Sharp MX-M950 Software Manual

ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 5 • MANUALS PROVIDED WITH THE MACHINE . . . 6 1 BEFORE USING THE IMAGE SEND FUNCTION IMAGE SEND FUNCTION OF THE MACHINE . . . . . . 7 PREPARATIONS FOR USING THE IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 • MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION. . . . . . . . . . . . . . . . . . . . . 9 • CHECKING THE DATE AND TIME . . . . . . . . . . . . 9 • STORING SENDER INFORMATION . . . . . . . . . . 10 • SETTINGS REQUIRED IN THE WEB PAGES . . 10 • STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK. . 11 • STORING A DESTINATION FOR SCAN TO DESKTOP . . . . 12 • PREPARATIONS FOR FAX. . . . . . . . . . . . . . . . . 13 BASE SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 • BASE SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . 16 • ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . 19 • CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN . . . . . 20 IMAGE SEND SEQUENCE . . . . . . . . . . . . . . . . . . . . 22 ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 • TRANSMITTABLE ORIGINAL SIZES . . . . . . . . . 24 • THE SIZE OF THE PLACED ORIGINAL . . . . . . . 24 2 ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM THE ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 • RETRIEVING A DESTINATION . . . . . . . . . . . . . . 26 • CHECKING AND DELETING THE SELECTED DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 27 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 ENTERING AN ADDRESS MANUALLY . . . . . . . . . . 29 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . 30 USING THE RESEND FUNCTION . . . . . . . . . . . . . . . 33 ENTERING FAX NUMBERS . . . . . . . . . . . . . . . . . . . 34 • ENTERING A FAX NUMBER WITH THE NUMERIC KEYS . . . . . . . . . . . . . . . . . . . . . . . . . 34 • CHAIN DIALING . . . . . . . . . . . . . . . . . . . . . . . . . . 35 3 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE . . . . . . . . . . . 36 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . . . 40 SENDING AN IMAGE IN USB MEMORY MODE. . . . 43 • ENTERING A FILE NAME . . . . . . . . . . . . . . . . . . 47 SENDING A FAX IN INTERNET FAX MODE. . . . . . . 48 • CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT. . . . . . . . . . . . . . . . . . . . . . . . . 51 SENDING AN IMAGE IN FAX MODE . . . . . . . . . . . . 54 • MEMORY TRANSMISSION MODE . . . . . . . . . . . 54 • DIRECT TRANSMISSION MODE . . . . . . . . . . . . 57 • TRANSMISSION USING THE SPEAKER . . . . . . 59 • FAX DESTINATION CONFIRMATION MODE. . . 61 • WHEN THE LINE IS BUSY . . . . . . . . . . . . . . . . . 62 • WHEN A COMMUNICATION ERROR OCCURS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 • AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . . . . 62 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . . . . 63 • BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX OR FAX DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 66 IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 • AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . 69 • SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce). . . . . . . . . . . 70 • CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE). . 76 • CHANGING THE RESOLUTION . . . . . . . . . . . . . 78 • CHANGING THE FILE FORMAT . . . . . . . . . . . . . 81 • CHANGING THE COLOR MODE . . . . . . . . . . . . 85 SENDING A COMPUTER FILE . . . . . . . . . . . . . . . . . 86

STORING FAX OPERATIONS (Program). . . . . . . . . 90 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 SENDING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . . . . . 95 SENDING A FAX AT A SPECIFIED TIME (Timer) . . 98 WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) . . . . . . . . . . . . . . . . . . . . . 100 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . 102 SENDING A LARGE NUMBER OF PAGES (Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . 107 SCANNING THIN ORIGINALS (Slow Scan Mode). 109 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count). . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 STAMPING SCANNED ORIGINALS (Verif. Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 SENDING TWO PAGES AS A SINGLE PAGE (2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) . . 118 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) . . . . . . . . . . . . . . . 120 • TEMPORARILY CHANGING THE FAX SENDER INFORMATION (Own Name Select) . . . . . . . . . . . 121 5 SPECIAL FAX FUNCTIONS CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) . . . . . . . . . . . . . . . . . . . . . . . 122 • INITIATING POLLING RECEPTION MANUALLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory). . . . . . 125 • RESTRICTING POLLING ACCESS (Polling security) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 • SCANNING A DOCUMENT INTO POLLING MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 • PRINTING A DOCUMENT STORED IN THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 • DELETING A DOCUMENT FROM THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 F-CODE COMMUNICATION . . . . . . . . . . . . . . . . . . 130 • HOW F-CODES WORK . . . . . . . . . . . . . . . . . . . 130 • CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION . . 131 • F-CODE DIALING . . . . . . . . . . . . . . . . . . . . . . . 131 CONFIDENTIAL COMMUNICATION USING F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 • F-CODE CONFIDENTIAL TRANSMISSION . . . 133 • PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION . . . . . . . . . . . . . . 134 POLLING RECEPTION USING F-CODES. . . . . . . . 136 POLLING MEMORY TRANSMISSION USING F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 • SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION . . 138 • PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION. . . . . . . . . 141 • DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION. . . . . . . . . 142 RELAY REQUEST TRANSMISSION USING F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 RELAY BROADCAST TRANSMISSION USING F-CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 USING AN EXTENSION PHONE . . . . . . . . . . . . . . . 146 • CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . . 146 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 • MAKING AND RECEIVING PHONE CALLS . . . 147

• RECEIVING INTERNET FAXES MANUALLY . . 149 RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . . 150 • FAX RECEPTION MODES . . . . . . . . . . . . . . . . 151 • RECEIVING A FAX MANUALLY . . . . . . . . . . . . 151 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) . . . . . . . . . 152 FORWARDING RECEIVED FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) . . 153 • CONFIGURING INBOUND ROUTING SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 7 METADATA DELIVERY METADATA DELIVERY (Data Entry) . . . . . . . . . . . 156 PREPARATIONS FOR METADATA TRANSMISSION. . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 • SETTINGS REQUIRED IN THE WEB PAGES . . . 157 • METADATA TRANSMISSION FOR SCAN TO DESKTOP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 TRANSMITTING METADATA . . . . . . . . . . . . . . . . . 158 • METADATA FIELDS . . . . . . . . . . . . . . . . . . . . . 160 8 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . 161 • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . 162 • OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . 165 • CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (FAX MODE) . . . . . . . . . . . . . . 166 • CHECKING COMPLETED JOBS. . . . . . . . . . . . 167 CANCELING A JOB IN PROGRESS OR A RESERVED JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 GIVING PRIORITY TO A RESERVED JOB. . . . . . . 169 CHECKING THE ACTIVITY LOG (Image Sending Activity Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 • IMAGE SENDING ACTIVITY REPORT . . . . . . . 170 • INFORMATION APPEARING IN THE RESULT COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 9 SYSTEM SETTINGS ACCESSING THE SYSTEM SETTINGS . . . . . . . . . 172 SYSTEM SETTINGS LIST . . . . . . . . . . . . . . . . . . . . 173 ADDRESS CONTROL . . . . . . . . . . . . . . . . . . . . . . . 174 • ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . . . . . 174 • CUSTOM INDEX . . . . . . . . . . . . . . . . . . . . . . . . 177 • PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 • F-CODE MEMORY BOX . . . . . . . . . . . . . . . . . . 179 FAX DATA RECEIVE/FORWARD . . . . . . . . . . . . . . 181 • I-FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . 181 • FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . 182 10 TROUBLESHOOTING • PROBLEMS RELATED TO TRANSMISSION . . . . 185 • PROBLEMS RELATED TO SCAN RESULTS. . . . . 187 • PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS/GROUP KEYS . . . . . . . . . . 188 • PROBLEMS RELATED TO RECEPTION . . . . . 189 • FAX PROBLEMS . . . . . . . . . . . . . . . . . . . . . . . . 190

This manual explains the procedures for using image send function (scan mode, USB memory mode, Internet fax mode, fax mode and data entry mode) on the machine. Required expansion kits To use each mode of the image send function, the expansion kits below are required. The explanations in this manual assume that all expansion kits are installed. * When the color expansion kit is not installed, the color mode is fixed at Mono2. Please note • In order to use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings, destinations, and the sender address must be configured in the Web pages. Configure and store the settings as explained in this manual. These settings require a knowledge of your network environment and therefore must be configured by your network administrator. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in this manual are primarily for Windows® XP. The screens may vary depending on the version of the operating system. • Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx". • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning • Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. • All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a finisher, punch module, saddle unit, folding unit, inserter, large capacity trays, and bypass tray are installed on the MX-M1100. For some functions and procedures, the explanations assume that devices other than the above are installed. Modes Required expansion kits Expansion kits required for full color and grayscale scanning Scan mode*, USB memory mode* Network scanner expansion kit Color expansion kit Internet fax mode Internet fax expansion kit – Fax mode Facsimile expansion kit – Data entry mode* • Network scanner expansion kit • Application integration module Color expansion kit The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Icons used in the manuals The icons in the manuals indicate the following types of information: Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. Software Setup Guide This manual explains how to install and configure the software that is required to use the printer function and other functions of the machine that are used from a computer. Quick Start Guide This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. Maintenance Guide This manual explains maintenance procedures such as how to replace supplies and remove paper misfeeds. Manual name Contents User's Guide This manual explains the basic procedures for using the machine, such as how to load paper. Copier Guide This manual provides detailed explanations of the procedures for using the copy function. Printer Guide This manual provides detailed explanations of the procedures for using the print function. Image Send Guide (This manual) This manual provides detailed explanations of the procedures for using the image send function (scan, USB memory scan, Internet fax, fax, and data entry). Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. Administrator's Guide This manual explains the settings and functions that are used to manage and control the machine, such as the system settings that require administrator rights. This alerts you to a situation where there is a risk of machine damage or failure. This indicates the name of a system setting and provides a brief explanation of the setting. When "System Settings:" appears: A general setting is explained. When "System Settings (Administrator):" appears: A setting that can only be configured by an administrator is explained. For detailed information on each system setting, see the Administrator's Guide. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation.

IMAGE SEND FUNCTION OF THE MACHINE The image send function of the machine can be used to send a scanned document by a variety of different methods. The modes and transmission methods that can be used are explained below. ☞SENDING AN IMAGE IN SCAN MODE (page 36) Scan to E-mail The scanned file is sent by e-mail. Scan to FTP The scanned file is sent to a specified directory of an FTP server. When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the location of the file. (This is called "Scan to FTP (Hyperlink)".) Scan to Desktop The scanned file is sent to a specified folder on your computer. To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. For the system requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the installation procedure, see the "Sharpdesk Installation Guide" that accompanies the network scanner expansion kit. Scan to Network Folder The scanned file is sent to a shared folder on a Windows computer on the same network as the machine. 1 BEFORE USING THE IMAGE SEND FUNCTION To use the image send function of the machine, an expansion kit is required for each mode. See "Required expansion kits" (page 5). Scan modes

USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. ☞SENDING A FAX IN INTERNET FAX MODE (page 48) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. ☞SENDING AN IMAGE IN FAX MODE (page 54) Fax transmission This mode is used to send and received faxes. Fax mode also supports F-codes to increase the security of communication. An extension phone can be connected to allow use as a telephone. ☞7. METADATA DELIVERY (page 156) Metadata delivery The application integration module can be combined with the network scanner function to append a metadata* file to a scanned image file. (This is called metadata delivery.) Information entered using the touch panel or automatically generated by the machine can be sent to a directory on an FTP server or an application on a computer as a metadata file in XML format. *Metadata is information about a file, how it is to be processed, and its relation to other objects. USB memory mode Internet fax mode Fax mode Data entry mode

SEND FUNCTION MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the Internet fax function or the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power switch in the "on" position. CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock Adjust], and [Clock Adjust], and set the year, month, day, hour, and minute. When the [POWER SAVE] key ( ) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready state after a brief interval. PROOF COPY LOGOUT SYSTEM SETTINGS HOME JOB STATUS Main power indicator [POWER SAVE] key/indicator Main power switch "On" position If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.

Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. Before using the Internet fax function Store a sender name in "Sender Name" and a sender Internet fax address in "Own Address". Before using the fax function Store the user name and fax number in "Fax Own Name and Number Set". SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Service Settings] in the Web page menu. (Administrator rights are required.) • Network scanner settings To configure the network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.) • Internet Fax settings To configure the network scanner settings, click [Application Settings] and then [Internet Fax Settings] in the Web page menu. (Administrator rights are required.) System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. System Settings (Administrator): I-Fax Own Name and Address Set (Internet Fax Default Settings) Use this setting to program the sender name and sender address. System Settings (Administrator): Fax Own Name and Number Set (Fax Default Settings) Use this setting to program the sender name and sender fax number.

SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail, Internet fax, and fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these types of destinations in the address book makes it easy to select them. Store each type of destination as explained below. Scan mode destinations • Scan to FTP: Click [Address Book] in the Web page menu and then click the [Add] button. Select [FTP] in [Address Type] and store an address. • Scan to Network Folder: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Network Folder] in [Address Type] and store an address. • Scan to E-mail: Click [Address Book] in the Web page menu and then click the [Add] button. Select [E-mail] in [Address Type] and store an address. Addresses can also be stored in the system settings. • Scan to Desktop: See "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 12). Scan to Desktop destinations can also be stored in the Web pages. Click [Address Book] in the Web page menu and then click the [Add] button. Select [Desktop] in [Address Type] and store an address. Internet fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Internet Fax] in [Address Type] and store an address. Addresses can also be stored in the system settings. Fax mode: Click [Address Book] in the Web page menu and then click the [Add] button. Select [Fax] in [Address Type] and store an address. Addresses can also be stored in the system settings. System Settings: ADDRESS BOOK (page 174) This is used to store destination addresses for Scan to E-mail, Internet fax and Fax.

To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the network scanner expansion kit. When a standard installation is performed, Network Scanner Tool is installed with Sharpdesk. When you restart your computer after installing Network Scanner Tool, the Setup Wizard will start automatically. Follow this wizard to set up Network Scanner Tool. This will store your computer in the machine as a destination for Scan to Desktop. The stored destination will be displayed as a one-touch key in the address book screen. The following window appears while Network Scanner Tool is being set up. The item selected in "My Profiles" (C) will be the name of the one-touch key. The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*. The one-touch key is assigned to an index tab in the address book screen based on the text entered in "Initial" (B). * This defines how an image sent to your computer is processed. For more information, see profile explanation (D). ADDING DESTINATIONS For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of licenses indicated in the "Sharpdesk Installation Guide". To store more destinations, a license kit is required. Store Scan to Desktop destinations by installing Network Scanner Tool on each computer. ABCD Freq. EFGHI JKLMN OPQRST UVWXYZ 1 2 AAA HHH AAA FFF AAA DDD Comp-DESKTOP AAA AAA AAA III AAA GGG AAA EEE AAA CCC AAA BBB 5 15 10 Auto Auto Auto Global Address Search Address Entry Sort Address Address Review Condition Settings File Quick File Address Review Send Settings Address Entry Address Book To Cc Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan Auto Reception Fax Memory:100% (B) (A) (B) (C) (D)

To use the machine as a fax, the telephone line must be connected and the type of line set. Connection to the telephone line Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of the line cord that has the core to the "LINE" jack on the machine. Insert the other end (the end without the core) into a telephone line jack. Click! Core "LINE" jack Insert the end of the cord with the core into the "LINE" jack.

The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using. You can also set the "Dial Mode Setting" manually. After setting the dial mode, do not change the setting unless you have a specific reason for changing it.

base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use. The screen that initially appears when the [IMAGE SEND] key is touched varies depending on what peripheral devices have been installed. The screen that initially appears can be changed in the system settings. The procedures in this manual assume that the base screen of scan mode appears when the [IMAGE SEND] key is touched. When sending an image, you can retrieve a stored destination from the address book screen. The same address book is used in each mode. Touch the [Address Book] key in the base screen to switch to the address book screen. Touch the [Condition Settings] key in the address book screen to switch to the base screen. This manual uses the base screen of scan mode as an example when operations common to all modes are explained. System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. • Base screen of each mode (scan, Internet fax, fax, or data entry mode) • Address book screen MANUAL FINISHING Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan Resend Ready to send. IMAGE SEND DOCUMENT FILING COPY The tabs of modes that cannot be used because the required peripheral devices are not installed do not appear. ☞ Required expansion kits (page 5) Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB USB Mem. Scan Auto Reception Fax Memory:100% Base screen of scan mode Address book screen

(1) Mode select keys Use these keys to change modes. To switch to image send mode, touch the [IMAGE SEND] key. (2) Various messages are displayed here. The icon of the selected mode appears on the left. (3) Send mode tabs Touch one of these tabs to change the image send mode. The tabs of modes that cannot be used because the required peripheral devices are not installed do not appear. The [Data Entry] tab appears when the application integration module kit is installed. For information on metadata delivery using the [Data Entry] tab, see "7. METADATA DELIVERY" (page 156). (4) [Address Book] key Touch this key to use a one-touch key or a group key. When the key is touched, the address book screen appears. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 25) (5) [Address Entry] key Touch this key to manually enter a destination address instead of using a one-touch key. ☞ ENTERING AN ADDRESS MANUALLY (page 29) (6) [Send Settings] key Touch this key to select or enter the subject, file name, sender name, or body text, which has been previously stored in the Web page. Scan mode: ☞ CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT (page 40) Internet fax mode: ☞ CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT (page 51) (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 18) Click a key in the screen to jump to an explanation of the key. Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Resend Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF Ready to send. IMAGE SEND DOCUMENT FILING COPY MANUAL FINISHING USB Mem. Scan (1) (2) (3) (7) (8) (4) (5) (6) (9) (11) (10) (12) Auto Auto Auto File Name Data Entry Fax Scan Special Modes Color Mode File Format Resolution Exposure Original Scan: Internet Fax Send: Text 200X200dpi PDF Mono2 PDF Ready to send. IMAGE SEND COPY USB Mem. Scan DOCUMENT FILING MANUAL FINISHING (1) (2) (3) (13) (12) (10) I-Fax Manual Reception TIFF-F Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Resend Special Modes File Format Resolution Exposure Original Scan: Scan Send: 200X100dpi Ready to send. IMAGE SEND COPY USB Mem. Scan DOCUMENT FILING MANUAL FINISHING (1) (2) (3) (7) (8) (4) (5) (6) (9) (12) (10) (14) Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book Fax Internet Fax Special Modes Resolution Exposure Original Scan: Scan Send: Standard Auto Reception Fax Memory:100% Speaker Ready to send. Resend IMAGE SEND COPY DOCUMENT FILING MANUAL FINISHING Data Entry USB Mem. Scan (1) (2) (17) (3) (4) (15) (16) (18) (7) (8) (19) (12) (10) (9) Base screen of scan mode Base screen of USB memory mode Base screen of Internet fax mode Base screen of fax mode

number*. * 3-digit number assigned to a destination when it is stored. ☞ USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 28) (9) [Resend] key/[Next Address] key The destinations of the most recent 8 transmissions by Scan to E-mail, fax and/or Internet fax are stored. Touch this key to select one of these destinations. When a destination is selected or entered, this key changes to the [Next Address] key. ☞ USING THE RESEND FUNCTION (page 33) RETRIEVING A DESTINATION (page 26) (10) Image settings Image settings (original size, exposure, resolution, file format, and color mode) can be selected. ☞ IMAGE SETTINGS (page 68) (11) key This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes. ☞ Checking what special modes are selected (page 18) (12) [Special Modes] key Touch this key to use a special mode. ☞ 4. SPECIAL MODES (page 87) (13) [File Name] key Touch this key to enter a file name when storing a file to USB memory. ☞ ENTERING A FILE NAME (page 47) (14) [I-Fax Manual Reception] key Touch this key to receive an Internet fax manually. ☞ RECEIVING INTERNET FAXES MANUALLY (page 149) (15) [Direct TX] key Touch this key to send a fax by direct transmission. When the [Direct TX] key is not highlighted, normal transmission (memory TX mode) is selected. ☞ DIRECT TRANSMISSION MODE (page 57) (16) [Sub Address] key Touch this key to enter a sub-address and passcode for F-code transmission. ☞ F-CODE DIALING (page 131) (17) [Speaker] key/[Pause] key/[Space] key Touch this key to dial using the speaker. When entering a fax number to be dialed, the key changes to the [Pause] key. When entering a sub-address, the key changes to the [Space] key. ☞ TRANSMISSION USING THE SPEAKER (page 59) (18) key When "Hold Setting for Received Data Print" is enabled, this appears when a fax has been received. Touch this key to open a password entry screen. Enter the set password to print the received fax. ☞ PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 152) (19) This shows the currently selected fax reception mode and the amount of free memory remaining. ☞ RECEIVING FAXES (page 150)

Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book. This is the same key as the [Address Review] key in the address book screen. • [File] key, [Quick File] key Touch either of these keys to use the File function or Quick File function of document filing mode. For more information on the document filing function, see the Document Filing Guide. In USB memory mode... Customized keys do not initially appear, however, up to three keys can be added. Example: When "Dual Page Scan", "Job Build", and "Mixed Size Original" are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2-sided scanning is selected. The key can be touched to display the selected special modes. To close the screen, touch the [OK] key. • Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key. ☞ STORING FAX OPERATIONS (Program) (page 90) • The functions that can be selected for the customized keys vary depending on the mode. System Settings (Administrator): Customize Key Setting Registration is performed in [System Settings] - [Operation Settings] - "Customize Key Setting" in the Web page menu. The special mode settings cannot be changed from the review screen. To change a setting, touch the [OK] key to close the review screen and then touch the [Special Modes] key and select the setting that you wish to change. Auto Auto Auto Job Build Mixed Size Org Dual Page Scan Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan These three keys can be changed as desired. Timer Erase Mixed Size Original On Day of the Week:Monday Time:21:30 Edge:1/2inch Center:1/2inch Function Review OK 1 1 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan

This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. (3) [Condition Settings] key Touch this key to select transmission settings. When the key is touched, the base screen appears. ☞ BASE SCREEN (page 16) (4) [Address Review] key Touch this key to view a list of the selected destinations. Destination selections can be changed. ☞ CHECKING AND DELETING THE SELECTED DESTINATIONS (page 27) (5) [Address Entry] key Touch this key to manually enter a destination address instead of using a one-touch key. ☞ ENTERING AN ADDRESS MANUALLY (page 29) (6) [Global Address Search] key When the use of an LDAP server has been enabled in the machine's Web pages, a transmission address can be obtained from a global address book. ☞ RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 30) (7) [Sub Address] key Touch this key to enter a sub-address and passcode for F-code transmission. This key only appears when a key for a fax destination has been selected. ☞ F-CODE DIALING (page 131) (8) [Sort Address] key Touch this key to change the index tabs to custom indexes or to display one-touch keys by send mode. ☞ CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 20) (9) [To] key Touch this key to enter the selected destination (one-touch key). ☞ RETRIEVING A DESTINATION (page 26) This key only appears when the network scanner function or Internet fax function has been added. (10) [Cc] key When using Scan to E-mail, touch the [Cc] key when you wish to send a "Carbon copy" of the e-mail to an additional destination. (11) [Bcc] key When using Scan to E-mail, touch the [Bcc] key when you wish to send a "Blind carbon copy" of the e-mail to an additional destination. When an address is specified as a Bcc recipient, other recipients will not know that the address is a recipient. This key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator). (12) One-touch key display The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one-touch keys. An icon indicating the send mode appears in each one-touch key. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 25) (13) Index tabs Touch this to change the displayed index tab. ☞ Index display (page 21) (14) key Touch this key to specify a destination using a search number*. * A 3-digit number assigned to a one-touch key or group key when it is stored. ☞ USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 28) Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ 1 2 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings To Cc Bcc AAA AAA 0123456789 Sub Address Auto Reception Fax Memory:100% (14) (3) (2) (4) (5) (6) (7) (8) (13) (12) (9) (1) (10) (11)

