Fax Output setting. & “Loading Paper into the Paper Cassette” on page 28 B Enter Fax mode from the Home menu. C Press Menu, and then select Polling Receive. D Select On. E Enter the fax number. F Press x (Color) or x (B&W) to start receiving the fax. Receiving a fax manually If your phone is connected to the product, and the Receive Mode has been set to Manual, you can receive fax data after the connection is made. A Load paper. Skip this step if you have set the product not to print the received faxes in the Fax Output setting. & “Loading Paper into the Paper Cassette” on page 28 B When the telephone rings, lift the phone connected to the product. C When you hear a fax tone, press Start Fax on the LCD screen of the product. D Select Receive. E Press x (Color) or x (B&W) to receive the fax, and then put the phone back on the hook. User’s Guide Faxing 91

this function and set a Start Code. If you are in another room with a cordless handset, you can start receiving the fax just by entering the code using the handset. & Setup > System Administration > Fax Settings > Receive Settings > Remote Receive Saving received faxes on a computer Using Epson FAX Utility, you can save received faxes on a computer in PDF format. For information on how to install FAX Utility, see the following section. & “Installing FAX Utility for faxing from a computer” on page 81 Start FAX Utility as described below and select Received Fax Output Settings (For Mac OS X, select Fax Receive Monitor) to change the setting. For more details, see the FAX Utility Help. Windows: Click the start button (Windows 7 and Vista) or click Start (Windows XP), point to All Programs, select Epson Software, and then click FAX Utility. For Windows 8, right-click on the Start screen, or swipe from the bottom or top edge on the Start screen, and select All apps > Epson Software > FAX Utility. (Server OS is not supported.) Mac OS X: Click System Preference, click Print & Fax or Print & Scan, and then select FAX (your printer) from Printer. Then click as follows; Mac OS X 10.6.x, 10.7.x, 10.8.x: Option & Supplies - Utility - Open Printer Utility Mac OS X 10.5.8: Open Print Queue - Utility Checking Fax Job Status and History Using the status menu Checking fax jobs that are ongoing or waiting You can perform the following operations from the Job Monitor menu. ❏ Check and cancel fax jobs that are ongoing or waiting to be sent. ❏ Send or delete a scanned document using the Store Fax Data function. ❏ Delete a scanned document for polling services. ❏ Resend or delete faxes that failed to be sent if you have enabled the Save Failure Data option. Follow the steps below to access the menu. A Press on the control panel. B Select Job Monitor, and then select Communication Job List or Print Job. User’s Guide Faxing 92

A detailed information screen is displayed showing the available actions. Checking sent/received fax jobs You can check the history of sent or received fax jobs. You can also reprint received faxes. When the limit is reached, the oldest history entry is deleted first. Follow the steps below to access the menu. A Press on the control panel. B Select Job History, and then select Receive Job List or Send Job List. C Select a target job from the list. A detailed information screen is displayed showing the available actions. Checking received faxes in the Inbox You can view received faxes saved in the product’s memory (Inbox). Press on the control panel, select Job Storage, and then select Inbox. You can also access the Inbox from the Fax mode. & “Viewing received faxes on the LCD screen” on page 90 Printing a fax report Printing a fax log automatically You can set to print fax log report automatically. A Enter Setup mode from the Home menu. B Select System Administration. C Select Fax Settings. D Select Output Settings. E Select Fax Log Auto Print. F Select one of the two options for automatic printing. ❏ Off The report is not printed automatically. ❏ On(Every 30) The report is automatically printed every time 30 sent/received fax jobs are completed. User’s Guide Faxing 93

printed before the specified time. Printing a fax report manually You can print a variety of fax report when you want. A Enter Fax mode from the Home menu. B Press Menu, select Fax Report, and then select one of the following items you want to print. ❏ Fax Settings List Prints the current fax settings. ❏ Fax Log Displays or prints a history of sent and received fax jobs. ❏ Last Transmission Prints a report for the previous fax that was sent or received through polling. ❏ Stored Fax Documents Prints a list of the fax jobs currently stored in the product’s memory. ❏ Protocol Trace Prints a detailed report for the previous fax that was sent or received. Fax Mode Menu List For more information on the Fax mode menu list, see the following section. & “Fax Mode” on page 99 User’s Guide Faxing 94

Creating a Contact You can register frequently used fax numbers, email addresses, and network folders in the contact list. This function allows you to select destination(s) quickly when faxing and scanning. Note for the WF-5620 Series/ WF-5690 Series: You can register destinations using an LDAP server. For details, see the online Administrator’s Guide. A Open the contacts list from the Home menu, Scan mode, or Fax mode. B Press Menu. C Select Add Entry. D Select the function you want to use to register a contact. Note: This screen is displayed when you open the contact list from the Home menu. E Select the entry number that you want to register. Note: You can register 200 entries including individual entries and group entries. F Enter a name to identify the entry in Name. You can enter up to 30 characters. G Enter a word to identify the entry in Index Word. You can enter up to 30 characters. This index word can be useful when searching for an entry from the contact list. H Enter the other settings according to the function you selected. Note for fax numbers: ❏ You must enter a fax number. You can enter up to 64 digits. ❏ If your phone system is PBX and you need an external access code such as “9” to get an outside line, enter the access code at the beginning of the fax number. If the access code has been set in the Line Type setting, enter (hash) instead of the actual access code. ❏ To pause the product for a few seconds when dialing, enter a hyphen. User’s Guide Making Contact List Settings 95