THE ADDRESS BOOK SCREEN You can show destinations of only a specific transmission mode in the address book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 11). • To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies the network scanner expansion kit. For more information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 12). • System Settings: ADDRESS BOOK (page 174) This is used to store Scan to E-mail, Internet fax, and fax destinations in one-touch keys. • System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the default setting for the number of one-touch keys displayed in the address book screen. • System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen. • System Settings (Administrator): Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book. • Index type (alphabetical, custom) • Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax) 1 Touch the [Sort Address] key. 2 Change the display mode. (1) Touch the key of the mode or tab that you wish to display. • To show only the one-touch keys of a particular send mode, touch the desired mode key under "Address Type". • To change the index tabs to the custom indexes, touch the [User] key under "Tab Switch". (2) Touch the [OK] key. III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings To Cc Auto Reception Fax Memory:100% Sort Address OK Group FTP/Desktop Network Folder Fax All E-mail ABC User Address Type Tab Switch Internet Fax (1) (2)

To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination. ☞ ADDRESS CONTROL (page 174) The destinations can also be displayed in alphabetical order by initial. Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 28), ascending names, descending names. When the display order is changed, the display order of the other index tabs also changes. Index names can be changed using "Custom Index" in the system settings, allowing you to create groups of one-touch keys that can be easily recognized. • System Settings: CUSTOM INDEX (page 177) This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the transmission destination is stored in the key. • System Settings (Administrator): Disable Switching of Display Order This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently selected display order will be the order that is used after this setting is enabled. III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings To Cc Auto Reception Fax Memory:100% Index tabs Frequent Use ABCD Frequent Use ABCD Frequent Use ABCD Ordered by search number (default) Ascending names Descending names

This section explains the basic procedure for sending an image. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ☞ ORIGINAL SIZES (page 24) SENDING AN IMAGE IN SCAN MODE (page 36) SENDING AN IMAGE IN USB MEMORY MODE (page 43) SENDING A FAX IN INTERNET FAX MODE (page 48) SENDING AN IMAGE IN FAX MODE (page 54) Enter the destination Specify the destination of the scan transmission. • [Address Book] key: ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 25) RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 30) • [Address Entry] key: ☞ ENTERING AN ADDRESS MANUALLY (page 29) • key: ☞ USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 28) • [Resend] key: ☞ USING THE RESEND FUNCTION (page 33) • Numeric keys (fax mode): ☞ ENTERING A FAX NUMBER WITH THE NUMERIC KEYS (page 34) Change the mode. Select the image send mode that you wish to use. ☞ BASE SCREEN (page 15) Resend Scan Ready to send. 8½x11 Data Entry Fax Internet Fax Quick File File Address Review Send Settings Address Entry Address Book Auto Auto Auto Special Modes Color Mode File Format Resolution Exposure Original Scan: Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan

☞ IMAGE SETTINGS (page 68) ☞ Send Settings • Scan mode, Data entry mode: page 40 • USB memory mode (File Name): page 47 • Internet fax mode: page 51 Special mode settings Special modes can be selected. ☞ 4. SPECIAL MODES (page 87) Begin transmission Transmission begins Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [START] key ( ). (2) When scanning is finished, replace the original with the next original. (3) Press the [START] key ( ). (4) Repeat (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key. When transmission ends, image settings and convenient special mode settings are cleared. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed. 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan

The following original sizes can be transmitted * A long original can be transmitted. (The original will be scanned in Mono2.) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base screen. When the automatic original detection function is operating and the original is a non-standard size, the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. ☞ Specifying the original scan size (by paper size) (page 71) Specifying the original scan size (by numerical values) (page 72) Standard Sizes Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in "Original Size Detector Setting" in the system settings (administrator). The factory default setting is "Inch-1". List of original size detector settings Minimum original size Maximum original size Using the automatic document feeder 5-1/8" (height) x 5-1/2" (width) (140 mm (height) x 140 mm (width)) 11" (height) x 31-1/2"* (width) (297 mm (height) x 800 mm* (width)) Using the document glass – 11" (height) x 17" (width) (297 mm (height) x 432 mm (width)) Selections Standard sizes (detected original sizes) Document glass Document feeder tray (automatic document feeder) Inch-1 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, A3, B4, A4, B5, B5R Inch-2 11" x 17", 8-1/2" x 13" (216mm x 330mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 13" (216mm x 330mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, A3, B4, A4, B5, B5R Inch-3 11" x 17", 8-1/2" x 13-2/5" (216mm x 340mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 13-2/5" (216mm x 340mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, A3, B4, A4, B5, B5R AB-1 A3, A4, A4R, A5, B4, B5, B5R A3, A4, A4R, A5, A5R, B4, B5, B5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" AB-2 A3, A4, A4R, A5, B5, B5R, 8-1/2" x 13" (216mm x 330mm) A3, A4, A4R, A5, A5R, B4, B5, B5R, 11" x 17", 8-1/2" x 11", 8-1/2" x 13" (216mm x 330mm) AB-3 A3, A4, A4R, A5, B4, 8K, 16K, 16KR A3, A4, A4R, A5, A5R, B4, B5, B5R, 8K, 16K, 16KR, 11" x 17", 8-1/2" x 11", 8-1/2" x 13" (216mm x 330mm) AB-4 A3, A4, A4R, A5, B5, B5R, 8-1/2" x 13-2/5" (216mm x 340mm) A3, A4, A4R, A5, A5R, B4, B5, B5R, 11" x 17", 8-1/2" x 11", 8-1/2" x 13-2/5" (216mm x 340mm)

retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped by name on alphabetical index tabs. The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows the name of the destination and an icon indicating the mode to be used. 2 ENTERING DESTINATIONS III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Review Address Entry Sort Address Condition Settings To Cc Auto Reception Fax Memory:100% Icon Mode Fax Scan to E-mail Internet Fax Group key containing multiple destinations Scan to FTP Scan to Network Folder Scan to Desktop Icon Mode • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 11). • To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies the network scanner expansion kit. For more information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 12). System Settings: ADDRESS BOOK (page 174) This is used to store Scan to E-mail, Internet fax, and fax destinations in one-touch keys.

A destination is retrieved by selecting its one-touch key. 1 Touch the [Address Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desired destination. If you select an incorrect destination, touch the key again to cancel the selection. (3) Touch the [To] key. This enters the selected destination. If you selected a one-touch key for a fax destination, this step is not necessary. • It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination. ☞ ADDRESS CONTROL (page 174) • To continue specifying other destinations... It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax, and fax mode destinations when performing a broadcast transmission (maximum of 500 destinations). To specify multiple destinations, repeat (1) through (3) of this step. If "Must Input Next Address Key at Broadcast Setting" is enabled in the system settings (administrator), touch the [Next Address] key before specifying the next destination. When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to send Cc or Bcc copies of the e-mail. • Fax mode: If the network scanner expansion kit and Internet fax expansion kit are not installed, the [To] key and [Cc] key will not appear. • System Settings (Administrator): Settings to Disable Transmission This is used to prohibit the selection of destinations of modes that are prohibited in "Disable selection from address book". • System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen. • System Settings (Administrator): Must Input Next Address Key at Broadcast Setting This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. Factory default setting: the [Next Address] key can be omitted. 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan 1 2 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB To Cc 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ Auto Reception Fax Memory:100% (3) (2) (1)

DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key. To check Cc or Bcc destinations, touch the corresponding tab. To cancel a specified destination... Touch the one touch-key of the destination that you wish to cancel. A message appears to confirm the cancelation. Touch the [Yes] key. AAA AAA BBB BBB To Cc ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF Auto Reception Fax Memory:100% To 001 003 005 007 009 011 002 004 006 008 010 012 Cc 1 2 Address Review OK AAA AAA KKK KKK MMM MMM OOO OOO QQQ QQQ SSS SSS BBB BBB LLL LLL NNN NNN PPP PPP RRR RRR TTT TTT Yes No Deselect the address? AAA AAA

A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search number is entered, the stored address is retrieved and specified as a destination. • The search number is programmed when the destination is stored in the address book. • If you do not know the search number, print the one-touch address list using "Sending Address List" in the system settings. • When entering search numbers such as "001" and "011", "0" can be omitted. For example to enter "001", enter "1" and touch the key or the [Next Address] key. If an incorrect search number is entered... Press the [CLEAR] key ( ) to clear the number and enter the correct number. 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan

Destination addresses for Scan to E-mail and Internet fax can be entered manually. For manual entry (using the numeric keys) of fax destinations, see "ENTERING FAX NUMBERS" (page 34). 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key. You can also display the address entry screen by touching the [Address Entry] key in the address book screen. 2 Enter the destination address. (1) If you are in scan mode, touch the key of the desired delivery method. Normally the [To] key is touched. This specifies that the entered e-mail address will be a recipient. (2) Enter the destination address in the text entry screen that appears. Enter the destination address and touch the [OK] key. For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. • If you wish the destination to be a Cc destination, touch the [Cc] key. • The [Bcc] key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator). If you wish the destination to be a Bcc destination, touch the [Bcc] key. • When Internet fax mode is selected, the base screen appears after the destination address is entered. However, if "I-Fax Reception Report On/Off Setting" is enabled in the system settings (administrator), the reception report request screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] key. • System Settings (Administrator): I-Fax Reception Report On/Off Setting This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly entering the address, a message will appear asking you if you wish to receive a report. • System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen and the delivery type selection screen. 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan (1) (2) Cc To Select addressee type.

GLOBAL ADDRESS BOOK To use a global address book on the network to which the machine is connected, configure LDAP server settings in the Web pages. This will allow you to retrieve and use destinations that have been stored in the global address book. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen. (2) Touch the [Global Address Search] key. 2 Search for the destination. If only one LDAP server has been stored, (1) and (2) are not necessary. Go directly to (3). (1) Touch the key of the LDAP server that you wish to use. (2) Touch the [OK] key. (3) Search for the destination in the search screen. Enter search characters for the destination and touch the [Search] key. The search results will appear after a brief interval. For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. How to search Enter the search characters (maximum of 64 characters). The system will look for names starting with the entered letters. An asterisk can be used as follows: XXX :Names beginning with "XXX". XXX:Names that end with "XXX". XXX :Names that include "XXX". AA XX:Names that start with "AA" and end with "XX". ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Auto Reception Fax Memory:100% (2) Server Change Cancel OK Server 2 Server 1 Server 3 Server 4 Server 5 Server 6 Server 7 (1) (2)

(1) Touch the key of the desired destination. If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. (2) Touch the [To]* key. This enters the selected destination. If you wish to enter another destination, repeat (1) and (2) of this step. *If machine functionality has not been expanded to enable use of the network scanner function or Internet fax function, the [Add Selected] key will appear instead of the [To] key. • If more than 30 matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to search again using more search letters. • To check the information stored in a destination... Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination will appear. Check the information and then touch the [OK] key to return to the search results screen. • If a screen for selecting the item of the destination to be used appears... If the selected destination contains an e-mail address, an Internet fax address, and a fax number, select which item you wish to use. To select the item, touch the [E-mail], [Internet fax], or [Fax] key. However, if [Allow selection on operation panel] is not selected in "Global Address Book Settings" in the Web pages, the item of the mode specified in the Web pages will be used. 1 2 XXX EEE XXX FFF XXX DDD XXX CCC XXX BBB XXX AAA [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Address Book Search Again Address Review Condition Settings To Cc Detail XXX (2) (1)

address book A destination from a global address book can be stored in the machine's address book as a one-touch key. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 on page 31) to display information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the item to be used ([E-mail], [Internet Fax], or [Fax]). The address registration screen will appear. Example: E-mail address registration screen The information stored in the global address book is automatically entered. (The settings can be changed if needed. For detailed information on each item, see "ADDRESS CONTROL" (Page 174).) However, configure the items below manually. To complete the storing procedure, touch the [Exit] key. Items common to each mode • [Initial] key: Enter the initials that determine where the destination will appear in the alphabetical index and the order of one-touch key display. Enter up to 5 characters for the initials. • [Index] key: Select the custom index in which the address will appear. You can also select whether or not the destination will be included on the [Frequent Use] tab of the address book. Scan to E-mail • [File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting the settings each time you transmit to that destination. Internet fax • [Compression] key: Touch this key to set the compression mode when sending an Internet fax. • [I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax. Fax • [Mode] key: Touch this key to configure the "Transmission Speed" and "International Correspondence Mode" settings. These settings have already been configured, however, if the destination is an international destination, or if you find that communication errors frequently occur when communicating with that destination, you can try changing the settings. E-mail Internet Fax Fax Direct Address / Individual Exit Search Number Name Initial Index Address Key Name File Format 001 AAA AAA [email protected] AAA AAA Color/Gray :PDF/Medium :PDF/MMR(G4) B/W A User 1 The stored information varies depending on the selected item (E-mail, Internet fax, or fax).

The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. 1 Touch the [Resend] key. 2 Touch the key of the desired address. The last 8 addresses used for transmission are displayed. When a Scan to E-mail address is selected, a selection screen for the delivery method will appear. Normally the [To] key is selected in this screen. • When the [Resend] key is touched and a destination selected, the mode of the selected destination is automatically selected. • Resending is not possible to the following destinations. - A one-touch key in which multiple destinations are stored (group key). - Scan to FTP, Scan to Desktop, and Scan to Network Folder addresses. - Broadcasting destinations - Addresses used only for BCC delivery - Destinations transmitted to using a program • Fax mode: If numeric keys were pressed during the previous transmission, the [Resend] key may not dial the correct number. System Settings (Administrator): Settings to Disable Transmission When "Disable [Resend] on Image Send Mode" is enabled, the resend function cannot be used. Resend Scan Ready to send. 8½x11 Data Entry Fax Internet Fax File Quick File Address Review Send Settings Address Entry Address Book Auto Auto Auto Special Modes Color Mode File Format Resolution Exposure Original Scan: Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan Resend Cancel No.01 No.03 No.05 No.07 EEE EEE CCC CCC AAA AAA GGG GGG No.02 No.04 No.06 No.08 FFF FFF DDD DDD BBB BBB HHH HHH

ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number Enter a pause after the number used to dial out from a PBX (for example, after "0"), or after the country code when dialing an international number. Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number. Touch the [Pause] key. A hyphen "-" is entered when the [Pause] key is touched once. System Settings (Administrator): Pause Time Setting This is used to set the length of pauses. The default setting is 2 seconds. Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book Data Entry Fax Internet Fax Special Modes Resolution Exposure Original Scan: Scan Send: Standard Auto Reception Fax Memory:100% Pause 1234567890- Next Address 8½x11 USB Mem. Scan

as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys. Example: Using chain dialing to dial an international number System Settings (Administrator): Pause Time Setting This is used to set the length of pauses. The default setting is 2 seconds. XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one-touch key Using the numeric keys CCC CCC Pause Number to be dialed Entry

This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). 3 TRANSMITTING AN IMAGE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. If you wish to change the mode or destination, touch the [Cancel] key in the touch panel and then follow the procedure below. 1 Place the original. • When placing the originals, orient them as shown below. * To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the placement orientation in step 4. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. A B A B A B A B A B A B Document feeder tray Place the original face up. Portrait orientation* Landscape orientation Document glass Place the original face down and align the corner with the tip of the arrow mark in the top left corner of the document glass scale. Originals

(1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicates the type of destination stored in the key. :Scan to E-mail :Scan to FTP :Scan to Network Folder :Scan to Desktop (3) Touch the [To] key. The destination is specified. (4) Touch the [Condition Settings] key. • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified. • When performing Scan to E-mail, you can also send Cc or Bcc copies to other destinations. Touch the desired destination and then touch the [Cc] key or the [Bcc] key. • Multiple destinations can be specified. To specify multiple destinations, repeat steps (2) and (3). Note that multiple destinations cannot be specified when a Scan to Network Folder destination is specified. • You can also select multiple one-touch keys and then touch the [To] key (or the [Cc] or [Bcc] key) to specify all selected keys at once. • In addition to specification by a one-touch key, a destination can also be specified by a search number. For a Scan to E-mail destination, you can enter an address manually or retrieve an address from a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen. 3 Display the original settings screen. (1) Make sure that scan mode is selected. If scan mode is not selected, touch the [Scan] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], [File Format], and [Color Mode] are indicated at the right of each key. To change a setting, touch the appropriate key. The [Color Mode] key will only appear if the color expansion kit has been installed. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), CHANGING THE FILE FORMAT (page 81), CHANGING THE COLOR MODE (page 85), 4. SPECIAL MODES (page 87) AAA AAA To Cc III III GGG GGG EEE EEE CCC CCC HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings JJJ JJJ Auto Reception Fax Memory:100% (3) (4) (2) 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan (1) (2)

original is placed. To enable the original to be scanned in the correct orientation (the orientation of the top edge of the original that is shown at the top of the display), specify the orientation in which the original was placed in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 3. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. 5 Press the [START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. • If the color expansion kit is installed and the color mode is set to [Auto], the color used in the original is automatically detected and scanning takes place in full color, grayscale, or mono2. If the color expansion kit is not installed, scanning takes place in mono2. • If the file type is [Encrypt PDF], a password entry screen will appear when the [START] key ( ) is pressed. Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key. The recipient must use the password entered here to open the encrypted PDF file. To cancel encrypted PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file type. Select a new file type and press the [START] key ( ) to begin transmission. Scan/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1) Entry Cancel Please enter encrypt PDF password.

and press the [START] key ( ). Repeat until all originals have been scanned. 7 Touch the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. However, when "Card Shot" is selected in the special modes, only the exposure can be changed when scanning an even-numbered original page. • When scanning is completed, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. • When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large. When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce the send size. • Storing a mail signature A signature can be automatically appended to the end of the body text of e-mail. This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of characters that can be entered in the e-mail message.) Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • System Settings (Administrator): Image Send Settings Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default color mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the default sender and destination. • System Settings (Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a mail signature is not added. Read-End Configure Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].

AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used. • If the sender name is not changed, the name set in "Default Sender Set" in the system settings is used. If this is not configured, the reply address in [Network Settings] - [Services Settings] - [SMTP Settings] in the Web pages is used. (Administrator rights are required.) • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. • For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. 1 Touch the [Send Settings] key in the base screen. ☞ BASE SCREEN (page 16) If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 4. 2 To change the subject, touch the [Subject] key. 3 Enter the subject. (1) Touch a pre-set text key. (2) Touch the [OK] key. • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, up to 80 characters can be entered. However, only 60 characters* can be edited in the touch panel.) * When the number of preset keys displayed is 6 Send Settings OK Subject File Name Reply-To Body Text Add 'Reply to' to Cc No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.04 No.06 No.05 No.08 No.07 No.10 No.09 No.12 No.11 No.03 Sub: Minutes of planning m Subject OK Cancel Direct Entry 1 5 (2) (1)

Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. 5 To change "Reply-To", touch the [Reply-To] key. If user authentication is being used, the information of the user that logged in will be applied, and thus "Reply-To" cannot be changed. 6 Specify a user for "Reply-To" and touch the [OK] key. • Touch the key that you wish to use for "Reply-To". • You can touch the [Global Address Search] key to specify a user stored in a global address book for "Reply-To". You can also touch the [Address Entry] key to directly enter an e-mail address. • To specify the return address, you can touch the key and enter a user number that has been previously stored using "User List" in the system settings (administrator). • A key can only be selected for the return address if an e-mail address has been stored for that user in "User List" in the system settings (administrator). Send Settings OK Subject File Name Reply-To Body Text Add 'Reply to' to Cc Sub: Schedule coordination meeting Sub: Schedule coordination meeting Material for planning meeting Send Settings OK Subject File Name Reply-To Body Text Add 'Reply to' to Cc All ABCD EFGHI JKLMN OPQRST UVWXYZ 1 3 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ KKK KKK LLL LLL HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Reply-To User ABC OK Cancel 12 18 6

[Body Text] key. 8 Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire message. • Each line of the entered text can be selected with the keys. To edit the selected line, touch the [Edit] key. The text entry screen will appear with the selected text entered. 9 Touch the [OK] key. The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. • System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18. • System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Sub: Schedule coordination meeting Material for planning meeting AAA AAA Send Settings OK Subject File Name Reply-To Body Text Add 'Reply to' to Cc Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Clear All OK Edit Pre-Set Select Sub: Schedule coordination meeting Material for planning meeting AAA AAA Thank you for your continuous support. We have attached sca Send Settings OK Subject File Name Reply-To Body Text Add 'Reply to' to Cc

Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed. To switch to USB memory mode, touch the [Cancel] key in the touch panel and then follow the steps below. 1 Connect the USB memory to the USB connector (Type A) on the machine. 2 Place the original. • When placing the originals, orient them as shown below. * To place a large portrait-oriented original, place it as shown above in "Landscape orientation" and specify the placement orientation in step 4. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. A B A B A B A B A B A B Document feeder tray Place the original face up. Portrait orientation* Landscape orientation Document glass Place the original face down and align the corner with the tip of the arrow mark in the top left corner of the document glass scale. Originals

display the image settings screen. (1) Touch the [USB Mem. Scan] tab (2) Touch the [Original] key. • When scanning to USB memory, there is no need to specify the destination. • If a destination of another mode has been previously specified, a message will appear when you change to USB memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and go to the next step. • The current settings for [Original], [Exposure], [Resolution], [File Format], and [Color Mode] are indicated at the right of each key. To change a setting, touch the appropriate key. The [Color Mode] key will only appear if the color expansion kit has been installed. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), CHANGING THE FILE FORMAT (page 81), CHANGING THE COLOR MODE (page 85), 4. SPECIAL MODES (page 87) 4 Specify the orientation in which the original is placed. To enable the original to be scanned in the correct orientation (the orientation in which the top edge of the original appears at the top of the display), specify the orientation in which the original was placed in step 2. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 3. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. Data Entry Fax Internet Fax Scan Auto Auto Scan: Send: Auto Text 200X200dpi PDF Mono2 PDF Special Modes Color Mode File Format Resolution Exposure Original File Name 8½x11 USB Mem. Scan (1) (2) USB Mem. Scan/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1)

). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. Go to step 8. Do not disconnect the USB memory until "Sending data has been completed." appears in the touch panel. • If the color expansion kit is installed and the color mode is set to [Auto], the color used in the original is automatically detected and scanning takes place in full color, grayscale, or mono2. If the color expansion kit is not installed, scanning takes place in mono2. • If the file type is [Encrypt PDF], a password entry screen will appear when the [START] key ( ) is pressed. Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key. The recipient must use the password entered here to open the encrypted PDF file. To cancel encrypted PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file type. Select a new file type and press the [START] key ( ) to begin transmission. 6 If the original was placed on the document glass, replace it with the next original and press the [START] key ( ). Repeat until all originals have been scanned. 7 Touch the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. However, when "Card Shot" is selected in the special modes, only the exposure can be changed when scanning an even-numbered original page. Entry Cancel Please enter encrypt PDF password. Read-End Configure Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].

completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the screen that appears when the [IMAGE SEND] key is touched.) • If the USB memory becomes full during scanning... A message will appear and scanning will stop. The scanned data will not be stored. However, if the file format is set to JPEG and the [Specified Pages per File] checkbox is selected, files for which scanning is completed will be stored in USB memory. • To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • To cancel scanning to USB memory... While scanned data is being stored in the USB memory, the message "Sending data." and the [Cancel] key appear in the touch panel. To cancel the storing operation, touch the [Cancel] key. • System Settings: USB-Device Check This is used to check the connection of a USB device to the machine. • System Settings (Administrator): Scan Settings This is used to set the default color mode and file format. • System Settings (Administrator): Disable Scan Function The use of USB memory mode can be prohibited.