Note: To delete or edit an existing entry, press the name section of the target entry on the contact list screen, and then select Delete or Edit. Creating a Group By adding contacts to a group list, you can send a fax or a scanned image by email to multiple destinations at the same time. A Open the contacts list from the Home menu, Scan mode, or Fax mode. B Press Menu. C Select Add Group. D Select the function you want to use to register the group entry. Note: This screen is displayed when you open the contact list from the Home menu. E Select the entry number that you want to register. Note: You can register 200 entries including individual entries and group entries. F Enter a name to identify the group entry in Name. You can enter up to 30 characters. G Enter a word to identify the entry in Index Word. You can enter up to 30 characters. This index word can be useful when searching for an entry from the contact list. H Press Proceed. I Press the check box on the list to select the entry you want to register to the group list. You can register up to 199 entries. J Press Save to finish registering. Note: To delete or edit an existing entry, press the name section of the target entry on the contact list screen, and then select Delete or Edit. User’s Guide Making Contact List Settings 96

You can use this product as a printer, copier, scanner, and fax. When using one of these functions, except the printer function, select your desired function by pressing the corresponding Mode button on the control panel. Each mode’s main screen appears as you select the mode. Copy Mode Note: ❏ Setting items may vary depending on the menu. ❏ The hierarchy may vary depending on the product and the layout. Menu Settings and Description Layout With Border Produces copies that have white space around the edges. 2-up Copies multiple page documents onto one sheet. After selecting either one of the options, press Settings and select an appropriate setting in Document Orientation and Layout Order. 4-up ID Card Copies both sides of an ID card onto one sheet. Document Size Select the document size to be copied. Zoom Select the amount of enlargement or reduction. Paper Source Select the paper source that you want to use. When you select Auto, paper is fed automatically according to the paper settings that you made for the paper source. 2-Sided Select double-sided layout. When you select 1>2-Sided or 2>1-Sided, press Advanced and make the appropriate duplex settings. Document Orientation Select the document orientation. Quality Select the document type. Density Set the density. Layout Order Select the layout order. Remove Shadow Select On to erase the shadows that appear in the center of a document when copying a book or that appear around a document when copying thick paper. Remove Punch Holes Select On to erase the binding holes on a document. Collate Copy Select On to print multiple copies of multi-page document in order and sort them into sets. Dry Time Select the drying time when printing multiple documents. Advanced Settings Set advanced settings such as Saturation and Sharpness. User’s Guide Menu List of Control Panel 97

Note: Setting item may varies depending on the print format. Format Menu Settings and Description JPEG Select the file format. TIFF PDF* * This function is only supported by the WF-5690 Series. Advanced Settings Menu Settings and Description Settings Paper Source Select the paper source that you want to use. Quality Select the print quality. Date Select the format of the date on the prints. Fit Frame Select On to fit the image to the paper size. Bidirectional Select On to perform bidirectional printing. 2-Sided Select On to perform 2-sided printing. This can be set only when the Format is set to PDF. Print Order Select Last Page on Top to print from the last page of a document. Select First Page on Top to print from the first page of a document. Image Adjustments Fix Photo Select the image fixing method. Fix Red-Eye* Select On to fix a red-eye photo automatically. Options Select Images Select this to select all photos on the external memory device. Select Group Select this to select another group on the external memory device. * This setting does not change your original image. It only affects your printout. Depending on the type of photo, parts of the image other than the eyes may be corrected. User’s Guide Menu List of Control Panel 98

Menu Fax Send Settings Resolution Select the resolution of the outgoing fax. Select Photo for documents that contains a lot of images. Density Select the density of the outgoing fax. When sending text-based monochrome documents, select Auto. Document Size (Glass) Select the size and orientation of the document you placed on the scanner glass. ADF 2-Sided Select On to scan both sides of the documents placed in the ADF. The Direct Send option and color faxing are disabled when this is set to On. Direct Send Select On to let the product send a monochrome fax as soon as the connection is made without saving the scanned image in its memory. & “Using handy fax features” on page 83 Priority Send Select On to send your fax before the other faxes waiting to be sent. & “Using handy fax features” on page 83 Continuous Scan from ADF Select On to let the product ask you if you want to scan another page each time scanning the documents in the ADF is finished. & “Using handy fax features” on page 83 Transmission Report Select whether or not to print a report each time after sending a fax is finished. By default, the product prints a report only when an error occurs. Send Fax Later & “Sending a fax at a specified time” on page 84 Polling Receive & “Receiving a fax by polling” on page 91 Polling Send & “Sending a fax on demand (fax polling)” on page 85 Store Fax Data & “Sending a stored fax” on page 85 Fax Report & “Printing a fax report manually” on page 94 Scan Mode Note: Setting item may varies depending on the menu. Scan to Memory Device Menu Settings and Description Format Select the file format for the scanned image. When you select TIFF (Multi Page), the image is scanned in monochrome. User’s Guide Menu List of Control Panel 99

Settings See the Scan to Email menu list. Scan to Network Folder/FTP Menu Settings and Description Location Communication Mode Select the communication mode. Location Specify the folder path for saving the scanned data. User Name Enter a user name for the specified folder. Password Enter a password for the specified folder. Connection Mode Select the connection mode. Port Number Enter a port number. Format Select the file format for the scanned image. When you select TIFF (Multi Page), the image is scanned in monochrome. Menu File Settings Enter the prefix for the file name in Filename Prefix. Basic Settings See the Scan to Email menu list. Scan Report Prints up to 30 reports of folder logs that contain the scanning date, location, and scanning result. Scan to Email Menu Settings and Description Format Select the file format for the scanned image. When you select TIFF (Single Page) or TIFF (Multi Page), the image is scanned in monochrome. User’s Guide Menu List of Control Panel 100