The file name can be directly entered when performing a scan transmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. To edit the entered file name, touch the [File Name] key once again. Data Entry Fax Internet Fax Scan Auto Auto Scan: Send: Auto Text 200X200dpi PDF Mono2 PDF Special Modes Color Mode File Format Resolution Exposure Original File Name USB Mem. Scan File Name: Planning meeting

When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Image rotation 8-1/2" x 11" and 5-1/2" x 8-1/2"R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 8-1/2" x 11"R or 5-1/2" x 8-1/2" (A4R, B5, or A5) orientation. 8-1/2" x 11"R and 5-1/2" x 8-1/2" (A4R, B5, and A5) originals cannot be rotated for transmission. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. System Settings (Administrator): Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission. The factory default setting is: rotate 8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5-1/2" x 8-1/2" (A4 to A4R, B5R to B5, and A5R to A5). 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the key of the desired destination. The icon appears in one-touch keys in which Internet fax addresses are stored. (3) Touch the [To] key. The destination is specified. (4) Touch the [Condition Settings] key. • After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is automatically specified. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter a destination or look up a destination in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). Transmission III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB To Cc ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings Auto Reception Fax Memory:100% (3) (2) (4)

(1) Make sure that Internet fax mode is selected. If Internet fax mode is not selected, touch the [Internet fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To change a setting, touch the appropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), CHANGING THE FILE FORMAT (page 81), 4. SPECIAL MODES (page 87) 4 Specify the orientation in which the original is placed. When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 3. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. 5 Press the [START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. 6 If the original was placed on the document glass, replace it with the next original and press the [START] key ( ). Repeat until all originals have been scanned. Auto Auto Auto File Quick File I-Fax Manual Reception Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes File Format Resolution Exposure Original Scan: Scan Send: 200X100dpi TIFF-F 8½x11 USB Mem. Scan (1) (2) Internet Fax/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1)

A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. However, when "2in1" or "Card Shot" is selected in the special modes, only the exposure can be changed when scanning an even-numbered original page. • When scanning is completed, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. • Storing a mail signature A signature can be automatically appended to the end of the body text of e-mail. This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of characters that can be entered in the e-mail message.) Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • System Settings (Administrator): I-Fax Send Settings This is used to select Internet fax transmission settings such as the receive report setting, rotation setting, size restriction setting, and sender information attachment setting. • System Settings (Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a mail signature is not added. Read-End Configure Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].

TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. • For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. 1 Touch the [Send Settings] key in the base screen. ☞ BASE SCREEN (page 16) 2 To change the subject, touch the [Subject] key. 3 Enter the subject. (1) Touch a pre-set text key. (2) Touch the [OK] key. • If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, up to 80 characters can be entered. However, only 60 characters* can be edited in the touch panel.) * When the number of preset keys displayed is 6. Send Settings OK Subject File Name Body Text No.01 Sub: Schedule coordination No.02 Sub: Monthly Schedule No.04 No.06 No.05 No.08 No.07 No.10 No.09 No.12 No.11 No.03 Sub: Minutes of planning m Subject OK Cancel Direct Entry 1 5 (2) (1)

Name] key. The file name is entered in the same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line break counts as one character.) • To clear all entered text, touch the [Clear All] key. This key clears not only the selected line but also the entire message. • Each line of the entered text can be selected with the keys. To edit the selected line, touch the [Edit] key. The text entry screen will appear with the selected text entered. Send Settings OK Subject File Name Body Text Sub: Schedule coordination meeting Sub: Schedule coordination meeting Material for planning meeting Send Settings OK Subject File Name Body Text Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Clear All OK Edit Pre-Set Select

When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18. Sub: Schedule coordination meeting Material for planning meeting Thank you for your continuous support. We have attached sca Send Settings OK Subject File Name Body Text

MEMORY TRANSMISSION MODE Normally this mode is used. The originals will be scanned into memory and then transmitted (memory transmission).If multiple originals are placed in the automatic document feeder and the machine is not busy with another transmission job, transmission will begin as soon as the first original is scanned and will continue while the remaining originals are scanned (quick online transmission). If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the transmission will be reserved. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Image rotation 8-1/2" x 11" and 5-1/2" x 8-1/2"R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 8-1/2" x 11"R or 5-1/2" x 8-1/2" (A4R, B5, or A5) orientation. 8-1/2" x 11"R and 5-1/2" x 8-1/2" (A4R, B5, and A5) originals cannot be rotated for transmission. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. System Settings (Administrator): Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission. The factory default setting is: rotate 8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5-1/2" x 8-1/2" (A4 to A4R, B5R to B5, and A5R to A5). 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the key of the desired destination. The icon appears in one-touch keys that contain fax numbers. (3) Touch the [Condition Settings] key. • There is no need to touch the [To] key. • If the network scanner expansion kit and Internet fax expansion kit are not installed, the [To] key and [Cc] key will not appear. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter a destination or look up a destination in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). Transmission Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings Auto Reception Fax Memory:100% (2) (3)

(1) Make sure that fax mode is selected. If fax mode is not selected, touch the [Fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], and [Resolution], are indicated at the right of each key. To change a setting, touch the appropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), 4. SPECIAL MODES (page 87) 4 Specify the orientation in which the original is placed. When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 3. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. 5 Press the [START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed. If "Fax Dest. Confirmation Mode" is enabled in the system settings (administrator), a destination confirmation message will appear. See "FAX DESTINATION CONFIRMATION MODE" (page 61). 6 If the original was placed on the document glass, replace it with the next original and press the [START] key ( ). Repeat until all originals have been scanned. Auto Auto Auto Fax Internet Fax Scan: Scan Send: Standard Auto Reception Fax Memory:100% 8½x11 File Quick File Address Review Direct TX Sub Address Address Book Special Modes Resolution Exposure Original USB Mem. Scan Data Entry (1) (2) Fax/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1)

A beep sounds. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. However, when "2in1" or "Card Shot" is selected in the special modes, only the exposure can be changed when scanning an even-numbered original page. • When scanning is completed, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result. • If a fax is being received when the transmission operation is performed, the transmission will be reserved and transmission will take place after fax reception is completed. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. If Quick Online transmission is taking place, the originals that were scanned will be transmitted. If Quick Online is not enabled, the transmission will be canceled. • If memory becomes full while the first original page is being scanned, transmission will stop. • When the document glass is being used for a transmission, Quick Online transmission will not operate. • In the following situations, the transmission will be automatically reserved (memory transmission) - When the line is busy or a communication error occurs and automatic resending is enabled. ☞ WHEN THE LINE IS BUSY (page 62), WHEN A COMMUNICATION ERROR OCCURS (page 62) - The machine is already using the line to send or receive a fax. - Another fax transmission was reserved ahead of your fax. - One of the following functions is being used for transmission. Broadcast transmission, F-code transmission, timer transmission, dual page scan, card shot, job build mode, original count - The document glass is being used (except when the speaker is being used to dial). • Up to 94 transmission jobs can be reserved. • When the transmission is finished, the scanned original pages are cleared from memory. However, when the document filing function is used, the transmitted fax is stored. ☞ Document Filing Guide • When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a transmission job. To check reserved transmission jobs, display the job status screen. ☞ 8. CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS (page 161) To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Scan Complete Sound Setting The scan complete sound can be selected. System Settings (Administrator): Quick On Line Sending This is used to disable Quick Online transmission. In this case, faxes will be sent by memory transmission (reserved and then transmitted). Read-End Configure Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].

If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory. When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed (ahead of any previously reserved transmissions). When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Image rotation 8-1/2" x 11" and 5-1/2"x8-1/2"R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 8-1/2" x 11"R or 5-1/2" x 8-1/2" (A4R, B5, or A5) orientation. 8-1/2" x 11"R and 5-1/2" x 8-1/2" (A4R, B5, and A5) originals cannot be rotated for transmission. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. System Settings (Administrator): Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission. The factory default setting is: rotate 8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5-1/2" x 8-1/2" (A4 to A4R, B5R to B5, and A5R to A5). 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon appears in one-touch keys that contain fax numbers. (3) Touch the [Condition Settings] key. • Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot be used. • There is no need to touch the [To] key. • If the network scanner expansion kit and Internet fax expansion kit are not installed, the [To] key and [Cc] key will not appear. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter a destination or look up a destination in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). Transmission Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings Auto Reception Fax Memory:100% (2) (3)

display the original settings screen. (1) Make sure that fax mode is selected. If fax mode is not selected, touch the [Fax] tab. (2) Touch the [Direct TX] key. (3) Touch the [Original] key. The current settings for [Original], [Exposure], and [Resolution] are indicated at the right of each key. To change a setting, touch the appropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), 4. SPECIAL MODES (page 87) 4 Specify the orientation in which the original is placed. When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 3. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. 5 Press the [START] key ( ). Transmission begins. If "Fax Dest. Confirmation Mode" is enabled in the system settings (administrator), a destination confirmation message will appear. For more information, see "FAX DESTINATION CONFIRMATION MODE" (page 61). To cancel transmission... While "Dialing. Press [ ] to cancel" appears in the display, press the [STOP] key ( ). • The following functions cannot be used with direct transmission: Program, Timer, 2in1, Card Shot, Job Build, Original Count, Polling Memory, File, Quick File, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will wait until the previous transmission is finished. When the previous transmission is completed, the direct transmission will begin. While the job is waiting for transmission, you can press the [JOB STATUS] key to display the job status screen. No other operations can be performed. ☞ 8. CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS (page 161) • When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission mode. Auto Auto Auto Fax Internet Fax Scan: Scan Send: Standard Auto Reception Fax Memory:100% 8½x11 File Quick File Address Review Direct TX Sub Address Address Book Special Modes Resolution Exposure Original USB Mem. Scan Data Entry (3) (1) (2) Fax/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1)

When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. When the speaker is used and the original is sent from the document glass, only one original page can be sent per transmission. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. • Place 5-1/2" x 8-1/2" (A5) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation ( ), an incorrect size will be detected. For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Image rotation 8-1/2" x 11" and 5-1/2" x 8-1/2"R (A4, B5R, and A5R) originals are rotated 90 degrees and transmitted in 8-1/2" x 11"R or 5-1/2" x 8-1/2" (A4R, B5, or A5) orientation. 8-1/2" x 11"R and 5-1/2" x 8-1/2" (A4R, B5, and A5) originals cannot be rotated for transmission. • Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission. System Settings (Administrator): Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission. The factory default setting is: rotate 8-1/2" x 11" to 8-1/2" x 11"R, and 5-1/2" x 8-1/2"R to 5-1/2" x 8-1/2" (A4 to A4R, B5R to B5, and A5R to A5). 2 Switch to fax mode and display the image settings screen. (1) Touch the [Fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], and [Resolution] are indicated at the right of each key. To change a setting, touch the appropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 70), CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76), CHANGING THE RESOLUTION (page 78), 4. SPECIAL MODES (page 87) Transmission Auto Auto Auto Fax Internet Fax Scan: Scan Send: Standard Auto Reception Fax Memory:100% 8½x11 File Quick File Address Review Direct TX Sub Address Address Book Special Modes Resolution Exposure Original USB Mem. Scan Data Entry (1) (2)

original is placed. When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key. If the top edge of the original is to the left, touch the key. (2) Touch the [OK] key. You will return to the screen of step 2. The original orientation is initially set to . If the original was placed with the top edge up, this step is not necessary. 4 Enter the destination fax number. (1) Touch the [Speaker] key. You will hear the dial tone through the machine's speaker. (2) Touch the [Address Book] key in the base screen. (3) Touch the one-touch key of the desired destination. The icon appears in one-touch keys that contain fax numbers. • Only one destination can be entered. A one-touch key in which multiple destinations are stored (group key) cannot be used. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter a fax number with the numeric keys or look up a destination in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). • After touching the [Speaker] key, you can touch the [Speaker Volume] key to adjust the volume of the speaker. The speaker volume changes each time the [Speaker Volume] key is touched. Adjust the volume to the desired level. 5 Wait until the connection is made and then press the [START] key ( ). Transmission begins. To cancel transmission... Touch the [Speaker] key before the [START] key ( ) is pressed. The line will be disconnected and transmission will be canceled. • When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. System Settings (Administrator): Fax Dest. Confirmation Mode This setting is used to have a destination confirmation message appear when a fax is sent. When this function is enabled, a group key or program key containing fax destinations cannot be selected. In addition, the speaker key cannot be used and a broadcast transmission cannot be performed. System Settings (Administrator): Speaker Settings The default volume level of the speaker can be changed in the "Speaker Settings". Fax/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (2) (1) 1 2 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB 10 5 15 Sort Address Speaker Volume To Cc Telephone mode. Fax Manual Reception Resend Speaker Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ Condition Settings Fax Memory:100% (3) (1)

The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key ( ) is pressed to begin fax transmission. The message that appears will vary depending on the method used to specify the destination. Destination specified by one-touch key/search number Make sure that the destination indicated in the message is correct and touch the [OK] key. Scanning will begin. If the destination is not correct, touch the [Cancel] key and select the destination again. Destination specified by the numeric keys, [Resend] key, or [Global Address Search] key Touch the [OK] key, re-enter the destination with the numeric keys, and press the [START] key ( ). If the re-entered destination is correct, scanning will begin. If the re-entered destination is not correct, a message will appear. Touch the [OK] key and re-enter the destination. If an incorrect number is entered for confirmation 3 times in a row, the screen will revert to the base screen. Functions that cannot be used When the fax destination confirmation function is enabled, only one destination is allowed, and thus the following functions cannot be used. • Broadcast transmission to multiple destinations including fax destinations Group keys and program keys that contain multiple fax destinations cannot be used. After one destination is specified, keys such as another one-touch key, the [Next Address] key, the [Address Entry] key, and the [Global Address Search] key cannot be touched. • Transmission using the speaker key A destination cannot be specified after the [Speaker] key is pressed. Number Confirmation BBB BBB 0312345678 Cancel OK Enter the number again and press the Start key. OK • If the [Sub Address] key was used to enter a sub-address and passcode, the fax number must be re-entered during confirmation. After re-entering the fax number, touch the [Sub Address] key and enter the sub-address and passcode. • If chain dialing was used, touch the [Pause] key to enter "-" during confirmation. System Settings (Administrator): Fax Dest. Confirmation Mode This setting is used to have a destination confirmation message appear when a fax is sent.

If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled. Wait briefly and then try sending the fax again. WHEN A COMMUNICATION ERROR OCCURS If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be automatically reduced to fit the receiving machine's paper width. Example: Reduced sizes and reduction ratios To cancel transmission... Cancel the transmission from the job status screen. ☞ CANCELING A JOB IN PROGRESS OR A RESERVED JOB (page 168) System Settings (Administrator): Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. To cancel transmission... Cancel the transmission from the job status screen. ☞ CANCELING A JOB IN PROGRESS OR A RESERVED JOB (page 168) System Settings (Administrator): Recall in Case of Communication Error This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error. The factory default setting is attempt at an interval of 3 minutes. Transmitted image width Receiving machine's paper width Reduced size Ratio A3 B4 B4 1 : 0.84 11" x 17" (A3) 8-1/2" x 14", 8-1/2" x 11" (A4) 8-1/2" x 14", 8-1/2" x 11"R (A4R) 1 : 0.71 B4 A4 A4R 1 : 0.84 System Settings (Administrator): Auto Reduction Sending Setting The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part of the image may be cut off.

DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation. • If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key. To store group keys, see "ADDRESS CONTROL" (page 174). • When a group key is used, the number of destinations is the number of destinations stored in the group key. When 10 destinations are stored in a group key, the number of destinations is 10. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Originals Transmission

(1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter a destination or look up a destination in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 25). • To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. • After entering a destination with the numeric keys, if you wish to enter another destination with the numeric keys, touch the [Next Address] key before entering the next destination. The [Next Address] key can be omitted before or after a destination entered using a one-touch key. However, if "Must Input Next Address Key at Broadcast Setting" is enabled in the system settings (administrator), the [Next Address] key must be touched before entering the next destination. • One-touch keys that cannot be used for broadcast transmission are grayed out to prevent selection. • If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not take place. System Settings (Administrator): Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the [Next Address] key when entering destinations for broadcast transmissions. 3 Touch the [Address Review] key. AAA AAA To Cc III III GGG GGG EEE EEE CCC CCC HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings JJJ JJJ Auto Reception Fax Memory:100% (3) (2) Fax number entered with the numeric keys Fax number entered with the numeric keys Destination entered with a one-touch key [Next Address] key [Next Address] key Cannot be omitted Can be omitted* * Cannot be omitted if "Must Input Next Address Key at Broadcast Setting" is enabled in the system settings (administrator). AAA AAA BBB BBB To Cc ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF Auto Reception Fax Memory:100%

the [OK] key. If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination... Touch the one touch-key of the destination that you wish to cancel. A message appears to confirm the cancelation. Touch the [Yes] key. ☞ CHECKING AND DELETING THE SELECTED DESTINATIONS (page 27) 5 Press the [START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. If Internet fax or fax destinations are included in the broadcast transmission, scanning will take place in Mono2. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time. • Fax mode: Only memory transmission mode can be used for a fax broadcast transmission. System Settings (Administrator): Fax Dest. Confirmation Mode When this function is enabled, broadcast transmissions that include fax destinations cannot be performed. To 001 003 005 007 009 011 002 004 006 008 010 012 Cc 1 2 Address Review OK AAA AAA KKK KKK MMM MMM OOO OOO QQQ QQQ SSS SSS BBB BBB LLL LLL NNN NNN PPP PPP RRR RRR TTT TTT

INTERNET FAX OR FAX DESTINATIONS When performing a broadcast transmission that includes mixed scan mode, Internet fax mode, and fax mode destinations, note the following: Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the addresses failed, resend the image to those addresses. Original placement orientation The orientation of Internet fax mode or fax mode is given priority. When "Rotation Sending Setting" is enabled in the system settings (administrator), the image is rotated 90 degrees. For this reason, in some cases the image may not be displayed in the correct orientation. Send size When the file format is set to [TIFF-S] in Internet fax mode, transmission is only possible in 8-1/2" x 11"R (A4R) size. Exposure The Internet fax mode/fax mode setting takes priority. (Exposure settings for Internet fax mode and fax mode are linked.) Resolution The order of priority of the settings is fax, Internet fax, scan. However, if the format of Internet fax mode is set to [TIFF-S], the Internet fax setting takes priority . File compression mode The compression mode will be changed to the compression mode set in "Compression Mode at Broadcasting" in the system settings (administrator). Color scanning Scanning will take place in Mono2 regardless of the color mode setting. Special modes 2in1 This cannot be selected in scan mode, however, if selected in Internet fax mode or fax mode, it will also be applied to scan destinations. Scan file size If a broadcast transmission is performed that includes destinations for which an attachment size limit has been set using "Maximum Size of E-mail Attachments (E-mail)" or "Maximum Size of Data Attachments (FTP/Desktop/Network Folder)" in the system settings (administrator), the limit will also apply to destinations for which a limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.) 1 Press the [JOB STATUS] key. 2 Display the jobs completed screen. (1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. If the broadcast transmission included destinations of different modes, the same broadcast transmission key will appear in each of those modes. JOB STATUS Print Job Fax Job Internet Fax Scan to Address Set Time Pages Status Broadcast0001 10:00 04/04 020/003 Connecting AAA AAA BBB BBB CCC CCC DDD DDD 10:05 04/04 000/001 Waiting 10:22 04/04 000/004 Waiting 10:30 04/04 000/010 Waiting 10:33 04/04 000/010 Waiting 1 1 Complete Detail Stop/Delete Job Queue Priority (1) (2)

transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. "Broadcastxxxx" will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in "xxxx". 4 Resend the image to the unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used. Not using document filing You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the steps of the broadcast transmission. Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the document filing resend procedure. (There is no need to rescan the original.) Fax mode: If the job was stored in a confidential folder or was stored as confidential file, a password entry screen will appear after you touch the [Retry] key. Enter the password. For more information, see the Document Filing Guide. • If the [All Destinations] tab is touched in (1), all destinations will be displayed. The [Retry] key that appears in the screen can be touched to resend to all the destinations. Broadcast0001 10:00 04/04 010/003 NG000000 Broadcast0002 Broadcast0003 DDD DDD 10:05 04/04 001/001 Send OK 10:22 04/04 004/004 Send OK 10:30 04/04 010/010 Send OK 1 1 Complete Detail Call Job Queue Print Job Fax Job Internet Fax Scan to Address Start Time Pages Status (1) (2) Detail OK Retry Broadcast0001 EEE EEE NG000000 NG000000 FFF FFF Start Time Address Status 10:01 04/04 10:10 002 010 04/04 1 1 Failed File All Destinations (1) (2)

appears to the right of the key used to select the setting. (1) [Original] key Touch this key to set the scan size, send size, and orientation of the original, and select 2-sided scanning settings. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 69), SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 70) (2) [Exposure] key Touch this key to select the exposure for scanning. ☞ CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (page 76) (3) [Resolution] key Touch this key to select the resolution for scanning. ☞ CHANGING THE RESOLUTION (page 78) (4) [File Format] key Touch this key to change the format (file type) of the scanned image file. ☞ CHANGING THE FILE FORMAT (page 81) (5) [Color Mode] key Touch this key to select the color mode for scanning. The [Color Mode] key will only appear if the color expansion kit has been installed. This key does not appear in Internet fax mode. ☞ CHANGING THE COLOR MODE (page 85) Click a key in the screen to jump to an explanation of the key. Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan (1) (2) (3) (4) (5) Auto Auto Auto Data Entry Fax Internet Fax Scan: Scan Send: Standard Auto Reception Fax Memory:100% File Quick File Address Review Direct TX Sub Address Address Book Special Modes Resolution Exposure Original USB Mem. Scan (1) (2) (3) Example: Base screen of scan mode Base screen of fax mode

ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. ☞ IMAGE SETTINGS (page 68) 2 Specify the binding style of the 2-sided original (book or tablet) and the orientation in which the original is placed. (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key. A book and a tablet are bound as shown below. (2) Touch the appropriate [Image Orientation] key. If this setting is not correct, a suitable image may not be transmitted. (3) Touch the [OK] key. To cancel 2-sided scanning, touch the highlighted key so that it is no longer highlighted. • 2-sided scanning automatically turns off after the transmission operation is completed. • Fax mode: When direct transmission mode is selected, 2-sided scanning cannot be used. 2-sided original Front and reverse sides are scanned Scan transmission Scan/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation (1) (2) (3) A C E G A B E F J L K L Book Tablet

SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is 8-1/2" x 11" (A4) and the send size is auto. For example, if the scan size is 8-1/2" x 11" (A4) and the send size is 5-1/2" x 8-1/2" (B5), the image will be reduced before transmission. • Only standard original sizes can be automatically detected. ☞ Standard Sizes (page 24) • When the original size is a non-standard size, or if the size is not detected correctly, manually specify the original scan size. ☞ Specifying the original scan size (by paper size) (page 71) Specifying the original scan size (by numerical values) (page 72) 8½x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book Data Entry Fax Internet Fax Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF USB Mem. Scan 8-1/2" x 11" (A4) The image is reduced to 5-1/2" x 8-1/2" (B5) before transmission "Scan Size" "Send Size" is set to 5-1/2" x 8-1/2" (B5) Transmission

If you place a non-standard size original or wish to change the scan size, you must touch the [Original] key and specify the original size manually. Follow the steps below after placing the original in the document feeder tray or on the document glass. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. The automatically detected original size appears to the right of the [Original] key. ☞ IMAGE SETTINGS (page 68) 2 Touch the [Scan Size] key. 3 Specify the scan size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. • If you are sending a long original, touch the [Long Size] key. Use the automatic document feeder to scan a long original. The maximum width that can be scanned is 31-1/2" (800 mm) (the maximum height is 11" (297 mm)). • When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. Scanning will take place in mono2. • To specify an AB size for the scan size, touch the [AB Inch] key to highlight the [AB] side and then specify the scan size. 4 Touch the [OK] key. Scan/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation Scan/Original OK Auto 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(216x330) 11x17 8½x14 Size Input Long Size Inch AB Manual Manual 8½x13 (216x340) 25 (2) (1) Scan/Original OK Auto 5½x8½ Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation

When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64mm to 432mm), and the height can be from 2-1/2" to 11-5/8" (64mm to 297mm). 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. The automatically detected original size appears to the right of the [Original] key. ☞ IMAGE SETTINGS (page 68) 2 Touch the [Scan Size] key. 3 Touch the [Size Input] key. 4 Enter the scan size (original size). (1) Touch the [X] key and enter the X (horizontal) dimension with the keys. (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys. (3) Touch the [OK] key. Touch the [OK] key next to the [Cancel] key to complete the setting and return to the screen of step 3. System Settings (Administrator): Original Size Detector Setting This is used to set the size entry screen to "inch units" or "mm units". Scan/Original OK Auto Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation Scan/Original OK Auto 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(216x330) 11x17 8½x14 Size Input Long Size Inch AB Manual 8½x11 8½x13 (216x340) 25 Size Input Scan/Original OK OK Cancel 11 17 (2 1/2 17) inch (2 1/2 11 5/8) inch X Y (3) (1), (2)

The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic document feeder is used, an original longer than 17" (432mm) can be scanned (maximum width 31-1/2" (800mm)). In this case, touch the [Long Size] key in the screen of step 3. ☞ Specifying the original scan size (by paper size) (page 71) Scan/Original OK Auto X17 Y11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size Image Orientation

Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode. (The send size is fixed at 8-1/2" x 11"R (A4R).) 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. ☞ IMAGE SETTINGS (page 68) 2 Touch the [Send Size] key. 3 Specify the send size. (1) Touch the desired send size key. (2) Touch the [OK] key. • Depending on the paper size specified for the "Scan Size", it may not be possible to select some sizes for the "Send Size". Size keys that cannot be specified for the "Send Size" are grayed out to prevent selection. • To specify an AB size for the send size, touch the [AB Inch] key to highlight the [AB] side and then specify the send size. Auto 8½x11 Scan/Original OK Auto Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 100% Image Orientation Scan/Original OK Auto 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(216x330) 11x17 8½x14 Inch AB Manual 8½x11 8½x13 (216x340) 25 (2) (1)

original is placed. (1) Touch the "Image Orientation" key with the same orientation as the original image. If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. (2) Touch the [OK] key. The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size". Scan/Original OK 11x17 Auto 8½x11 Scan Size 2-Sided Tablet 2-Sided Booklet Send Size 129% Image Orientation (1) (2)

(ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original type. Refer the following tables to select appropriate settings. How to select the exposure How to select the original image type Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light). 4-5 Select this setting when the original consists of faint text. Setting Description Text/Prtd. Photo This mode provides the best balance for scanning an original which contains both text and printed photographs, such as a magazine or catalogue. Text/Photo This mode provides the best balance for scanning an original which contains both text and photographs, such as a text document with a photo pasted on. Text Use this mode for regular text documents. Photo Use this mode to scan photos. Printed Photo This mode is best for scanning printed photographs, such as photos in a magazine or catalogue. Map This mode is best for scanning the color shading and fine details found on most maps. 1 Select the mode and display the exposure settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Exposure] key. ☞ IMAGE SETTINGS (page 68) 2 Read the displayed message and touch the [OK] key. A message does not appear in USB memory mode, Internet fax mode, or fax mode. Go to the next step. When a broadcast transmission is performed using mixed send modes, the exposure setting of Internet fax/fax mode takes priority. When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected. OK

Internet fax mode, fax mode: Select the exposure and original image type. (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. When the exposure is set to [Auto], the keys cannot be used. The exposure darkens when the key is touched, and lightens when the key is touched. To return to auto exposure adjustment, touch the [Auto] key. (3) Select the original image type. Touch the original image type key that matches the original image type. (4) Touch the [OK] key. • In Internet fax/fax mode, the original image type and moiré reduction cannot be selected. • When the exposure is set to [Auto], [Printed Photo], [Photo] and [Map] do not appear. • When the original image type is set to [Printed Photo], [Photo], or [Map], [Auto] will not appear. • To reduce the occurrence of line patterns (moiré effect) when scanning printed matter, touch the [Moiré Reduction] checkbox so that a checkmark appears. When using the document glass to scan multiple original pages, the exposure setting can be changed each time you change pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. (However, when "Job Build" is used in the special modes, the exposure can be changed each time a new set of originals is inserted.) System Settings (Administrator): Default Exposure Settings This is used to change the default exposure setting. Moiré Reduction Scan/Exposure OK Original Image Type Text/ Prtd.Photo Text/Photo Photo Printed Photo Text Map Auto Manual 3 1 5 (4) (2) (3) (1) Internet Fax/Exposure OK Auto Manual 3 1 5 (4) (2) (1)

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. ☞ Scan mode, USB memory mode, Internet fax mode (see below) Fax mode (page 80) Scan mode, USB memory mode, Internet fax mode 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 68) 2 Scan mode, USB memory mode Internet fax mode Select the resolution. (1) Touch the key of the desired resolution. (2) Touch the [OK] key. In Internet fax mode, the [Half Tone] key can be touched to select halftone (except when [200X100dpi] is selected). When the original has many gradations of light and dark such as a photo or color illustration, halftone provides a more attractive image than regular transmission. Scan/Resolution OK 300X300dpi 200X200dpi 100X100dpi 400X400dpi 600X600dpi (2) (1) Internet Fax/Resolution OK 200X400dpi 200X100dpi 200X200dpi 400X400dpi 600X600dpi Half Tone (2) (1)

For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size. ☞ CHANGING THE FILE FORMAT (page 81) Specifying the send size of the image (page 74) • When using the document glass to scan multiple original pages, the resolution setting can be changed each time you change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun. (However, when "Job Build" is used in the special modes, the resolution can be changed each time a new set of originals is inserted.) • When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected. System Settings (Administrator): Initial Resolution Setting This is used to change the default resolution setting.

1 Switch to fax mode and display the resolution settings screen. (1) Touch the [Fax] tab. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 68) 2 Select the resolution. (1) Touch the key of the desired resolution. (2) Touch the [OK] key. When [Fine], [Super Fine], or [Ultra Fine] is selected, the [Half Tone] key can be touched to select halftone. • When using the document glass to scan multiple original pages, the resolution setting can be changed each time you change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun. (However, when "Job Build" in the special modes is used, the resolution can be changed each time a new set of originals is inserted.) • When a fax is sent at [Ultra Fine], [Super Fine], or [Fine] resolution, a lower resolution will be used if the receiving machine does not have that resolution. System Settings (Administrator): Initial Resolution Setting This is used to change the default resolution setting. Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines. The original will be scanned at twice the resolution of the [Standard] setting. Super Fine Select this setting when your original has intricate pictures or diagrams. A higher-quality image will be produced than with the [Fine] setting. Ultra Fine Select this setting when your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings. Half Tone Select this setting when your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than [Fine], [Super Fine], or [Ultra Fine] used alone. Halftone cannot be selected when [Standard] is used. Fax/Resolution OK Standard Super Fine Half Tone Fine Ultra Fine (1) (2)

You can change the file format when sending an image. ☞ Scan mode, USB memory mode (see below) Internet fax mode (page 84) Scan mode, USB memory mode The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed. This function cannot be used in fax mode. The file format for sending a scanned image is specified when the destination is stored in a one-touch key, however, you can change the format at the time of transmission. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [File Format] key. ☞ IMAGE SETTINGS (page 68) 2 Read the displayed message and touch the [OK] key. Does not appear in USB memory mode. Go to the next step. Select a file format to apply it to all scan destinations. OK

● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. ● Scanning in color/grayscale (1) Touch the indicated key to select [Color/Gray] mode. When [Color/Gray] is highlighted, [Color/Gray] mode is selected. (2) Select the file type. (3) Select the compression ratio. High compression results in a smaller file size, however, the image quality is slightly degraded. • The [Programmed] key does not appear in USB memory mode. • The [Color/Gray] mode settings screen only appears if the color expansion kit is installed. • When this screen is displayed, the setting screen of [B/W] mode initially appears. • The format setting of [B/W] mode is the file format when the color mode is set to [Mono2]. (If the color expansion kit is not installed, this file format will be used.) • The format setting of [Color/Gray] mode is the file format when the color mode is set to [Auto], [Full Color], or [Grayscale]. • The file type of [B/W] mode and the file type of [Color/Gray] mode are linked. The file type cannot be set separately for each. (When [JPEG] is selected for [Color/Gray] mode, [TIFF] is automatically selected for [B/W] mode.) Scan/File Format OK PDF MMR (G4) B/W TIFF Encrypt PDF Programmed None MH (G3) Color/Gray Specified Pages per File File Type (1-99) Compression Mode (1) (2) Medium B/W JPEG High Color/Gray Scan/File Format OK PDF TIFF Encrypt PDF Programmed Low Specified Pages per File File Type (1-99) Compression Ratio (2) (3) (1)

enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages per File] checkbox , one file is created for all scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. • When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple pages). For this reason, the [Specified Pages per File] checkbox does not appear. When [Encrypt PDF] is selected, a password entry screen will appear when the [START] key ( ) is pressed to begin scanning and transmission. Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) and touch the [OK] key. Scanning and transmission will begin. System Settings (Administrator): Initial File Format Setting This sets the default file format setting for scanner transmission. Medium B/W JPEG High Color/Gray Scan/File Format OK PDF TIFF Encrypt PDF Programmed Low Specified Pages per File File Type (1-99) Compression Ratio (3) (1) (2) 1

The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. 1 Switch to Internet fax mode and display the file format settings screen. (1) Touch the [Internet Fax] tab. (2) Touch the [File Format] key. ☞ IMAGE SETTINGS (page 68) 2 Select the file format. (1) Touch the key of the desired format. If you selected [TIFF-F], select the compression mode. (2) Touch the [OK] key. When [TIFF-S] is selected, the transmission settings are restricted as follows: • Resolution: The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi], [400X400dpi] or [600X600dpi] is selected, the resolution automatically changes to [200X200dpi]. • Send size: Always 8-1/2" x 11"R (A4R). If [TIFF-S] is selected after the send size is changed, the send size is automatically changed to 8-1/2" x 11"R (A4R). If a size larger than 8-1/2" x 11" (A4) is scanned, the size will automatically be reduced to 8-1/2" x 11"R (A4R). When this format is included in a broadcast transmission, the image will be transmitted to all destinations at 8-1/2" x 11"R (A4R). • Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and Mixed Size Original cannot be used. System Settings (Administrator): Compression Setting This is used to set the default compression mode for Internet fax transmission. Internet Fax/File Format OK MMR (G4) MH (G3) Compression Mode TIFF-F TIFF-S File Type (2) (1)

This procedure is used to change the color mode used to scan the original when the [START] key ( ) is pressed. • This function cannot be used in Internet fax mode and in fax mode. • The [Color Mode] key will only appear if the color expansion kit has been installed. Mode Scanning method Auto Grayscale The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning. Mono2 Full Color The original is scanned in full color. This mode is best for full color originals such as catalogues. Grayscale The colors in the original are scanned in black and white as shades of gray (grayscale). Mono2 Colors in the original are scanned as black or white. This mode is best for text-only originals. 1 Select the mode and display the color mode settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Color Mode] key. ☞ IMAGE SETTINGS (page 68) 2 Read the displayed message and touch the [OK] key. A message does not appear in USB memory mode. Go to the next step. When a broadcast transmission is performed using mixed send modes, the image is sent in Mono2. 3 Select the color mode. (1) Touch the key of the desired color mode. If [Auto] is selected, select whether or not the original will be scanned in grayscale or mono2 when it is detected that the original is a black & white original. Note that if the file format is set to JPEG, scanning will take place in grayscale. (2) Touch the [OK] key. • System Settings (Administrator): Default Color Mode Settings The default color mode can be changed. • System Settings (Administrator): Disable Change of B/W Setting in Auto Mode This prohibits selection of the black and white original scanning setting when [Auto] is selected for the color mode. Image will be sent in [Mono2] if Fax or I-Fax destination is included. OK Scan/Color Mode OK Mono2 Grayscale Mono2 Mono2 Grayscale Auto Full Color (1) (2)

PC-I-Fax (When the Internet fax expansion kit is installed) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax. PC-Fax (When the facsimile expansion kit is installed) A file on a computer can be sent via the machine as a fax (PC-Fax function). Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. For the procedures for using the PC-I-Fax and PC-Fax functions, see the PC-Fax driver Help. • To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup Guide. • The PC-Fax driver is on the CD-ROM that accompanies the printer expansion kit. To obtain the PC-Fax driver when the printer expansion kit is not installed, consult your dealer. • To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide. • This function can only be used on a Windows computer. • This function can only be used for transmission. Faxes cannot be received to your computer. System Settings (Administrator): Settings to Disable Transmission When transmission is disabled in the system settings, this function cannot be used. Transmission

SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears. ☞ Internet fax mode (page 88) Fax mode (page 88) Scan mode, USB memory mode, Data entry mode 1st screen 2nd screen (1) [Program] key*1, 2 (page 90) (2) [Erase] key (page 92) (3) [Dual Page Scan] key (page 95) (4) [Timer] key*1 (page 98) (5) [Suppress Background] key*3 (page 100) (6) [Card Shot] key (page 102) (7) [Job Build] key (page 105) (8) [Mixed Size Original] key (page 107) (9) [Slow Scan Mode] key (page 109) (10) [Original Count] key*1 (page 111) (11) [File] key*1 Touch this to use the File function of document filing mode. For more information on File, see the Document Filing Guide. (12) [Quick File] key*1 Touch this to use the Quick File function of document filing mode. For more information on Quick File, see the Document Filing Guide. (13) [Verif. Stamp] key*4 (page 113) *1 Does not appear in USB memory mode. *2 Does not appear in data entry mode. *3 Does not appear when the color expansion kit is not installed. *4 Does not appear when the stamp unit is not installed. 4 SPECIAL MODES Click a key in the screen to jump to an explanation of the key. Scan/Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build Original Count File Suppress Background Program Timer 1 2 Scan/Special Modes OK 2 2 Verif. Stamp (1) (13) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) Special modes can generally be combined with other special modes, however, there are some combinations that are not possible. If a prohibited combination is selected, a message will appear in the touch panel.

1st screen 2nd screen Fax mode 1st screen 2nd screen (1) [Program] key (page 90) (2) [Erase] key (page 92) (3) [Dual Page Scan] key (page 95) (4) [Timer] key (page 98) (5) [2in1] key (page 115) (6) [Card Shot] key (page 102) (7) [Job Build] key (page 105) (8) [Mixed Size Original] key (page 107) (9) [Slow Scan Mode] key (page 109) (10) [Original Count] key (page 111) (11) [File] key Touch this to use the File function of document filing mode. For more information on File, see the Document Filing Guide. (12) [Quick File] key Touch this to use the Quick File function of document filing mode. For more information on Quick File, see the Document Filing Guide. (13) [Verif. Stamp] key* (page 113) (14) [Transaction Report] key (page 118) (15) [Own Name Select] key (page 121) (16) [Memory Box] key (page 125) (17) [Polling] key (page 122) * Does not appear when the stamp unit is not installed. 2in1 Internet Fax/Special Modes OK Transaction Report 2 2 Internet Fax/Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build Original Count File Program Timer 1 2 Verif. Stamp (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) Click a key in the screen to jump to an explanation of the key. Transaction Report Own Name Select Memory Box Polling OK Fax/Special Modes 2 2 Verif. Stamp 2in1 Fax/Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build Original Count File Program Timer 1 2 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) Special modes can generally be combined with other special modes, however, there are some combinations that are not possible. If a prohibited combination is selected, a message will appear in the touch panel.

In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: (A) Enter the selected special mode setting and return to the base screen. (B) Enter the selected special mode setting and return to the special modes menu screen. Touch this key when you wish to continue selecting other special mode settings. (C) During selection of special mode settings, this key returns you to the special modes menu screen without saving the settings. When settings have been completed, this cancels the settings and returns you to the special modes menu screen. Scan/Special Modes OK Erase Edge 1/2 (0 1) inch Center Erase Edge+Center Erase OK Cancel Edge Erase Side Erase (C) (A) (B)

A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission When a job program is not stored When a job program is stored Enter the address of each branch office. Select Dual Page Scan. Select Erase settings. Press the [START] key ( ). The originals are scanned and transmitted. Touch a stored program key. Press the [START] key ( ). The originals are scanned and transmitted. Considerable time is required to send the documents each month because the above settings must be selected. In addition, mistakes may occasionally be made when selecting the settings, so incorrect transmissions may occur. When a program is used, settings are selected with ease by simply pressing the stored key. In addition, transmission takes place based on the stored settings so there are no chances for mistakes. • Programs are stored, edited, and deleted using "Address Control" in the system settings. See "ADDRESS CONTROL" (page 174). • Programs can also be stored in the Web pages. Click [Job Programs] and then [Image Send] in the Web page menu. • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following settings can be stored in programs. Scan mode, Internet fax mode - Destinations - Image settings: Resolution, Exposure - Special modes: Erase, Dual Page Scan, Suppress Background, 2in1 Fax mode - Destinations - Image setting: Resolution, Exposure - Special modes: Polling Reception, Erase, Dual Page Scan, 2in1 - F-code communication: A destination that includes an F-code can be stored to perform an F-code operation. • Up to 48 programs can be stored. • Up to 500 destinations can be stored in one program. (If a Scan to Network Folder destination is selected, only one destination can be stored.) • This function cannot be used in USB memory mode or data entry mode.

Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 87) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a program. The following items can be selected. • Image Settings: original scan size, send size, 2-sided scanning, file format, color mode • Send settings • Special modes: Timer Transmission, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Verif. Stamp, File, Quick File, Transaction Report, Own Name Select, Original Count • The [Color Mode] key will only appear if the color expansion kit has been installed. • The screen that appears will vary depending on the destination stored in the program. • The mode cannot be changed here. • Functions stored in the program cannot be canceled here. 5 Press the [START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. Program Program 3 Program 1 Program 5 Program 7 Program 9 Program 11 Program 4 Program 2 Program 6 Program 8 Program 10 Program 12 1 2 OK (1) (2) Auto Auto Auto File Quick File Send Settings Data Entry Fax Internet Fax USB Mem. Scan Special Modes Color Mode File Format Resolution Exposure Original Scan: Scan Send: Text 200X200dpi PDF Mono2 PDF 8½x11 Program:Program 1 [email protected] Address Review

IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Erase modes Shadows appear here Not using the erase function Using the erase function Shadows appear in the image. No shadows appear. • Shadows at the edges of the original can also be erased when the automatic document feeder is used. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 2 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) When scanning to USB memory in USB memory mode, there is no need to specify the destination. Go to step 3. Edge Erase Center Erase Edge + Center Erase Side Erase

If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. (3) Touch the [Erase] key. ☞ SPECIAL MODES (page 87) When you return to the base screen after specifying the destination, the base screen of the mode of the specified destination appears. 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase modes. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears. When performing two-sided scanning, set the erase edge on the reverse side. • If you touch the [Same Side as Side 1] key, the edge in the same position as on the front side will be erased. • If you touch the [Different Side from Side 1], the edge in the position opposite to the erased edge on the front side will be erased. When you have completed the settings, touch the [OK] key. (2) Set the erasure width with the keys. 0" to 1" (0 mm to 20 mm) can be entered. (3) Touch the [OK] key. Scan/Special Modes OK Erase Edge Erase Edge 1/2 (0 1) inch Center Erase Edge+Center Erase OK Cancel Side Erase (2) (3) (1) Different Side from Side 1 Erase Up Erase position for Side 2 Same Side as Side 1 Cancel Side Erase Left Right Down OK

). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 1" (20 mm) and the image is reduced to 50%, the erase width will be 1/2" (10 mm). To cancel the erase setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Erase Width Adjustment The default erase width setting is linked to the copy mode system setting, and can be set from 0" to 1" (0 mm to 20 mm). The factory default setting is 1/2" (10 mm).

SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Faxing the left and right pages of a book Example: Book or bound document The pages are scanned and transmitted as two separate pages. Original scan size Transmitted image 11" x 17" (A3) x 1 page 8-1/2" x 11" (A4) x 2 pages • When using dual page scan, the original must be placed on the document glass. • The send size cannot be changed. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original face down on the document glass. Align the center of the original with the appropriate size mark . 11" x 17" (A3) Size mark The page on this side is scanned first. Centerline of A3 original Centerline of 11" x 17" original Centerline of original

☞ 2. ENTERING DESTINATIONS (page 25) When scanning to USB memory in USB memory mode, there is no need to specify the destination. Go to step 3. 3 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 87) When you return to the base screen after specifying the destination, the base screen of the mode of the specified destination appears. 4 Select Dual Page Scan. (1) Touch the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key ( ) to scan the first original. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. 6 If you have more pages to scan, change pages and then press the [START] key ( ). Repeat this step until all pages have been scanned. Dual Page Scan Scan/Special Modes Card Shot OK Slow Scan Mode Quick File Mixed Size Original Erase Job Build File Suppress Background Program Timer 1 2 Original Count (1) (2)

The [Configure] key can be touched to change the exposure, resolution and scan size for each original page scanned. The send size cannot be changed. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Center Erase" and "Edge + Center Erase" cannot be used.) • When the scan size of the original is specified by numerical values, this function cannot be used. To cancel the dual page scan setting... Touch the [Dual Page Scan] key in the screen of step 4 so that it is no longer highlighted, and touch the [OK] key. Place next original. Press [Start]. When finished, press [Read-End]. (Pg.No.x) Configure Read-End

(Timer) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. For fax, this function is convenient for performing a transmission reservation or broadcast transmission when you are not present or at night when telephone charges are less expensive. A timer setting can also be specified for polling reception to receive a fax when you are not present. • When a timer transmission is stored, keep the main power switch in the "on" position. If the main power switch is in the "off" position at the specified time, transmission will not take place. • When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the specified time of transmission. • Settings selected for a timer transmission (exposure, resolution, special modes, etc.) are automatically cleared after the transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored on the built-in hard drive. For more information on the document filing function, see the Document Filing Guide.) • This function cannot be used in USB memory mode. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 2 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) 3 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. (3) Touch the [Timer] key. ☞ SPECIAL MODES (page 87) When you return to the base screen after specifying the destination, the base screen of the mode of the specified destination appears. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically

keys. (1) Specify the day. If you do not wish to specify the day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. (3) Touch the [OK] key. When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission procedure. ☞ CHECKING THE DATE AND TIME (page 9) 5 Press the [START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key ( ). Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • If another transmission is in progress when the specified time arrives, the timer transmission will begin after that transmission is finished. • Other transmissions can be performed as usual after a timer transmission is stored. • A timer transmission can be deleted in the job status screen. • If a timer transmission is given priority in the job status screen, the time specification is canceled. The transmission will begin as soon as the job in progress is completed. ☞ GIVING PRIORITY TO A RESERVED JOB (page 169) Fax mode: • Only one timer polling operation can be stored at once. If you wish to poll multiple machines, store a serial polling timer operation. • This function cannot be used in direct transmission mode or when the speaker is used to dial. To cancel timer transmission... Touch the [Cancel] key in the screen of step 4. Scan/Special Modes OK 10 00 Timer Time Day of the Week hh. mm. OK Cancel (1) (2) (3)

(Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode and in fax mode. • To use this function, the color expansion kit must be installed. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 2 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) When scanning to USB memory in USB memory mode, there is no need to specify the destination. Go to step 3. The lightness level at which suppression takes place can be adjusted. Level [+] Level [-]